Description: Tags: 0607CODVol2Sec4FPEditsNov06

Volume II, Section 4 – Full
Participant Edits
Full Participant Edits

No. Edit Block Message Condition Award Type Affected How to Fix Record
Code/
Type
001 R Document Info Invalid Destination The Entity ID is invalid or Pell/DL/ACG/ Resubmit data using the appropriate
Mailbox ID not assigned to send Pell and National SMART Destination Mailbox ID.
Direct Loan data from that
Destination Mailbox.
002 R Award Reporting Entity ID is Not Reporting School Entity ID Pell/ACG/ Resubmit using appropriate
Eligible To Report is not eligible to report. National SMART reporting school entity ID.
003 R Document Info Duplicate Document ID Document ID has been Pell/DL/ACG/ Review document to determine if
previously submitted. National SMART duplicate. If not, resubmit with
unique Document ID number.
004 R Document Info Entity ID (Source) Not The Entity ID submitted does Pell/DL/ACG/ Verify your Source Entity ID. For
Found On Participant File not match any existing Entity National SMART further clarification, if needed, call
ID on file at COD. your Customer Service
Representative.
005 R Document Info Full Participant Schools A Source Entity that is a Full Pell/DL/ACG/ Resubmit data using the appropriate
cannot submit Legacy Participant for this program National SMART XML Common Record or contact
Records for this program and award year has COD Customer Service to change
and award year submitted a legacy record school's full participant status for
that program and award year. See
COD Technical Reference and
Common Record Schema for more
information.
006 R Document Info Document Create Date The date indicated in the Pell/DL/ACG/ National Correct Document (Batch) ID
Greater Than Current DateTime stamp in the SMART Create Date Time and resubmit.
System Date Document ID is greater than
the current system date at
COD.
November 2006 (2006-2007) COD Technical Reference Page II – 4 – 1

Volume II: Common Record Full Participant Technical Reference
Code/
Type
007 R Document Info No Detail Records In The Document (Batch) Pell/DL/ACG/ Resubmit Document (Batch) with
Document contained no detail records, National SMART detail records.
and cannot be processed.
008 W Entity Reported Number of The Reported Total Number Pell/DL/ACG/ No action required.
Students Does Not Equal of Students reported in the National SMART
Detail Count Document Information
Block does not equal the
total number of Students in
the Document (Batch).
011 R Person For Pell, ACG and This condition applies to Pell/DL/ACG/ Compare SSN, Date of Birth and
National SMART:No NEW students and NEW National SMART Last Name combination reported in
Eligible SSN, DOB, and awards. A NEW student is the Common Record to the same
Last Name Combination defined as a student whose data elements on the student’s ISIR
Match Found On CPS For SSN does not already exist in based on the reported CPS
Student. (Last Name match COD. Transaction Number. If any of these
is on first 2 characters identifiers do not match, resubmit
only) A new award is submitted for with the corrected data.
a new student, AND the
For DL:No Eligible SSN combination of SSN, DOB
and DOB Combination and Last Name (Pell only)
Match Found On CPS For does not match ANY
Student (No match on Last Transaction Number on CPS
Name is done) for that award year*.
* If the award period extends

across July 1, COD will
attempt to match the Student
Identifier (SSN, DOB and
Last Name) on CPS from
two award years. If the
academic begin date is prior
to July 1, 2006 and the
academic end date is after
July 1, 2006, COD will
Identifier on CPS for 2005-
2006 and 2006-2007.
This edit is not applied to DL

PLUS awards.
NOTE: Applicable for all

award years.
012 R Person For Pell, ACG and This condition applies for Pell/DL/ACG/ If the student’s identifiers have
National SMART: EXISTING students and National SMART changed, confirm the change has
No Eligible SSN, DOB, EXISTING awards. An been reported to CPS before
and Last Name EXISTING student is submitting the simple elements to
Combination Match Found defined as a student whose COD.
On CPS For Student. (Last SSN already exists in COD.
Name match is on first 2
characters only) An Identifier change is
submitted in the simple
For DL: element tags <SSN>,
No Eligible SSN and DOB <BirthDate> and/or
Combination Match Found <LastName> of the Common
On CPS For Student (No Record for an EXISTING
match on Last Name is award, AND the combination
done) of SSN, DOB and Last
Name (Pell only), and the

Code/
Type
CPS Transaction Number

does not match CPS for that
award year*.
* If the award period extends

2006 and 2006-2007.

PLUS awards.

award years.
013 R Person Citizenship Status Indicator PLUS Borrower's Citizenship DL-PLUS If this data is correct, the PLUS
for PLUS Borrower is not Status Indicator is not “1” borrower is not eligible for a PLUS
eligible for U.S. citizen or “2” for loan.
eligible non-citizen
If this data is incorrect, update and
resubmit.
014 R Person Citizenship Status is not For PLUS, Student's DL-PLUS/ If this data is correct, the student is
eligible for this award Citizenship Status Indicator ACG/ not eligible for a loan. If this data is
is not “1” for U.S. citizen or National SMART incorrect, update and resubmit.
“2” for eligible non-citizen
For ACG and National

SMART, Citizenship Status
Indicator is not “1’ for U.S.
citizen
015 W Person Corrected Value Same as The corrected value Pell/DL/ACG/ No action required.
Original Value. submitted in the COD National SMART
Common Record matches the
value currently on file.
016 R Person/Award If award year is prior to This edit applies in 3 DL-PLUS How to fix Condition 1:
2005-2006 OR the Student different conditions:
NOTE: For Level Code is less than or Verify the SSN of the borrower and
PLUS, edit equal to 5, PLUS Borrower 1. If the award year is < the student. Update records as
returned on and Student CANNOT be 2005-2006 and the appropriate and resubmit.
Person block, for the same person. If award PLUS borrower has the
Grad PLUS, edit year is 2005-2006 or later same SSN as the How to fix Condition 2:
returned on AND the Student Level student associated with
award block. Code is 6 or greater, the the PLUS loan. Verify the SSN of the borrower and
PLUS Borrower and 2. If the award year is student as well as the student grade
Student MUST be the same level. Update records as appropriate
person. >=2005-2006 and the and resubmit.
PLUS borrower has the
same SSN as the How to fix Condition 3:
student associated with
the PLUS loan AND Resubmit the SSN change for the
the Grade Level <6.

Code/
Type
3. When a change to only Borrower only or resubmit the SSN

the Student SSN was change for the Borrower and
attempted for a PLUS Student.
award where the
Borrower and Student
have the same SSN.
017 R Person PLUS Endorser and The PLUS endorser has the DL-PLUS Verify the SSN of the endorser and
Student Cannot be the same SSN as the student the student. Update records
Same Person associated with this PLUS appropriately and resubmit.
loan.
020 R Person First and Last Name Blank First Name and Last Name Pell/DL/ACG/ Submit first name, last name or
are both blank. National SMART both.
021 R Person Address is Incomplete Complete address is defined Pell/DL/ACG/ If rejected, update and resubmit
as: National SMART address information.
-If Foreign Indicator =
False, at least one
occurrence of each of the
following must be present:
-AddressLine
-AddressCity
-AddressState
ProvinceCode
-AddressPostalCode
-If Foreign Indicator = True,

at least one occurrence of
each of the following must
be present:
-AddressLine
-AddressCity
-AddressCountryCode
For Pell, ACG, National

SMART and Direct Loan
(Subsidized and
Unsubsidized):
The student’s address is
incomplete on the incoming
record, on CPS and the COD
database.
For Direct Loan PLUS:

The borrower’s address is
record, on CPS and the COD
database.

award years.

Code/
Type
023 C/R Award Info Incorrect Low Tuition & The Cost of Attendance as Pell Review the COA and EFC and
Fees Code/Correction reported by the school (either confirm. If correct, no action
Applied in the record or as previously required. If incorrect, update and
reported) is greater than the resubmit.
low tuition threshold or the
student's EFC is greater than
the Low Tuition and Fees
minimum amount for the
award year.
If the school has chosen to

have COD correct its
records, COD will set Low
Tuition and Fees to blank
024 R Award Info Reported CPS Transaction There are three separate Pell/DL/ACG/ Compare SSN, Date of Birth and
Number Does Not Match conditions that would return National SMART Last Name combination reported in
CPS this edit. the Common Record to the same
data elements on the student’s ISIR
1. This edit applies to NEW based on the reported CPS
students and NEW awards. Transaction Number. If any of these
A NEW student is defined as identifiers do not match, resubmit
a student whose SSN does with the corrected data.
not already exist in COD.
A NEW award is submitted Review the Reported Transaction
for a NEW student, AND the Number and ensure that you have
combination of SSN, DOB an ISIR record on file for the student
and Last Name (Pell only) with that transaction number. If
does not match that incorrect, update the Reported
SPECIFIC Transaction Transaction Number and resubmit.
Number on CPS for that
award year*.
2. This edit applies to

EXISTING students with a
NEW award. An
EXISTING student is
defined as a student who’s
SSN already exists in COD.
A NEW award is submitted

for an EXISTING student,
AND the combination of
SSN, DOB and Last Name
(Pell only) does not match
that SPECIFIC Transaction
Number on CPS for that
award year*.
3. A CPS Transaction
number change is submitted
for an EXISTING student
and award, AND the
submitted Transaction
number does not exist in CPS
for that student.
If the award period extends


Code/
Type

2006 and 2006-2007.

PLUS awards.

award years.
025 R Award Info Duplicate Match on CPS The Student Identifier -- Pell/DL/ACG/ Go to the COD website and review
SSN, Date of Birth, first two National SMART the CPS matches for this student.
characters of Last Name, and Select the correct transaction.
CPS Transaction Number
combination reported in the
COD Common Record has
two or more matches on
CPS.
026 C/R Award Info Incorrect Secondary EFC Ensures the reported Pell Review the field for the correct
Used/Correction Applied Secondary EFC Used Code is value and resubmit.
valid. The valid values are
"O", "S", and "Blank." "O" is Ensure the value is S if you are
only valid if the value using the Secondary EFC; or O if
currently on the COD system you originally reported you were
is "S". If the school has using the Secondary EFC and are
chosen to have COD correct now using the Original EFC.
its records and an invalid
value is submitted, COD will
correct to the value currently
on the COD system or to
blank.
NOTE: Not applicable for

2005-2006 and forward.

Code/
Type
027 C/R Award Info Incorrect Payment If ANY of the following are Pell Review the field for the correct
Methodology/Correction true: value and resubmit.
Applied AC - Academic Calendar
PM - Payment Methodology
<> - Not equal to
-- AC = 1 and PM <> 3 or 5
-- AC = 2 - 4 and PM = 4
-- AC = 6 and PM <> 4
-- AC = 5 and PM = 5

have COD correct its records
and the submitted value is a
change and Accepted PM is
valid with current AC then
COD will set to previously
accepted value. Otherwise, if
Accepted AC = 1, 2, 3, or 4,
COD will set Accepted PM
to 3. Otherwise, COD will
set Accepted PM to 4

award year 2004-2005 and
forward

Code/
Type
028 C/R Award Info Incorrect Academic If the Academic Calendar is Pell Review the field for the appropriate
Calendar/Correction not equal to 1, 2, 3, 4, 5, or value and re-submit.
Applied 6:
Ensure that the value is either Blank
If the school has chosen to if Award Type is not equal to Pell or
have COD correct its records correct type to:
and if Academic Calendar
invalid or BLANK, correct (1) if you measure academic
in the following order: progress in Credit Hours – non-
standard terms;
1) If Academic Calendar (2) if you measure academic
invalid or BLANK, then set progress in Credit Hours – standard
accepted value to previous terms of quarters;
value on database (for (3) if you measure academic
change records) or progress in Credit Hours – standard
2) If AttendedEntity ID terms of semesters;
default Academic Calendar (4) if you measure academic
populated, then set accepted progress in Credit Hours – standard
value to default. terms of trimesters;
3) ELSE If Reporting Entity (5) if you measure academic
ID default Academic progress in Clock hours;
Calendar populated, then set (6) if you measure academic
accepted value to default. progress in Credit Hours without
4) ELSE If Payment terms
Methodology = 4, then set
accepted value to "5".
5) ELSE set accepted value
to "3".
If the school does not accept

corrections, reject the record.

forward

Code/
Type
029 C/R Award Info Invalid Weeks of If the accepted 'Payment Pell Verify that the Payment
Instructional Time in Methodology' is "1" and the Methodology and Academic
Program’s Definition of reported Weeks of Calendar are correct.
Academic Year/Correction Instructional Time Used to
Applied Calculate Payment is not Correct the Payment Methodology,
BLANK, for schools Academic Calendar and/or Weeks of
accepting corrections, COD Instructional Time and resubmit.
will set the value to BLANK.
If the accepted Payment

Methodology is "2" and the
reported Weeks of
Instructional Time Used to
Calculate Payment is not
"00" - "29", for schools
accepting corrections, COD
will set value to "29".

Methodology is "3", "4" or
"5" and the reported
Weeks/CalcPayt is not "00" -
"78" or greater than Weeks
of Instructional Time in
Program’s Definition of
Academic Year, for schools
will set Weeks of
Calculate Payment to
Weeks/Program
If these conditions are met

and the school is not
will reject the record.

forward

Code/
Type
030 C/R Award Info Invalid Weeks of If the accepted 'Payment Pell Verify that the Payment
Instructional Time used to Methodology' is "1" and the Methodology and Academic
Calculate Payment reported Weeks of Calendar are correct.
Calculate Payment is not Correct the Payment Methodology,
BLANK, for schools Academic Calendar and/or Weeks of
accepting corrections, COD Instructional Time and resubmit.

Methodology is "2" and the
reported Weeks of
Calculate Payment is not
"00" - "29", for schools
will set value to "29".

Methodology is "3", "4" or
"5" and the reported
Weeks/CalcPayt is not "00"
- "78" or greater than Weeks
of Instructional Time in
Program’s Definition of
Academic Year, for schools
will set Weeks of
Calculate Payment to
Weeks/Program.

and school does not accept
corrections, COD will reject
the record.

forward

Code/
Type
031 C/R Award Info Invalid Credit or Clock If the accepted value for Pell Verify that the Payment
Hours in Program’s Academic Calendar is "1", Methodology and Academic
Definition of Academic "2", "3" or "4" and the Credit Calendar are correct and our
Year or Clock Hours in Program's assumption is correct. If this is
Definition of Academic Year correct, no further action is
is not BLANK, for schools necessary. If it is not correct, update
accepting corrections, COD the Payment Methodology and
will set the value to BLANK. Academic Calendar and Cr/Clock
Hours and resubmit.
If accepted value for
Academic Calendar is "5"
and the Credit/Clock Hours
in Program's Definition of
Academic Year is less than
"900" or greater than
"3120", for schools accepting
corrections, COD will set the
value to "900".
If accepted Academic
Calendar is "6" and the
Credit/Clock Hours in
Program's Definition of
Academic Year is less than
"24" or greater than "100",
for schools accepting
corrections, COD will set to
"24".

will reject the record.

forward

Code/
Type
032 C/R Award Info Invalid Credit or Clock If the accepted value for Pell Verify that the Payment
Hours in all Payment Academic Calendar is "1", Methodology and Academic
Periods Expected to "2", "3" or "4" and the Credit Calendar are correct. If it is not
Complete this School Year or Clock Hours in all correct, update the Payment
Payment Periods Expected to Methodology and Academic
Complete this School Year is Calendar and/or Credit/Clock Hours
not BLANK, for schools and resubmit.
If accepted Academic
Calendar is "5" or "6" and
Credit or Clock Hours
expected to complete this
Award Year is not between
"0000" and accepted Credit
or Clock Hours in program’s
Definition of Academic Year,
for schools accepting
corrections, COD will set
Credit or Clock Hours in all
payment periods expected to
complete this School Year to
Credit or Clock Hours in
program’s Definition of
Academic Year.

accepting corrections, reject
the record

forward
033 R Award Duplicate Award ID This Award ID is a duplicate Pell/DL/ACG/ Create a new Award ID for this
and is already established National SMART borrower.
under a different student
identifier.
This Award ID already exists

for this student and the
school is trying to change a
component of the COD
Award Identifiers (Attended
Entity ID, Award Year, or
Award Number).
The COD Award Identifiers

(Attended Entity ID, Award
Year, or Award Number)
already exist for this student
and the school is trying to
change the Award ID.
(Pell Legacy, Direct Loan,

ACG, and National SMART
only)

Code/
Type
034 R Award Attended School Entity The Attended School Entity Pell/DL/ACG/ National Verify the Attended Entity ID and
Identifier has no Identifier has no established SMART the Reporting Entity ID. If
relationship with the relationship to the Reporting incorrect, update and resubmit
Reporting School Entity School Entity Identifier in
Identifier the Entity Block.
035 R Award Inconsistent Award Award Type listed in Award DL/ACG/ Review the Award Type and Award
Information Data ID does not match Award National SMART Year fields to ensure they are the
Type in the Award Block same as the values in the Award ID.
and/or Award Year listed in Correct the necessary field(s) and
Award ID does not match resubmit.
Award Year in Award
Information Block and/or
Award Sequence Number in
the Award ID is not numeric.
(Direct Loan, ACG, and

National SMART Only)
036 W Award PLUS Credit Decision No credit decision has been DL – PLUS PLUS Credit Decision Status for
Status is not accepted for accepted for this award. this award is pending. Once a credit
this PLUS award decision is received, a response will
be sent.
038 R Award Student Not Pell Eligible Award type listed is Pell and Pell/ACG/ Review student’s ISIR for Pell
student is not Pell eligible National SMART eligibility. If student is eligible,
according to CPS. review transaction number reported.
If incorrect, update and resubmit.
039 C/R Award/ Incorrect Award Amount Award and Disbursement Pell/DL Review the maximum annual limit
Disbursement amount exceeds the for this award. If appropriate,
maximum annual limit. update this field and resubmit.
For DL Sub and Unsub

Awards first disbursed before
July 1, 2007:
For DL Sub -
Grade Level = 0 or 1 Max =
2625
Grade Level = 2 Max =
3500
Grade Level = 3, 4, 5 Max =
5500
Grade Level >=6 Max =
8500
DL Unsub and DL Sub

combination -
Grade Level = 0 or 1 = 6625
7500
Grade Level = 3, 4, 5 =
10500
Grade Level >=6 Max
18500
If Additional Unsubsidized
Loan HPPA (formerly
HEAL eligible) = Y
Grade Level = 4, 5 Max =

Code/
Type
27167
Grade Level >= 6 Max =
45167
For DL Sub and Unsub

Awards first disbursed on or
after July 1, 2007:
For DL Sub -
Grade Level = 0 or 1 Max =
3500
4500
Grade Level = 3, 4, 5 Max =
5500
Grade Level >=6 Max =
8500
DL Unsub and DL Sub

combination -
Grade Level = 0 or 1 = 7500
8500
Grade Level = 3, 4, 5 =
10500
Grade Level >=6 Max
20500
If Additional Unsubsidized
Loan HPPA (formerly
HEAL eligible) = Y
Grade Level = 4, 5 Max =
27167
Grade Level >= 6 Max =
47167
If PreProfessional
Coursework Indicator is set
to “true”
12500
PLUS – 0 – 99999.99
Pell – refer to the Student

Financial Aid Handbook
040 W Award Changed Award Amount Is Award amount reported is Pell Reduce disbursement amounts to
Less Than Total less than the sum of the correspond with the funded
Disbursements accepted funded disbursements and resubmit.
disbursements. Decrease is
expected within 30 days or a If an adjustment is not received
system-generated decrease is within 30 days, COD will process a
processed. decrease.
(This edit is only executed if

Disbursement Release
Indicator equals True)

Code/
Type
041 R Award Changed Award Amount Is Award amount reported is DL/ACG/ Review Award Amount and funded
Less Than Total less than the sum of the National SMART disbursements. Update and
Disbursements accepted funded resubmit.
disbursements.
If you are attempting to decrease the
(This edit is only executed if loan, you must make adjustments to
Disbursement Release the disbursements that have already
Indicator equals True) been processed.
042 R Award New Award Type For an initial submission for Pell/DL/ACG Enter an Award Amount and
Submitted with a Zero this award type, the award National resubmit.
Award Amount amount is not greater than SMART
zero.
043 R Award New Award Amount or For Pell: Pell/DL/ACG/ To disburse after the deadline of the
Award Increase Received National SMART award year, your school must seek
After End Of Processing A new award, or an increase Extended Processing for Pell and/or
Year and Institution Has or decrease to a previously Direct Loan.
Not Been Granted originated award was
Extended Processing submitted after the Contact your Customer Service
processing deadline for the Representative if your school has
award year and the school been granted Extended Processing
has not been granted or if you want to apply for this
Extended Processing. extension.
If ALL of the following are

true:
-- The Received Date is

greater than the Latest
Accepted Date for the Award
Year (the Award Year
Processing Cycle End Date)
-- The school has not been
granted Extended Processing
or an audit adjustment.
-- An Award for this student
identifier is currently not in
COD or the Award amount is
an increase or decrease to the
amount in COD.
For Direct Loan:
A new award, or an increase

or decrease to award amount
was submitted after the
school has closed out the
Program Year (school
confirmed a zero balance) or
the Program Year has been
closed and the school has not
been granted Extended
Processing.

true:
-- The Received Date is

greater than the Latest
Accepted Date for the Award

Code/
Type
Year
-- The school has not been
granted Extended Processing
or an audit adjustment.
-- An Award for this student
identifier is currently not in
COD or the Award amount is
an increase or decrease to the
amount in COD.
044 R Award Incorrect Flag For Additional Unsubsidized DL-Unsub Review the record and ensure you
Additional Unsubsidized Eligibility for Health are providing the correct value for
Eligibility for Health Profession Program value is the Additional Unsubsidized
Profession Programs “Y” and the student’s grade Eligibility for Health Professions
(formerly HEAL eligible) level code is not 4, 5, 6, or 7 flag. If your school is eligible to use
this flag, ensure the student’s grade
level is reported as greater than 3
and resubmit.
If grade level is correct and you are

eligible to use this flag, please
contact your Customer Service
Representative.
045 R Award Incorrect Award Dates Difference between Financial DL Review the record and ensure the
Award Begin Date and Award Begin and End Dates are
Financial Award End Date is accurate. If incorrect, update and
greater than 12 months. resubmit.
OR
Financial Award Begin Date
is after the Financial Award
End Date
OR
Financial Award Begin Date
and Financial Award End
Date is not equal to or within
the student’s academic year
dates.
046 R Award Incorrect Academic Year Academic Year Start Date is DL Review the record and ensure the
Dates after the Academic Year End Academic Year Begin (Start) and
Date End Dates are accurate. If incorrect,
OR update and resubmit.
Academic Year is greater
than 12 months
047 R Award Academic Year Dates Academic Year Start and DL Academic Year Begin (Start) Date
Already Linked to MPN or End Date cannot be changed cannot be changed on this loan since
PLUS MPN because more than one it is linked to an MPN or a PLUS
Direct Loan is already linked MPN based on the existing
to an MPN or a PLUS MPN Academic Year Begin (Start) and
based on specific academic End Dates.
year dates.
If the academic year dates are
(Direct Loan – MPN Single incorrect, you must obtain a new
Year Feature only) MPN and process a new loan with
the correct academic year dates.

Code/
Type
048 R Disbursement School Is Ineligible If any of the following are Pell/DL/ACG/ Review your Attend School Entity
true: National SMART Identifier to ensure it is correct and
that you are eligible to participate in
School is not eligible to the program for which you are
participate in the Title IV submitting records and/or requesting
programs OR funds. If incorrect, update and
School is requesting Pell resubmit.
Grant funds and was not
eligible to participate in the
Pell Grant program at time
the disbursement was made
OR
School is requesting Direct
Loan funds and was not
eligible to participate in the
Direct Loan program at the
time the funds were
requested OR
School was not open at the
time the funds were
requested OR
School was undergoing an
ownership change at the time
the funds were requested.
049 R Disbursement Disbursement Date Is More Adjusted Disbursement Date DL Review your adjusted disbursement
Than 120 Days After the is not within 120 days of date in conjunction with your
Original Disbursement original Disbursement Date. original disbursement date. If
Date incorrect, update and resubmit.
050 R Disbursement Disbursement Date Outside Disbursement date is 120 DL Review your award dates and your
Allowable Window days after the Financial disbursement dates. If incorrect,
Award End Date. update and resubmit.

Code/
Type
051 R Disbursement Disbursement Date With Disbursement Release Pell/DL/ACG/ Review your Disbursement Release
Payment Trigger Set to Yes Indicator is True and National SMART Indicator Flag and submit a release
Outside of Allowable Disbursement Date is outside based on the disbursement date and
Window of allowable window. your school’s allowable
disbursement window.
Pell Allowable Window:
Advanced Pay = 30 calendar
days
Just in Time = 7 calendar
days
Reimbursement = 0 calendar
days
Heightened Cash
Monitoring1 = 7 calendar
days
Heightened Cash
days
ACG/National SMART
Window:
days
days
HCM1 = 7 calendar days
HCM2 = 0 calendar days
Direct Loan
days
(Pushed Cash = 7 calendar
days
days
Heightened Cash
days
Heightened Cash
days

Code/
Type
052 R Disbursement First Disbursement Date This edit applies to DL Review the disbursement dates of
Must Be the Earliest disbursements with the rejected record and first
Disbursement Release disbursement (disbursement with the
Indicator equal to True or First Disbursement Indicator [FDI]
False: flag set to true)
a. If Disbursement Release If the date of the disbursement

Indicator equals False, submitted is earlier than the date of
Subsequent Disbursement the first disbursement, and that date
Date is before the is incorrect, update and resubmit.
Disbursement Date of the
first disbursement If the date is earlier than the date of
(disbursement with the First the first disbursement and that date
Disbursement Indicator is correct, then the First
[FDI] flag set to true). Disbursement Indicator flag must be
set to true. This indicates this
b. If Disbursement Release specific disbursement is the initial
Indicator equals True, disbursement (chronologically) even
subsequent disbursement though it is a subsequent
date is on or before the disbursement number to
Disbursement Date of the “Disbursement Number 01”
first FUNDED disbursement
(Disbursement Number 01 or
the Disbursement with the
First Disbursement Flag).
NOTE: If Disbursement
Release Indicator equals
True, the disbursement date
should not be compared to
the disbursement date of
“unfunded” disbursements.
053 R Disbursement Disbursement Date Cannot The Disbursement Date is Pell/DL/ACG/ Resubmit disbursement with a
Be Blank not populated. National disbursement date.
SMART
054 W Disbursement Disbursement Date Within A record has been submitted Pell/DL/ACG/ Review record to determine if a
7 Days or Passed, with the Disbursement National SMART Disbursement Release Indicator flag
Disbursement Release Release Indicator flag set to of “True” is appropriate. This
Indicator Set To “False” “False” AND the record will not be considered an
Disbursement Date is within actual disbursement until a
the 7 calendar day window Disbursement Release Indicator flag
or has passed. of “True” is received. If you
intended this to be an actual
NOTE: Applicable for ACG disbursement, update the
and National SMART after Disbursement Release Indicator flag
April 14, 2007 and resubmit.
055 W Disbursement Disbursement Information Disbursement Information Pell/DL/ACG/ No action required.

Received 30 Days or more (DRI = true and National SMART
after Date of Disbursement Disbursement Sequence Please refer to The Code of Federal
Number = 01) was received Regulation 690.81 for more
and processed by COD more information.
than 30 days later than the
Disbursement Date reported
on the record.

award years.

Code/
Type
NOTE: Applicable for ACG

and National SMART after
April 14, 2007
056 C/R Disbursement Sequence Number Not In For actual disbursements Pell/DL/ACG/ Review disbursement transactions
Sequential Order (DRI=true): National SMART and disbursement sequence numbers
for this disbursement and resubmit
Disbursement Sequence all transactions not yet accepted by
numbers associated with a COD in the proper order.
specific Disbursement
Number must be processed in
incremental, sequential order.
(i.e. 01, 02, 03,..)
School reported a
disbursement sequence
number other than ‘01’ on a
disbursement that is not yet
accepted.
Sequence Number on
accepted disbursement is not
one higher than the last
previously accepted
transaction for this
disbursement number.
For Pell anticipated

disbursements (DRI=false):
If a sequence number other

than “01” is submitted, COD
will correct the sequence
number to “01” and record
will be accepted with
correction.
NOTE: This will be a reject

edit for ACG and National
SMART.
057 R Disbursement A change/adjustment to a A change to Disbursement DL The change to the Disbursement
Disbursement Date and Date and an adjustment to a Date is accepted but the change to
Disbursement Amount Disbursement Amount were the disbursement amount is rejected.
were submitted on the same made at the same time, i.e. in
transaction. Adjustment to the same transaction with the Resubmit the adjustment to the
Disbursement Amount has same Sequence Number for Disbursement Amount with a new
been rejected. the same Disbursement Sequence Number.
Number, after a
Disbursement has been
funded.
This edit applies to

Indicator = True only

Code/
Type
058 R Disbursement Duplicate Disbursement The reported Disbursement Pell/DL/ACG/ National No action is required.
Information On File Number, Sequence Number, SMART
and Disbursement Release If you are attempting to make a
Indicator equal to True are change, resubmit with a higher
already on file with COD. sequence number.
059 W Disbursement Duplicate Adjustment The Disbursement Number, Pell/DL/ACG/ National No action required.
Information on File Disbursement Amount(s) SMART
Disbursement Date, and Review the field you are attempting
Disbursement Release to change and resubmit
Indicator equal to True or
False are already on file with
COD for this Disbursement
Adjustment.
060 R Disbursement Insufficient Number of Disbursement Amount equals DL Since your school does not meet
Disbursements Based on the Total Net Loan Amount special condition status, you must
School Type and the school does not meet disburse a loan in two or more
special condition status. disbursements and the disbursement
amount (net disbursement) cannot
Special condition status equal the total net loan amount.
includes “Experimental Site
Schools” or schools with a Update the disbursement amount for
default rate < 5% in the most this record and resubmit.
recent fiscal year. All If you believe your school does meet
students at “Experimental special condition status, call your
Site Schools” may receive a Customer Service Representative.
single disbursement. For
other eligible schools, only
students enrolled in study
abroad programs may
receive a single
disbursement.
Only schools meeting special
condition status are allowed
to make one disbursement. A
minimum of two
disbursements is required for
all other schools.
061 R Disbursement Only One Disbursement You can only make one Pell You must perform verification on
Allowed for Students with disbursement for a student this student’s application data.
a Verification Status of with a Verification Status of Once verification has been
“W” “W”. performed, update the verification
status to “V” and resubmit.
062 R Disbursement Disbursement Amount(s) Is Disbursement Amount(s) is Pell/DL/ACG/ Resubmit disbursement sequence
Less Than Or Equal to not populated, or zero, or less National SMART number 01 with a disbursement
Zero for Disbursement than zero for Sequence amount greater than zero.
Sequence Number 01 Number “01” and
Indicator is “true”.

Code/
Type
063 R Disbursement Incorrect Net Disbursement Disbursement Amount(s) is DL Verify your disbursement
Amount not equal to COD’s calculations based on the award
calculated amount.: type. Resubmit if appropriate.
a. The Net Disbursement

Amount is calculated using
the following steps (+ or -$1
tolerance):
Step 1: Calculate the
Combined Fee/Interest
Rebate Percentage by
subtracting the Interest
Rebate Percentage from the
Loan Fee Percentage
Combined Fee/Interest
Rebate Amount by
multiplying the
Disbursement Gross Amount
by the Combined Fee/Interest
Rebate Percentage (go out 3
decimal places) and
truncating the result
Step 3: Calculate the Net
Disbursement Amount by
subtracting the Combined
Fee/Interest Rebate Amount
from the Disbursement Gross
Amount
Loan Fee Amount by
multiplying the Gross
Disbursement Amount by the
Loan Fee Percentage (go out
3 decimal places) and
truncating the result
Interest Rebate Amount by
subtracting the Loan Fee
Amount from the Gross
Disbursement Amount and
then subtracting the result
from the Net Disbursement
Amount
b. Disbursement Release
Indicator set to “Y” and
Disbursement Amount
exceeds annual loan limit
across schools. See common
record for loan limit criteria.
NOTE: + or - $1 tolerance
only applies if there is no
impact to Interest Rebate
Amount
NOTE: The COD System

will reject a disbursement
and return Edit 063 if the
Net Disbursement Amount

Code/
Type
reported by the school is

incorrect given the accepted
Origination Fee Percent
064 C/R Disbursement Disbursement Amount > ALL of the following are Pell Review disbursement amount and
50% of award with a true: verification status or assumption
Verification Status of “W” made. If incorrect, update and
The Verification Status is resubmit.
‘W’ on the Award AND
Disbursement Amount is
>50% of the Scheduled
Award Amount
have COD correct its
records, COD will set the
Accepted Disbursement
Amount to the lesser of either
the Award Amount or 50% of
the Schedule Award Amount
065 W Disbursement Insufficient Decrease in the The Award has an “Over Pell No action required.
Disbursement amount. Paid” status and school has
Disbursement is expected sent a downward
for Amount of the Negative Disbursement Amount
Pending adjustment for an amount
less that the Negative
Pending Disbursement
Amount.
066 R Disbursement Award is in “Overpaid” If ALL of the following are Pell
status. Disbursement true:
Increase cannot be accepted
Award is in “Overpaid”
Status
A Disbursement Amount that

would increase the sum of
the accepted Disbursements
to an Amount greater than
the ‘Award Amount’ is
submitted

Code/
Type
067 C/R Disbursement Incorrect Disbursement For Direct Loan: Sum of all Pell/DL Review the disbursement amount
Amount the Disbursement Gross for each disbursement number and
Amounts is greater than the compare to the award amount (Loan
Award Amount. Amount Approved). Update record
where appropriate and resubmit.
For Pell: The sum of the
disbursements exceeds the
Award Amount
--OR--
The reported Disbursement
Amount exceeds 100% of the
student’s Total Eligibility
Used and the student is
already in a POP situation
involving two or more
schools. Total Eligibility
Used calculation is in the
appendix
For Pell Legacy, this edit

should not be run on
disbursement amounts less
than zero.
068 W Disbursement Potential Overaward Pell disbursements for a Pell Review guidance contained in
Project- Notice Sent student have been received separate notice.
Separately from two or more schools
and ALL of the following are
true:
Disbursement is not rejected

AND
Other Pell awards exist for
the student at different
Attended School Entity IDs
for the current Award Year
AND
Total amount disbursed for
any of the other Pell awards
is greater than zero
AND
Total of the Percentage of
Eligibility Used is greater
than 100.00 (plus tolerance).

Code/
Type
069 W Disbursement Potential Concurrent Two or more Pell/ACG/ Review guidance contained in
Enrollment – Notice Sent Pell/ACG/National SMART National SMART separate notice.
Separately disbursements for a student
have been received from two
or more schools and ALL of
the following are true:
Other Pell/ACG/National
SMART awards exist for the
student at different Attended
School Entity IDs for the
current Award Year
AND
Total amount disbursed for
the student for any of the
other Pell/ACG/National
SMART awards is greater
than zero
AND
Enrollment Dates for the
student are within 30 days of
one another
NOTE: Concurrent
Enrollment is dependent on
award type

April 14, 2007
070 W Disbursement Disbursement Release Data in the disbursement Pell/DL/ACG/ National When the Disbursement Release
Indicator is Blank block has been received but SMART Indicator is blank, COD records the
the Disbursement Release Disbursement Release Indicator as
Indicator is not populated. “F.” If the Disbursement Release
Indicator should be “F”, no further
NOTE: Applicable for ACG action is necessary. If you want this
and National SMART after record to be considered an actual
April 14, 2007 disbursement, update the
Disbursement Release Indicator flag
to “T” and resubmit.
071 R Disbursement New Disbursement, For Pell, ACG and National Pell/DL/ACG/ National To disburse after the deadline of the
Increase, or Disbursement SMART: SMART award year, your school must seek
Release Indicator to “True” Extended Processing for Pell and/or
Received After End Of A new Disbursement, a Direct Loan.
Processing Year and disbursement increase, or a
Institution Has Not Been Disbursement Release Contact your CSR if your school
Granted Extended Indicator set to “True” was has been granted Extended
Processing submitted after the award Processing or if you want to apply
year deadline and the school for this extension.
has not been granted
Extended Processing.

true:
The Received Date is greater

than the Latest Accepted

Code/
Type
Date for the Award Year

AND
The school has not been
granted status of Extended
Processing or an audit
adjustment
AND
An Award Type for this
student identifier is currently
not in COD or the
Disbursement Amount is an
increase to the amount in
COD
AND
This disbursement is not an
increase as a result of a
student that had been
blocked (POP) prior to the
deadline
For Direct Loan:
A new Disbursement, a
disbursement adjustment, or a
Indicator set to “True” was
submitted after school has
closed out the Program Year
(school confirmed zero
balance) or the Program Year
has been closed and the
school has not been granted
Extended Processing.

true:
The Received Date is greater

than the Latest Accepted Date
for the Award Year
AND
The school has not been
granted status of Extended
Processing
AND
An Award Type for this
student identifier is currently
not in COD or the
Disbursement Amount is an
increase to the amount in
COD
072 R Disbursement Incomplete Disbursement Sequence Number is “02” or DL Resubmit record with all
Amounts greater missing Gross disbursement amounts populated.
Disbursement Amount, OR
Disbursement Fee Amount
OR Interest Rebate Amount
OR Disbursement Net
Amount.

Code/
Type
073 R Disbursement Insufficient information Record submitted with Pell/DL/ACG/ National Review the record in conjunction
with Disbursement Release Disbursement Release SMART with the Common Record Layout.
Indicator set to “True” Indicator flag set to “True” Resubmit with all required data
has insufficient data on file. elements populated.
See Common Record Layout

for fields required prior to
setting the Disbursement
Release Indicator to “True”.
074 R Disbursement Incorrect Adjustment to Disbursement Release Pell/DL/ACG/ National No action required.
Disbursement Release Indicator adjusted to “False” SMART
Indicator after disbursement was Disbursement Release Indicator
funded. cannot be changed to “False” after
disbursement becomes an actual
disbursement. If you are attempting
to cancel a disbursement, then you
must send an adjustment to the
disbursement amount.
075 R Disbursement Multiple First More than one disbursement DL Review disbursements and resubmit
Disbursement Flags was submitted to COD with record with only one disbursement
a First Disbursement Flag of flagged as the first disbursement.
“True” for this loan in the
same cycle.
076 R Disbursement First Disbursement Flag First Disbursement Flag can DL Contact your Customer Service
Changed More Than Twice be changed a maximum of Representative for the procedures on
two times before requiring how to obtain the Department of
U.S. Department of Education’s approval to change the
Education’s approval. first disbursement flag more than
two times.
077 R Disbursement Incorrect Disbursement Disbursement Fee Amount DL Review Disbursement Loan Fee
Loan Fee Amount does not equal COD’s Amount calculation. Resubmit
calculated Loan Fee Amount record with corrected disbursement
(+ or - $1 tolerance). amounts
NOTE: + or - $1 tolerance
only applies if there is no
impact to Interest Rebate
Amount

Disbursement Loan Fee
Amount reported by the
school is incorrect given the
accepted Origination Fee
Percent

Code/
Type
078 R Disbursement Incorrect Disbursement Up-Front Interest Rebate DL Review Disbursement Loan Fee
Rebate Amount Amount does not equal Amount calculation. Resubmit
COD’s calculated Up-Front record with corrected disbursement
Interest Rebate Amount (+ or amounts.
- $1 tolerance) for this
disbursement.

Interest Rebate Amount
reported by the school is
incorrect given the accepted
Origination Fee Percent
079 R Disbursement Payment Period Start Date The school is ineligible and Pell/ACG/ National Review the Payment Period Start
Not In Eligible Range the Payment Period Start SMART Date reported. If incorrect, update
Date does not fall within the and resubmit. If correct, you are not
range of eligibility. eligible to receive Pell Grant funds
for this student. No further action
For 2006-2007 award year, required.
valid date range is 2006-01-
01 – 2007-06-30.
080 R Disbursement No Accepted PLUS Credit The Disbursement Release DL-PLUS Resubmit Disbursement Release
Decision Status Indicator is set to “True” and Indicator of True” after an approved
there is no approved PLUS credit decision is obtained for this
Credit Decision Status on file PLUS borrower.
for this loan.
An approved PLUS Credit

Decision Status must be
obtained for a PLUS
borrower prior to
disbursement.
081 R Disbursement No Promissory Note on The Disbursement Release DL Resubmit disbursement with
File Indicator is set to “True” and Disbursement Release Indicator of
there is no MPN on file for “true” after you receive a response
this loan, and the school is record indicating that an accepted
required to have an MPN on MPN is on file at COD for this loan.
file at COD prior to
disbursements.
The School File at COD

indicates an MPN must be on
file at COD prior to
disbursement.
083 R Disbursement CMO Rejected This CMO rejected this student Pell/DL/ACG/ National Contact your payment analyst
Student For Eligibility for eligibility issues SMART (formerly referred as reimbursement
Issues analyst) for additional information
(Reimbursement Schools about correcting this record.
only)

Code/
Type
Student For Incorrect for incorrect calculation(s) SMART (formerly referred as reimbursement
Calculation(s) analyst) for additional information
only)
Student For Already Being for already being funded SMART (formerly referred as reimbursement
Funded analyst) for additional information
only)
Student For Improper for improper package SMART (formerly referred as reimbursement
Package Submission submission analyst) for additional information
about correcting this record.
(Reimbursement Schools
only)
Student For Incomplete for incomplete student SMART (formerly referred as reimbursement
Student Processing processing analyst) for additional information
only)
Student For Missing for missing documentation SMART (formerly referred as reimbursement
Documentation information analyst) for additional information
only)
089 R Disbursement Invalid disbursement due to Invalid disbursement DL No further disbursements or upward
pending bankruptcy transaction. The adjustments to existing
disbursement is received disbursements can be made on this
after the receipt of a pending loan.
bankruptcy notification.
Downward adjustments on this
(Direct Loan Only) specific loan can be accepted.

2004-2005 and forward
090 W Entity Reported Amount of The Total Reported Amount Pell/DL/ACG/ Compare the sum of individual
Disbursements does not of Disbursements in the National SMART disbursement amounts to the Total
equal Amount of detail Entity Block does not equal Amount Reported. Update if
records the amount (sum of appropriate and resubmit.
disbursements) of detail
records for the Program for
the Award Year.
092 R Award No further awards can be No further awards can be DL Award cannot be accepted as the
accepted for this borrower, accepted for this borrower. borrower is deceased. Verify this
person is deceased The Direct Loan Servicing award has the correct last name,
Center has notified COD that SSN, and birth date.
this person is deceased.
093 R Disbursement Invalid disbursement Invalid disbursement Pell/DL/ACG/ National Verify disbursement sequence
Sequence Number Sequence Number. SMART number and resubmit.
Disbursement sequence
number must be 01-65

Code/
Type
094 R Disbursement Invalid disbursement due to Invalid disbursement DL No further disbursements or upward
a loan discharge transaction. The adjustments to existing
notification for an disbursement is received disbursements can be made on this
unauthorized after the receipt of a loan loan.
signature/unauthorized discharge notification due to
payment or False an unauthorized Downward adjustments on this
Certification Identity Theft. signature/unauthorized specific loan can be accepted.
payment or False
Certification Identity Theft.
NOTE: Applicable for False

Certification Identity Theft
after April 14, 2007.
095 R Disbursement Invalid disbursement, Invalid disbursement DL No further disbursements or upward
person is deceased transaction. The adjustments to existing
disbursement is received disbursements can be made on this
after the receipt of a loan loan.
discharge notification due to
death of the borrower. Downward adjustments on this
specific loan can be accepted.
097 R Disbursement Disbursement amount A Pell Disbursement record Pell Review disbursement amount and
would have been corrected triggered edit 067, Incorrect resubmit disbursement record.
to zero by COD Disbursement Amount, and
calculations so the record the school’s Error Processing
was rejected Option has been set for COD
to correct Pell data; however,
based on COD calculations,
the Disbursement Amount
would have been corrected to
$0.00. Therefore the
disbursement record is
rejected.
100 R Award Sender does not have Destination Mailbox Number Pell/DL/ACG/ National Verify your School Entity ID.
reporting permission for the ID (TG Number) does not SMART
School identified in the have reporting permission for
Reporting School Entity the School identified in the
ID. Reporting School Entity ID.
101 W Award The Reporting School Reporting School is currently Pell/DL/ACG/ National No Action Required.
Entity ID is listed as listed as ineligible on file SMART
ineligible upon receipt of with PEPS/COD.
batch
102 W Entity Reported Amount of The Total Reported Award Pell/DL/ACG/ Compare the sum of the individual
Awards does not equal Amount in the Entity Block National SMART Award Amounts to the Total
Amount of detail records does not equal the amount Reported Award Amount. Update
(sum of Award Amount) of appropriately and resubmit.
detail records for the
Program for the Award Year.
105 R Document Info Only one document can be Either more than one set of Pell/DL/ACG/ National Review submission and resubmit
submitted per pair of SAIG Common Record root SMART with only one Common Record
Transmission Batch elements or other extraneous document between SAIG
Headers and Trailers. data were submitted within a Transmission Batch Headers and
set of SAIG Batch Headers Trailers.
and Trailers

Code/
Type
107 R Award Phase-In Schools cannot An Attended School that is a Pell/DL Resubmit data using the appropriate
submit Common Record Phase-In Participant for this Phase-In record layout or contact
documents for this program program and award year has COD Customer Service to change
and award year. submitted a Common Record school’s status to Full Participant.
document containing award See COD Technical Reference for
information for this program more information.
and award year.

forward.
110 W Award School must print/provide If a school does not send DL School must print/provide disclosure
the disclosure statement disbursement data to COD at statement prior to or on
unless it sends least 5 days before the first disbursement date OR school must
disbursement data to COD disbursement date and does submit disbursement data to COD at
at least 5 days before the not indicate that it has least 5 days prior to the
first disbursement date. printed/provided the disbursement date
disclosure statement, then
COD will print/provide the
disclosure statement to the
borrower and send a warning
to the school.

forward
111 W Disbursement First Actual Disbursement If a school does not send DL Review school procedures to ensure
was submitted less than 5 disbursement data to COD at that DL borrowers receive
days prior to the first least 5 days before the first disclosure statement prior to or on
disbursement date without disbursement date and does disbursement date
an indication that the not indicate that it has
school printed/provided a printed/provided the
disclosure statement disclosure statement, then
COD will print/provide the
disclosure statement to the
borrower and send a warning
to the school.
113 R Disbursement Total Disbursed amount The sum of all disbursement DL-PLUS Review the total disbursement
cannot be greater than the amounts for a PLUS loan amount for this PLUS loan in
lesser of the cannot exceed the lesser of conjunction with the Endorser
Award Amount or the the Award Amount or the Amount.
Endorser Amount Endorser Amount.
Update and resubmit disbursement.
(PLUS Only)
NOTE: Applicable for

forward only
114 R Disbursement Disbursement or A new disbursement or an Pell Update Verification Status Code and
Disbursement Adjustment upward disbursement resubmit disbursement.
received after Verification adjustment was submitted
Status W Deadline Date with Verification Status equal
to W after deadline for
Verification Status W for this
award.

Code/
Type
115 W Disbursement Student referred to DMCS, A new Pell, ACG, or Pell/ACG/ Action may be necessary. Contact
satisfactory arrangements National SMART actual National SMART the student to validate the status of
must be established with disbursement is submitted for the Pell, ACG, or National SMART
DMCS, prior to making a student who has been overpayment. If the student does
further disbursements to referred to DMCS for an not have the satisfactory
this student for this award overpayment status arrangements established at DCS,
year. corresponding to the award the disbursement or disbursement
type of the new increase cannot be made.
disbursement; or an increase
to an existing Pell, ACG, or
National SMART
disbursement is submitted for
a student who has been
referred to DMCS for an
overpayment status
corresponding to the award
type of the disbursement
increase.

April 14, 2007
116 W Award SSN, Date of Birth and/or School submitted a change to Pell/ DL/ACG/ No action required. Record has
Last Name have NOT been a student identifier and either National SMART processed, but student identifier has
updated in the COD system of the following is true: not been updated in COD system
The award year submitted on

the change record is lower
than the highest award year
for the student
OR
For the same award year, the

CPS transaction number on
the change record is either
lower than the highest
transaction number for that
award year and student, or is
equal to the highest
transaction number for that
award year and student and
the identifier data does match
with CPS.

PLUS awards.
117 R Award Disbursement information Performed on new Direct DL Review the sum of disbursement
is incomplete or rejected. Loan awards only amounts. Confirm that sum of
Direct Loan award is not disbursement amounts are equal to
accepted. Initial Direct Loan award is award amount. Update and
submitted and ANY of the resubmit award.
following is true:
Sum of disbursements
(Disbursement Release
Indicator = false and/or true)
does not equal award amount
OR
one or more of the
disbursements rejects
OR

Code/
Type
School is not eligible for a

single disbursement and
submits a single disbursement
OR
School is eligible for a single
disbursement and submits a
single disbursement not equal
to the award amount

forward only
118 W Award The sum of anticipated The sum of the reported DL No action required.
disbursements does not anticipated disbursements
equal the updated Direct does not equal the updated
Loan award amount. COD Direct Loan Award Amount.
will recalculate the Therefore, COD recalculated
anticipated disbursements. the anticipated disbursements
first reducing the last
anticipated disbursement
(largest disbursement
number) and then reducing
each of the previous
disbursements as needed
until the sum of the
anticipated disbursements
equals the new award
amount.

forward only
119 W Award COD has reduced the School submitted a change to DL No action required.
anticipated disbursements a Direct Loan award
and made this loan inactive reducing the Award Amount
based upon your record to $0 and the sum of
reducing the Award anticipated disbursements on
Amount to $0. file is greater than $0. COD
reduced anticipated
disbursements to $0. Loan is
inactive.

forward only

Code/
Type
120 W Person Incomplete Address: Complete address is defined Pell/DL/ACG/National No action required.
Complete Address Exists as: SMART
on COD. For Direct Loan -Foreign Indicator = False: Schools may check the address
PLUS Only, Student -AddressLine COD has for a student on the COD
Address is Incomplete. -AddressCity web site. Schools can update the
-AddressState address on the COD web site or can
ProvinceCode submit an updated address via
-AddressPostalCode batch.
-Foreign Indicator = True:

-AddressLine
-AddressCity
-AddressCountryCode
For Pell and Direct Loan

(Subsidized and
Unsubsidized):
record; however a complete
address is found on CPS or
the COD database.
For Direct Loan PLUS:

record, the COD database or
the CPS.

award years.
121 R Person SSN Change Request Edit 121 will be returned Pell/DL-PLUS/ACG/ Cancel the loan/grant and
Rejected as person is also a when an SSN Change is National SMART reoriginate with the correct SSN.
PLUS Borrower. submitted (for any award
type) for a PLUS borrower
with the following
conditions:
1. The award amount is
greater than zero, and
2. The sum of all actual
disbursements for
PLUS loans does not
equal the PLUS award
amount (i.e. the award
is not fully disbursed).
NOTE: An award must be

fully disbursed for 24 hours
before an SSN change is
submitted. An attempt to
change the borrower’s SSN
on a PLUS award that has
been fully disbursed for less
than 24 hours will result in
Edit 121 being returned.

award years.

Code/
Type
122 R Person Increase to PLUS Loan Edit 122 will be returned DL-PLUS Cancel the loan and reoriginate with
Award Amount Rejected. when a school submits an the correct SSN.
increase to a PLUS loan
award amount and the person
has had an SSN change.

award years.
123 R Award Incorrect Student Level for The Student Level submitted ACG/National SMART Correct the Student Level and
ACG/National SMART for the award is not valid resubmit with a valid value.
Awards based on award type. Valid
values per award are:
For ACG –
0, 1, 2
For National SMART –

3, 4
124 R Award Cannot change Student The Student level for an ACG/National SMART Zero out the award and resubmit
Level ACG or National SMART with a new award.
award cannot be changed
after initial origination.
125 R Award ACG/National SMART Award type listed is ACG/National SMART Confirm student is Pell eligible and
recipients must be Pell ACG/National SMART and resubmit. Also confirm accurate
eligible student cannot receive an identifier data (SSN, Name, Date of
ACG/National SMART Birth, and Transaction Number)
award because student is not
Pell eligible according to
CPS.
126 R Award Incorrect The Eligibility/Payment ACG Correct the Eligibility/Payment
Eligibility/Payment Reason Reason for the ACG award is Reason and resubmit with valid
for ACG not a valid response. value.
Valid:
01 – Rigorous High School

Program
“Rigorous High School

Program” includes:
Rigorous Program of Study
OR
State Scholar Program
OR
Department of Defense
Schools
02 – AP/IB Coursework
03 – Coursework
127 R Award Missing Rigorous High If the Eligibility/Payment ACG Resubmit with valid Rigorous High
School Program Code Reason code is 01, the record School Program Code.
must contain a Rigorous
High School Program Code

Code/
Type
128 W Award Unnecessary Rigorous If the Eligibility/Payment ACG Resubmit without a Rigorous High
High School Program Code Reason code is anything School Program Code if
other than 01, the record Eligibility/Payment Reason is
should not contain a anything other than 01.
Rigorous High School
Program Code
129 R Award Invalid Rigorous High The Rigorous High School ACG Correct the Rigorous High School
School Program Code Program for the ACG award Program Code and resubmit with a
is not a valid response for the valid value.
award year. If the
Eligibility/Payment Reason
selected is 01, a valid
Program Code is required.
(i.e. VA0001) – first two

characters alpha, next four
numeric
Refer to Volume VI, Section

9 for a complete list of valid
Program Codes.
130 R Award Award Amount Exceeds Award amount originated at ACG Correct the award amount and
Maximum Scheduled a single school exceeds the resubmit with a valid award
Award for ACG maximum scheduled award amount.
for the award year.
For 2006-2007 ACG –

Grade Level 0 and/or 1 -
$750
Grade Level 2 - $1300
131 R Award Incorrect CIP Code Value The CIP Code submitted is National SMART Correct the CIP code and resubmit
not a valid value for the with a valid value.
current award year.
(i.e. xx.xxx)
Refer to Volume VI, Section
9 for a complete list of valid
CIP Codes.
132 R Award Award Amount Exceeds Award amount originated at National Correct the award amount and
Maximum Scheduled a single school exceeds the SMART resubmit with a valid award
Award for National maximum scheduled award amount.
SMART grant for the award year.
For 2006-2007 National

SMART –
134 R Disbursement Disbursement exceeds Distributed amount across all ACG Correct the disbursement amount
scheduled award at schools exceeds the and resubmit with a valid
multiple schools for ACG maximum scheduled award disbursement amount.
for the award year.
For 2006-2007 ACG –

Grade Level 0 and 1 - $750

Code/
Type
135 R Disbursement Disbursement exceeds The sum of the ACG Correct the disbursement amount
scheduled award for ACG disbursements for a given and resubmit with a valid
at your school Award exceeds the scheduled disbursement amount.
award Amount.
136 R Disbursement Disbursement exceeds Disbursement amount National SMART Correct the disbursement amount
scheduled award at distributed across all schools and resubmit with a valid
multiple schools for exceeds the maximum disbursement amount
National SMART grant scheduled award for the
award year.
For 2006-2007 National

SMART –
Grade Level 3 - $ 4000
Grade Level 4 - $ 4000
137 R Disbursement Disbursement exceeds The sum of the National SMART Correct the disbursement amount
scheduled award for disbursements for a given and resubmit with a valid
National SMART grant at Award exceeds the scheduled disbursement amount
your school award Amount.
140 R Award Incorrect Origination Fee The Origination Fee Percent DL Verify the Origination Fee Percent
Percent on New Awards submitted with the award based on the Origination Fee Period
origination record is not valid in which the Earliest Disbursement
based on the Origination Fee Date falls. Update records
Period in which the Earliest appropriately and resubmit.
Disbursement Date falls. Valid
values per period are:
*EDD = Earliest Disbursement

Date
EDD prior to 07/1/2007 –

3.0%
EDD on or after 7/1/2007 but

before 7/01/2008 – 2.5%

before 7/1/2009 – 2.0%

before 7/1/2010 – 1.5%
EDD on or after 7/1/2010 –

1.0%
141 R Award Cannot change the Attempt to change the DL Inactivate the loan first and submit
Origination Fee Percent on Origination Fee Percent of an the Origination Fee Percent change
an Active Loan Active Loan. on a separate change record.
142 R Award Invalid Origination Fee The Origination Fee Percent DL Verify the Origination Fee Percent
Percent on Award Changes submitted with the award based on the Origination Fee Period
change record is not valid in which the Earliest Disbursement
based on the Origination Fee Date falls. Update records
Period in which the Earliest appropriately and resubmit.
Disbursement Date falls. Valid
values per period are:
*EDD = Earliest Disbursement

Date
EDD prior to 07/1/2007 –

3.0%

Code/
Type

before 7/01/2008 – 2.5%

before 7/1/2009 – 2.0%

before 7/1/2010 – 1.5%
EDD on or after 7/1/2010 –

1.0%
143 R Award Disbursement Net, Fee, The Origination Fee DL Review the Origination Fee
and/or Rebate Amounts are Percentage amount for this Percentage for this award and the
Incorrect based upon the award does not match the corresponding Net, Fee, and/or
Origination Fee Percentage Net Fee and/or Rebate Rebate amounts and recalculate the
amounts for the Net, Fee, and/or Rebate amounts
disbursements. The Net, Fee,
and/or Rebate amounts are
incorrect.
144 R Disbursement Disbursement Dates do not The change to the Earliest DL Verify earliest disbursement date
match Origination Fee Disbursement Date does not submitted corresponds to the
Percent on file. correspond to the Origination Origination fee; If the earliest
Fee Percent on file. This edit disbursement date is correct, follow
can be triggered by a date outlined process for Origination Fee
change or a change to the Percent changes and resubmit.
Indicator that causes the
Earliest Disbursement Date
to not match the origination
fee on file.
993 C General Missing Value; Correction Content was not submitted Pell Correction applied. No action
Applied for a required field. required.
Correction applied.
994 R General Missing Value Content was not submitted Pell/DL/ ACG/National Review the Format and Valid Values
for a required field. SMART cell corresponding to the rejected
tag. Update data accordingly and
The content has not been resubmit.
loaded to COD.
995 C General Invalid Value; Correction The content submitted did Pell Correction applied.
Applied not conform to valid values No action required.
outlined in the Common
Record Schema.
Correction Applied.
996 R General Invalid Value The content submitted did Pell/DL/ ACG/National Review the Format and Valid Values
not conform to valid values SMART cell corresponding to the rejected
outlined in the Common tag. Update data accordingly and
Record Schema. resubmit
The content has not been

loaded to COD.

Code/
Type
997 C General Invalid Format; Correction The content submitted did Pell Correction applied.
Applied not conform to the valid No action required.
format outlined in the
Common Record Schema.
Correction applied.
998 R General Invalid Format The content submitted did Pell/DL/ ACG/National Review the Format and Valid Values
not conform to the valid SMART cell corresponding to the rejected
format outlined in the tag. Update data accordingly and
Common Record Schema. resubmit.
The content has not been

loaded to COD.
Note: For Pell Data Request Edit Codes, please refer to the Data Request topic in Volume VI,
Section 8 – COD Reports.


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Volume II, Section 4 – Full

Full Participant Edits

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 1

* If the award period extends

This edit is not applied to DL

NOTE: Applicable for all

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 2

CPS Transaction Number

* If the award period extends

This edit is not applied to DL

NOTE: Applicable for all

For ACG and National

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 3

3. When a change to only Borrower only or resubmit the SSN

-If Foreign Indicator = True,

For Pell, ACG, National

For Direct Loan PLUS:

NOTE: Applicable for all

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 4

If the school has chosen to

2. This edit applies to

A NEW award is submitted

If the award period extends

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 5

Last Name) on CPS from

This edit is not applied to DL

NOTE: Applicable for all

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 6

If the school has chosen to

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 7

If the school does not accept

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 8

If the accepted Payment

If the accepted Payment

If these conditions are met

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 9

If the accepted Payment

If the accepted Payment

If these conditions are met

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 10

If these conditions are met

NOTE: Not applicable for

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 11

If these conditions are met

NOTE: Not applicable for

This Award ID already exists

The COD Award Identifiers

(Pell Legacy, Direct Loan,

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 12

(Direct Loan, ACG, and

For DL Sub and Unsub

DL Unsub and DL Sub

November 2006 (2006-2007) COD Technical Reference Page II – 4 – 13

For DL Sub and Unsub

DL Unsub and DL Sub

Pell – refer to the Student

(This edit is only executed if