Institute of International Container Lessors

Technical Bulletin: IICL TB 002, February 2003

Preferred Electronic Data Interchange Standards (EDIS) for the Container Industry

IICL members recognize that sending and receiving parties may select from a number of EDI vendors or may transmit data files without the facility of an EDI vendor. IICL TB 002 does not endorse any one particular EDI vendor or carrier.

IICL TB 002 was prepared under the supervision of a subcommittee chaired by representatives from IICL member companies:

GE SeaCo Textainer Transamerica

A.W. Brassington Anthony Sowry Richard Cornwall

Copyright 2002 Institute of International Container Lessors, Ltd.

Preferred EDIS for the Container Industry

TABLE OF CONTENTS
PAGE

Introduction 1. External Standards and References 1.1 General 1.2 References 1.3 Data Elements 2. Message Types: ANSI and EDIFACT 2.1 ANSI Message Types 2.1.1 Text File Structure for GATEIN 2.1.2 Text File Structure for GATOUT 2.1.3 Text File Structure for WESTIM 2.1.4 Text File Structure for WESTIMDT 2.2 EDIFACT Messages 2.2.1 Sample EDIFACT Message 2.2.2 EDIFACT Segment Definitions 2.2.2.1 UNB Segment -Interchange Header 2.2.2.2 UNH Segment -Message Header 2.2.2.3 DTM Segment -Date/Time Reference 2.2.2.4 RFF Segment -References 2.2.2.5 ACA Segment -Alternative Currency Amounts 2.2.2.6 LBR Segment -Labor 2.2.2.7 EQF Segment -Equipment Details 2.2.2.8 NAD Segment -Name and Address 2.2.2.9 CTA Segment -Contact 2.2.2.10 ERI Segment -Equipment Related Information 2.2.2.11 CUI Segment -Current Usage Information 2.2.2.12 ECI Segment -Equipment Condition Information 2.2.2.13 DAM Segment -Damage Location ID 2.2.2.14 WOR Segment -Work 2.2.2.15 COS Segment -Cost Per Line Item 2.2.2.16 CTO Segment -Cost Totals 2.2.2.17 TMA Segment -Total Message Amounts 2.2.2.18 TAD Segment -Transaction Details 2.2.2.19 TXT Segment -Text 2.2.2.20 UNT Segment -Message Trailer 2.2.2.21 UNZ Segment -Interchange Trailer 2.2.3 GATEIN/GATEOUT 2.2.3.1 Branching Diagram 2.2.3.2 GATOUT/GATEIN EIR Logical Sequence of Segments 2.2.4 WESTIM 2.2.4.1 Branching Diagram 2.2.4.2 WESTIM Logical Sequence of Segments

1 2 2 2 2 3 3 3 5 7 10 12 13 14 14 15 15 16 16 17 17 18 18 18 19 19 19 20 20 21 21 22 22 22 23 23 23 23 24 24 24

IICL TB 002, February 2003

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TABLE OF CONTENTS
PAGE

3. 4.

CEDEX CODES AND DEFINITIONS IICL PREFERRED EDIFACT CONTENT 4.1 GATEIN/GATOUT Record Format 4.2 WESTIM Record Format 4.3 WESTIMDT Record Format

25 25 25 25 26 27 27 27 30 30 31 31 32 32 33 33 33 34 34 35 35 36 39 40 42 43 44 45

5.

IICL PREFERRED CODES 5.1 Component Codes 5.1.1 Dry Vans and Open Tops 5.1.2 Open Tops Only 5.2 Damage Codes 5.3 Responsibility Codes 5.4 Repair Codes 5.5 Material Type Codes 5.6 Unit of Measure Specified Codes 5.7 Location Codes 5.7.1 Location Coding Convention 5.7.2 Location Codes 5.7.3 Location Coding Explanation 5.7.4 Numbering System for Multiple Components

6.

IICL PREFERRED CODE COMBINATIONS 6.1 IICL Preferred Damage & Repair Code Combinations 6.2 IICL Preferred Component, Location & Damage Codes: Dry Vans 6.3 IICL Preferred Component, Location & Damage Codes: Open Tops

7. 8. 9. 10. 11.

IICL SUGGESTED ESTIMATE FORMAT & HEADER ITEMS FREQUENTLY ASKED QUESTIONS DATA ERRORS USEFUL LINKS (IICL MEMBERS) GLOSSARY

IICL TB 002, February 2003

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Preferred EDIS for the Container Industry

INTRODUCTION
The purpose of the Institute of International Container Lessors Technical Bulletin 002, Preferred Electronic Data Interchange Standards (EDIS) for the Container Industry (IICL TB 002), is to provide Electronic Data Interchange (EDI) users within the container industry with a readily available guideline to EDI. IICL TB 002 does not introduce any new standards, nor does it supercede individual client/supplier operational contractual requirements. IICL TB002 does outline IICL members preferred use of various existing standards and conventions. This Technical Bulletin has been posted on the Institutes website to benefit the shipping industry, including depots, terminals, shipping lines, leasing companies and EDI vendors. IICL TB 002 is confined to Dry Van and Open Top containers and is intended to offer a living guideline that can be easily updated and expanded when required. Other equipment types will be added in subsequent editions. Users of IICL TB 002 are encouraged to contact IICL with any suggestions or questions concerning the contents of this guideline or other EDI issues. Please e-mail Gary Danback, Director, Technical Services, at the IICL: edisinquiry@iicl.org.

IICL TB 002, February 2003

Preferred EDIS for the Container Industry

1.

EXTERNAL STANDARDS AND REFERENCES

Current International Standards Organization (ISO) standards that govern container industry Electronic Data Interchange (EDI) are as follows:

1.1

General ISO 9897:1997(E) provides a system for computer-to-computer communication of commercial transactions related to containers. This document describes the segments and messages used for EDI transmission of container documents developed by Technical Committee ISO/TC104, Freight containers, Subcommittee SC 4, Identification and communication of the ISO. It consists of a segment directory for the development of messages and list of eight message types suitable for use in commercial container operations.

1.2

References ISO 9897:1997(E) ISO 4217:2001 ISO 6346:1995 ISO 7372:1993 ISO 9735:2002 Freight containers Container equipment data exchange (CEDEX) General communication codes Codes for the Representation of Currencies and Funds Freight containers coding, identification and marking Trade data interchange Electronic data interchange for administration, commerce and transport (EDIFACT) Application level syntax rules UN/EDIFACT Segments Directory (Issue 88.1) UN/EDIFACT Data Elements Directory (Issue 89.1) UN/EDIFACT Composites Directory (Issue 88.1) UN/EDIFACT Code List Directory (Issue 88.1)

1.3

Data Elements Codes for various characteristics of containers that are relevant to the messages described herein are presented in the ISO 9897:1997(E) Annexes:
Data Element Damage location Damage types Material types Repair type Measure unit specifier; repair size dimension and work scales Responsibility (for repair action)
Annex

C D E F G H

Data Element Components of container (includes component illustrations) General Purpose Containers Applicable to Marking Thermal Containers Refrigeration Units Tank Containers

Annex

K K.1 K.4 K.5 K.6 K.7

IICL TB 002, February 2003

Preferred EDIS for the Container Industry

Party identification and location J Generator Sets & Engines Components of chassis Alphabetical list of CEDEX codes K.8 L M

2.

MESSAGE TYPES: ANSI and EDIFACT

Over the years, the container industry has embraced two types of message formats to send electronic data: ANSI: a simple flat text file (see glossary under flat file for definition) with messages of fixed length. See Section 2.1 following for details.

EDIFACT: messages that utilize segments and data elements. See Section 2.2 following for details. NOTE: A significant advantage of the EDIFACT format is that it does not require a fixed length of message and it is only necessary to send the specific date segments required. 2.1 ANSI Message Types The ANSI format requires specific message types, e.g., GATEIN. Some messages are split into two flat files: one for header information and one for detail information, e.g., WESTIM is actually sent as WESTIM (header information) and WESTIMDT (line item detail). The four message types described below are currently in widespread use in the container industry: GATEIN, GATOUT, WESTIM, and WESTIMDT. 2.1.1 Text File Structure for GATEIN
# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 NAME COMPLETE SENT_EIR SENT_DATE REC_EIR REC_DATE REC_ADDR REC_TYPE EXPORTED EXPOR_DATE IMPORTED IMPOR_DATE TRNSXN ADVICE UNIT_ID_A UNIT_ID_N UNIT_ID_C EQUIP_TYPE EQUIP_DESC POSITION 1 2 3 11 12 20 29 30 31 39 40 48 62 76 80 86 87 90 WIDTH 1 1 8 1 8 9 1 1 8 1 8 14 14 4 6 1 3 30 TYPE L L D L D C C L D L D C C C C C C C DESCRIPTION Confirms document completed Flags F/T before/after send session Date message sent Flags F/T before/after send session Date message received 9 digit code of receiving party 1 digit type code of receiving party Default F, flags T after export Date of Export Default F, flags T after import Date of Import EIR Number ACCEPTANCE ADVICE number e.g.: CONU prefix e.g.: 123456 - unit number e.g.: 1 - check digit CON, CHZ or GEN Text description

IICL TB 002, February 2003

Preferred EDIS for the Container Industry

19 20 21 22 # 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 EQUIP_CODE CONDITION COMP_ID_A COMP_ID_N NAME COMP_ID_C COMP_TYPE COMP_DESC COMP_CODE EIR_DATE EIR_TIME REFERENCE MANU_DATE MATERIAL WEIGHT MEASURE UNITS CSC_REEXAM COUNTRY LIC_STATE LIC_REG LIC_EXPIRE LSR_OWNER SEND_EDI_1 SSL_LSE SEND_EDI_2 HAULIER SEND_EDI_3 DPT_TRM SEND_EDI_4 OTHER1 OTHER2 OTHER3 OTHER4 NOTE NOTE LOAD FHWA LAST_OH_LOC LAST_OH_DATE SENDER ATTENTION REVISION SEND_EDI_5 SEND_EDI_6 SEND_EDI_7 SEND_EDI_8 SEAL_PARTY[1] SEAL_NUMBER[1] 120 124 134 138 POSITION 144 145 148 178 182 190 195 230 235 237 247 250 253 258 260 262 270 275 284 285 294 295 304 305 314 315 324 333 342 351 421 491 492 493 502 510 525 540 541 542 543 544 545 548 4 10 4 6 WIDTH 1 3 30 4 8 5 35 5 2 10 3 3 5 2 2 8 5 9 1 9 1 9 1 9 1 9 9 9 9 70 70 1 1 9 8 15 15 1 1 1 1 1 3 15 C C C C TYPE C C C C D C C C C N C C C C C C C C L C L C L C L C C C C C C C L C D C C N L L L L C C ISO Code Text description e.g.: DAMAGED Companion Unit Prefix Companion Unit Number DESCRIPTION Companion Unit Check-Digit Companion Unit Type Companion Unit Description Companion Unit Code Date of EIR (YYYYMMDD) Time of EIR (24 hr - local time) Customer Reference Date of Manufacture (MM/YY) Material e.g.: 24000 e.g.: MGW - Maximum Gross Weight e.g.: KGM ACEP or MM/YY Chassis license country Chassis license state Chassis license number Chassis license expiration MM/YY Lessor Code T/F for send Lessee Code T/F for send Trucker Code T/F for send Depot Code T/F for send Other EDI addressee Other EDI addressee Other EDI addressee Other EDI addressee Free Text Free Text Load Status FHWA required (F/T) Last On-Hire Location Last On-Hire Date Person sending message Person receiving message Revision number of EIR T/F for send T/F for send T/F for send T/F for send Seal Party Seal Number

IICL TB 002, February 2003

Preferred EDIS for the Container Industry

67 68 69 70 # 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 98 ** SEAL_PARTY[2] SEAL_NUMBER[2] SEAL_PARTY[3] SEAL_NUMBER[3] NAME SEAL_PARTY[4] SEAL_NUMBER[4] PORT_FUNC_CODE PORT_NAME VESSEL_NAME VOYAGE_NUM HAZ_MAT_CODE HAZ_MAT_DESC NOTE NOTE NOTE COMP_ID_A2 COMP_ID_N2 COMP_ID_C2 COMP_TYPE2 COMP_CODE2 COMP_DESC2 SHIPPER DRAY_ORDER RAIL_ID RAIL_RAMP VESSEL_CODE WGHT_CERT WGHT_CERT WGHT_CERT SEA_RAIL LOC_IDENT PORT_LOC_QUAL Total 563 566 581 584 POSITION 599 602 617 620 644 679 696 706 776 846 916 986 990 996 997 1000 1004 1034 1069 1104 1121 1138 1147 1217 1287 1357 1358 1383 ** 3 15 3 15 WIDTH 3 15 3 24 35 17 10 70 70 70 70 4 6 1 3 4 30 35 35 17 17 9 70 70 70 1 25 2 1384 C C C C TYPE C C C C C C C C C C C C C C C C C C C C C C C C C L C C Seal Party Seal Number Seal Party Seal Number DESCRIPTION Seal Party Seal Number Port Function Code Port Name Vessel Name Voyage Number Hazardous Material Code Hazardous Material Description Free Text Free Text Free Text Companion Unit Number Companion Unit Number Companion Unit Number Equipment Type of Companion Unit Companion Equipment Code Description for Companion Unit Shipper Code or Name Unused Rail ID Rail Ramp Location Vessel Identification Code Weight Certification Free Text Weight Certification Free Text Weight Certification Free Text Ship or Train Port Number Port Location Qualifier

2.1.2 Text File Structure for GATOUT

# 1 2 3 4 5 6 7 8 9 10 NAME COMPLETE SENT_EIR SENT_DATE REC_EIR REC_DATE REC_ADDR REC_TYPE EXPORTED EXPOR_DATE IMPORTED POSITION 1 2 3 11 12 20 29 30 31 39 WIDTH 1 1 8 1 8 9 1 1 8 1 TYPE L L D L D C C L D L DESCRIPTION Confirms document completed Flags F/T before/after send session Date message sent (YYYYMMDD)Flags F/T before/after send session Date received (YYYYMMDD) 9 digit code of receiving party 1 digit type code of receiving party Default F, flags T after export Date of Export Default F, flags T after import

IICL TB 002, February 2003

Preferred EDIS for the Container Industry

11 12 13 14 # 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 IMPOR_DATE TRNSXN ADVICE UNIT_ID_A NAME UNIT_ID_N UNIT_ID_C EQUIP_TYPE EQUIP_DESC EQUIP_CODE CONDITION COMP_ID_A COMP_ID_N COMP_ID_C COMP_TYPE COMP_DESC COMP_CODE EIR_DATE EIR_TIME REFERENCE MANU_DATE MATERIAL WEIGHT MEASURE UNITS CSC_REEXAM COUNTRY LIC_STATE LIC_REG LIC_EXPIRE LSR_OWNER SEND_EDI_1 SSL_LSE SEND_EDI_2 HAULIER SEND_EDI_3 DPT_TRM SEND_EDI_4 OTHER1 OTHER2 OTHER3 OTHER4 NOTE1 NOTE2 LOAD FHWA LAST_OH_LOC LAST_OH_DATE SENDER 40 48 62 76 POSITION 80 86 87 90 120 124 134 138 144 145 148 178 182 190 195 230 235 237 247 250 253 258 260 262 270 275 284 285 294 295 304 305 314 315 324 333 342 351 421 491 492 493 502 510 8 14 14 4 WIDTH 6 1 3 30 4 10 4 6 1 3 30 4 8 5 35 5 2 10 3 3 5 2 2 8 5 9 1 9 1 9 1 9 1 9 9 9 9 70 70 1 1 9 8 15 D C C C TYPE C C C C C C C C C C C C D C C C C N C C C C C C C C L C L C L C L C C C C C C C L C D C Date of Import EIR Number RELEASE ADVICE number e.g.: CONU - prefix DESCRIPTION e.g.: 123456 - unit number e.g.: 1 - check digit CON, CHZ or GEN Text description ISO Code Text description e.g.: DAMAGED Companion Unit Prefix Companion Unit Number Companion Unit Check-Digit Companion Unit Type Companion Unit Description Companion Unit Code Date of EIR Time of EIR (24 hr - local time) Customer Reference Date of Manufacture (MM/YY) Material e.g.: 24000 e.g.: MGW - Maximum Gross Weight e.g.: KGM ACEP or MM/YY Chassis license country Chassis license state Chassis license number Chassis license expiration MM/YY Lessor Code T/F for send Lessee Code T/F for send Trucker Code T/F for send Depot Code T/F for send Other EDI addressee Other EDI addressee Other EDI addressee Other EDI addressee Free Text Free Text Load Status Unused Unused Unused Person sending message

IICL TB 002, February 2003

Preferred EDIS for the Container Industry

59 60 61 62 # 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 88 89 90 91 92 93 94 95 96 97 98 99 ** ATTENTION REVISION SEND_EDI_5 SEND_EDI_6 NAME SEND_EDI_7 SEND_EDI_8 SEAL_PARTY[1] SEAL_NUMBER[1] SEAL_PARTY[2] SEAL_NUMBER[2] SEAL_PARTY[3] SEAL_NUMBER[3] SEAL_PARTY[4] SEAL_NUMBER[4] PORT_FUNC_CODE PORT_NAME VESSEL_NAME VOYAGE_NUM HAZ_MAT_CODE HAZ_MAT_DESC NOTE NOTE NOTE COMP_ID_A2 COMP_ID_N2 COMP_ID_C2 COMP_TYPE2 COMP_CODE2 SHIPPER DRAY_ORDER RAIL_ID RAIL_RAMP VESSEL_CODE WGHT_CERT WGHT_CERT WGHT_CERT SEA_RAIL BILL_LADING LOC_IDENT PORT_LOC_QUAL Total 525 540 541 542 POSITION 543 544 545 548 563 566 581 584 599 602 617 620 644 679 696 706 776 846 916 986 990 996 997 1000 1034 1069 1104 1121 1138 1147 1217 1287 1357 1358 1393 1418 ** 15 1 1 1 WIDTH 1 1 3 15 3 15 3 15 3 15 3 24 35 17 10 70 70 70 70 4 6 1 3 4 35 35 17 17 9 70 70 70 1 35 25 2 1419 C N L L TYPE L L C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C L C C C Person receiving message Revision number of EIR T/F for send T/F for send DESCRIPTION T/F for send T/F for send Seal Party Seal Number Seal Party Seal Number Seal Party Seal Number Seal Party Seal Number Port Function Code Port Name Vessel Name Voyage Number Hazardous Material Code Hazardous Material Description Free Text Free Text Free Text Companion Unit Number Companion Unit Number Companion Unit Check-Digit Equipment Type of Companion Unit Companion Equipment Code Shipper Code or Name Drayage Order Rail ID Rail Ramp Location Vessel Identification Code Weight Certification Free Text Weight Certification Free Text Weight Certification Free Text Train or Boat Bill of Lading ID Number Port Number Port Location Qualifier

2.1.3 Text File Structure for WESTIM

# 1 2 3 NAME COMPLETE SENT_EIR SENT_DATE POSITION 1 2 3 WIDTH 1 1 8 TYPE L L D DESCRIPTION Confirms document completed Flags F/T before/after send session Date message sent

IICL TB 002, February 2003

Preferred EDIS for the Container Industry

4 5 6 7 # 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 REC_EIR REC_DATE REC_ADDR REC_TYPE NAME EXPORTED EXPOR_DATE IMPORTED IMPOR_DATE TRNSXN PTY_RSPONS REVISION ESTIM_DATE UNIT_ID_A UNIT_ID_N UNIT_ID_C REFERENCE EQUIP_TYPE EQUIP_CODE EQUIP_DESC TERM_LOCA TERM_DATE TERM_TIME LASTOHLOC LASTOHDAT CONDITION MANU_DATE CSC_REEXAM LOAD SENDER ATTENTION LSR_OWNER SEND_EDI_1 SSL_LSE SEND_EDI_2 HAULIER SEND_EDI_3 DPT_TRM SEND_EDI_4 INSURER SURVEYOR OTHER1 TAX_RATE FILLER NOTE1 NOTE2 NOTE3 BAS_CURR LABOR_RATE 11 12 20 29 POSITION 30 31 39 40 48 62 63 64 72 76 82 83 118 121 125 155 164 172 177 186 194 204 209 214 215 230 245 254 255 264 265 274 275 284 285 294 303 312 318 321 391 461 531 534 1 8 9 1 WIDTH 1 8 1 8 14 1 1 8 4 6 1 35 3 4 30 9 8 5 9 8 10 5 5 1 15 15 9 1 9 1 9 1 9 1 9 9 9 6,3 3 70 70 70 3 12,2 L D C C TYPE L D L D C C C D C C C C C C C C D C C D C C C C C C C L C L C L C L C C C N C C C C C N Flags F/T before/after send session Date received 9 digit code of receiving party 1 digit type code of receiving party DESCRIPTION Default F, flags T after export Date of Export Default F, flags T after import Date of Import Estimate Number to identify party responsible for repair Revision number of estimate Date of estimate e.g.: CONU prefix e.g.: 123456 - unit number e.g.: 1 - check digit Customer Reference CON, CHZ or GEN ISO Code Text description Location of redelivery (depot code) Date of redelivery Time of redelivery (24 hr - local time) Last On Hire Location (depot code) Last On Hire Date Condition at time of redelivery Date of Manufacture (MM/YY) ACEP or MM/YY 1 digit status indicator Person sending the message Person to whom message is sent (text) Lessor Code T/F for send Lessee Code T/F for send Trucker Code T/F for send Depot Code T/F for send Code for Insurance Company Code for Survey Company Other EDI addressee Tax Rate Special Use Free Text Free Text Free Text Base currency for estimates Labor rate

IICL TB 002, February 2003

Preferred EDIS for the Container Industry

52 53 54 55 # 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 DPP_CURR DPP_AMT WEIGHT MEASURE NAME UNITS MATERIAL U_LABOR U_MATERIAL U_HANDLING U_TAX U_TOTAL I_LABOR I_MATERIAL I_HANDLING I_TAX I_TOTAL O_LABOR O_MATERIAL O_HANDLING O_TAX O_TOTAL D_LABOR D_MATERIAL D_HANDLING D_TAX D_TOTAL S_LABOR S_MATERIAL S_HANDLING S_TAX S_TOTAL X_LABOR X_MATERIAL X_HANDLING X_TAX X_TOTAL EST_TOTAL ADVICE EIR_NUM AUTH_NUM AUTH_AMT AUTH_PTY AUTH_DATE O_ESTIM_DATE OTHER2 SEND_EDI_5 546 549 559 569 POSITION 572 575 577 587 597 607 617 627 637 647 657 667 677 687 697 707 717 727 737 747 757 767 777 787 797 807 817 827 837 847 857 867 877 887 901 915 929 939 948 956 964 973 3 10 10 3 WIDTH 3 2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 10,2 14 14 14 10,2 9 8 8 9 1 C N N C TYPE C C N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N C C C N C D D C L Currency for DPP Actual DPP coverage amount e.g.: 24000 e.g.: MGW - Maximum Gross Weight DESCRIPTION e.g.: KGM Material Labor cost for USER/LESSEE Material cost for USER/LESSEE Handling cost for USER/LESSE617E Tax for USER/LESSEE Total cost for USER/LESSEE Labor cost for INSURER (DPP) Material cost for INSURER (DPP) Handling cost for INSURER (DPP) Tax for INSURER (DPP) Total cost for INSURER (DPP) Labor cost for OWNER/LESSOR Material cost for OWNER/LESSOR Handling cost for OWNER/LESSOR Tax for OWNER/LESSOR Total cost for OWNER/LESSOR Labor cost for DEPOT Material cost for DEPOT Handling cost for DEPOT Tax for DEPOT Total cost for DEPOT Special billing labor cost for SURVEYOR Special billing material cost for SURVEYOR Special billing handling cost for SURVEYOR Special billing tax for SURVEYOR Special billing total cost for SURVEYOR Deleted Deleted material cost for TERMINAL Deleted handling cost for TERMINAL Deleted tax for TERMINAL Deleted total cost for TERMINAL Estimate grand total Acceptance Advice Number EIR Receipt Number Work Authorization Number Work Authorization Amount Authorizing Party Code Approval Date Original Date of Estimate Send FAX to Address T/F for send

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Preferred EDIS for the Container Industry

98 99 100 101 # 102 103 104 105 106 107 108 109 110 111 112 113 114 ** SEND_EDI_6 SEND_EDI_7 SEND_EDI_8 NOTE NAME NOTE WEIGHT2 MEASURE2 INVOICE_TYPE ODOMETER_HOURS OUTSVC_DATE RETSVC_DATE OWN_INSP_DATE MECHANIC_NAME BILLEE_CODE SUB_REPAIR_TYPE OUT_SVC_TIME RET_SVC_TIME Total 974 975 976 977 POSITION 1047 1117 1124 1127 1129 1135 1143 1151 1159 1184 1199 1200 1205 ** 1 1 1 70 WIDTH 70 7 3 2 6 8 8 8 25 15 1 5 5 1209 L L L C TYPE C N C C N D D D C C C N N T/F for send T/F for send T/F for send Free Text DESCRIPTION Free Text Weight Number 2 Measure Number 2 P1 = power, T1 = tire, O1 = other Odometer reading Out of service date Return to service date Owner Inspection Date Mechanics Name Code assigned by railroad Sub repair type code Time unit went out of service Time unit returned to service

2.1.4 Text File Structure for: WESTIMDT

# 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 NAME EXPORTED EXPOR_DATE IMPORTED IMPOR_DATE TRNSXN REVISION ESTIM_DATE UNIT_ID_A UNIT_ID_N UNIT_ID_C REFERENCE LABOR_RATE LINE REPAIR REPEATS DAMAGE COMPONENT COMP_MATL LOCATION LENGTH WIDTH HEIGHT UNITS HOURS SCALE MAT_COST POSITION 1 2 10 11 19 33 34 42 46 52 53 102 117 119 121 124 126 129 131 135 143 151 159 162 168 170 WIDTH 1 8 1 8 14 1 8 4 6 1 49 15,2 2 2 3 2 3 2 4 8,2 8,2 8,2 3 6,2 2 15,2 TYPE L D L D C C D C C C C N C C N C C C C N N N C N N N DESCRIPTION Default F, flags T after export Date of Export Default F, flags T after import Date of Import ESTIMATE number Revision number Date of document e.g.: CONU prefix e.g.: 123456 - unit number e.g.: 1 - check digit Unused Labor rate Line item number Repair code Quantity - number of damages Damage code Component code Component material Location code Length dimension Width dimension Height dimension Unit of measure Hours for line item Work scale (05,10,15, etc.) Line item material cost

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Preferred EDIS for the Container Industry

27 28 29 30 # 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 ** PTY_RSPONS TAX_RULE AAR_JOB JOBCODE NAME DMGREPDESC OFF_TIRE_SIZE OFF_BRAND OFF_SERIAL_NUM OFF_LOT_NUM OFF_TREAD_DEPTH ON_TIRE_SIZE ON_BRAND ON_SERIAL_NUM ON_LOT_NUM ON_TREAD_DEPTH SUPPLYTIRE SUPPLYTIREAMT ON_RETREAD_SER OFF_RETREAD_SER Total 185 186 187 191 POSITION 200 260 270 280 295 303 304 314 324 339 347 348 349 357 372 ** 1 1 4 9 WIDTH 60 10 10 15 8 1 10 10 15 8 1 1 8,2 15 15 386 C C C C TYPE C C C C C N C C C C N L N C C Party responsible for line item Repair Taxation Scope AAR Job Code (from Component in db) Tariff Job Code DESCRIPTION Composite Damage, Repair, Component Description Size of tire removed Brand of tire removed Serial number (DOT) of tire removed Lot number of tire removed Tread depth of tire removed Size of tire put on Brand of tire put on Serial number (DOT) of tire put on Lot number of tire put on Tread depth of tire put on T if Supply Tire used Supply Tire monetary amount Retread Serial number of tire put on Retread Serial number of tire removed

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Preferred EDIS for the Container Industry 2.2 EDIFACT Message Types Below is a list of recognized EDIFACT message types (ISO 9735:2002): ACCEPT: ACCEPTANCE ADVICE authorized DEPOT to accept equipment from LESSEE, OWNER or agent. Copy to LESSEE confirms a previous Termination Request. Status change similar to gate-in and gate-out. Confirmation to on-hire or off-hire equipment. Sent by shipping company to initiate termination of the lease of equipment. Sent by leasing company to shipping line and depot confirming the termination of a lease. Sent by shipping company to initiate a contract to lease equipment. Sent by leasing company to shipping line and depot confirming the commencement of a lease. Description of damage and repair methods, authorization for repair works to proceed. EIR/GATE IN advises OWNER and/or LESSEE that equipment has been redelivered (previously OFHIRI).

CODECO: COPARN:

DESTIM: GATEIN*:

GATOUT*: EIR/GATE IN advises OWNER and/or LESSEE that equipment has been redelivered (previously ONHIRI). RELEAS: RELEASE ADVICE authorized DEPOT to release equipment to LESSEE/OWNER or agent (trucker). Copy to LESSEE confirms a previous Booking Request. TERMINATION REQUEST functions as an inquiry from the LESSEE to the LESSOR concerning redelivery of equipment in a given port or DEPOT. REPAIR ESTIMATE transmits details of damage and repair to OWNER and/or LESSEE. WORK INVOICE transmits invoice for repairs to OWNER and/or LESSEE. WORK AUTHORIZATION authorizes the DEPOT to proceed with repairs.

TERMIN:

WESTIM*: WINVOI: WORDER:

* This web site focuses on GATEIN, GATOUT, WESTIM, which are the message types currently in widespread use within the container industry.

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Preferred EDIS for the Container Industry 2.2.1 Sample Edifact message file UNH+CSIDEVNSA20006+GATEIN:0+TEST1+0' DTM+ATR+980424:0000' RFF+ACC+TEST1' RFF+EIR+JJJJJJSA20006' NAD+LED+TESTTPARA' EQF+CON+RWCU:1234567+2210:20x8.5 Passive Ve+MGW:0:KGM' ERI+SK+MAN:01' CUI++TRM:980424' UNT+9+JJJJJJA20006' UNH+JJJJJJSA20008+GATOUT:0+TEST3+0' DTM+ATR+980424:0000' RFF+REL+TEST3' RFF+EIR+CSIDEVNSA20008' NAD+LED+TESTTPARA' EQF+CON+RWCU:1234567+2210:20x8.5 Passive Ve+MGW:0:KGM' ERI+SK+MAN:01' CUI++TRM:980424' UNT+9+CSIDEVNSA20008' UNH+TESTMSG00159+WESTIM:0+.+0' DTM+ATR+980415' RFF+ADV+REF IN' RFF+EST+TESTMSG001590+980415' ACA+FRF+STD:0' ACA+USD+DPP:0' LBR+100.00' NAD+LED+CSIDEVNSA' NAD+DED+TESTTPARA' CTA+FR+:MARK' CTA+TO+:MR TAN' EQF+CON+TEST:0000000+2210:20 DRY AERE+MGW:0:KGM' ERI+SK+MAN:01+ACEP' ECI+D' CUI+++E' DAM+01+BL1N+ARD+BR+SK' WOR+AB+MMT:0:0:0+1' COS+00+1.00+15.00+U+100.00+N' DAM+02+BL2N+CFG+BR+SK' WOR+BU+MMT:1200.00:0:0+1' COS+00+1.00+300.00+U+100.00+N' CTO+U+200.00+315.00+0+0+515.00' TMA+515.00' UNT+24+TESTMSG00159'

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Preferred EDIS for the Container Industry 2.2.2 EDIFACT Segment Definitions 2.2.2.1 UNB Segment -- Interchange Header Function: to start, identify and specify an Interchange
Size Legend: a n an .. = alpha character(s) = numeric character(s) = alphanumeric character(s) = size is variable, up to the maximum number indicated
Status Mandatory Mandatory Mandatory Mandatory Mandatory Conditional Conditional Mandatory Mandatory Conditional Conditional Mandatory Mandatory Mandatory Mandatory Size a4 n1 Description

Ref. # S001 0001 0002 S002 0004 0007 0008 S003 0010 0007 0014 S004 0017 0019 0020

Data Element Name SYNTAX IDENTIFIER SYNTAX ID SYNTAX version number INTERCHANGE SENDER Sender ID ID code qualifier Address for reverse routing INTERCHANGE RECIPIENT Recipient ID ID code qualifier Routing address DATE/TIME OF REPARATION Date of preparation Time of preparation INTERCHANGE CONTROL REFERENCE RECIPIENTS REF/PASSWORD Recipients ref./password Recipients ref./password qualifier APPLICATION REFERENCE PROCESSING PRIORITY CODE ACKNOWLEDGMENT REQUEST COMMUNICATIONS AGREEMENT ID TEST INDICATOR

a9 an2 an..14

See ISO 9897Annex J

a9 an2 an..14

See ISO 9897 Annex J

n6 n4 an..14

S005 0022 0025 0026 0029 0031 0032 0035

Conditional Mandatory Conditional Conditional Conditional Conditional Conditional Conditional

an..14 an2 an..14 al n1 an..35 n1

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Preferred EDIS for the Container Industry 2.2.2.2 UNH Segment -- Message Header Function: to head, identify and specify a Message
Size Legend: a n an .. = alpha character(s) = numeric character(s) = alphanumeric character(s) = size is variable, up to the maximum number indicated
Status Mandatory Size an..14 Description Senders unique message reference, i.e., estimate, EIR or advice number

Ref. # 0062

Data Element Name MESSAGE REFERENCE NUMBER

S009 0065

MESSAGE IDENTIFIER Message type identifier

Mandatory Mandatory

an..6

Type of message transmitted Version number of message

0052 0054 0051 0068

Message type version number Message type release number Controlling agency code COMMON ACCESS REFERENCE

Mandatory Conditional Conditional Conditional

n..3 n..3 n..2 an..35

Key to relate all subsequent transfers of data to the same business file, e.g., customer contract code, etc.

S010 0070

STATUS OF TRANSFER Sequence message transfer number

Conditional Mandatory

n1

Revision number of message

2.2.2.3 DTM Segment -- Date/Time Reference Function: to specify date, and/or time, or period
Ref. # 2005 2001 2002 2461 Data Element Name DATE/TIME QUALIFIER DATE, CODED TIME TIME ZONE SPECIFIER, CODED Status Mandatory Conditional Conditional Conditional Size an..3 n6 n4 an3 Description ATR = Actual Transaction YYMMDD HHMM

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Preferred EDIS for the Container Industry

2.2.2.4 RFF Segment -- References Function: to specify identifying numbers associated with a message
Size Legend: a n an .. = alpha character(s) = numeric character(s) = alphanumeric character(s) = size is variable, up to the maximum number indicated
Status Mandatory Size an..3 Description EST = Estimate AUT = Authorization ACC = Acceptance REL = Release EIR = Gate In ADV = Advice

Ref. # 1153

Data Element Name REFERENCE QUALIFIER

C274 1154

REFERENCE Reference Number 1

Mandatory Mandatory

an..35

Line Number C033 2001 2002 C282 2001 2001 DATE/TIME OF REFERENCE Date Time PERIOD Date Date

Conditional Conditional Conditional Conditional Conditional Mandatory Conditional n6 n4

(From UNH Segment) Estimate Number or Authorization Number or Acceptance Number or Release Number (not used)

YYMMDD HHMM (24 hour) Start/end of period Start date End date

n6 n6

2.2.2.5 ACA Segment -- Alternative Currency Amounts Function: to indicate the labor rate.
Ref. # 6345 C275 6343 Data Element Name CURRENCY, CODED ALTERNATIVE CURRENCY Currency qualifier Status Conditional Conditional Conditional Size a3 Description e.g.: USD

an..3

STD= standard (labor, tax materials), or DPP= DPP coverage Actual amount *

5004

Monetary Amount

Conditional

n..9

* Note:

Up to six digits to the left and two to the right of the decimal.

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Preferred EDIS for the Container Industry 2.2.2.6 LBR Segment Labor Function: to indicate the labor rate
Size Legend: a n an .. = alpha character(s) = numeric character(s) = alphanumeric character(s) = size is variable, up to the maximum number indicated
Status Conditional Size n..9 Description Labor cost per hour*

Ref. # 8578 *Note:

Data Element Name LABOR RATE

Up to six digits to the left and two to the right of the decimal.

2.2.2.7

EQF Segment Equipment Details Function: to identify a unit of equipment

Data Element Name EQUIPMENT QUALIFIER Status Mandatory Size an..3 Description CON = Container CHZ = Chassis GEN = Genset REF = Reefer TNK = Tanker

Ref. # 8053

C271 8114 8260 C224 8155 8154 C272 6153 6150 6410 C186 6063

EQUIPMENT Equipment ID prefix Unit/Container ID EQUIPMENT SIZE AND TYPE Size/type code Size/type text EQUIPMENT WEIGHT Weight qualifier Weight Measure Units Code QUANTITY INFORMATION Quantity qualifier

Conditional Conditional Conditional Conditional Conditional Conditional Conditional Conditional Conditional Conditional

an..4 an..7

6 serial + 1 check

an..4 an..35

ISO Code Text

an..3 n..15 an..3

e.g., MGW=Maximum Gross Weight e.g., KGM=Kilograms Used in TERMIN TOT = total units OUT = outstanding units

Conditional

an..3

6060 6410

Quantity Measure unit specifier

Mandatory Conditional

n..15 an..3

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Preferred EDIS for the Container Industry 2.2.2.8 NAD Segment Name And Address Function: to specify the name/address and their related function.
Size Legend: a n an .. = alpha character(s) = numeric character(s) = alphanumeric character(s) = size is variable, up to the maximum number indicated
Status Mandatory Mandatory Mandatory Conditional Size an..3 Description Party function within a container transaction See ISO 9897 Annex J

Ref. # 3035 C082 3039 1131

Data Element Name PARTY QUALIFIER PARTY ID Party ID code Party code list

a9 an2

2.2.2.9 CTA Segment Contact Function: to identify a person or a department to whom communication should be directed
Ref. # 3139 Data Element Name CONTACT FUNCTION, code Status Mandatory Size an2 Description TO=Specific recipient FR=Authorized sender

C056 3413 3412

DEPARTMENT OR EMPLOYEE ID Department or Employee code Department or Employee name

Conditional Conditional Conditional

an..15 an..35

Coded name of signer Text

2.2.2.10 ERI Segment Equipment Related Information Function: to give additional information on the equipment
Ref. # 8511 Data Element Name MATERIAL Status Conditional Size a2 Description Main construction material (ISO 9897 Annex E)

C276 2055 2001 2002 8580

DATE Date/Time qualifier Date Time CSC REEXAMINATION

Conditional Conditional Conditional Conditional Conditional

a3 n..6 n4 an4

MAN=Manufacture date YYMMDD (01 if no date specified) HHMM YYMM or ACEP

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Preferred EDIS for the Container Industry 2.2.2.11 CUI Segment Current Usage Information Function: to give information about current usage of the equipment
Size Legend: a n an .. = alpha character(s) = numeric character(s) = alphanumeric character(s) = size is variable, up to the maximum number indicated
Status Conditional Mandatory Mandatory Conditional Size a3 a9 an2 Description TRM=Termination PON=Previous on-hire See ISO 9897 Annex J

Ref. # C559 3227 3225 1131 C276 2005 2001 2002 8533

Data Element Name TRANSACTION LOCATION Location qualifier Location code Location code list code DATE Date/Time qualifier Date Time FULL/EMPTY INDICATOR

Conditional Conditional Conditional Conditional

a3 n6 n4 a1

TRM=Termination PON=Previous on-hire YYMMDD HHMM E=empty L=full or <blank>

C186 6063 6060 6410

QUANTITY INFORMATION Quantity qualifier Quantity Measure unit specifier

Conditional Conditional Mandatory Conditional

an..3 n..15 an..3

TOT=total units

2.2.2.12 ECI Segment Equipment Condition Information Function: to give equipment condition information
Ref. # 8521 Data Element Name CONSOLIDATED CONDITION Status Conditional Size an..10 Description Text

2.2.2.13 DAM Segment Damage Location ID Function: to specify damage including action taken
Ref. # 1082 8522 8523 8524 8525 Data Element Name LINE NUMBER DAMAGE LOCATION CODE COMPONENT CODE DAMAGE TYPE CODE COMPONENT MATERIAL CODE Status Conditional Conditional Conditional Conditional Conditional Size n..2 an..4 a..3 a..2 a..2 Description

See ISO 9897 Annex C See ISO 9897 Annex K, L See ISO 9897 Annex D See ISO 9897 Annex E

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Preferred EDIS for the Container Industry 2.2.2.14 WOR Segment Work Function: to indicate details of work to be executed
Size Legend: a n an .. = alpha character(s) = numeric character(s) = alphanumeric character(s) = size is variable, up to the maximum number indicated
Status Conditional Conditional Conditional Conditional Conditional Conditional Conditional Size a2 Description See ISO 9897 Annex F

Ref. # 8526 C858 6410 6168 6140 6008 6060

Data Element Name REPAIR METHOD CODE REPAIR SIZE DIMENSION Measure unit specifier Length dimension Width dimension Height dimension QUANTITY

an3 n..8 n..8 n1 n..3

See ISO 9897 Annex G See Note A* See Note A* always zero Number of same type, size, cost damage within the same damage location area.

*Note A. This element may be up to 5 digits to the left and 2 digits to the right of the decimal.

2.2.2.15 COS Segment Cost Per Line Item Function: to indicate cost per damage line for each responsibility
Ref. # 8531 Data Element Name WORK SCALE Status Conditional Size n2 Description Always 00 (See ISO 9897 Annex G)

5533 5534

MAN HOURS MATERIAL COST

Conditional Conditional

n..7 n..10 Or repair flat rate per damage line See ISO 9897 Annex H (and X= not specified) (See Note** below)

3535

RESPONSIBILITY

Conditional

al

3578

LABOUR RATE

Conditional

n..8

** Note: The format allows for five (5) digits before the decimal point and two (2) digits after the decimal point for this field.

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Preferred EDIS for the Container Industry 2.2.2.16 CTO Segment Cost Totals Function: to consolidate a total for each responsibility
Size Legend: a n an .. = alpha character(s) = numeric character(s) = alphanumeric character(s) = size is variable, up to the maximum number indicated
Status Conditional Conditional Conditional Conditional Conditional Conditional Size al n..11 n..11 n..11 n..11 n..11 Description See ISO 9897 Annex H Hours times rate* * * All applicable taxes* Sum of 5536 to 5539 for each party*

Ref. # 3535 5536 5537 5539 5538 5544

Data Element Name RESPONSIBILITY LABOR TOTAL MATERIAL TOTAL HANDLING TOTAL TAX TOTAL INVOICE AMOUNT

* Note:

The format allows for eight (8) digits before the decimal point and an optional two (2) digits after the decimal point for these fields.

2.2.2.17 TMA Segment Total Message Amounts Function: to identify total amounts.
Ref. # 5356 5360 5348 5338 5358 5492 5384 5420 ** *** Data Element Name MESSAGE MONETARY AMOUNT MESSAGE LINE ITEM TOTAL AMOUNT SUBJECT TO DISCOUNT AMOUNT SUBJECT TO TAX MESSAGE ADDITIONAL AMOUNT AUTHORIZED AMOUNT TOTAL AMOUNT PREPAID (TAX) RATE Status Conditional Conditional Conditional Conditional Conditional Conditional Conditional Conditional Size n..15 n..15 n..15 n..15 n..15 n..15 n..15 n..15 Description Estimate grand total** <null> <null> <null> <null> ** <null> ***

The format allows for nine (9) digits before the decimal point and an optional two (2) digits after the decimal point for this field. The format allows for only two (2) digits before the decimal and an optional two (2) digits after the decimal point for this field.

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Preferred EDIS for the Container Industry 2.2.2.18 TAD Segment -- Transaction Details Function: to give details of a transaction
Size Legend: a n an .. = alpha character(s) = numeric character(s) = alphanumeric character(s) = size is variable, up to the maximum number indicated
Status Conditional Conditional Conditional Conditional Conditional Size a9 an2 an..35 a9 Description See ISO 9897Annex J <null> <null> Haulier code See ISO 9897Annex J

Ref. # C040 3127 1131 3128 8213

Data Element Name CARRIER Carrier, coded Code list identifier Carrier name Transport ID, coded

C214 7161 3055 1131 8212

SPECIAL SERVICES Special service code Code list agency Code list identifier, coded Transport identification

Conditional Mandatory Conditional Conditional Conditional

an..6 an2 an2 an..17

<null> <null> <null> country 2 state 2 license 8 expiration (yy/mm) 4 Inspection needed?(Y/N) 1

8452 C228 8265 8264

Nationality of means of transport TRANSPORT MEANS Means of transport, coded Means of transport

Conditional Conditional Conditional Conditional

an..17

an..5 an..35

2.2.2.19 TXT Segment -- Text Function: to give information in addition to that in other segments in the service message, as required.
Ref. # 0077 0078 Data Element Name TEXT REFERENCE CODE FREE FORM TEXT Status Conditional Mandatory Size an3 an..70 Description CDX Free text

2.2.2.20 UNT Segment -- Message Trailer Function: to end and check the completeness of a message
Ref. # 0074 0062 Data Element Name NUMBER OF SEGMENTS IN MESSAGE MESSAGE REFERENCE NUMBER Status Mandatory Size n..6 an..14 Description Includes UNH & UNT Must match UNH segment above (See Section 2.2.2.2)

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Preferred EDIS for the Container Industry 2.2.2.21 UNZ Segment -- Interchange Trailer Function: to end and check the completeness of an interchange
Size Legend: a n an .. = alpha character(s) = numeric character(s) = alphanumeric character(s) = size is variable, up to the maximum number indicated
Status Mandatory Mandatory Size n..6 an..14 Description Must match UNB segment above (Section 2.2.2.1)

Ref. # 0036 0020

Data Element Name INTERCHANGE CONTROL COUNT INTERCHANGE CONTROL REFERENCE

2.2.3 GATEIN / GATOUT 2.2.3.1 Branching Diagram GATEIN / GATOUT Message Structure

UNH M 1

DTM M 1

RFF M 4

CTA M 2

UNT M 1

NAD M 9

EQF M 2

CUI C 2

TAD C 1

TXT C 5

ERI C 1

ECI C 1

2.2.3.2

GATOUT/GATEIN EIR Logical Sequence of Segments

UNH DTM RFF CTA Message Header Date/Time Reference Reference NAD Name and Address Contact EQF Equipment ERI Equipment Related Information ECI Equipment Condition CUI Current Usage Information TAD Transaction Details TXT Text Message Trailer

UNT

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Preferred EDIS for the Container Industry 2.2.4 WESTIM 2.2.4.1 Branching Diagram WESTIM Message Structure

UNH M 1

DTM M 1

RFF M 4

LBR M 1

UNT M 1

ACA C 2

NAD M 9

CTA C 2

EQF M 1

CTO C 5

TAD C 1

TMA M 1

TXT C 5

ERI C 1

ECI C I

CUI DAM C 2 C 99

WOR C 1

COS C 1

2.2.4.2 WESTIM Logical Sequence of Segments

UNH DTM RFF LBR Message Header Date/Time Reference Reference ACA Alternative Currency Amount Labour NAD Name and Address CTA Contact EQF Equipment ERI Equipment Related Information ECI Equipment Condition CUI Current Usage Information DAM Damage WOR Work COS Cost CTO Cost Totals TAD Transaction Details TMA Total Message Amount TXT Text Message Trailer

UNT

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Preferred EDIS for the Container Industry

3.0

CEDEX CODES AND DEFINITIONS

The complete set of ISO 9735:2002 Cedex Codes and Definitions that reference the following items: Equipment Types Materials Currency Responsibility Component Damage Repair may be purchased through the following organizations: American National Standards Institute -- www.ansi.org International Maritime Organization -- www.imo.org International Standards Organization -- www.iso.org

4.0
4.1

IICL PREFERRED EDIFACT CONTENT

GATEIN/GATOUT Record Format
Name Trans Number Advice Unit ID Prefix Unit ID Number Unit ID Check Digit Condition EIR date EIR Time LSR Owner DPT TRM Description EIR Number Acceptance Advice Number E.g.: CONU prefix E.g.: 123456 unit number E.g.: 1 check digit Text description e.g.: Damage, Complete, Available Date of EIR (YYYYMMDD) Time of EIR (24 hr local time) e.g.: 12:01 Lessor EDI Code Depot EDI Code

4.2

WESTIM Record Format

Name Trans Number Revision Estimate Date Unit ID Prefix Unit ID Number Unit ID Check Digit Condition Description EIR Number Revision number of estimate Date of estimate (YYYYMMDD) E.g.: CONU prefix E.g.: 123456 unit number E.g.: 1 check digit Text description e.g.: D, F, G or E

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Preferred EDIS for the Container Industry

Name LSR Owner DPT TRM Base Currency Auth Num* Auth Amt* Auth Pty* Auth Date* Description Lessor EDI Code Depot EDI Code Base currency for estimates Work Authorization Number Work Authorization Amount Authorizing Party Code Approval Date (YYYYMMDD)

*Auth Fields are optional and only used if estimate has been customer authorized / approved

4.3

WESTIMDT Record Format

Name Trans Number Revision Estimate Date Unit ID Prefix Unit ID Number Unit ID Check Digit Labor Rate Line Repair Repeats Damage Component Location Length Width Units Hours Material Cost Party Responsible Description EIR Number Revision number of estimate Date of estimate (YYYYMMDD) Eg: CONU prefix Eg: 123456 unit number Eg: 1 check digit Labor Rate Line Item Number Repair Code Quantity number of damages Damage Code Component Code Location Code Length Dimension Width Dimension Unit of Measure Hours for Line Item Line Item Material Cost Party responsible for line item

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Preferred EDIS for the Container Industry

5.0

IICL PREFERRED CODES

The ISO Cedex codes in the container industry include a large number of conflicting and or redundant codes. Use of these IICL Preferred codes may assist all concerned to maximize the benefit from a consistent use of codes. The following IICL preferred codes are detailed in this section: 5.1 Component codes 5.1.1 Dry Vans & Open Tops 5.1.2 Open Tops Only 5.2 Damage codes 5.3 Responsibility codes 5.4 Repair codes 5.5 Material type codes 5.6 Unit of measure specifier codes 5.7 Location codes 5.7.1 Location Coding Convention 5.7.2 Location Codes 5.7.3 Location Coding Explanation 5.7.4 Numbering System for Multiple Components

5.1

IICL Preferred Component Codes 5.1.1 Dry Vans and Open Tops
Assembly Rear Rear Rear Rear Rear Rear Rear Rear Rear Rear Rear Rear Rear Doors Doors Doors Doors Doors Doors Doors Doors Doors Doors Component CAM Keeper Cone (damage) Protector Recess Corner Fitting Corner Post - "J" bar Corner Post - inner Corner Post - outer Corner Post (only) Corner Post Assembly Door Complete - with hardware Door Complete - without hardware Hinge Lug - Corner Post Hinge Pin Rails - Top and Bottom Consolidated Data Plate Gasket Gasket Assembly (with strip) Gasket Retainer Handle Catch Handle Retainer Hardware Fasteners Hinge Assembly Holdback Cord locking Bar Assembly Component Code RCK RCI CFG CPJ CPI CPO CPS CPA DAH DAA CPL HGP RLA MPD GTO GTA GRS DHC DHR HWR HGH DRT LBA

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Preferred EDIS for the Container Industry

5.1.1. Dry Vans and Open Tops, continued Assembly Doors Doors Doors Doors Doors Doors Locking Bar Assembly Locking Bar Assembly Locking Bar Assembly Locking Bar Assembly Locking Bar Assembly Locking Bar Assembly Locking Bar Assembly Locking Bar Assembly Side Wall Side Wall Side Wall Side Wall Side Wall Side Wall Side Wall Side Wall Front Front Front Front Front Front Front Roof Roof Roof Roof Roof Floor Floor Floor Floor Floor Component Panel Security (TIR) Plate or Lug Stiffener - Bottom edge Stiffener - Center (line) edge Stiffener - Hinge side edge Stiffener - Top edge Bracket Bushing CAM Guide Handle Handle Lug Locking Bar Tube/Rod Locking Handle Assembly Bottom Rail - Doubler Plate Bottom Rail - Lower Flange Bottom Rail - Upper Flange Door Holdback Retainer Panels Rail Reinforce Gusset - Top and Bottom Rails - Top and Bottom Ventilator Assembly Cone (damage) Protector Recess Corner Post (only) Corner Post Assembly Corner Fitting Panel Rail Reinforce Gusset - Top and Bottom Rails - Top and Bottom Header (extension) Plate - Front, Rear Header Reinforce Gusset Panel Roof Steel Corrugated - complete Roof Steel Flat (complete) including bows Floor - Plywood Floor - Plank Floor - Laminated Floor - Steel Threshold Plate LBC LBG LBH LBL LBR DHL RUP RLF RUF DRT PAA RLG RLA VRA RCI CPS CPA CFG PAA RLG RLA HEP RLG PAA PSC RAA FPP FPB FLP FSP FTP Component Code PAA DPL DSB DSC DSH DST LBB

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Preferred EDIS for the Container Industry

5.1.1. Dry Vans and Open Tops, continued Assembly Floor Floor Interior Interior Under Frame Under Frame Under Frame Under Frame Under Frame Crossmember Crossmember Fork Lift Pocket Assembly Fork Lift Pocket Assembly Fork Lift Pocket Assembly Fork Lift Pocket Assembly Fork Lift Pocket Assembly Tunnel Assembly Tunnel Assembly Tunnel Assembly Markings Markings Markings Markings Markings Markings Markings Markings Markings Markings Markings Markings Markings Miscellaneous Component Hat Section/Floor Center Rail Screws, Fasteners Lashing Bar - Corner Posts Lashing Rings - Top and Bottom Rails Crossmember Floor Support Angle Fork Lift Pocket Assembly Outrigger Tunnel Assembly Upper Flange Lower Flange Lower Flange Side Strap Top Plate Upper Flange Bolster Plate Rail ACEP Caution Marking Country Code Full Set - All Markings Height Markings Owner's Code Owner's Logo Serial Number and Check Digit Single Character (digits) Size and Type Marking UIC Decal Unspecified (other) Marking Weigh (mass) Panel Cargo Container Component Code FHS HWR LSB LSR CMU FSA FLA CMO TUA CMU CML FLL FLT FLS FLP FLU TUB TUP RTL MCE MCA MCC MFS MHT MOC MOL MSN MSD MST MUI MRU MMI MCO

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30

Preferred EDIS for the Container Industry 5.1.2 Open Tops Only
Assembly Rear Rear Rear Rear Roof (Top) Tarpaulin Assembly Tarpaulin Assembly Tarpaulin Assembly Top Rails/Side Wall Interior Interior Interior Component Header Pin Header Pin Chain Header Pin Handle Top Rail - Swinging Tarpaulin Assembly Tarpaulin Grommet (yellets) TIR Cable (customs) Seal TIR Cord TIR Cord Ring Roof Bow Roof Bow Holder Roof Bow - Swinging Component Code HGP HPC HPH RRT TNA TNG TNS TIC TIR RBO RBH RBO

5.2

IICL Preferred Damage Codes

Damage Description Bent Bowed Broken/Split Burned Contaminated Corroded/Rusted Cracked Cut Debris/Dunage Delaminated Dent Dirty Foreign Marking(s) Gouged Holed Improper Repair Code BT BW BR BN CT CO CK CU DB DL DT DY ML GD HO IR Damage Description Loose Component Missing/Lost Component Nails In Floor No Damage Code Odor Oil - Saturated Oil - Stains Out of Inspection Date Paint Failure Remove Glue & Tape Rotted Scratched/Abraded Seized, Frozen Wear and Tear Wrong Material Code LO MS NL ZZ OR OL OS OD PF GT RO SA FZ WT WM

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Preferred EDIS for the Container Industry 5.3 IICL Preferred Responsibility Codes
Description Central Billing Depot DPP/Insurance Joint survey allocation assigned Lessee Refused Owner/Lessor Third Party User/Lessee Code S D I J R O T U

5.4

IICL Preferred Repair Codes

Damage Description Abrasive Clean and Paint Chemical Clean Deodorize Free Seized Component(s) Grind and Weld Insert Install Lubricate Paint Partial Refurbishment Abrasive Clean and Paint Patch Preventive Maintenance Recondition/Refurbish Refit Remove and Refit or Reinstall Remove and Replace Component(s) Remove Component (without replacement) Remove Glue and/or Tape Remove Marks/Nails Resecure Sand Seal or Reseal/Caulk or Recaulk Section Spot Cleaning Steam Clean Straighten Straighten and Secure component(s) Code AB CC DO FR XW IT IN LC PA PR AB PT VM RC FT RR RP RM GT MV RE SD SE SN SC GS RS

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Preferred EDIS for the Container Industry

5.4 Repair Codes continued

Damage Description Straighten and Weld Surface Preparation (Grind) and Paint Sweep Water Wash Weld

Code GW PS WP WW WD

5.5

IICL Preferred Material Type Codes

Description Aluminum Aluminum - Pre painted Plymetal Plywood Rubber Steel Steel - Carbon Steel - Corten Steel - Galvanized Wood Wood - Hard Laminated Plank Wood - Hard Plank Wood - Soft Laminated Plank Wood - Soft Plank Code AU AP PM PP RU SU ST SK SG WU LH WH LS WS

5.6

IICL Preferred Unit of Measure Specifier Codes

Description/Abbreviation Centimeter/CM Feet/FT Inches/IN Meters/M Millimeters/MM Code CMT FOT INH MTR MMT

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Preferred EDIS for the Container Industry 5.7 IICL Preferred Location Codes 5.7.1 Location Coding Convention The location code consists of three parts: 1. A 1200 x 1200 mm (4' x 4') numerical square system to identify damage to any face of the container 2. A component numbering system to identify damage to crossmembers, roof bows and other similar components, which are integral parts of a container 3. Use of a four (4) character ISO CEDEX code 5.7.2 Location Codes
First Character: Will identify the appropriate face of the container. Description Code Right Side R Left Side L Roof or Top T Bottom (Floor) B Front End F Door End (Rear) D Understructure U Whole Container X Container Interior I Container Exterior E Second Character: Will identify the segment of the container where the damage is located. Description Code Upper Component H Lower Component G Top Half T Bottom Half B Left Half L Right Half R Both Halves X

1 - for the left hand side corner post 2 - for the left half 3 - for the right half 4 - for the right hand side corner post For all containers the right and left sides, the roof, the floor and the understructure are divided into equal sections: 20' containers: 5 sections numbered 1 - 5 40' containers: 10 sections numbered 1 - 9, then 0

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Preferred EDIS for the Container Industry

5.7.3

Location Coding Explanation If the damage covers only one section, the 3rd character will identify the appropriate section and the 4th character will be designated with N. NOTE: the N in the location code can only be used as the 4th character of the location code and never as the 2nd or 3rd character for dry freight and open top containers. If the damage covers several adjacent sections, the first and last section numbers are used. If the damage covers the entire length of the container face, the 3rd and 4th characters are designated with "X".

5.7.4 Numbering System for Multiple Components Some components can be more precisely identified in the "comments" entry field in numerical order. Components of the door and the front end, such as locking bars or front (side) posts, are numbered consecutively from left to right from the door end. Components contained in all the other faces, such as roof bows, side posts and crossmembers, are numbered consecutively from the door of the container, 35

IICL TB 002, February 2003

Preferred EDIS for the Container Industry with the exception of the fork lift pockets, numbered "1" and "2" designed to lift the container loaded and 3 and 4 for those designed to lift the container empty. Fork lift pocket component walls 1 and 3 are the closest to the door end. Should numerous crossmembers or roof bows require repair or replacement and share a common damage code and repair code, they must be identified as a single repair item using one location code. Individual crossmembers or roof bows affected must be identified in the "comments" entry field, as shown in the example which follows: To identify crossmembers 1, 3, 6, 9 - CMA 1, 3, 6, 9 Note: If multi-damages on one sub-assembly or component are of the same nature and size, and require the same repair method, then such damages can be recorded using the extreme location coordinates relative to the damage locations, i.e., with example (*) on page 11, if the damage type, size and repair method are the same, the location code for one line estimate entry would be RT24.

6.0
6.1

IICL PREFERRED CODE COMBINATIONS

IICL Preferred Damage and Repair Code Combinations
Damage Codes BN Burned BR Broken, Split BT Bent BW Bowed CK Cracked CL Compression Line CO Corroded, Rusted CT Contaminated CU Cut DB Debris, Dunnage DL Delaminated DT Dent FZ Frozen, Seized GD Gouged HO Holed IR Improper Repair LO Loose Component ML Foreign Markings MS Missing/Lost Component OR Odor OS Oil Stains Repair Codes AB IN PS RC SN IN RE RP SN GS IT SN GS IN SN IN SN GS AB FR PR PS RC CC SC WW GW IT SN RD IN RE RP SN GS IT SN FR IT IT IN SN IT IN RP SN RE MK IN CC SC WW CC SC

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Preferred EDIS for the Container Industry

6.1 IICL Preferred Damage and Repair Code Combinations (continued) Damage Codes NL Nails in Floor PF Paint Failure PH Pin Holes RO Rotted WT Wear & Tear Repair Codes MV PR PS RC PT IT IN SN GS GW IT IN PT RP RR SN WD

6.2

IICL Preferred Component, Location & Damage Codes: Dry Vans

Assembly Rear Rear Rear Rear Rear Rear Rear Rear Rear Rear Rear Rear Rear Doors Doors Doors Doors Doors Doors Doors Doors Doors Doors Doors Doors Doors Doors Doors Doors Component CAM Keeper Cone (damage) Protector Recess Corner Fitting Corner Post - "J" bar Corner Post - inner Corner Post - outer Corner Post (only) Corner Post Assembly - including costs Door Complete - with hardware Door Complete - without hardware Hinge Lug - Corner Post Hinge Pin Rails - Top and Bottom Consolidated Data Plate Gasket Gasket Assembly (with strip) Gasket Retainer Handle Catch Handle Retainer Hardware Fasteners Hinge Assembly Holdback Cord Locking Bar Assembly Panel Security (TIR) Plate or Lug Stiffener - Bottom edge Stiffener - Center (line) edge Stiffener - Hinge side edge Stiffener - Top edge
Component Location Code Code

RCK RCI CFG CPJ CPI CPO CPS CPA DAH DAA CPL HGP RLA MPD GTO GTA GRS DHC DHR HWR HGH DRT LBA PAA DPL DSB DSC DSH DST LBB

DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DX DB DX DX DH DX

Damage Codes BR BT IR WT MS BT CO CU DT HO IR WT CK IR WT BT BW CO CU DT IR WT BT BW DT IR WT BT BW DT GD IR WT BT BW DT GD IR WT BT BW DT GD IR WT BT BW CO CU DT IR WT MS BT BW CO CU DT IR WT MS BT CK CO MS BT FZ MS BT BW CO CU DT HO IR WT CO CU LO MS BN CU IR WT MS BN CU IR LO WT MS BT CO IR LO WT MS BT IR LO WT MS BU IR LO WT MS CO IR WT MS BR BT CO CU FZ IR WT MS BR IR WT MS MS BT CO IR LO MS WT MS BT BW CO CU DT IR WT BT CO CU WT MS BT CO CU IR WT BT CO CU IR WT BT CO CU IR WT BT CO CU IR WT BR BT CO CU IR LO WT MS

Locking Bars Bracket

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Preferred EDIS for the Container Industry

6.2 Dry Vans, continued Assembly Locking Bars Locking Bars Locking Bars Component Bushing Guide Handle
Component Location Code Code

DHB LBC LBG LBH LBL LBR DHL RUP RLF RUF DRL PAA RLG RLA VRA RIC CPS CPA CFG PAA RLG RLA HEP RLG PAA PSC RAA FPP

DX DX DX DX DX DX DX BX GX GX XX XX XX XX XH FG FX FX FX FX FX XX TX TX TX TX TX IX

Damage Codes BR CK FZ IR MS BT LO MS BR BT CO CU IR LO WT MS BT IR LO MS IR WT MS BT CO CU IR WT BT IR LO WT MS BT CO CU IR WT MS BT CO CU IR WT BT CO CU IR WT BT CO WT MS BT BW CO CT CU DT HO IR PF WT BT CO CU IR WT MS BT BW CO CU DT HO IR WT BT CO CK IR LO WT MS BT CO CU DT HO IR WT BT BW DT GD IR WT BT BW DT GD IR WT CK IR MS BT BW CO CT CU DT HO IR PF WT BT CO CU IR WT MS BT BW CO CU DT HO IR WT BT BW CO CU DT IR WT BT CO CU DT HO IR WT MS BT BW CO CT CU DT HO IR PF WT BT BW CO CU DT HO IR PF WT BT BW CO CU DT HO IR PF WT BR BN CT DB DL DY HO IR LO CK NL OL OS RO WT WM BR BN CT DB DL DY HO IR LO CK NL OL OS RO WT WM

Locking Bars Cam

Locking Bars Handle Lug Locking Bars Locking Bar Tube/Rod Locking Bars Sides Sides Sides Sides Sides Sides Sides Sides Front End Front End Front End Front End Front End Front End Front End Roof Roof Roof Roof Roof Floor Locking Handle Assembly Bottom Rail - Double Plate Bottom Rail - Lower Flange Bottom Rail - Upper Flange Door Holdback Retainer Panels Rail Reinforce Gusset - Top and Bottom Rails - Top and Bottom Ventilator Assembly Cone (damage) Protector Recess Corner Post (only) Corner Post Assembly Corner Fitting Panel Rail Reinforce Gusset - Top and Bottom Rails - Top and Bottom Header (extension) Plate - Front & Rear Header Reinforce Gusset Panel Roof Steel Corrugated - complete Roof Steel Flat (complete) including bows Floor - Plywood

Floor

Floor - Plank

FPB

IX

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Preferred EDIS for the Container Industry

6.2 Dry Vans, continued Assembly Floor Floor Floor Floor Floor Interior Interior Under Frame Under Frame Under Frame Under Frame Under Frame Component Floor - Laminated Floor - Steel Threshold Plate Hat Section/Floor Center Rail Screws, Fasteners Lashing Bar -Corner Posts Lashing Rings - Top and Bottom Rails Crossmember Assembly Floor Support Angle Fork Lift Pocket Assembly Outrigger Tunnel Assembly
Component Location Code Code

FLB FSP FTP FHS HWR LSB LSR CMA FSA FLA CMO TUA CMU CML FLL FLT FLS FLP FLU TUB TUP RTL MCE MCA MCC MFS MHT MOC MOL MSN MSD MST MUI MRU

IX IX IX IX IX IX IX UX UX UX UX UX UX UX UX UX UX UX UX UX UX UX DX XX XH XX XH DX DX XH XH XH XH XX

Damage Codes BR BN CT DB DL DY HO IR LO CK NL OL OS RO WT WM BT CO CT CU DB DT DY IR OS WT BT CO CU HO IR LO WT MS BR BT CO IR WT MS CO LO WT MS BT CU IR WT MS BT CU IR WT MS BT BW CO CU IR LO WT MS BT CO CU IR WT MS BT BW CO CU IR WT BT BW CO CU IR LO WT MS BT BW CO CU HO IR WT BT BW CO CU IR WT BT BW CO CU IR WT BT BW CO CU IR WT BT BW CO CU IR WT BT CO CU IR WT MS BT BW CO CU IR WT BT BW CO CU IR WT BT BW CO HO IR WT BT CO CU IR WT BT BW CO HO IR WT IR LO ML OD SA WT MS IR LO ML SA WT WM MS IR LO ML SA WT WM MS IR LO ML SA WT WM MS IR LO ML SA WT WM MS IR LO ML SA WT WM MS IR LO ML SA WT WM MS IR LO ML SA WT WM MS IR LO ML SA WT WM MS IR LO ML SA WT WM MS IR LO ML SA WT WM MS IR LO ML SA WT WM MS

Crossmember Upper Flange Crossmember Lower Flange Fork Pocket Fork Pocket Fork Pocket Fork Pocket Fork Pocket Tunnel Tunnel Tunnel Markings Markings Markings Markings Markings Markings Markings Markings Markings Markings Markings Markings Lower Flange Side Strap Top Plate Upper Flange Bolster Plate Rail ACEP Caution Marking Country Code Full Set - All markings Height Markings Owner's Code Owner's Logo Serial Number and Check Digit Single Character (digits) Size and Type Marking UIC Decal Unspecified (other) Marking

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Preferred EDIS for the Container Industry

6.2 Dry Vans, continued Assembly Markings Component Weight (mass) Panel
Component Location Code Code

MMI MCO

DH XX

Damage Codes IR LO ML SA WT WM MS CT DY FQ OR SA

Miscellaneous Cargo Container

6.3

IICL Preferred Component, Location & Damage Codes: Open Tops

Assembly Rear Rear Rear Side Wall Component Header Pin Header Pin Chain Removable/Swinger Header Tarpaulin Seal Tarpaulin Assembly
Component Location Code Code

HGP HPC RRT TNS TNA

DH DH DH TX TX

Damage Codes BT BK FZ MS BK MS BT BW DT CO CU FZ IR BK BT MS CU HO IR MS

Roof (Top) Tarpaulin Assembly Tarpaulin Assembly Top Rails Interior Interior

Tarpaulin Grommet TIR Cord TIR Cord Ring Roof Bow Roof Bow Holder

TNG TIC TIR RBO RBH

TX TX TX TX TX

BK BT CO MS BT LO MS GT BK CU MS BT CU LO BT BK CU MS

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Preferred EDIS for the Container Industry

7.0

IICL SUGGESTED ESTIMATE FORMAT AND HEADER ITEMS

This section denotes estimate formatting and header items important to processing estimate information. NOTE: Each leasing companys estimate information and formatting differs; therefore, it is suggested you consult with them to obtain any specific requirements they may have.

REPAIR ESTIMATE
Unit Number: Equipment Type: Turn In Date: Estimate Date: On-Hire Date: Labor Rate: Manufacturer/YR/MO: DPP Coverage (Y) or (N) Original Estimate Date: Depot: Customer: Estimate Number: Lease Out Location: Estimate Number: Unit Measure: Estimate Currency:

Revision Number:

Item Component Location Damage Repair Labor Material Number Code Code Code Code Length Width Quantity Party Hours Cost Cost

Total Cost

Summary

Labor Hours Cost

Material Cost Tax

Total

Damage User/Lessee DPP/Insurance Maintenance Owner/Lessor

Total Comments:

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Preferred EDIS for the Container Industry (SAMPLE)

REPAIR ESTIMATE
Unit Number: GGDU 123456-7 Equipment Type: 40 High Cube Turn In Date: 07/March/02 Estimate Date: 08/March/02 Estimate Number: PI001 On-Hire Date: 01/January/02 Labor Rate: 40.00 Manufacturer: Jindo 01/May/99 DPP Coverage: (Y ) or (N) Original Estimate Date: 07/March/02
Item Component Location Damage Number Code Code Code Repair Code

Depot:

Palmer Industries 88 First Street Newark, NJ 07724 Customer: Maersk 100 Market St New York, NY 10027 Lease Out Location: Hong Kong Unit Measure: ZZZ Estimate Currency: USD Revision Number:
Width Quantity Party Labor Hours Cost Material Cost Total Cost

Length

01

cma ul5n member assembly exxx

cu

it

6.0

0.0

1.0

0.75

30.00

2.50

32.50 Cross

02 mru Markings Other

ml

rd

0.0

0.0

3.0

0.25

10.00

3.00

13.00

03 msd lt1n Markings Single Digit

wt

rp

0.0

0.0

2.0

1.0

40.00

5.00

45.00

Summary Hours Damage User/Lessee DPP/Insurance Maintenance Owner/Lessor

Labor Cost

Material Cost Tax

Total

1.0

40.00

1.00

1.00

42.00

1.0

40.00

5.00

2.00

45.00

Total

2.0

80.00

6.00

3.00

89.00

Comments: Customer has agreed to pay all cleaning costs separately.

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Preferred EDIS for the Container Industry

8.0
Q.

FREQUENTLY ASKED QUESTIONS

Do you need to enter a code in every field of the damage line? A. No. Not all customers need this much detail. Please refer to customers operating instructions for their required information. Should the reference field only be used for the redelivery number? A. No. The reference field may be used differently by each individual customer. Please refer to customers operating instructions. Do I have to put in the material information for every line item of damage, i.e. what material do I use for a steam clean? A. No. The Material Code is not an IICL preferred code; therefore, it is not necessary. In the case of a steam clean, this field would be left blank. Will comments entered be reflected on the estimate? A. Yes. The comments are transmitted to assist in providing the customer with more detailed information. If there is no code for the repair, damage or component, can we make one up? A. No! The IICL preferred code listing should encompass all probable situations. Contact your customer to discuss any specific issues you may have. If there are multiple damages to the same component that are alike but of different sizes, do I need to enter them on separate lines? A. The size fields should be used to indicate the size of the repair, not the damage. Refer to the recipients operating procedures in the event they have more detailed instructions. How would you describe the location when you want to remove glue from various places in the interior? Do you need to complete separate line items for each spot? A. Refer to the recipients operating procedures since they may have specific instructions regarding this issue. Do I have to adhere to the IICL preferred codes and combinations? A. No. However, the codes and combinations were developed to simplify the estimating process and allow for the customer to identify damages and repairs electronically within their system. ASK IICL by sending inquiries to the attention of Gary Danback E-mail: edisinquiry@iicl.org

Q.

Q.

Q.

Q.

Q.

Q.

Q.

Have another question?

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Preferred EDIS for the Container Industry

9.0

DATA ERRORS
In the event of data errors or error messages occurring, you should refer to your EDI vendor. For your information, several useful links and contacts are listed below: IAS Steve Dowse sdowse@interasset.com 1-510-387-4739 Newport West www.nwds.com Michael Sledge mlsedge@nwds.com 1-925-855-1131 ext. 15 J.E.I. John Evans support@johnevansinternational.com 44 161 456 4896 Sterling Commerce John Christensen john_Christensen@stercomm.com 1-206-322-7113

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Preferred EDIS for the Container Industry

10.0 USEFUL LINKS (IICL MEMBERS)

Amphibious Container Leasing Ltd. (Amficon) Ancells Court, Ancells Park Fleet, Hampshire GU51 2UY United Kingdom Tel: +44 (0) 1252 812266 Fax: +44 (0) 1252 812332 Container Applications International, Inc. (CAI) www.capps.com 550 Kearny Street, Suite 950 San Francisco, CA 94108 Tel: +1 415 788 0100 Fax: +1 415 788 3430 Flexi-Van Leasing Inc. www.flexi-van.com 251 Monroe Avenue Kenilworth, NJ 07033-1106 Tel: +1 908 276 8000 Fax: +1 908 276 7666 GE SeaCo SRL www.geseaco.com Sea Containers House 20 Upper Ground London SE1 9PF U.K. Tel: +44 (0) 20 7805 5000 Fax: +44 (0) 20 7805 5900 Interpool, Inc. www.interpool.com 211 College Road East Princeton, NJ 08540 Tel: +1 609 452 8900 Fax: +1 609 452 8211 TRAC Lease, Inc. www.interpool.com 633 Third Avenue New York, NY 10017 Tel: +1 212 986 3388 Fax: +1 212 986 3984 Triton Container International Ltd. www.tritoncontainer.com 55 Green Street, Suite 500 San Francisco, CA 94111 Tel: +1 415 956 6311 Fax: +1 415 421 5318 Carlisle Leasing International, LLC www.carlisleleasing.com 1 Maynard Drive Park Ridge, NJ 07656 Tel: +1 201 391 0800 Fax: +1 201 391-0356 Cronos Containers Ltd. www.cronos.com 444 Market Street, 15th Floor San Francisco, CA 94111 Tel: +1 415 677 8990 Fax: +1 415 677 9196 Florens Container Services (U.S.) Ltd. www.florens.com 303 Second Street, Suite 355 South San Francisco, CA 94107-1328 Tel: +1 415 348 2800 Fax: +1 415 348 2888 Gold Container Corp. www.touax.com Tour Arago, 5, rue Bellini 92806 Puteaux la Defense France Tel: +33 (0) 1 46 96 18 10 Fax: +33 (0) 1 46 96 18 15 Textainer Equipment Management (U.S.) Ltd. www.textainer.com 650 California Street, 16th Floor San Francisco, CA 94108 Tel: +1 415 434 0551 Fax: +1 415 434 0599 Transamerica Leasing Inc. www.tradexonline.com 100 Manhattanville Road Purchase, NY 10577-2135 Tel: +1 914 251 9000 Fax: + 1 914 697 2549

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Preferred EDIS for the Container Industry

11.0 GLOSSARY
The following terms are widely used within the EDI standards community: ACKNOWLEDGEMENT ANSI ANSI X12 A specific type of EDI segment used within EDI to indicate acceptance or rejection of an entity. American National Standards Institute (www.ansi.org). A commonly used public message standard, developed in 1979 by the Accredited Standards Committee X12 (ASC X12) of the American National Standards Institute (ANSI). Its emphasis is on trading partners with the United States. A communications protocol that sends messages one character at a time. Each character is surrounded by start and stop bits and may have a parity bit. A communications protocol whereby messages are sent as blocks of characters. The blocks of data are checked for completeness and accuracy by the receiving computer. In EDIFACT, a sub-element of a composite data element. A character separating component data elements. In EDIFACT, an element that consists of multiple component data elements. The beginning and end (header and trailer) segments for entities in EDI. A customer computer program to map data from an EDI standard into the proprietary format required by a computer application. The publication that defines all of the elements for which a standard exists. The fundamental unit of EDI data (e.g. Container Number). Used to delimit the boundaries of a data element. It precedes each data element within a segment. A data segment is the intermediate unit of information in a message. A segment consists of a pre-defined set of functionally related data elements that are identified by their sequential positions within the set. A segment 46

ASYNCHRONOUS

BISYNCHRONOUS

COMPONENT ELEMENT COMPONENT ELEMENT SEPARATOR COMPOSITE DATA ELEMENT CONTROL STRUCTURE CUSTOMER INTERFACE DATA DICTIONARY DATA ELEMENT DATA ELEMENT SEPARATOR DATA SEGMENT

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Preferred EDIS for the Container Industry DATA SEGMENT (continued) DELIMITER begins with a segment identifier a three-character upper case alphabetic code that identifies each segment and ends with a segment terminator. A character that separates elements. A delimiter tells the computer where one element ends and the next one begins. To transfer information from a large computer to a smaller computer. The electronic exchange of free form messages and letters, used primarily as a way to improve communications between people. Electronic Data Interchange. The electronic exchange of standard business documents between the computers of two trading partners. EDI for Administration Commerce and Trade. The standard for international EDI created by the International Standards Organization (ISO). The acronym for equipment data interchange standard web site for container industry users. A defined standardized format for transaction sets. The smallest item of information in the standard. Comparable to a field. A computer file from which all formatting symbols have been stripped. Flat files are generated by computer applications or translation software so that data can be mapped from one format to another. A computer flat file format that requires each line (segment) of information to be a specific length. These are used by the receiving party to indicate the syntactical correctness of the Groups and Transactions received from a trading partner. They are returned to the sender in a Functional Acknowledgement Group with individual transactions indicating acceptance. Similar transaction sets transmitted from the same location, bounded by Functional Group Header and Functional Group Trailer segments. An EDI envelope that separates different types of transaction sets.

DOWNLOAD E-MAIL

EDI

EDIFACT

EDIS EDI STANDARDS ELEMENT FLAT FILE

FIXED LENGTH FORMAT FUNCTIONAL ACKNOWLEDGEMENT

FUNCTIONAL GROUPS

FUNCTIONAL GROUP ENVELOPE

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Preferred EDIS for the Container Industry HUB COMPANY The company that initiates the implementation of EDI, for example a steamship line or leasing company. The trading partners of the hub company are referred to as spoke companies. The actual exchange of information from one company to another. A set of documents is sent from one sender to one receiver at a time. Each interchange begins with an Interchange Header segment, ends with an Interchange Trailer segment and is delineated by interchange control segments. An Interchange Acknowledgement indicates the success or failure of a particular Interchange transmission. It does not imply acceptance of the EDI documents that make up the Interchange. An EDI envelope that contains all the transaction sets for a particular trading partner. The Interchange Header contains the sender and receiver addressing information, the sender date and time and a control number that uniquely identifies the interchange between the trading partners. It also defines the Data Element Separator, the Sub-element Separator and the Segment Terminator to be used throughout the interchange (i.e. until the next Interchange Trailer). Contains information to match it with its Interchange Header and audit trailer information to ensure that no data was lost during the transmission. International Standards Organization (www.iso.org). Methods of communicating data over telephone lines. EDI standards that are used by multiple industries and are developed and maintained by open organizations. Segments are related to data elements in a defined sequence, a logical record. This is unique identifier composed of a combination of two or three uppercase letters and/or digits, the first character of which is alphabetic. The identifier serves as a name for the segment and is located in the first character position of the segment. A character that separates segments. A segment terminator tells the computer where one segment ends and the next begins. The terminator is defined in the Interchange Header.

INTERCHANGE

INTERCHANGE ACKNOWLEDGEMENT

INTERCHANGE ENVELOPE INTERCHANGE HEADER

INTERCHANGE TRAILER ISO PROTOCOL PUBLIC STANDARDS SEGMENT SEGMENT TAG

SEGMENT TERMINATOR

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Preferred EDIS for the Container Industry SPOKE COMPANY STANDARDS BODIES SUB-ELEMENT SUB-ELEMENT SEPARATOR THIRD-PARTY NETWORK A trading partner of a hub company. Organizations and/or committees that develop EDI standards. A portion of a larger composite data element. A single character used to separate the components or an element. A company that acts as a post office or intermediary between trading partners. A third-party network provides communications services that allow trading partners to communicate with each other electronically. Standard defined groupings of one or more segments which represent a specific EDI document. Examples of transactions include Equipment Interchange Reports (Gate-in and Gate-out) GATEIN and GATOUT and Repair Estimates. The order and number of segments within a transaction are defined for each applicable EDI standard. A software program used to reformat business documents into an EDI standard. Translation software puts the data in the standards syntax and inserts the appropriate EDI symbols for the transmission of the transaction set. The CDX EDI Bridge is an example of a translation software program. A computer format in which fields or elements are given a specific location, a maximum length and are separated with a symbol that denotes the end of the element. EDI standards use a variable length format.

TRANSACTION SETS

TRANSLATION SOFTWARE

VARIABLE LENGTH FORMAT

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