KATHMANDU UNIVERSITY SCHOOL OF MEDICAL SCIENCE

Second Higher Education Project, H27G-NEP

INVITATION FOR BIDS No.: SHEP/UGC/KU/W/NCB-03

Construction of ACADEMIC BLOCK in Basic Science Complex Chaukot, Kavrepalanchwok Nepal

July, 2012
KATHMANDU UNIVERSITY SCHOOL OF MEDICAL SCIENCE Dhulikhel, Kavre District NEPAL Tel: 977-011-490497 Fax: 977-011-490707 Email: dhos@mail.com.np

Abbreviations
BD......................... BDF... BDS...................... BOQ .. COF .. DP . DoLIDAR . Roads ELI . EQC...................... EXP FIN . GCC...................... GoN...................... ICC....................... ITB........................ JV .. LIT .. NCB ... PAN PPA .. PPMO PPR ... PL......................... SBD...................... SCC .. TS......................... VAT WRQ . Bidding Document Bidding Forms Bid Data Sheet Bill of Quantities Contract Forms Development Partners Department of Local Infrastructure Development and Agricultural Eligibility Evaluation and Qualification Criteria Experience Financial General Conditions of Contract Government of Nepal International Chamber of Commerce Instructions to Bidders Joint Venture Litigation National Competitive Bidding Permanent Account Number Public Procurement Act Public Procurement Monitoring Office Public Procurement Regulations Profit & Loss Standard Bidding Document Special Conditions of Contract Technical Specifications Value Added Tax Works Requirements

Table of Contents INVITATION OF BIDS....................................................................................................4 PART I BIDDING PROCEDURES

Section 1 Instruction to Bidders (ITB)........................................................................6 Section 2 Bid Data Sheet (BDS)................................................................................26 Section 3 Evaluation and Qualification Criteria (EQC)............................................30 Section 4 Bidding Forms (BDF).................................................................................42

PART II

REQUIREMENTS

Section 5 Works Requirements (WRQ)....................................................................61 Specification..63 Drawings101 Preamble to Bill of Quantities.102

Section 6 Bill of Quantity (BOQ).104

PART III

CONDITION OF CONTRACT AND CONTRACT FORMS

Section 7 General Conditions of Contract (GCC)..............................................145 Section 8 Special Condition of Contract (SCC).................................................166 Section 9 Contract Forms (COF)............................................................................170

Invitation for Bids

Kathmandu University School of Medical Science Dhulikhel, Kavre District, Nepal Invitation for Bids Construction of Academic Block in Basic Science Complex, Chaukot And Department of Dental (Ground Floor- Right Wing) Date of publication: 15th July, 2012 1. Government of Nepal has received a grant from the International Development Association (IDA) towards the cost of the Second Higher Education Project. The Project aims to (a) enhance quality and relevance of higher education and research through a set of incentives for promoting effective management and financial sustainability of academic institutions; and (b) improved access for academically qualified under privileged students, including girls, dalits and educationally disadvantaged janajatis, to higher education through financial assistance and enhanced capacity of higher secondary schools. It has intends to apply part of the funds to cover eligible payments under the Contract for the Construction of the Blocks under Contract Identification Number mentioned in table below. Bidding is open to all eligible Nepalese bidders. Payment to the contractor will be made from the proceeds of the project with proportionate matching fund from Kathmandu University. 2. Kathmandu University School of Medical Science invites sealed bids from eligible bidders for the Construction of Academic Block in Basic Science complex, Chaukot to be constructed in flat land with two storied framed structure, trussed roof with GI Sheet covering and for the Construction of Department of Dental (Ground Floor-Right wing) to be constructed in flat land with one storied framed structure, RCC roof slab. All doors and windows frame & shutter are aluminum profiles. The project consists of works such as water supply and sewerage lines, plumbing, electrification and surface drainage works. 3. Interested eligible Bidders may obtain further information and inspect the Bidding Documents during office hour at the office of Kathmandu University, School of Medical Science, Dhulikhel, Kavre District, Telephone No 011-490497, Fax No. 977-011-490707 and email: dhos@mail.com.np. 4. A complete set of Bidding Documents may be purchased from the above office of Kathmandu University, School of Medical Science, Dhulikhel, Kavre District by eligible Bidders on the submission of a written application and upon payment of non-refundable fee of NRs 3,000.00 per bid document. Bidding document can be purchase up to office hour of August 13,2012 5. Sealed Bids must be submitted to the above office of Kathmandu University, School of Medical Science, Dhulikhel, Kavre District before 12:00 hours on August 14, 2012 . Bids received after this deadline will not be accepted.
4

6. Bids shall be opened in the presence of Bidders' representatives who choose to attend at time mentioned in table below on August 14, 2012 at the office of Kathmandu University, School of Medical Science, Dhulikhel, Kavre District. Bids must be valid for a period of 90 days after bid opening and must be accompanied by bid security, mentioned in table below which shall be valid for 30 days beyond the bid validity period, i.e., valid upto 12 th December 2012. 7. If bidder wishes to submit the Bid Security in the form of cash, the cash should be deposited in the account No. 00505030017934 (Name- KU-SMS) at Nepal Investment bank Limited, Banepa Branch and submit the original receipt of the deposited amount of cash along with the bid. 8. If the last date of purchasing, submission and opening falls on a government holiday the the next working day shall be considered as the last day. The bid validity and validity of bid security will be remained unchanged unless amended by another notice. 9. Bidders are advised to visit site and assess the actual site conditions before submitting their bid. 10. Pre-Bid Meeting shall be held at the office of Kathmandu University, school of Medical Science, Dhulikhel, Kavre Diistrict on 5th August, 2012 at 11:00AM 11. Bidders Annual Turnover and Experience requirement are as mentioned in table below 12. The Employer reserves the right to accept or reject, wholly or partly any or all the bids without assigning any reason, whatsoever.

Table:
Average Annual Turnover of the best three years over the last 5 years (NRS) Minimum Work Experience not less than For Two building contract (per contract) One building contract Ope ning Time

S. N

Contract ID No.

Name of Contract

Bid security Amount (NRS)

SHEP/UG C/KU/W/N BC-02

Construction of department of Dental (Ground Floor- Right Wing) Construction of Academic Block in Basic Science Complex, chaukot

3,50,000.00

3,00,00,000.00

1,20,00,000.00

2,30,00,000.00

13:0 0 hour s 15:0 0 hour s

SHEP/UG C/KU/W/N BC-03

6,00,000.00

4,30,00,000.00

2,10,00,000.00

4,00,00,000.00

PART I: BIDDING PROCEDURES

Section 1 - Instructions to Bidders

Table of Clauses
A.General.............................................................................................................................................................8

1.Scope of Bid.............................................................................................................................8 2.Source of Funds.......................................................................................................................8 3.Fraud and Corruption ..............................................................................................................8 4.Eligible Bidders......................................................................................................................10 5.Eligible Materials, Equipment and Services.........................................................................12
B.Contents of Bidding Document....................................................................................................................12

6.Sections of Bidding Document.............................................................................................12 7.Clarification of Bidding Document, Site Visit, Pre-Bid Meeting..........................................13 8.Amendment of Bidding Document........................................................................................14
C.Preparation of Bids........................................................................................................................................14

9.Cost of Bidding.......................................................................................................................14 10.Language of Bid...................................................................................................................14 11.Documents Comprising the Bid..........................................................................................14 12.Letter of Bid and Schedules................................................................................................15 13.Alternative Bids....................................................................................................................15 14.Bid Prices and Discounts....................................................................................................15 15.Currency of Bid and Payment.............................................................................................16 16.Documents Comprising the Technical Proposal...............................................................16 17.Documents Establishing the Qualifications of the Bidder................................................17 18.Period of Validity of Bids.....................................................................................................17 19.Bid Security..........................................................................................................................17 20.Format and Signing of Bid...................................................................................................18
D.Submission and Opening of Bids................................................................................................................18

21.Sealing and Marking of Bids................................................................................................18 22.Deadline for Submission of Bids.........................................................................................19 23.Late Bids...............................................................................................................................19 24.Withdrawal, and Modification of Bids ................................................................................19 25.Bid Opening..........................................................................................................................19
E.Evaluation and Comparison of Bids............................................................................................................20

26.Confidentiality.......................................................................................................................20 27.Clarification of Bids..............................................................................................................20 28.Deviations, Reservations, and Omissions..........................................................................21 29.Determination of Responsiveness .....................................................................................21 30.Nonconformities, Errors, and Omissions...........................................................................21 31.Correction of Arithmetical Errors........................................................................................22 32.Evaluation of Bids................................................................................................................22 33.Comparison of Bids.............................................................................................................23 34.Qualification of the Bidder...................................................................................................23 35.Employers Right to Accept Any Bid, and to Reject Any or All Bids................................23
F.Award of Contract..........................................................................................................................................24

36.Award Criteria.......................................................................................................................24 37.Letter of Intent to Award the Contract/ Notification of Award ..........................................24 38.Performance Security..........................................................................................................24 39.Signing of Contract..............................................................................................................24 40.Complain and Review..........................................................................................................25 41.Provision of PPA and PPR...................................................................................................26

Section 1 - Instructions to Bidders

A.
1. Scope of Bid 1.1

General

In connection with the Invitation for Bids indicated in the Bid Data Sheet (BDS), the Employer, as indicated in the BDS, issues this Bidding Document for the procurement of Works as specified in Section 5 (Works Requirements). The name, identification, and number of Contracts of the National Competitive Bidding (NCB) are provided in the BDS. Throughout this Bidding Document: (a) the term in writing means communicated in written form and delivered against receipt; (b) except where the context requires otherwise, words indicating the singular also include the plural and words indicating the plural also include the singular; and (c) day means calendar day.

1.2

2.

Source of Funds

2.1

GoN Funded: In accordance with its annual program and budget, approved by the GoN, the implementing agency indicated in the BDS plans to apply a portion of the allocated budget to eligible payments under the contract(s) for which this Bidding Document is issued. Or DP Funded: The GoN has applied for or received financing (hereinafter called funds) from the Development Partner (hereinafter called the DP) indicated in the BDS toward the cost of the project named in the BDS. The GoN intends to apply a portion of the funds to eligible payments under the contract(s) for which this Bidding Document is issued.

2.2

DP Funded: Payment by the DP will be made only at the request of the GoN and upon approval by the DP in accordance with the terms and conditions of the financing agreement between the GoN and the DP (hereinafter called the Loan Agreement), and will be subject in all respects to the terms and conditions of that Loan Agreement. No party other than the GoN shall derive any rights from the Loan Agreement or have any claim to the funds. Public Entity' own Resource Funded. Anticorruption related laws require that GoNs officials (including beneficiaries of funds), as well as bidders, suppliers, and contractors and their sub-contractors under GoN/DP-financed contracts, observe the highest standard of ethics during the procurement and execution of such contracts. In pursuance of this policy, this bidding document; (a) defines, for the purposes of this provision, the terms set forth 8

2.3 3. Fraud and Corruption 3.1

below as follows: (i)corrupt practice means the offering, giving, receiving, or soliciting, directly or indirectly, anything of value to influence improperly the actions of another party; (ii) fraudulent practice means any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation; (iii) coercive practice means impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party; (iv) collusive practice means an arrangement between two or more parties designed to achieve an improper purpose, including influencing improperly the actions of another party. (v) obstructive practice means: (aa) deliberately destroying, falsifying, altering or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a GoN/DP investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from pursuing the investigation; or (bb) acts intended to materially impede the exercise of the GoNs/DPs inspection and audit rights provided for under sub-clause 3.5 below. (b) will reject bid(s) if it determines that the bidder has, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question; (c) will sanction a firm or individual, including declaring ineligible, for a stated period of time, to be awarded a GoN/DP-financed contract if it at any time determines that the firm has, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for, or in executing, a GoN/DP-financed contract. 3.2 The Bidder shall not carry out or cause to carry out the following acts with an intention to influence the implementation of the procurement process or the procurement agreement : (a) (b) (c) (d) (e) give or propose improper inducement directly or indirectly, distortion or misrepresentation of facts, engaging in corrupt or fraudulent practice or involving in such act, interference in participation of other competing bidders, coercion or threatening directly or indirectly to cause harm to the person or the property of any person to be involved in the 9

procurement proceedings,

(f)

collusive practice among bidders before or after submission of bids for distribution of works among bidders or fixing artificial/uncompetitive bid price with an intention to deprive the Employer the benefit of open competitive bid price, contacting the Employer with an intention to influence the Employer with regards to the bids or interference of any kind in examination and evaluation of the bids during the period from the time of opening of the bids until the notification of award of contract.

(g)

3.3

Without prejudice to any other rights of the Employer, GoN may blacklist a Bidder for a period of one (1) to three (3) years for its conduct on the following grounds and seriousness of the act committed by the bidder: (a) (b) if convicted by a court of law in a criminal offence which disqualifies the Bidder from participating in the contract, if it is established that the contract agreement signed by the Bidder was based on false or misrepresentation of Bidders qualification information,

3.4

A bidder declared blacklisted and ineligible by the GoN, Public procurement Monitoring Office (PPMO) and/or the DP in case of DP funded project, shall be ineligible to bid for a contract during the period of time determined by the GoN, PPMO and/or the DP. The Contractor shall permit the GoN/DP to inspect the Contractors accounts and records relating to the performance of the Contractor and to have them audited by auditors appointed by the GoN/DP, if so required by the GoN/DP. DP Funded: In pursuance of the fraud and corruption policy, the DP. (a)will reject a proposal if it determines that the bidder recommended for award has directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the contract in question; (b)will cancel the portion of the loan/ credit/ grant allocated to a contract if it determines at any time that representative(s) of the GoN or of a beneficiary of the fund engaged in corrupt, fraudulent, collusive, or coercive practices during the procurement or the execution of that contract, without the GoN having taken timely and appropriate action satisfactory to the DP to address such practices when they occur.

3.5

3.6

4.

Eligible Bidders

4.1

A Bidder may be a natural person, private entity, or government-owned entitysubject to ITB 4.5or any combination of them in the form of a Joint Venture (JV) under an existing agreement, or with the intent to constitute a legally-enforceable joint venture. In the case of a JV: (a)all partners shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms. Maximum number of JV shall be three. The qualification requirement of the parties to the JV shall be as specified in the BDS, and 10

(b)the JV shall nominate a Representative who shall have the authority to conduct all business for and on behalf of any and all the parties of the JV during the bidding process and, in the event the JV is awarded the Contract, during Contract execution. 4.2 A Bidder, and all parties constituting the Bidder, shall have the nationality of any country or eligible countries mentioned in the BDS. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, or incorporated, and operates in conformity with the provisions of the laws of that country. This criterion shall also apply to the determination of the nationality of proposed sub Contractors or suppliers for any part of the Contract including related services. A Bidder shall not have a conflict of interest. A Bidder found to have a conflict of interest shall be disqualified. A Bidder may be considered to be in a conflict of interest with one or more parties in this bidding process, if: (a) they have controlling partners in common; or (b) they receive or have received any direct or indirect subsidy from any of them; or (c) they have the same legal representative for purposes of this bid; or (d) they have a common third to information influence the process; or relationship with each other, directly or through parties, that puts them in a position to have access about or influence on the Bid of another Bidder, or decisions of the Employer regarding this bidding

4.3

(e) a Bidder participates in more than one bid in this bidding process. Participation by a Bidder in more than one Bid will result in the disqualification of all Bids in which the party is involved. However, this does not limit the inclusion of the same sub Contractor in more than one bid; or (f) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the Contract that is the subject of the Bid; or (g) a Bidder or any of its affiliates has been hired (or is proposed to be hired) by the Employer as Engineer for the Contract. 4.4 A firm that is under a declaration of ineligibility by the GoN/DP in accordance with ITB 3, at the date of the deadline for bid submission or thereafter, shall be disqualified. Enterprises owned by Government shall be eligible only if they can establish that they are legally and financially autonomous and operate under commercial law, and that they are not a dependent agency of the GoN. Bidders shall provide such evidence of their continued eligibility satisfactory to the Employer, as the Employer shall reasonably request.

4.5

4.6

11

4.7 4.8

In case a prequalification process has been conducted prior to the bidding process, this bidding is open only to prequalified Bidders. Firms shall be excluded in any of the cases, if (a) by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Employers country prohibits any import of goods or Contracting of works or services from that country or any payments to persons or entities in that country. (b) DP Funded: as a matter of law or official regulation, Nepal prohibits commercial relations with that country, provided that the DP is satisfied that such exclusion does not preclude effective competition for the supply of goods or related services required; (c) DP Funded: a firm has been determined to be ineligible by the DP in relation to their guidelines or appropriate provisions on preventing and combating fraud and corruption in projects financed by them.

4.9

The Domestic Bidder who has obtained Permanent Account Number (PAN) and Value Added Tax (VAT) Registration Certificate(s) and Tax Clearance Certificate from the Inland Revenue Office or proof of submission of audited PL report to the Inland Revenue Office shall only be eligible. The foreign bidder submitting the documents indicated in the BDS at the time of bid submission and a declaration to submit the document(s) indicated in the BDS at the time of contract agreement shall only be eligible. The materials, equipment and services to be supplied under the Contract shall have their origin in any source countries as defined in ITB 4.2 above and all expenditures under the Contract will be limited to such materials, equipment, and services. At the Employers request, Bidders may be required to provide evidence of the origin of materials, equipment and services. For purposes of ITB 5.1 above, origin means the place where the materials and equipment are mined, grown, produced or manufactured, and from which the services are provided. Materials and equipment are produced when, through manufacturing, processing, or substantial or major assembling of components, a commercially recognized product results that differs substantially in its basic characteristics or in purpose or utility from its components.

5.

Eligible Materials, Equipment and Services

5.1

5.2

B. Contents of Bidding Document

6. Sections of Bidding Document 6.1 The Bidding Document consist of Parts I, II, and III, which include all the Sections indicated below, and should be read in conjunction with any Addenda issued in accordance with ITB 8. PART I Bidding Procedures 12

Section 1 - Instructions to Bidders (ITB) Section 2 - Bid Data Sheet (BDS) Section 3 - Evaluation and Qualification Criteria (EQC) Section 4 - Bidding Forms (BDF) PART II Requirements Section 5 Works Requirements (WRQ) Section 6 Bill of Quantities (BOQ) PART III Conditions of Contract and Contract Forms Section 7 - General Conditions of Contract (GCC) Section 8 - Special Conditions of Contract (SCC) Section 9 - Contract Forms (COF) 6.2 6.3 The Invitation for Bids issued by the Employer is not part of the Bidding Document. The Employer is not responsible for the completeness of the Bidding Document and their Addenda, if they were not obtained directly from the source stated by the Employer in the Invitation for Bids. The Bidder is expected to examine all instructions, forms, terms, and specifications in the Bidding Document. Failure to furnish all information or documentation required by the Bidding Document may result in the rejection of the bid. A prospective Bidder requiring any clarification of the Bidding Document shall contact the Employer in writing at the Employers address indicated in ITB 7.5 or raise any question or curiosity during the pre-bid meeting if provided for in accordance with ITB 7.4. The Employer shall be required to make available as soon as possible the answer to such question or curiosity in writing to any request for clarification, provided that such request is received as mentioned in BDS. The Employer shall forward copies of its response to all Bidders who have acquired the Bidding Document in accordance with ITB 6.3, including a description of the inquiry but without identifying its source. Should the Employer deem it necessary to amend the Bidding Document as a result of a request for clarification, it shall do so following the procedure under ITB 8 and ITB 22.2. The Bidder is encouraged to visit and examine the Site of Works and its surroundings and obtain for itself, on its own risk and responsibility, all information that may be necessary for preparing the bid and entering into a Contract for construction of the Works. The costs of visiting the Site shall be at the Bidders own expense. The Bidder and any of its personnel or agents will be granted permission by the Employer to enter upon its premises and lands for the purpose of such visit, but only upon the express condition that the Bidder, its personnel, and agents will release and indemnify the Employer and its personnel and agents from and against all liability in 13

6.4

7.

Clarification of Bidding Document, Site Visit, Pre-Bid Meeting

7.1

7.2

7.3

respect thereof, and will be responsible for death or personal injury, loss of or damage to property, and any other loss, damage, costs, and expenses incurred as a result of the inspection. 7.4 The Bidders designated representative is invited to attend a pre-bid meeting, if provided for in the BDS. The purpose of the meeting will be to clarify issues and to answer questions on any matter that may be raised at that stage. The Bidder is requested, as far as possible, to submit any questions in writing, to reach the Employer as mentioned in BDS. Minutes of the pre-bid meeting, including the text of the questions raised, without identifying the source, and the responses given, together with any responses prepared after the meeting, will be transmitted promptly to all Bidders who have acquired the Bidding Document in accordance with ITB 6.3. Any modification to the Bidding Document that may become necessary as a result of the pre-bid meeting shall be made by the Employer exclusively through the issue of an addendum pursuant to ITB 8 and not through the minutes of the pre-bid meeting. Non attendance at the pre-bid meeting will not be a cause for disqualification of a Bidder. At any time prior to the deadline for submission of bids, the Employer may amend the Bidding Document by issuing addenda. Any addendum issued shall be part of the Bidding Document and shall be communicated in writing to all who have obtained the Bidding Document from the Employer in accordance with ITB 6.3. To give prospective Bidders reasonable time in which to take an addendum into account in preparing their bids, the Employer may, at its discretion, extend the deadline for the submission of bids, pursuant to ITB 22.2

7.5 7.6

7.7

8.

Amendment of Bidding Document

8.1 8.2

8.3

C. Preparation of Bids
9. Cost of Bidding 9.1 The Bidder shall bear all costs associated with the preparation and submission of its Bid, and the Employer shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process. 10.1 The Bid, as well as all correspondence and documents relating to the bid exchanged by the Bidder and the Employer, shall be written in the language specified in the BDS. Supporting documents and printed literature that are part of the Bid may be in another language provided they are accompanied by an accurate translation of the relevant passages in the language specified in the BDS, in which case, for purposes of interpretation of the Bid, such translation shall govern. 11.1 The Bid shall comprise the following: 14

10. Language of Bid

11. Documents Comprising

the Bid

(a) Letter of Bid; (b) completed Schedules, in accordance with ITB 12 and 14, or as stipulated in the BDS; (c) Bid Security, in accordance with ITB 19; (d) alternative bids, at Bidders option and if permissible, in accordance with ITB 13; (e) written confirmation authorizing the signatory of the Bid to commit the Bidder, in accordance with ITB 20.2; (f) documentary evidence in accordance with ITB 17 establishing the Bidders qualifications to perform the Contract; (g) Technical Proposal in accordance with ITB 16; (h) In the case of a bid submitted by a JV, the JV agreement, or letter of intent to enter into a JV including a draft agreement, indicating at least the parts of the Works to be executed by the respective partners; and (i) Any other document required in the BDS.

12. Letter of Bid and Schedules

12.1 The Letter of Bid, Schedules, and all documents listed under Clause 11, shall be prepared using the relevant forms in Section 4 (Bidding Forms), if so provided. The forms must be completed without any alterations to the text, and no substitutes shall be accepted. All blank spaces shall be filled in with the information requested. 13.1 Unless otherwise indicated in the BDS, alternative bids shall not be considered. 13.2 When alternative times for completion are explicitly invited, a statement to that effect will be included in the BDS, as will the method of evaluating different times for completion. 13.3 When specified in the BDS pursuant to ITB 13.1, and subject to ITB 13.4 below, Bidders wishing to offer technical alternatives to the requirements of the Bidding Document must first price the Employers design as described in the Bidding Document and shall further provide all information necessary for a complete evaluation of the alternative by the Employer, including drawings, design calculations, technical specifications, breakdown of prices, and proposed construction methodology and other relevant details. Only the technical alternatives, if any, of the lowest evaluated Bidder conforming to the basic technical requirements shall be considered by the Employer. 13.4 When specified in the BDS, Bidders are permitted to submit alternative technical solutions for specified parts of the Works. Such parts will be identified in the BDS and described in Section 5 (Employers Requirements). The method for their evaluation will be stipulated in Section 3 (Evaluation and Qualification Criteria).

13. Alternative Bids

14. Bid Prices and

14.1 The prices and discounts quoted by the Bidder in the Letter of Bid and 15

Discounts

in the Schedules shall conform to the requirements specified below. 14.2 The Bidder shall submit a bid for the whole of the works described in ITB 1.1 by filling in prices for all items of the Works, as identified in Section 4 (Bidding Forms). In case of Unit Rate Contracts, the Bidder shall fill in rates and prices for all items of the Works described in the Bill of Quantities. Items against which no rate or price is entered by the Bidder will not be paid for by the Employer when executed and shall be deemed covered by the rates for other items and prices in the Bill of Quantities. 14.3 The price to be quoted in the Letter of Bid shall be the total price of the Bid, excluding any discounts offered. 14.4 Unconditional discounts, if any, and the methodology for their application shall be quoted in the Letter of Bid, in accordance with ITB 12.1. 14.5 If so indicated in ITB 1.1, bids are invited for individual Contracts or for any combination of Contracts (packages). Bidders wishing to offer any price reduction for the award of more than one Contract shall specify in their bid the price reductions applicable to each package, or alternatively, to individual Contracts within the package. Price reductions or discounts shall be submitted in accordance with ITB 14.3, provided the bids for all Contracts are submitted and opened at the same time. 14.6 Unless otherwise provided in the BDS and the Conditions of Contract, the prices quoted by the Bidder shall be fixed. If the prices quoted by the Bidder are subject to adjustment during the performance of the Contract in accordance with the provisions of the Conditions of Contract, the Bidder shall furnish the indices and weightings for the price adjustment formulae in the Table of Adjustment Data in Section 4 (Bidding Forms) and the Employer may require the Bidder to justify its proposed indices and weightings. 14.7 The bidder is subject to taxes such as VAT, social charges or income taxes on non-resident international personnel, and also duties, fees, levies on amounts payable by the employer under the Contract. All duties, taxes, and other levies payable by the Contractor under the Contract, or for any other cause, as of the date mentioned in BDS prior to the deadline for submission of bids, shall be included in the rates and prices and the total bid price submitted by the Bidder.

15. Currency of Bid and Payment

15.1 The currency of the bid and payment shall be in Nepalese Rupees.

16. Documents Comprising the Technical Proposal

16.1 The Bidder shall furnish a Technical Proposal including a statement of work methods, equipment, personnel, schedule and any other information as stipulated in Section 4 (Bidding Forms), in sufficient detail to demonstrate the adequacy of the Bidders proposal to meet the work requirements and the completion time.

16

17. Documents Establishing the Qualification s of the Bidder 18. Period of Validity of Bids

17.1 To establish its qualifications to perform the Contract in accordance with Section 3 (Evaluation and Qualification Criteria) the Bidder shall provide the information requested in the corresponding information sheets included in Section 4 (Bidding Forms).

18.1 Bids shall remain valid for the period specified in the BDS after the bid submission deadline date prescribed by the Employer. A bid valid for a shorter period shall be rejected by the Employer as nonresponsive. 18.2 In exceptional circumstances, prior to the expiration of the bid validity period, the Employer may request Bidders to extend the period of validity of their Bids. The request and the responses shall be made in writing. If a bid security is requested in accordance with ITB 19, it shall also be extended 30 days beyond the deadline of the extended validity period. A Bidder may refuse the request without forfeiting its bid security. A Bidder granting the request shall not be required or permitted to modify its Bid.

19. Bid Security

19.1 Unless otherwise specified in the BDS, the Bidder shall furnish as part of its bid, in original form, a bid security as specified in the BDS. In the case of a bid security, the amount shall be as specified in the BDS. 19.2 If a bid security is specified pursuant to ITB 19.1, the bid security shall be, at the Bidders option, in any of the following forms: (a) original copy of an unconditional bank guarantee from "A" class commercial bank or; (b) original copy of cash deposit voucher in the Employer's Account as specified in BDS. In the case of a bank guarantee, the bid security shall be submitted either using the Bid Security Form included in Section 4 (Bidding Forms) or in another substantially similar format approved by the employer prior to bid submission. The form must include the complete name of the Bidder. The bid security shall be valid for minimum thirty (30) days beyond the original validity period of the bid, or beyond any period of extension if requested under ITB 18.2. 19.3 The bid security issued by any foreign Bank outside Nepal must be counter guaranteed by an "A" class commercial Bank in Nepal. 19.4 Any bid not accompanied by an enforceable and substantially compliant bid security, if required in accordance with ITB 19.1, shall be rejected by the Employer as nonresponsive. 19.5 If a bid security is specified pursuant to ITB 19.1, the bid security of unsuccessful Bidders shall be returned within three days, once the successful bidder has furnished the required performance security and signed the Contract Agreement pursuant to ITB 38.1. 19.6 The bid security may be forfeited: (a) if a Bidder withdraws its bid during the period of bid validity specified by the Bidder on the Letter of Bid, except as provided in ITB 18.2 or (b) if the successful Bidder fails to: 17

(i) (ii)

sign the Contract in accordance with ITB 39.1; or furnish a performance security in accordance with ITB 38.1.

19.7 The Bid Security of a JV shall be in the name of the JV that submits the bid. If the JV has not been legally constituted at the time of bidding, the Bid Security shall be in the names of all future partners as named in the letter of intent mentioned in ITB 4.1. 20. Format and Signing of Bid 20.1 The Bidder shall prepare one original of the documents comprising the bid as described in ITB 11 and clearly mark it ORIGINAL. Alternative bids, if permitted in accordance with ITB 13, shall be clearly marked ALTERNATIVE. In addition, the Bidder shall submit copies of the bid in the number specified in the BDS, and clearly mark each of them COPY. In the event of any discrepancy between the original and the copies, the original shall prevail. 20.2 The original and all copies of the bid shall be typed or written in indelible ink and shall be signed by a person duly authorized to sign on behalf of the Bidder. This authorization shall consist of a written confirmation as specified in the BDS and shall be attached to the bid. The name and position held by each person signing the authorization must be typed or printed below the signature. All pages of the bid, except for unamended printed literature, shall be signed or initialed by the person signing the bid. 20.3 Any amendments such as interlineations, erasures, or overwriting shall be valid only if they are signed or initialed by the person signing the bid.

D. Submission and Opening of Bids

21. Sealing and Marking of Bids 21.1 Bidders may always submit their bids by mail or by hand or by courier. When so specified in the BDS, bidders shall have the option of submitting their bids electronically. Procedures for submission, sealing and marking are as follows: (a) Bidders submitting bids by mail, by hand or by courier shall enclose the original and each copy of the Bid, including alternative bids, if permitted in accordance with ITB 13, in separate sealed envelopes, duly marking the envelopes as ORIGINAL, ALTERNATIVE and COPY. These envelopes containing the original and the copies shall then be enclosed in one single envelope. The rest of the procedure shall be in accordance with ITB sub-Clauses 21.2 and 21.3. (b) Bidders submitting bids electronically shall follow the electronic bid submission procedures specified in the BDS.

21.2 The inner and outer envelopes shall:bear the name and address of the Bidder; (a) be addressed to the Employer as provided in BDS 22.1; (b) bear the specific identification of this bidding process indicated in BDS 1.1; and 18

(c) bear a warning not to open before the time and date for bid opening. (d) If all envelopes are not sealed and marked as required, the Employer will assume no responsibility for the misplacement or premature opening of the bid. 22. Deadline for Submission of Bids 22.1 Bids must be received by the Employer at the address and no later than the date and time indicated in the BDS. 22.2 The Employer may, at its discretion, extend the deadline for the submission of bids by amending the Bidding Document in accordance with ITB 8, in which case all rights and obligations of the Employer and Bidders previously subject to the deadline shall thereafter be subject to the deadline as extended. 23.1 The Employer shall not consider any bid that arrives after the deadline for submission of bids, in accordance with ITB 22. Any bid received by the Employer after the deadline for submission of bids shall be declared late, rejected, and returned unopened to the Bidder. 24.1 A Bidder may withdraw, or modify its bid after it has been submitted by sending a written notice in a sealed envelope, duly signed by an authorized representative, and shall include a copy of the authorization in accordance with ITB 20.2, (except that withdrawal notices do not require copies). The corresponding modification of the bid must accompany the respective written notice. All notices must be: (a) prepared and submitted in accordance with ITB 20 and ITB 21 (except that withdrawal notices do not require copies), and in addition, the respective envelopes shall be clearly marked WITHDRAWAL, MODIFICATION; and (b) received by the Employer prior to the deadline prescribed for submission of bids, in accordance with ITB 22. 24.2 Bids requested to be withdrawn in accordance with ITB 24.1 shall be returned unopened to the Bidders after completion of the bid opening. 24.3 No bid may be withdrawn, or modified in the interval between the deadline for submission of bids and the expiration of the period of bid validity specified by the Bidder on the Letter of Bid or any extension thereof. 25. Bid Opening 25.1 The Employer shall open the bids in public at the address, date and time specified in the BDS in the presence of Bidders` designated representatives and anyone who choose to attend. Any specific electronic bid opening procedures required if electronic bidding is permitted in accordance with ITB 21.1, shall be as specified in the BDS. 25.2 First, envelopes marked WITHDRAWAL shall be opened and read out. and the envelope with the corresponding bid shall not be opened, but returned to the Bidder. No bid withdrawal shall be permitted unless the corresponding withdrawal notice contains a valid authorization to request the withdrawal and is read out at bid opening. Next, envelopes 19

23. Late Bids

24. Withdrawal, and Modification of Bids

marked MODIFICATION shall be opened and read out with the corresponding bid. No bid modification shall be permitted unless the corresponding modification notice contains a valid authorization to request the modification and is read out at bid opening. Only envelopes that are opened and read out at bid opening shall be considered further. 25.3 All other envelopes shall be opened one at a time, reading out: the name of the Bidder; the Bid Price(s), including any discounts and alternative bids and indicating whether there is a modification; the presence of a bid security and any other details as the Employer may consider appropriate. Only discounts and alternative offers read out at bid opening shall be considered for evaluation. Unless otherwise specified in the BDS, all pages of the Letter of Bid and Bill of Quantities are to be initialed by representative of the Bidder and Employer attending the bid opening. No bid shall be rejected at bid opening except for late bids, in accordance with ITB 23.1. The Employer shall prepare a record of the bid opening that shall include, as a minimum: the name of the Bidder and whether there is a withdrawal, or modification; the Bid Price, per Contract if applicable, including any discounts and alternative offers; and the presence or absence of a bid security, if one was required. The Bidders representatives who are present shall be requested to sign the record. The omission of a Bidders signature on the record shall not invalidate the contents and effect of the record. A copy of the record shall be distributed to all Bidders.

E.
26. Confidentiali ty

Evaluation and Comparison of Bids

26.1 Information relating to the examination, evaluation, comparison, and post-qualification of bids and recommendation of Contract award, shall not be disclosed to Bidders or any other persons not officially concerned with such process until information on Contract award is communicated to all Bidders. 26.2 Any attempt by a Bidder to influence the Employer in the evaluation of the bids or Contract award decisions may result in the rejection of its bid. 26.3 Notwithstanding ITB 26.2, from the time of bid opening to the time of Contract award, if any Bidder wishes to contact the Employer on any matter related to the bidding process, it may do so in writing.

27. Clarification of Bids

27.1 To assist in the examination, evaluation, and comparison of the bids, and qualification of the Bidders, the Employer may, at its discretion, ask any Bidder for a clarification of its bid. Any clarification submitted by a Bidder that is not in response to a request by the Employer shall not be considered. The Employers request for clarification and the response shall be in writing. No change in the prices or substance of the bid shall be sought, offered, or permitted, except to confirm the correction of arithmetic errors discovered by the Employer in the evaluation of the bids, in accordance with ITB 31. 20

27.2 If a Bidder does not provide clarifications of its bid by the date and time set in the Employers request for clarification, its bid may be rejected. 28. Deviations, Reservation s, and Omissions 28.1 During the evaluation of bids, the following definitions apply: (a) Deviation is a departure from the requirements specified in the Bidding Document; (b) Reservation is the setting of limiting conditions or withholding from complete acceptance of the requirements specified in the Bidding Document; and (c) Omission is the failure to submit part or all of the information or documentation required in the Bidding Document. 29. Determinatio n of Responsive ness 29.1 The Employers determination of a bids responsiveness is to be based on the contents of the bid itself, as defined in ITB11. 29.2 A substantially responsive bid is one that meets the requirements of the Bidding Document without material deviation, reservation, or omission. A material deviation, reservation, or omission is one that, (a) if accepted, would: (iii) (iv) affect in any substantial way the scope, quality, or performance of the Works specified in the Contract; or limit in any substantial way, inconsistent with the Bidding Document, the Employers rights or the Bidders obligations under the proposed Contract; or

(b) if rectified, would unfairly affect the competitive position of other Bidders presenting substantially responsive bids. 29.3 The Employer shall examine the technical aspects of the bid submitted in accordance with ITB 16, Technical Proposal, in particular, to confirm that all requirements of Section 5 (Works Requirements) have been met without any material deviation, reservation or omission. 29.4 If a bid is not substantially responsive to the requirements of the Bidding Document, it shall be rejected by the Employer and may not subsequently be made responsive by correction of the material deviation, reservation, or omission.

30. Nonconform ities, Errors, and Omissions

30.1 Provided that a bid is substantially responsive, the Employer may waive any nonconformities in the bid. 30.2 Provided that a bid is substantially responsive, the Employer may request that the Bidder submit the necessary information or documentation, within a reasonable period of time, to rectify nonmaterial nonconformities in the bid related to documentation requirements. Requesting information or documentation on such nonconformities shall not be related to any aspect of the price of the bid. Failure of the Bidder to comply with the request may result in the rejection of its bid. 21

30.3 Provided that a bid is substantially responsive, the Employer shall rectify quantifiable nonmaterial nonconformities related to the Bid Price. To this effect, the Bid Price may be adjusted, for comparison purposes only, to reflect the price of a missing or non-conforming item or component. The adjustment shall be made using the methods indicated in Section 3 (Evaluation and Qualification Criteria). 30.4 If minor discrepancies are found such as in technical specification, description, feature which does not make the bid to be rejected, then the cost, which is calculated to the extent possible due to such differences, shall be included while evaluating the bid. 30.5 If the value of such nonconformities is found more than fifteen percent the quoted amount of the bidder on account of small differences pursuant to ITB 30.4, such bid shall be considered ineffective in substance and shall not be involved in evaluation. 31. Correction of Arithmetical Errors 31.1 Provided that the bid is substantially responsive, the Employer shall correct arithmetical errors on the following basis: (a) only for unit price Contracts, if there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected, unless in the opinion of the Employer there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected; (b) if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be corrected; and (c) if there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail subject to (a) and (b) above. 31.2 If the Bidder that submitted the lowest evaluated bid does not accept the correction of errors, its bid shall be disqualified and its bid security may be forfeited. 32. Evaluation of Bids 32.1 The Employer shall use the criteria and methodologies listed in this Clause. No other evaluation criteria or methodologies shall be permitted. 32.2 To evaluate a bid, the Employer shall consider the following: (a) the bid price, excluding Provisional Sums and the provision, if any, for contingencies in the Summary Bill of Quantities, and Value Added Tax for Unit Rate Contracts, or Schedule of Prices for lump sum Contracts, but including Day work items, where priced competitively; (b) price adjustment for correction of arithmetic errors in accordance with ITB 31.1; (c) price adjustment due to discounts offered in accordance with ITB 22

14.4; (d) adjustment for nonconformities in accordance with ITB 30.3; (e) application of all the evaluation factors indicated in Section 3 (Evaluation and Qualification Criteria); 32.3 The estimated effect of the price adjustment provisions of the Conditions of Contract, applied over the period of execution of the Contract, shall not be taken into account in bid evaluation. 32.4 If this Bidding Document allows Bidders to quote separate prices for different Contracts, and to award multiple Contracts to a single Bidder, the methodology to determine the lowest evaluated price of the Contract combinations, including any discounts offered in the Letter of Bid, is specified in Section 3 (Evaluation and Qualification Criteria). 32.5 If the bid for an Unit Rate Contract, which results in the lowest Evaluated Bid Price, is seriously unbalanced, front loaded or substantially below updated estimates in the opinion of the Employer, the Employer may require the Bidder to produce detailed price analysis for any or all items of the Bill of Quantities, to demonstrate the internal consistency of those prices with the construction methods and schedule proposed. After evaluation of the price analysis, taking into consideration the schedule of estimated Contract payments, the Employer may require that the amount of the performance security be increased at the expense of the Bidder to a level sufficient as mentioned in BDS to protect the Employer against financial loss in the event of default of the successful Bidder under the Contract. 33. Comparison of Bids 34. Qualification of the Bidder 33.1 The Employer shall compare all substantially responsive bids in accordance with ITB 32.2 to determine the lowest evaluated bid. 34.1 The Employer shall determine to its satisfaction whether the Bidder that is selected as having submitted the lowest evaluated and substantially responsive bid meets the qualifying criteria specified in Section 3 (Evaluation and Qualification Criteria). 34.2 The determination shall be based upon an examination of the documentary evidence of the Bidders qualifications submitted by the Bidder, pursuant to ITB 17.1. 34.3 An affirmative determination of qualification shall be a prerequisite for award of the Contract to the Bidder. A negative determination shall result in disqualification of the bid, in which event the Employer shall proceed to the next lowest evaluated bid to make a similar determination of that Bidders qualifications to perform satisfactorily.

35. Employers Right to Accept Any Bid, and to Reject Any or All Bids

35.1 The Employer reserves the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to Contract award, without thereby incurring any liability to Bidders. In case of annulment, all bids submitted and specifically, bid securities, shall be promptly returned to the Bidders.

23

F.
36. Award Criteria

Award of Contract

36.1 The Employer shall award the Contract to the Bidder whose offer has been determined to be the lowest evaluated bid and is substantially responsive to the Bidding Document, provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily. 37.1 The Employer shall notify the concerned Bidder whose bid has been selected in accordance with ITB 36.1 within seven days of the selection of the bid, in writing that the Employer has intention to accept its bid and the information regarding the name, address and amount of selected bidder shall be given to all other bidders who submitted the bid. 37.2 If no bidder submits an application pursuant to ITB 40 within a period of seven days of the notice provided under ITB 37.1, the Employer shall, accept the bid selected in accordance with ITB 36.1 and Letter of Acceptance shall be communicated to the selected bidder prior to the expiration of period of Bid validity, to furnish the performance security and sign the contract within fifteen days. 37.3 At the same time, the Employer shall affix a public notice on the result of the award on its notice board and may make arrangements to post the notice into its website, if it has; and if it does not have, into the website of the Public Procurement Monitoring Office, identifying the bid and lot numbers and the following information: (i) name of each Bidder who submitted a Bid; (ii) bid prices as read out at Bid Opening; (iii) name and evaluated prices of each Bid; (iv) name of bidders whose bids were rejected and the reasons for their rejection; and (v) name of the winning Bidder, and the Price it offered, as well as the duration and summary scope of the Contract awarded.

37. Letter of Intent to Award the Contract/ Notification of Award

38. Performance Security

38.1 Within Fifteen (15) days of the receipt of Letter of Acceptance from the Employer, the successful Bidder shall furnish the performance security from A class Commercial Bank in accordance with the conditions of Contract using Sample Form for the Performance Security included in Section 9 (Contract Forms), or another form acceptable to the Employer. 38.2 Failure of the successful Bidder to submit the above-mentioned Performance Security or to sign the Contract Agreement shall constitute sufficient grounds for the annulment of the award and forfeiture of the bid security. In that event the Employer may award the Contract to the next lowest evaluated Bidder whose offer is substantially responsive and is determined by the Employer to be qualified to perform the Contract satisfactorily. The process shall be repeated according to ITB 37.

39. Signing of Contract

39.1 The Employer and the successful Bidder shall sign the Contract Agreement within the period as stated ITB 38.1. Within thirty (30) days from the date of issuance of notification pursuant to ITB 37.1 unsuccessful bidders may request in writing to the Employer for a debriefing seeking explanations on the grounds on which their bids were not selected. The Employer shall promptly respond in writing to any unsuccessful Bidder who, requests for debriefing within 30 days of publication of the contract award. 24

40. Complain and Review

40.1 If a Bidder is dissatisfied with the Procurement proceedings or the decision made by the Employer in the intention to award the Contract, it may file an application to the Chief of the Public Entity within Seven (7) days of providing the notice under ITB 37.1 by the Public Entity, for review of the proceedings stating the factual and legal grounds. 40.2 Late application filed after the deadline pursuant to ITB 40.1 shall not be processed. 40.3 The chief of Public Entity shall, within five (5) days after receiving the application, give its decision with reasons, in writing pursuant to ITB 40.1:

(a) whether to suspend the procurement proceeding and indicate the

procedure to be adopted for further proceedings; or (b) to reject the application.

The decision of the chief of Public Entity shall be final for the Bid amount up to the value as stated in BDS. 40.4 If the Bidder is not satisfied with the decision of the Public Entity in accordance with ITB 40.3, or the decision by the Employer is not given within five (5) days of receipt of application pursuant to ITB 40.1, it can, within seven (7) days of receipt of such decision, file an application to the Review Committee of the GoN, stating the reason of its disagreement on the decision of the chief of Public Entity and furnishing the relevant documents, provided that its Bid amount is more than Rupees Thirty Million (Rs. 30,000,000). The application may be sent by hand, by post, by courier, or by electronic media at the risk of the Bidder itself. 40.5 Late application filed after the deadline pursuant to ITB 40.4 shall not be processed. 40.6 Within three (3) days of the receipt of application from the Bidder, pursuant to ITB 40.4, the Review Committee shall notify the concerning Public Entity to furnish its procurement proceedings, pursuant to ITB 40.3. 40.7 Within three (3) days of receipt of the notification pursuant to ITB 40.6, the Public Entity shall furnish the copy of the related documents to the Review Committee. 40.8 The Review Committee, after inquiring from the Bidder and the Public Entity, if needed, shall give its decision within one (1) month of the receipt of the application filed by the Bidder, pursuant to ITB 40.4. 40.9 The Bidder, filing application pursuant to ITB 40.4, shall have to furnish a cash amount or Bank guarantee from "A" class commercial bank equivalent to zero point five percent (0.5%) amount of its quoted Bid amount with the validity period of at least ninety (90) days from the date of the filing of application pursuant to ITB 40.4.

40.10 If the claim made by the Bidder pursuant to ITB 40.4 is justified, the Review Committee shall have to return the security deposit to the applicant, pursuant to ITB 40.9, within seven (7) days of such decision made.

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41. Provision of PPA and PPR

If any provision of this document are inconsistent with Public Procurement Act (PPA), 2063 or Public Procurement Regulations (PPR), 2064, the provision of this documents shall be void to the extent of such inconsistency and the provision of PPA and PPR shall prevail.

SECTION

2-

BID DATA SHEET

This section consists of provisions that are specific to each procurement and supplement the information or requirements included in Section I. Instructions to Bidders.

A. General
ITB 1.1 ITB 1.1 The number of the Invitation for Bids is :

SHEP/UGC/KU/W/NCB-03

The Employer is: KATHMANDU UNIVERSITY SCHOOL OF MEDICAL SCIENCE, DHULIKHEL HOSPITAL The name of the bidding process is: Construction of Academic Block in Basic Science Complex, Chaukot. The identification number of the bidding process is: SHEP/UGC/KU/W/NCB-03 The number and identification of lots comprising this bidding process is: N/A

ITB 1.1

ITB 2.1

The name of the Project is: Second Higher Education Project The DP is: International Development Association (IDA) The implementing agency is: Kathmandu University

ITB 3.1(a)(ii)

Add at the end of sub-clause as follows: Any fraudulent practice including using sub-standard material will be subject to the prosecution under the countrys prevailing laws related to corruption and fraud.

ITB 4.1(a) ITB 4.2 ITB 4.9

The individuals or firms in JV shall be jointly and severally liable. Eligible countries all countries The foreign bidder is to submit:

i) A written declaration made by the bidder stating that the bidder is not
ineligible to participate in the bid, has not conflict of interest in the proposed bid procurement or business related offence. ii) An authorization letter to the local agent to represent on the bidding procedure and contract negotiation.

ITB 4

Add sub clause 4.10 as follows: If the contract is awarded to the foreign bidder, he shall register temporarily with the Government of Nepal within one month of signing of the agreement. 26

B. Bidding Document
ITB 7.1 For clarification purposes only, the Employers address is: Attention: Dr. Rajendra Koju Street Address: Dhulikhel Hospital Road Country: NEPAL Telephone: : 977-011-490497/ 490737 Facsimile number: 977-011-490707 Electronic mail address: dhos@mail.com.np ITB 7.4 A Pre-Bid meeting shall take place at the following date time and place. Date: 5th August, 2012 Time: 11:00 AM Place: Kathmandu University School of Medical Sciences, Dhulikhel Hospital, Dhulikhel, Kavre A site visit shall not be organized by the Employer. ITB 7.5 Time for request: Requests for clarification should be received by the Employer no later than: 10 days prior to the deadline for submission of bids.

C. Preparation of Bids
ITB 10.1 ITB 11.1 (b) ITB 11.1 (i) The language of the bid is: English The following schedules shall be submitted with the bid: priced Bill of Quantities The Bidder shall submit with its bid the following additional documents: a) Up to date Firm/company Registration certificate ( and in case of JV by all firms in the Joint Venture)) b) Tax clearance Certificate up to 2067/68 FY c) VAT Registration Certificate d) A written declaration made by the Bidder stating that the Bidder is not ineligible to participate in the Bid; has not conflict of interest in the proposed bid procurement proceedings and has not been punished for the profession or business related offence. 27

e) Audited Balance Sheet of last five years. ITB 13.1 ITB 13.2 ITB 13.4 ITB 14.5 ITB 14.6 ITB 14.7 Alternative bids shall not be permitted. Alternative times for completion shall not be permitted. Alternative technical solutions shall be permitted for the following parts of the Works: Not Applicable The prices quoted by the Bidder shall not be subject to price adjustment. The prices quoted by the Bidder shall not be subject to adjustment during the performance of the Contract. The date for all duties, taxes, and other levies payable by the Contractor under the contract or for any other cause, as of the date 30 days prior to the deadline for submission of bids The bid validity period shall be: 90 days The Bidder shall furnish a bid security, from "A" class commercial bank with a minimum of NRs. 6, 00,000.00, which shall be valid for 30 days beyond the validity period of the bid.( i.e. valid up to 12th December,2012) Account Name: Dhulikhel Hospital Bank Name: Nepal Credit & Commerce Bank Bank Address: Banepa Branch Account Number: 0000301 ITB 20.1 ITB 20.2 In addition to the original of the bid, the number of copies is: One Copy The written confirmation of authorization to sign on behalf of the Bidder shall indicate: (a)_The name and description of the documentation required to demonstrate the authority of the signatory to sign the Bid such as a Power of Attorney; and (b) In the case of Bids submitted by an existing or intended JV, an undertaking signed by all parties (i) stating that all parties shall be jointly and severally liable, and (ii) nominating a Representative who shall have the authority to conduct all business for and on behalf of any and all the parties of the JV during the bidding process and, in the event the JV is awarded the Contract, during contract execution.

ITB 18.1 ITB 19.1

ITB 19.2 (b)

D. Submission and Opening of Bids

ITB 21.1 ITB 21.1 (b) Bidders shall not have the option of submitting their bids electronically. If bidders shall have the option of submitting their bids electronically, the electronic bidding submission procedures shall be: N/A

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ITB 22.1

For bid submission purposes only, the Employers address is: Kathmandu University, School of Medical Science, Dhulikhel Hospital Attention: Dr. Rajendra Koju Street Address: Hospital Road City: Dhulikhel, Kavre District Country: Nepal The deadline for bid submission is: Date: August 14, 2012 Time: 12:00 Hours

ITB 25.1

The bid opening shall take place at: Street Address: Hospital Road City: Dhulikhel, Kavre District Country: Nepal Date: August 14, 2012 Time: 15:00 Hours

ITB 25.1

If electronic bid submission is permitted in accordance with ITB 21.1, the specific bid opening procedures shall be: Not Applicable

E. Evaluation and Comparison of Bids

ITB 32.5 The amount of the performance security be increased by Eight (8) percent of the quoted bid price. Failure of the successful bidder to comply with this requirement of increased performance security shall constitute sufficient ground for cancellation of the award and forfeiture of the bid security.

F. Award of Contract
ITB 40.3 The bid amount up to Rupees Thirty Million (Rs. 30000000).

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SECTION 3 - EVALUATION

AND

QUALIFICATION CRITERIA

This Section contains all the criteria that the Employer shall use to evaluate bids and qualify Bidders if the bidding was preceded by post-qualification exercise. GoN/DP requires bidders to be qualified by meeting predefined, precise minimum requirements. The method sets pass-fail criteria, which, if not met by the bidder, results in disqualification. In accordance with ITB 33 and ITB 35, no other methods, criteria and factors shall be used. The Bidder shall provide all the information requested in the forms included in Section 4 (Bidding Forms).

Table of Criteria
1. Evaluation......................................................................................................................................................32 1.1 Adequacy of Technical Proposal...............................................................................................................32 1.2 Multiple Contracts.......................................................................................................................................32 1.3 Completion Time.........................................................................................................................................32 1.4 Alternative Technical Solutions.................................................................................................................32 1.5 Quantifiable Nonconformities, Errors and Omissions.............................................................................33 2. Qualification..................................................................................................................................................34 2.1 Eligibility......................................................................................................................................................34 2.1.1 Conflict of Interest....................................................................................................................................34 2.1.2 Government-owned Entity.......................................................................................................................34 2.1.3 UN Eligibility.............................................................................................................................................34 2.1.4 Other Eligibility.........................................................................................................................................34 2.2 Pending Litigation.......................................................................................................................................35 2.2.1 Pending Litigation...................................................................................................................................35 2.3 Financial Situation.....................................................................................................................................36 2.3.1 Historical Financial Performance............................................................................................................36 2.3.2 Average Annual Construction Turnover................................................................................................36 2.4 Experience...................................................................................................................................................38 2.4.1 General Construction Experience ..........................................................................................................38 2.4.2 Specific Construction Experience..........................................................................................................38 (a) Contracts of Similar Size and Nature.........................................................................................................38 30

(b) Construction Experience in Key Activities................................................................................................39 ...........................................................................................................................................................................39 2.5 Personnel.....................................................................................................................................................40 2.6 Equipment....................................................................................................................................................41

31

1.

Evaluation
In addition to the criteria listed in ITB 32.2 (a) (e) the following criteria shall apply: Note: Use the evaluation criteria listed below as appropriate and required for the project. 1.1 Adequacy of Technical Proposal

Evaluation of the Bidder's Technical Proposal will include an assessment of the Bidder's technical capacity, to mobilize key equipment and personnel for the contract consistent with its proposal regarding work methods, scheduling, and material sourcing in sufficient detail and fully in accordance with the requirements stipulated in Section 5 (Works Requirements). 1.2 Multiple Contracts

Pursuant to Sub-Clause 32.4 of the Instructions to Bidders, if Works are grouped in multiple contracts, evaluation will be as follows: Works are grouped in multiple contracts and pursuant to Sub-Clause 32.4 of the Instructions to Bidders, the Employer will evaluate and compare Bids on the basis of a contract, or a combination of contracts, or as a total of contracts in order to arrive at the least cost combination for the Employer by taking into account discounts offered by Bidders in case of award of multiple contracts. If a bidder submits several successful (lowest evaluated substantially responsive) bids, the evaluation will also include an assessment of the Bidder's capacity to meet the aggregated requirements regarding: 1.3 Experience Financial situation Current contract commitments, Cash flow capacity, Equipment to be allocated, and Personnel to be fielded.

Completion Time

An alternative Completion Time, if permitted under ITB 13.2, will be evaluated as follows: Not Applicable 1.4 Alternative Technical Solutions

Alternative technical solutions, if permitted under ITB 13.4, will be evaluated as follows: Not Applicable

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1.5

Quantifiable Nonconformities, Errors and Omissions

The evaluated amount of quantifiable nonconformities, errors and/or omissions shall be determined by ascertaining the price of such effect on an equal basis by adjusting the same to the quoted price of the bid. A bid having minor deviations and having no material deviation to cause any serious effect upon the scope, quality, characteristics, terms and conditions, performance or any other requirements stated in the bidding documents and to acceptable to the Employer can be considered to be substantially responsive.

33

2.
2.1

Qualification
Eligibility
Criteria Requirement Single Entity Compliance Requirements Joint Venture All Partners Combined Each Partner One Partner Documents Submission Requirements

2.1.1

Conflict of Interest must meet existing or must meet not requirement intended JV requirement applicable must meet requirement must meet existing or must meet not requirement intended JV requirement applicable must meet requirement Letter of Bid

No conflicts of interest in accordance with ITB SubClause 4.3. 2.1.2 Government-owned Entity

Applicant required to meet conditions of ITB SubClause 4.5. 2.1.3 UN Eligibility

Forms ELI -1, ELI - 2 with attachments

Not having been declared ineligible based on a United Nations resolution or Employers country law, as described in ITB Sub-Clause 4.8. 2.1.4 Other Eligibility

must meet existing or must meet not requirement intended JV requirement applicable must meet requirement

Letter of Bid

Copy of Firm Registration Certificate Copy of Business Registration Certificate Copy of VAT and PAN Registration Certificate, Copy of Tax Clearance Certificate for the F/Y 2067/68

A written declaration made by the bidder with a statement that s/he is not ineligible to participate in the procurement proceedings; has no conflict of interest in the proposed procurement proceedings, and has not been punished for a profession or business related offense.

34

2.2

Pending Litigation
Criteria Requirement Single Entity Compliance Requirements Joint Venture All Partners Combined Each Partner One Partner Documents Submission Requirements

2.2.1

Pending Litigation Form LIT 1

All pending litigation shall be must meet not must meet not treated as resolved against requirement applicable requirement applicable the Applicant and so shall in by itself or by itself or total not represent more than as partner as partner 60% percent of the Applicants to past or to past or net worth. existing JV existing JV

35

2.3

Financial Situation
Criteria Requirement Single Entity Compliance Requirements Joint Venture All Partners Combined Each Partner One Partner Documents Submission Requirements

2.3.1

Historical Financial Performance Form FIN - 1 with attachments

Submission of audited must meet not must meet not balance sheets and income requirement applicable requirement applicable statements, for the last 5 years to demonstrate the current soundness of the applicants financial position. As a minimum, a Bidder's net worth calculated as the difference between total assets and total liabilities should be positive.

2.3.2

Average Annual Construction Turnover Form FIN - 2

Minimum average annual must meet must meet must meet must meet construction turnover of requirement requirement 25% 40% NRS 43,000,000.00 of the of the calculated as total certified requirement requirement payments received for construction contracts in progress or completed, within best three years out of last ten years..

36

2.3.3

Financial Resources

Using Forms FIN 3 and must meet must meet must meet must meet Form FIN 3 FIN - 4 in Section 4 (Bidding requirement requirement and 25% 40% Forms) the Bidder must Form Fin 4 of the of the demonstrate access to, or requirement requirement availability of, financial resources such as liquid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual advance payments to meet:

the following cashflow requirement, NRS.7,00,000.00 and the overall cash flow requirements for this contract and its current works commitment.

37

2.4

Experience
Criteria Requirement Single Entity Compliance Requirements Joint Venture All Partners Combined Each Partner One Partner Documents Submission Requirements

2.4.1

General Construction Experience Form EXP -1

Experience under construction must meet not must meet not contracts in the role of requirement applicable requirement applicable contractor, subcontractor, or management contractor for at least the last 5 years prior to the applications submission deadline.

2.4.2 Specific Construction Experience (a) Contracts of Similar Size and Nature Participation as Prime must meet must meet not Must meet for contractor, management requirement requirement applicable one contractor, or for all characteristics subcontractor, in at least characteristics Two (2) building contracts of similar nature of value each not less than NRS. 21,000,000.00 or one(1) building contract of similar nature of value not less than NRs. 40,000,000.00 within the last 5 years, that have been successfully or are substantially completed and that are similar to the proposed works. The similarity shall be based on the physical size, complexity, methods, technology or other characteristics as described in Section 5, Works Requirements. Form EXP 2(a)

Only the net amount worked out after deducting the amount for VAT shall be computed and such amount shall be adjusted according to the updated price index of the Nepal Rastra Bank.

38

(b) Construction Experience in Key Activities For the above or other must meet must meet not Must meet contracts executed during applicable requirement all all the period stipulated in requirements requirements 2.4.2(a) above, a minimum construction experience in the following key activities:
(i) Civil related works (ii)Electrical works (iii)Sanitary works

Form EXP2(b)

39

2.5

Personnel The Bidder must demonstrate that it has the personnel for the key positions that meet the following requirements: No. 1 2 3 Position Site Engineer (B.E., Civil) Diploma Holder (I.E, Civil) Supervisor (Sub Overseer, Civil) 5 5 5 Total Work Experience [years] Experience In Similar Works [years] 5 5 5

The Bidder shall provide details of the proposed personnel and their experience records in the relevant Information Forms included in Section 4 (Bidding Forms). Supplementary documents i.e. council certificate may be asked during evaluation if not attached in the bidding document. Bidders should normally be required to name a principal candidate and an alternate for each key position. Criteria of acceptability should be based on: (a) (b) a minimum number of years of experience in a similar position; and a minimum number of years of experience and/or number of comparable projects carried out in a specified number of preceding years.

40

2.6

Equipment The Bidder must demonstrate that it has the key equipment listed hereafter:

No. 1 2 3 4 5 6

Equipment Type and Characteristics Concrete Mixture Trippers Shuttering (Formworks) Electric Generator (50 KVA) Theodolite & Level Water Storage Tank

Min. Number Required 2 2 425.00 Sqm 1.0 1, 1 5000.00 Litres

The Bidder shall provide further details of proposed items of equipment using the relevant Form in Section 4 (Bidding Forms)

41

SECTION 4 - BIDDING FORMS

This Section contains the forms which are to be completed by the Bidder and submitted as part of his Bid.

Table of Forms Letter of Bid.......................................................................................................................................................43 Table of Price Adjustment Data.......................................................................................................................45 Bid Security.......................................................................................................................................................46 Technical Proposal Format..............................................................................................................................47 Personnel...........................................................................................................................................................48 Equipment..........................................................................................................................................................51 Site Organization...............................................................................................................................................53 Method Statement.............................................................................................................................................53 Mobilization Schedule.......................................................................................................................................53 Construction Schedule.....................................................................................................................................53 Others................................................................................................................................................................53 Bidders Qualification.......................................................................................................................................54 Form ELI 1: Bidders Information Sheet.......................................................................................................54 Form ELI - 2: JV Information Sheet.................................................................................................................55 Form LIT - 1: Pending Litigation......................................................................................................................56 Form FIN - 1: Financial Situation.....................................................................................................................57 Form FIN - 2: Average Annual Construction Turnover..................................................................................58 Form FIN 3: Financial Resources................................................................................................................59 Form FIN- 4: Current Contract Commitments / Works in Progress.............................................................59 Form EXP 1: General Construction Experience.........................................................................................61 Form EXP 2(a): Specific Construction Experience.....................................................................................62 Form EXP - 2(b): Specific Construction Experience in Key Activities ........................................................63

42

Letter of Bid
The Bidder must accomplish the Letter of Bid in its letterhead clearly showing the Bidders complete

Date: ................................................... Name of the contract: ................................................... Invitation for Bid No.: ................................................... To:...........................................................................................................................................................

We, the undersigned, declare that: (a) We have examined and have no reservations to the Bidding Documents, including Addenda issued in accordance with Instructions to Bidders (ITB) Clause 8; We offer to execute in conformity with the Bidding Documents the following Works: ....................................................................................................................................................... The total price of our Bid, excluding any discounts offered in item (d) below is: ....................................................................................................................................................... The discounts offered and the methodology for their application are: Our bid shall be valid for a period of 90 days from the date fixed for the bid submission deadline in accordance with the Bidding Documents, and it shall remain binding upon us and may be accepted at any time before the expiration of that period; If our bid is accepted, we commit to obtain a performance security in accordance with the Bidding Document; Our firm, including any subcontractors or suppliers for any part of the Contract, have nationalities from eligible countries or any countries [insert the nationality of the Bidder, including that of all parties that comprise the Bidder if the Bidder is a consortium or association, and the nationality of each Subcontractor and Supplier]; We, including any subcontractors or suppliers for any part of the contract, do not have any conflict of interest in accordance with ITB 4.3; We are not participating, as a Bidder or as a subcontractor, in more than one bid in this bidding process in accordance with ITB 4.3, other than alternative offers submitted in accordance with ITB 13; Our firm, its affiliates or subsidiaries, including any Subcontractors or Suppliers for any part of the contract, has not been declared ineligible, under the Employers country laws or official regulations or by an act of compliance with a decision of the United Nations Security Council; 43

(b)

(c)

(d)

(e)

(f)

(g)

(h)

(i)

(j)

(k)
(l)

We are not a government owned entity / We are a government owned entity but meet the requirements of ITB 4.5;1 We understand that this bid, together with your written acceptance thereof included in your notification of award, shall constitute a binding contract between us, until a formal contract is prepared and executed; We declare that, we have no conflict of interest in the proposed procurement proceedings and we have not been punished for an offense relating to the concerned profession or business. We understand that you are not bound to accept the lowest evaluated bid or any other bid that you may receive; and If awarded the contract, the person named below shall act as Contractors Representative: ________________________________________________________________________

(m)

(n)

(o)

(p)

We agree to permit the Employer or its representative to inspect our accounts and records and other documents relating to the bid submission and to have them audited by auditors appointed by the Employer.

Name ...................................................................................................................................................... In the capacity of .................................................................................................................................... Signed .................................................................................................................................................... ................................................................................................................................................................ Duly authorized to sign the Bid for and on behalf of ............................................................................... Date ........................................................................................................................................................ ................................................................................................................................................................

Use one of the two options as appropriate.

44

Table of Price Adjustment Data

Not Applicable
Bidder's Proposed Weighting (coefficient) 6

Index Code 1

Index Description 2 Non-adjustable (A) Labor (b) Materials (c) Equipment usage (d)

Source of Index 3

Base Value and Date 4

Employers Proposed Weighting Range (coefficient) 5 0.15 - 0.20

**

Total

1.00

* Normally following source of index shall apply:

(b) Labor: "National Salary and Wage Rate Index"- "Construction Labor" of Nepal Rastra Bank (c) Material:"National Wholesale Price Index" - Construction Materials" of Nepal Rastra Bank (d) Equipment usage: Public Entity shall choose one of the following Index as per the nature of the Construction Work and equipments to be used: "National Wholesale Price Index" - "Transport Vehicles and Machinery Goods" of Nepal Rastra Bank or "Fuel" Price fixed by Nepal Oil Corporation.

** Bidders proposed weightings should be within the range specified by the Employer in column 5.

45

Bid Security
Bank Guarantee
Banks Name, and Address of Issuing Branch or Office (On Letter head of the 'A' class Commercial Bank)

Ben`eficiary: ...............................name and address of Employer ............................................ Date:.......................................................................................................................................................................................................... Bid Security No.: .............................................................................................................................................................................. We have been informed that . . . . . name of the Bidder. . . . . (hereinafter called the Bidder) has submitted to you its bid dated . . . . . . . . . (hereinafter called the Bid) for the execution of . . . . . . . . name of Contract . . . . . . . under Invitation for Bids No. . . . . . . . . . (the IFB). Furthermore, we understand that, according to your conditions, bids must be supported by a bid guarantee. At the request of the Bidder, we . . . . . name of Bank. . . . . hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of . . . . . . . . . .amount in figures . . . . . . . . . (. . . . . . .amount in words . . . . . . . ) upon receipt by us of your first demand in writing accompanied by a written statement stating that the Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder: (a) (b) (c) has withdrawn its Bid during the period of bid validity specified by the Bidder in the Form of Bid; or does not accept the correction of errors in accordance with the Instructions to Bidders (hereinafter the ITB); or having been notified of the acceptance of its Bid by the Employer during the period of bid validity, (i) fails or refuses to execute the Contract Agreement, or (ii) fails or refuses to furnish the performance security, in accordance with the ITB.

This guarantee will remain in force up to and including the date number days after the deadline for submission of Bids as such deadline is stated in the instructions to Bidders or as it may be extended by the Employer, notice of which extension(s) to the Bank is hereby waived. Any demand in respect of this guarantee should reach the Bank not letter than the above date. This Bank guarantee shall not be withdrawn or released merely upon return of the original gurantee by the Bidder unless notified by you for the release of the guarantee. This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458. . . . . . . . . . . . .Banks seal and authorized signature(s) . . . . . . . . . . Note: The bid security of ... has been counter guaranteed by the Bank .. on ... (Applicable for Bid Security of Foreign Banks).

46

Technical Proposal Format

Personnel Equipment Site Organization Method Statement Mobilization Schedule Construction Schedule Others

47

Personnel
Form PER 1: Proposed Personnel Bidders should provide the names of suitably qualified personnel to meet the specified requirements for each of the positions listed in Section 3 (Evaluation and Qualification Criteria). The data on their experience should be supplied using the Form below for each candidate. 1.
Title of position Name

2.

Title of position* Name

3.

Title of position* Name

4.

Title of position* Name

5.

Title of position* Name

*As listed in Section 3 (Evaluation and Qualification Criteria).

48

Form PER 2: Resume of Proposed Personnel The Bidder shall provide all the information requested below. Fields with asterisk (*) shall be used for evaluation.
Position*

Personnel information

Name

Date of birth

Professional qualifications

Present employment

Name of employer

Address of employer

Telephone

Contact (manager / personnel officer)

Fax

E-mail

Job title

Years with present employer

Summarize professional experience over the last twenty years in reverse chronological order. Indicate particular technical and managerial experience relevant to the project. From* To* Company, Project, Position and Relevant Technical and Management Experience*

49

50

Equipment
The Bidder shall provide adequate information to demonstrate clearly that it has the capability to meet the requirements for the key equipment listed in Section 3 (Evaluation and Qualification Criteria). A separate Form shall be prepared for each item of equipment listed, or for alternative equipment proposed by the Bidder. The Bidder shall provide all the information requested below, to the extent possible. Fields with asterisk (*) shall be used for evaluation. Type of Equipment*

Equipment Information

Name of manufacturer

Model and power rating

Capacity*

Year of manufacture

Current Status

Current location

Details of current commitments

Source

Indicate source of the equipment

o Owned

o Rented

o Leased

o Specially manufactured

The following information shall be provided only for equipment not owned by the Bidder. Owner
Name of owner

Address of owner

Telephone

Contact name and title

Fax

Telex

Agreements

Details of rental / lease / manufacture agreements specific to the project

51

52

Site Organization Method Statement Mobilization Schedule Construction Schedule Others

53

Bidders Qualification
To establish its qualifications to perform the contract in accordance with Section 3 (Evaluation and Qualification Criteria) the Bidder shall provide the information requested in the corresponding Information Sheets included hereunder. Form ELI 1: Bidders Information Sheet

Bidders Information

Bidders legal name

In case of JV, legal name of each partner

Bidders country of constitution

Bidders year of constitution

Bidders legal address in country of constitution

Bidders authorized representative (name, address, telephone numbers, fax numbers, e-mail address) Attached are copies of the following original documents.

1.

In case of single entity, articles of incorporation or constitution of the legal entity named above, in accordance with ITB 4.1 and 4.2. Authorization to represent the firm or JV named in above, in accordance with ITB 20.2. In case of JV, letter of intent to form JV or JV agreement, in accordance with ITB 4.1.

2. 3.

4. In case of a government-owned entity, any additional documents not covered under 1 above required to comply with ITB 4.5.

54

Form ELI - 2: JV Information Sheet Each member of a JV must fill in this form JV / Specialist Subcontractor Information

Bidders legal name

JV Partners or Subcontractors legal name

JV Partners or Subcontractors country of constitution

JV Partners or Subcontractors year of constitution

JV Partners or Subcontractors legal address in country of constitution

JV Partners or Subcontractors authorized representative information (name, address, telephone numbers, fax numbers, e-mail address) Attached are copies of the following original documents.

1. 2. 3.

Articles of incorporation or constitution of the legal entity named above, in accordance with ITB 4.1 and 4.2. Authorization to represent the firm named above, in accordance with ITB 20.2. In the case of government-owned entity, documents establishing legal and financial autonomy and compliance with commercial law, in accordance with ITB 4.5.

55

Form LIT - 1: Pending Litigation Each Bidder or member of a JV must fill in this form Pending Litigation

No pending litigation in accordance with Criteria 2.2 of Section 3 (Evaluation and Qualification Criteria)

Pending litigation in accordance with Criteria 2.2 of Section 3 (Evaluation and Qualification Criteria) Value of Pending Claim as a Percentage of Net Worth

Year

Matter in Dispute

Value of Pending Claim in NRS

56

Form FIN - 1: Financial Situation

Each Applicant or member of a JV must fill in this form Financial Data for Previous 3 Years [in NRS] Year 1: Information from Balance Sheet Total Assets Total Liabilities Net Worth Current Assets Current Liabilities Information from Income Statement Total Revenues Profits Taxes Profits Taxes Before After Year 2: Year 3:

Attached are copies of financial statements (balance sheets including all related notes, and income
statements) for the last three or above years, as indicated above, complying with the following conditions. All such documents reflect the financial situation of the Applicant or partner to a JV, and not sister or parent companies. Historic financial statements must be audited by a certified accountant. Historic financial statements must be complete, including all notes to the financial statements. Historic financial statements must correspond to accounting periods already completed and audited (no statements for partial periods shall be requested or accepted).

57

Form FIN - 2: Average Annual Construction Turnover Each Bidder or member of a JV must fill in this form The information supplied should be the Annual Turnover of the Bidder or each member of a JV in terms of the amounts billed to clients for each year for work in progress or completed to NRS at the end of the period reported. Annual Turnover Data for the Last 10 Years (Construction only)
Year Amount Currency

.-Average Annual Construction Turnover

58

Form FIN 3: Financial Resources Specify proposed sources of financing, such as liquid assets, unencumbered real assets, lines of credit, and other financial means, net of current commitments, available to meet the total construction cash flow demands of the subject contract or contracts as indicated in Section 3 (Evaluation and Qualification Criteria) Financial Resources
No. Source of financing Amount (in NRS)

1 2 3

Note:
The letter from the Bank must be unconditional. Form FIN- 4: Current Contract Commitments / Works in Progress Bidders and each partner to a JV should provide information on their current commitments on all contracts that have been awarded, or for which a letter of intent or acceptance has been received, or for contracts approaching completion, but for which an unqualified, full completion certificate has yet to be issued.

Current Contract Commitments

Employer's Contract Address, Tel, Fax Contract Duration Value of outstanding work [NRS] Estimated Completion Date Average Monthly Invoicing [NRS/month)] Name of Contract Name of the Contractor/s Contract Amount Contract Date No.
1. 2. 3. 4.

59

5.

6.

60

Form EXP 1: General Construction Experience Each Bidder or member of a JV must fill in this form General Construction Experience
Starting Month Year Ending Month Year Years Contract Identification and Name Name and Address of Employer Brief Description of the Works Executed by the Bidder Role of Bidder

61

Form EXP 2(a): Specific Construction Experience Fill up one (1) form per contract. Contract of Similar Size and Nature
Contract No . . . . . . of . . . . . Contract Identification

Award Date

Completion Date

Role in Contract

Contractor

Management Contractor

Subcontractor

Total Contract Amount

NRS ..

If partner in a JV or subcontractor, specify participation of total contract amount

Percent of Total

Amount

Employers Name Address Telephone/Fax Number E-mail

Description of the similarity in accordance with Criteria 2.4.2(a) of Section 3 Note: The Employer should insert here contract size, complexity, methods, technology, or other characteristics as described in Section 5 (Employer's Requirements) against which the bidder demonstrates similarity in the box on the right-hand-side.

62

Form EXP - 2(b): Specific Construction Experience in Key Activities Fill up one (1) form per contract Contract with Similar Key Activities
Contract No . . . . . . of . . . . . Contract Identification

Award Date

Completion Date

Role in Contract

Contractor

Management Contractor

Subcontractor

Total Contract Amount

NRS .

If partner in a JV or subcontractor, specify participation of total contract amount

Percent of Total

Amount

Employers Name Address Telephone Number Fax Number E-mail

Description of the key activities in accordance with Criteria 2.4.2(b) of Section 3

Note: The Employer should insert here production rate(s) for the key activity (activities) subject contract against which the bidder demonstrates in the box on the righthand-side production rates achieved by him on previous contracts.

63

PART II: REQUIREMENTS

SECTION 5 - WORKS REQUIREMENTS

This Section contains the Specification, the Drawings, and supplementary information that describe the Works to be procured.

Table of Contents Letter of Bid.............................................................................................................................................................43 Table of Price Adjustment Data..............................................................................................................................45 Bid Security..............................................................................................................................................................46 Technical Proposal Format.....................................................................................................................................47 Personnel.................................................................................................................................................................48 Equipment................................................................................................................................................................51 Site Organization.....................................................................................................................................................53 Method Statement...................................................................................................................................................53 Mobilization Schedule.............................................................................................................................................53 Construction Schedule...........................................................................................................................................53 Others.......................................................................................................................................................................53 Bidders Qualification..............................................................................................................................................54 Form ELI 1: Bidders Information Sheet.............................................................................................................54 Form ELI - 2: JV Information Sheet........................................................................................................................55 Form LIT - 1: Pending Litigation.............................................................................................................................56 Form FIN - 1: Financial Situation............................................................................................................................57 Form FIN - 2: Average Annual Construction Turnover.........................................................................................58 Form FIN 3: Financial Resources.......................................................................................................................59 Form FIN- 4: Current Contract Commitments / Works in Progress....................................................................59 Form EXP 1: General Construction Experience................................................................................................61

64

Form EXP 2(a): Specific Construction Experience...........................................................................................62 Form EXP - 2(b): Specific Construction Experience in Key Activities ..............................................................63

65

Scope of Work
Construction of Academic Block in Basic Science complex, Chaukot to be constructed in flat land with two storied framed structure, trussed roof with GI Sheet covering. The facades of the building are exposed with first class local chimney bricks. All doors and windows frame & shutter are aluminium profiles. The project consists of works such as water supply and sewerage lines, plumbing, electrification and surface drainage works.

66

Specifications

67

TECHNICAL SPECIFICATIONS (CIVIL WORKS)

1. 1.1 General Scope of Work The scope of work covers general aspects relating to workmanship and materials required for construction and other facilities in accordance to the provided approved drawings or as directed by the Project Manager as per requirements. The Specifications is to be read in conjunction with the Conditions of Contract, Bill of Quantities, Drawings and any other documents forming part of the Contract. 1.2 Definitions Where terms such as Consultant, Employer, Project Manager, Contractor etc. are used, they shall have the meaning defined in the Conditions of Contract or defined in the subsequent Specifications. 1.3 Standard and Codes All materials supplied and all works executed shall confirm with the latest Indian Standard and Codes of Practice unless otherwise specified in the Specifications, Bill of Quantities or ordered by the Project Manager. In case of conflict, the Project Manager shall have the full authority to make the final decision. 1.4 Rate for materials, Equipment and Labour The rates in the offer to be paid shall be inclusive of materials, its procurement, freight, insurance if any, overhead and profit as well as the transportation, loading, unloading, storing, hire and use of the equipments, tools and cost of the wages of labour, tests, cost of temporary works, site installations like stores and buildings and other facilities with price escalation risk, loss, wastage, custom, duties, taxes (including VAT), design, drawings if necessary etc to fulfill all the duties and liabilities as out laid in Specifications and Conditions of Contract. All work shall be carried out during normal working hours and the Contractor shall be responsible to supervise all works as any other work under the Contract abiding the pertinent tests of the relevant Specification. If the Works demand the continuous or further time requirements to execute, even after it is late in evening or unfavorable condition the Contractor shall continue the work with the approval and as directed by the Project Manager in the Contractors own risk and cost. 1.5 Specified Dimensions The specified dimensions shall be those dimensions shown on the drawing. No dimension shall be scaled from the drawings. If any discrepancies detected in the supplied or approved drawings, it should be brought to the notice of the Consultant who shall then rectify or change. 1.6 Tolerance Tolerance shall be specified in accordance with relevant Indian Standard Code of Practice or and as directed and approved by the Project Manager. 1.7 Surveying In Site Plan drawings if existing line, dimension, position and level are not found correct, the Contractor shall do the survey works on his own cost to make the final master site plan which shall have to be approved by the Project Manager. Setting out required for construction of works shall be undertaken by the Contractor, who shall fix all survey lines, points and elevations. Method of survey, instruments etc shall be approved by the Project Manager. The Contractor shall be fully responsible for the correctness of his survey work for total satisfaction to the Project Manager. 1.8 Program and Progress Chart The Contractor shall (before the date of commence of the works) prepare the detailed schedules of execution of the works and produce the program giving the information of all conditions necessary for the continuous work progressing (supply materials. equipment, labour etc) within two weeks after signing the Contract for the approval of Project Manager.

68

2 2.1

Temporary Work and Site Installation Scope The temporary work shall include supply, furnishing, transport, erection, maintenance and supplementing machinery, personnel, work instruments, all temporary canteen, lavatories and all other such facilities required for or in connection with the construction of the works and for the fulfillment of the Contractors obligation. Also included in Site installation shall be such temporary works and maintenance as the internal roads in the Site, car parking areas, storage areas, power supply (electric stand by) water supply, first aid facility, drainage etc. on the cost of the Contractor.

2.2

Fire Fighting System The Contractor shall provide at his own expense all fire fighting arrangements during construction and maintenance period of the work under this Contract.

2.3

Fencing The Contractor shall provide and maintain at his own cost all night guards, temporary fencing and watching when and where necessary or required by the Project Manager, for the protection of the Works and convenience on his own cost.

2.4

Laboratory The Contractor shall supply and provide, install all the necessary test equipments in the Site as directed at his own cost and provide access for the sole use of Project Manager for the required test. If the test shall be required to be carried outside in some reputable testing institute the presence of the Project Manager shall be required for his satisfaction. The cost incurred for testing, travel of the Project Manager shall be born by the Contractor.

2.5

De-Watering during Construction The Contractor shall build and maintain where it may be necessary for construction all required drainage works to control and discharge water found in the work site and to lower the subsurface water table to the designed depth as directed by the Project Manager, on his own cost. In order to remove the water, the Contractor shall furnish, install, maintain and operate all pumps, including electrical installations and necessary accessories. The Contractor shall consider of a temporary failure of the electrical power service and shall install emergency power units with sufficient capacity to feed the necessary power to the installed units at the moment of failure in his own cost.

2.6

Site Clearance As soon as the Works covered these complete Specification and before the Contractors final liquidation, the Contractor shall remove from the Employers property all temporary building installation, temporary facilities, all the debris, unused material (of course unpaid) as per direction of the Project Manager. The permanent buildings and other permanent facilities used by the Project Manager during Contract Time for the purpose of office, if so, and to be maintained and renew, if necessary, to the full satisfaction of Project Manager before final handing over to the Employer at Contractors own cost.

3. 3.1

Site Preparation Scope The scope of this part covers general Site preparation for the construction work grading filling and leveling of the land in the given Site as per the approved Site Plan.

3.2.1

Earth Works Before starting the work the Contractor shall prepare his proposal preferable in the form of drawing, for the site leveling according to surveying basic points given by or approved by the Project Manager. The earthwork quantity given in the Bill of Quantities is an approximation only. The effective quantity of these works shall be calculated exactly in the basis of the contractors surveying plan with the contours and necessary section as directed and approved by the Project Manager. The Site shall be cleared of rubbish and any vegetation shall be grubbed up. Such work shall be performed in advance of any other operation. Existing facilities like compound walls, buildings, adjacent property, utility facilities, benchmarks etc. that are 69

designed for preservation shall be protected from injury or damage resulting from the Contractors operation. 3.2.2 Leveling Site stripping whenever necessary shall be carried out in such depth as directed surplus shall be loaded, transported, deposited, spread, compacted, and leveled where required according to the drawing or directions of the Project Manager. 3.2.3 Fill material The fill material could consist of the suitable material available at the Site where this is the requirement as per condition of Bill of Quantity and lies above the final site level, if any, if otherwise the material has to be carried to site from other source as directed and approved by the Project Manager. The fill material could be of gravels of 20 mm size down with sand blinding as per indication mentioned in Bill of Quantity. 3.2.4 Compaction of Fill Material Fill materials shall be placed in layers and compacted by sufficient passes of a suitable vibrating machine all in accordance to the satisfaction of the Project Manager. The fill material in the exposed place, if directed by the Project Manager should be subjected to standard penetration tests (SPT) requiring minimum N-value 16, or 95 % proctor compaction. Within the closed areas where excavation or filling is to be carried out the ground shall be cleared of vegetation zone to a depth of not less than 0.30 m below the surface. The fill material shall be of the type and quality as described in Bill of Quantity or as directed by the Project Manager and will be compacted to give N value 16 or more 4. Extra Work

4.1

The quantities mentioned in the Bill if Quantities may vary depending in the modified and approved drawings, design and site conditions or any alteration as per direction of the Project Manager. Hence such item of the work shall be measured and evaluated as per the quoted rate for the same item of work in the Tender or as per the Conditions of Contract. 4.2 For the new work which are unforeseen and are not included in the Bill of Quantities but are necessary to execute as per approval and direction of the Project Manager, the rate shall be fixed taking into consideration the local prevailing market price, rate of labour, material with reasonable overhead cost of the Contractor as per the Conditions of Contract. 5. 5.1 Foundation Excavation & Fill Scope Excavation shall be executed for bases, footings, ground beams, foundation trenches, road sub-grade and other underground works as per drawing, Bill if Quantities or indicated by the Project Manager. Any increase or decrease of the excavated quantities resulting from alterations as directed by the Project Manager and any change in composition, foundation or work during the progress of the work will not affect the Contract and its already approved unit rate. Hence rate shall be independent of the materials to be excavated. 5.2 Liability For Not withstanding any authorizations, approval or direction given by the Project Manager with regard to the excavation or any matter connected therewith, the Contractor shall be responsible for taking the necessary safety precautions and for any damage arising from the operation. The sides of excavation trenches, pits for masonry walls etc shall be protected if necessary in such a way as will be sufficient to maintain them from falling by providing timbering and propping etc. as per requirements. 5.3 General Requirements The whole of the excavation for the work shall be executed accurately to the dimension, levels, lines and profiles of the designed structures indicated in the drawings. All excavation shall be opened in length and depth as the Project Manager may direct.

70

In cases where bad ground occurs at formation level, such material shall be excavated and replaced by approved filling with full compaction as directed. The face and beds of all excavation after being excavated to the required size and section shall be cleaned of all loose dirt and other debris. The phasing or method of all excavation and leveling of the site of all buildings, roads, trenches etc, shall be to the approval of the Project Manager. No building work on the excavated trench foundation shall be executed, may this be soling work or concreting until approved by the Project Manager. Excavation taken wider than actually required for civil works shall be filled in with selected material thoroughly compacted in 15 cm layers. Actually required works to the exact depth, dimensions only shall be measured and paid accordingly as per the rate approved in the Bill of Quantity. Any extra cut and then fill with material required due to the negligence of the Contractor shall not be taken into account while measuring work. 5.4 Trimming and Consolation of Excavated Bottom The last 15 cm of all foundations excavation shall be left in Site until just before the placing of the boulders. Immediately prior to placing of boulder this shall be removed, sub grade compacted with rammer of 5 Kg. loads. The measurement shall be taken as cubic meter (or cu.ft.) of the finished excavation as per design and drawings. The rate shall be inclusive of excavation, leading, compaction, watering, shaping, propping etc. all complete to the satisfaction of the Project Manager. 5.5 Filling and Disposal of Excavated Materials All filling shall be selected for using the possible excavated material suitable for the specific purpose. Where the quality of suitable material on site is insufficient, the contractor shall import gravel or other approved materials. The Project Manager should approve all materials. Back filling to foundations walls trenches etc. and general filling over the Site shall be compacted in layers not exceeding 15 cm thick. Each layer shall extend over the whole width of the excavation before the next layer as spread. All material from excavation, which is still surplus after re-using for filling and leveling, shall be removed from the Site and disposed off. 5.6 Hard-core Filling and Bed Under Ground Slab Hard-core shall be hard stone, coarse gravel, broken stone ballast free from dust, clay, soluble sulphates or other harmful matter. The size of the broken material shall not be greater than two third the thickness of the compacted layer and graded so that when compacted, the layer is uniformly dense without voids. Mechanical compaction plant (Rollers) shall be used to compact the hard-core in finished layers not exceeding 15 cm thick. 5.7 Compaction Test Compaction of the hard-core under the ground slab and the back-fill is to be tested using standard bearing plates to determine the sub grade reaction and standard penetration test whose N-value shall not be less than 16. 5.8 Excavation for Pipe Works, Drain etc. Excavation shall be carried out for all pipe works, drains, pits as may be required. The trenches shall be formed in such a widths and manner as to admit the pipes or fittings being properly laid and joined. The trenches for the open surface drainage works shall be graded according to the drawings or directions of the Project Manager. The concrete bed or soling made with local brick shall be with proper slope and shall be as per direction. 5.9 Stockpiles and Disposal Excavated material selected and approved by the Project Manager for re-use shall be placed in its final position, if possible, or otherwise may be stockpiled or deposited on site as directed by the Project Manager. Disposal of the excavated materials and unwanted deposits of any material shall be done according to the direction of the Project Manager on the Contractors own cost. 6. 6.1 Concrete and Reinforced Concrete Scope

71

This section covers all those works and service, which shall be performed in connection with the construction of concrete and reinforced concrete structures. 6.2 a) Definitions Concrete: is formed from a mixture of cement, aggregates and water in suitable proportions and possible with admixtures and additives and distinguished as follows. I) Ordinary concrete ii) Concrete grade M15 iii) Concrete grade M 20 and so on Reinforce Concrete: is a composite construction material of concrete and steel for components in which the cooperation of concrete and steel is necessary to resist the load stress. Cement Mortar: is formed from a mixture of cement and aggregate of not more than 0-6mm (max.) particle size and water and possible with admixture with specified ratio by weight.

b) c) d)

Aggregate: consists of broken stone ballast with different particle sizes, which are further categorized as fine and coarse aggregates depending upon the size of the particles. e) Binders: are ordinary Portland cement as per IS 269/1976 or other relevant standard. f) Water: which is added to the concrete in the mixer is referred to as mixing water. The mixing water and the surface moisture together constitute the water content. The water content plus the pore moisture is designated as the total water quantity. g) Admixtures: are substances which are added to the concrete and which, by chemical or physical action or by both changing the property of concrete, e.g. its workability, hardening or setting. h) Additives: are substances of particle size added to modify certain properties of the concrete and which have to be taken in to account as volumetric constituents. I) Reinforcement: the steel elements, which are embedded in the concrete, are torsteel/TMT or equivalent, approved reinforcing steel confirming to ISI 786/1979 having yield stress 4200 kg/cm2. 6.3 Test and Properties a) All materials and equipments shall be in accordance with the latest IS or relevant standard. b) Tests on the equipment functioning and there of the guaranties data shall be undertaken according to the relevant standard. c) All the tests, samplings, grading, mix-design etc. shall be done by the Contractor as per requirements and direction of the Project Manager. The Contractor will not be released from his responsibility even if the Project Manager has performed on direction or control tests. d) Unless otherwise specified all and every part of works, materials, safety measures, services etc. required for the completion of the Works shall be included in the offer rate for concrete and reinforce concrete work. No extra payment will be claimed separate for equipments material; cost involved in such test works irrespective of number of repetition of tests. 6.4 Notice of Commencement of Construction Works All the concrete work in structures are subjected to authorize supervision by the Project Manager. The Contractor shall inform at least 7 days before the start of the Works along with schedule and daily progress program for his convenience and presence of supervision. 6.5 Records to be kept during Execution of Work The Contractor shall keep constant Site records of all important data regarding the quality and the stability of the structure and its parts. Such record shall be kept by the Contractor unverifiable e.g. on printed form (works recorded sheet) containing the following informations. a) The time of the individual operation e.g. placing the formwork, dismantling the false work etc. The air temperature and weather conditions at the time of execution of the individual work sections or components until complete removal of the formwork and its support as well the concrete temperature fresh casted in the form work. The results of investigation on the fresh concrete (consistence bulk density, composition, workability), tests on cement, test on the aggregate etc,

b) c)

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d) 6.6

Type and size of steel reinforcement, the certificate of tests have to be supplied from the manufacturer or and from local reputed testing institute which shall be acceptable to the Project Manager. Availability of the Records When the construction is completed or when directed the certificates of all the tests carried out during the construction shall be handed over to the Project Manager.

6.7

Materials 6.7.1 All materials and components supplied by the Contractor shall be unused and new. The quality shall confirm with the IS or relevant standard and be in accordance with the prescribed requirements of the Project Manager and approved or as directed. The Contractor shall not change or alter the quality, type, and placement unless approved by the Project Manager.

6.7.2

Binders and Binding Agents The binding agent for concrete and reinforced concrete shall consist or ordinary Portland cement of Grade 53. Cement shall confirm to the relevant applicable standards of Portland cement, or other relevant standard if approved by the Project Manager.

6.7.3

Portland Cement Ordinary Portland cement of Grade 53 shall confirm to IS 12269 and subjected to the approval of the Project Manager.

6.7.4

Aggregates Aggregate shall confirm to IS 2386-1963 and fine aggregate shall consist of naturally occurring sand (river sand) and coarse aggregate shall be crushed gravel or crushed rock uniformly grades as per requirements and as per direction and approval of the Project Manager. Aggregate shall be free from vegetable matter, loam, clay, soil. If necessary, aggregate shall be washed, screened. The water used shall be concreting quality. The combined aggregate shall be as coarse-grained and dense graded as possible. The maximum particle size shall be not more than 20 mm for coarse aggregate and not less than 5 mm. Fine aggregate particle size must lay between 5 mm down to 0.60 mm for concrete purpose. The composition of the combined aggregate or of individual size fractions shall be determined by tests sieves- 20 mm, 10 mm, 4.8 mm, 2.4 mm, 1.2 mm, 0.6 mm, and 0.30 mm in accordance with the IS 2386963.

6.7.5

Admixtures and Additives For concrete manufacturing, the Contractor shall use admixtures and additives at his own cost and risk and with the prior approval and direction of the Project Manager.

6.7.6

Mixing Water Water shall be taken from approved source and shall be clean and free from substances like sulphates, and any organic matter. In principle any kind of drinking water shall be acceptable. The methods and delivering and storing the water shall be to the approval of the Project Manager at the Contractors cost.

6.7.7

Reinforcing Steel Unless otherwise specified, all reinforcing bars shall be of Himal Iron, Panchakanya or Saakha steel of Fe 415 (or TMT) as per IS 1786/1979 and shall comply with the relevant standards subjected to the approval of the Project Manager. The reinforcing bars intended to use shall be furnished with test certificates from manufacturer and the Project Manager may also direct the Contractor for additional test in the reputed testing institute at the Contractors cost.

6.7.8

Concrete Concrete is classified into strength classes M 15 and M 20 on the basis of compressive strength determined in the reputed testing institute.

a)

Concrete of Grade M 15 (1:2:4) 73

Strength class of M 15 concrete shall have the minimum characteristic compressive strength of 150 kg/cm2 at 28 days. This grade of concrete shall be used in the structures as specified in the Bill of Quantities or as per direction of the Project Manager. The rate for this grade of concrete shall remain the same even if the test shows the compressive strength more than the required one. b) Concrete of Grade M 20 (1: 11/2: 3) Strength class of M 20 concrete shall have the minimum characteristic compressive strength of 200 kg/cm2. This grade of concrete shall be used in the structures as specified in the Bill of Quantities or as per direction of the Project Manager. c) Minimum Cement Contents Mix design shall be based on the minimum cement content. The weight of cement content per meter cube of concrete shall not be in any case less than the values given below. I) For concrete Grade M15-325 Kg/Cum. ii) For concrete Grade M20- 425 Kg/Cum. 6.8 Measurement of Ingredients and Mix Design The Contractor shall provide a modern and dependable batch type mixing plant of sufficient capacity to meet the proposed construction schedule. The quantity of approved fine and coarse aggregate shall be separately determined by the weight, batching shall be carried out by individual weight batching equipment. The mix design procedure and water/cement ratio and the composition of the concrete for the particular strength class shall always be established on the basis of mix design procedures according to the relevant standards and approval of the Project Manager. For mix design and once approved the weight of the ingredient water/cement ratio of concrete for particular strength class shall be established, the prevailing consistency test Vee-bee compaction factor test, slump test will be done and if the results ate satisfactory, the Project Manager will approve it. 6.9 Water/Cement Ratio The strength covers water/cement ratio relationship, which shall be established for the approved particle shape and sizes of the aggregates depending on the temperature and humidity. In no case, the concrete shall be made with water/cement ration higher than established in the mix design for a given degree of workability and consistence. 6.10 Mixing of Concrete The equipment shall be capable of combining the aggregates, cement and water within the aggregated time. Unless otherwise authorized, the concrete shall be mixed in a mechanical mixer of approved type, which will ensure the uniform distribution of the ingredients throughout the mass and be capable of discharging without segregation. The re-mixing of concrete, which has partially hardened or has reached its final setting (time as determined in cement test or as per direction of the Project Manager) with or without additional cement or water, in any case shall not be permitted. 6.11 Execution of Work Before starting execution of actual concreting the Contractor shall furnish a detailed concreting program with rate of daily progress in order to plan effective pouring and placing for approval and the presence of Project Manager. The Contractor shall have the full responsibility to exercise supervision and quality control as per instruction of the Project Manager. 6.12 Information of the Composition of the Concrete For mixing the concrete the mixing instructions shall be readily available to the mixing operator depending on the condition of works. The instructions to be displayed at the batching plant and instructions to the operator/supervisor shall comprise the following: a) Strength class of concrete. 74

b) c) d) e) f)

Cement content in Kg./Cum. of compacted concrete. Type and quality of aggregates, with indication of quantity and size fractions to be batched separately. Consistency of the fresh concrete. Water/Cement ratio. Water content.

During the casting nine sample cubes of 15 cm shall be casted and cured for the test. Three cubes shall be used for 7 days compressive strength test and six cubes shall be for the 28 days strength. The samples shall be taken from each strength class, each new structural works and more in suitable intermediate time intervals as directed by the Project Manager. All the samples, tests equipments, labour shall be at the Contractors own cost. If, in any case, the making concrete sample did not meet the strength class specified, the structure shall have to be dismantled and re-constructed as per required quality and strength at the Contractors own cost. 6.13 Transporting of Concrete Concrete shall be transported as rapidly as possible from the place of mixing to the final deposit. The concrete must be of the required workability at the point and time of placing. With regard to the temperature required for fresh concrete in cold weather should not be less than 5 degree C and in hot weather the temperature should not exceed 30 degree C at the time of unloading in to the formwork unless otherwise directed by the Project Manager. 6.14 Placing of Concrete Concrete shall be placed so as to avoid segregation and less of cement content. It shall be deposited as early as possible in the final position. Concrete after deposited shall not be disturbed after it has reached initial set. Before starting the placing of concrete, the reinforcing bars shall be checked and measured by the Project Manager on their position, dimensions, number, bent & overlapping covering as per drawings and instructions. No concreting is allowed without approval of Project Manager. A record of the concrete placing in terms of time and date shall be kept. Any concrete which is segregated, poor mixed, honey combed or otherwise found unsatisfactory during concreting or after the removal of formworks shall be cut out and replaced as per instructions of the Project Manager at the Contractors own cost. 6.15 Compaction of Concrete All compaction shall be performed mechanically, where the mix is designed accordingly. Equipment shall be of the type approved by the Project Manager. Concrete shall be generally compacted by means of internal vibrators and surface external vibrators may also be used, either in conjunction with them or alone subjected to the approval of the Project Manager. 6.16 Curing of Concrete The process of curing shall generally be continued for 14 days. In cold weather, however the concrete shall be cured for at least 14 days. The concrete shall be protected from the harmful effect of sunshine, drying winds, and low humidity, rain or during the first stage of hardening effects. The concrete shall be covered with a layer of sacking, canvas or similar absorbent material, which shall be kept wet continuously for 14 days in general. The water used shall be concreting quality. 6.17 Formworks The stability and the type of construction for formwork and scaffolding shall be made to accepted engineering standard and full responsibility of Contractor. The formwork and its supporting structure, comprising girders, props, sides anchor rods etc shall be so designed that they can safely resist all vertical and horizontal forces including the effect of concreting and compacting (vibrating) process. Besides structural strength, deflection shall be considered as important design criteria for the formworks. 75

The formwork shall be such tight construction that the fine mortar and paste in the concrete shall not flow out at the joints during placing and compaction. Timber formwork shall be thoroughly wetted for the sufficient time before concreting is done. The formwork shall be constructed accurately as per the drawing of the finish work with the tolerance limit as per accepted standard and approved. Before any concrete is placed the corresponding formwork shall be checked and approved by the Project Manager. Any control by the Project Manager will not release and relieve the Contractor of risk and responsibility for the concreting and reinforced concrete work. In order to minimize the deflection due to creep and shrinkage, props shall remain in position for as long as possible. The number of props and placing of props shall be as per instruction and approval of the Project Manager. Where it is permitted to remove the formwork of side or soffits of beam and slabs leaving props under, the formwork shall be so designed that it can be removed without disturbing the props. In normal circumstances and where ordinary Portland cement is used forms may generally be removed after the expiration of the following period. a) Walls, columns & vertical faces of all structural members 24 - 48 hours or as per instruction of the Consultant. b) Removal of undersides of slab 1. Spacing up to 4.5 m. 14 days 2. Spacing over 4.5 m. 18 days c) Removal of undersides of beams and arches 1. Spanning up to 6.0 m. 18 days 2. Spanning over 6.0 m. 21 days 3. Spanning over 9.0 m. 28 days Above shown period are only in general but the actual stripping work shall depend on the existing weather condition and hence solely base on the decision of the Project Manager and on the proposal and risk of the Contractor. The measurement shall be taken only on the finished area covered by the formwork. The rate shall be in Square meter (or Sq.ft.) of the face fully covered by the formwork inclusive of the propping, scaffolding, fixing, forming, stripping, clearing etc. 6.18 Concrete Surface Finishes The concrete surface shall be uniform. Any imperfection such as voids, honey combing shall be removed as per direction of the Project Manager and the dismantling, re-construction to the full satisfaction of the Project Manage shall be the Contractors own cost. 6.19 Verification of Concrete Strength in the Structure In case if the compressive strength test results obtained from work cubes were inadequate or if there is a doubt regarding the grade of concrete used either due to poor workmanship, or other circumstances the Contractor shall perform core test on his own cost. Cores shall be prepared and tested as described in IS 516- 1959 as soon as possible after expiry of 28 days of concreting. In case the core test results do not agree to be at least 85 percent of cube strength of the specified and recommended class of concrete specified for the corresponding age and condition, the structure shall be deemed to be unacceptable and removed on the Contractors own cost. 6.20 Load Tests on Part of Structure The Contractor, if directed by the Project Manager, shall carry out load test, as soon as possible after expiry of 28 days from the time of placing concrete. The structure shall be subjected to a load equal to full dead load plus 1.25 times the imposed load for a period of 24 hours. If after the removal of imposed load the structure does not recover at least 75 percent of the deflection, the structure shall be deemed to be unacceptable. If in any case the tests of compressive strength on the specimen from working concrete, nondestructive tests fail to meet the required minimum strength the structure shall be demolished, dismantled, and replaced by the Contractor without the payment whatsoever incurred in its concreting and dismantling procedures. Any control by the Project Manager shall not relieve the Contractor of his full responsibility for the accuracy of structure or parts of them regarding their positions, dimensions or strength.

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6.21

Concrete Structures The concrete work shall be done in foundation footing raft slab, reinforced columns, tie-beams, floor slab, roof slab, beams, staircase etc and as per instructions of the Project Manager, which may need sufficient lead, lifting, carrying, propping, scaffolding, make-up and finishing with cement mortar. The rate shall include supply of the necessary materials, their testing and testing equipments, mix design, labour and mixing, placing compaction, vibration, curing, finishing, any extra loss due to dismantling, reinstalling, transportation, stores, etc. The rate for the formwork and reinforcement shall be taken separate as per Bill of Quantities.

6.22 6.23

Roof - Slab The roof slab shall have sufficient camber and slope to wash water or rain water flow. Construction Joints Construction joint in RCC structures such as columns, beams, slab etc shall be allowed as per drawings or directed by the Project Manager. They shall be well cleaned of all foreign matters. The raw concrete shall be deposited against the joint and well vibrated only after painting with cement slurry on the exposed aggregates. Any water used for jetting, cleaning or saturating shall be of the quality required for the concrete.

6.24

Expansion Joints in Cement Concrete Floor Expansion joint shall be formed in a straight line according to the related drawings. The Contractor may propose other alternatives but shall be required to get the approval from the Project Manager.

7.

Reinforcing Steel For each delivery of reinforcing steel, it shall be checked and tested for its strength corresponding to the strains, its elastic limit, yield point and plastic range, etc. in accordance with IS 1786/1979 or relevant standards for approval of the Project Manager. For binding and placing the reinforcing bars in place and position two numbers galvanized iron binding wire of 16 BS gauge shall be used. When overlapping is required the minimum overlap length shall be allowed and followed as per the drawings or specified in IS 250/1961 or relevant standards with approval from the Project Manager. Before fixing the reinforcing bars shall be cleaned to remove rust, salt, sand and any other contaminants. Wire brushing shall be used but consideration shall be given to washing the reinforcing bars with water of concreting quality. Any decrease in effective diameter of reinforcing bars due to brushing the rust shall be taken into account for design and measurement purposes.

7.1

Bending of Reinforcement Reinforcing bars shall not be bent in a manner that will injure the material. Straightening of steel bars, which depend on cold working for their strength, shall not be bent hot.

7.2

Fixing of Reinforcement Reinforcing bars shall be placed exactly as shown on the drawings. The concrete cover shall be as shown in the approved drawings unless otherwise stated and directed. The bends, U or L (cranks, hooks of the main tension bar, shear bar stirrups etc.) shall be as per drawings and direction. The laps shall not be concentrated in one region of the structure. where section is critical, the arrangement will be done not to provide lap in that section. No concrete shall be placed until the reinforcing bars binding and placing has been inspected and approved by the Project Manager. Any alteration in design, position or dimensions, found or felt by Contractor shall be brought into the notice with alternate proposals to get approved from the Project Manager. Measurement of steel reinforcing bars shall be taken only for bars actually placed in position as per design, drawings or as directed. The unit rate shall be inclusive of reinforcing bars, labour for cutting, bending, binding, fixing, with required tying wires, wastage, testing, etc. While measuring the length of steel bars every bend, lap, hook etc shall be measured as per design, drawing and bar bending schedule.

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8. 8.1

BRICK MASONRY WORKS Scope Construction of walls shall be brick masonry with cement mortar. Mortar shall be a mixture of cement and sand by weight and with sufficient water to have good workability as specified or as per instructions of the Project Manager.

8.2

Quality of Brick and Mortar The brick masonry adopted shall be in general 1 1/2, 1 or 1/2 brick size. The thickness and size of masonry wall shall be as per drawings. Any increase or decrease in size and dimensions of wall shall require pre-approval of the Project Manager. The bricks used shall be sound, hard and well burnt with uniform size, shape, thickness made of clay and approved. The bricks shall have no cracks or flaws and surface shall be free from hole, grit, or lump. The bricks shall have rectangular true shape and give metallic sound when struck each other. The compressive strength given by the approved bricks soaked for 24 hours in water and surface dried bricks shall not be less than 12 N/Sq.mm. when tested on brick on edge with 1:3 cement sand mortar and cured for 24 hours. The bricks shall be the best among the locally available but in no case shall be the strength less than 12 N/Sq.mm. The brick and brick works shall need the approval of the Project Manager before procurement and incorporation in the masonry works.

8.3

Methods of Laying The bricks shall be thoroughly soaked in clean construction water for at least one hour before using it in masonry wall. All the courses should be laid truly horizontal and all vertical joints should be truly vertical. The brick-bats shall not be used, except when it is absolutely necessary for obtaining the specified bond as per direction. Brick works are generally laid with Flemish Bond. In all cases it shall be ensured that a proper bond is maintained through out the work. Only specified mortar of a good quality shall be used in the work taking great care to obtain uniform mortar joint throughout the construction. The thickness of joint shall not exceed 13 mm. and shall not be less than 10 mm. Unless brick on edge is specified all the bricks shall be laid on their proper beds with their frogs pointing upwards. The progress of work in raising masonry should be such that all the connected brickwork be carried up in uniform layers at one level. The walls shall be raised up truly vertical. All the finished masonry work shall be kept wet for at least 7 days. All brick walls exposed to rising moisture from the ground shall be executed with a damp-proof course at the plinth level. To ensure uniform supply of the bricks as per the sample tested and found satisfactory, the Contractor shall supply the sufficient number of bricks from each supply lot and shall test to the full satisfaction of the Project Manager. The rates for brick masonry works shall be inclusive of all materials required such as supply of brick, cement mortar, labours, fixing, erection in position, level making, groove cutting, curing, testing of materials etc. In case of cavity brick works rate shall include required metal ties as per drawings. The rate shall also include necessary scaffolding, props, ladder, etc. with lifting and leading.

8.4

Dry Brick-on-Edge or Dry Flat Brick Soling The bricks shall be of the first class as per the specification specified in the brick masonry work. The bricks shall be laid with or without camber or slope for draining wash water as per instructions. The surface shall be checked frequently to have true desired line, dimension and surface level. No damaged or broken bricks shall be used except at the edges where properly straight cut bricks shall be used. The soling work shall be either brick-on-edge or flat brick as per Bill of Quantities. The rate shall include for supply, laying, compaction etc. The measurement shall be taken in Sq.m. (or Sq.Ft.). Brick-on-edge work paved with (1:6) cement mortar may be done as per instructions of the Project Manager.

8.5

Cement Mortar for Brick Masonry Work The proportion of cement and sand shall be as specified as of 1:6, 1:5, and 1:4 by weight as specified in drawings, Bill of Quantities or as per instructions of the Project Manager. Cement shall be of ordinary Portland cement as specified in concrete chapter. Sand shall be clear from dust, dirt and organic matter. 78

The sand size shall be in between No. 120-30 BX Sieve Size. But in no case the fineness modules of sand less than 2 for use in cement mortar. Accordingly grading of sand shall be made as per instructions of the Project Manager even up to screening and washing. The mixing shall be done first dry on a platform in batch in the specified ratio by weight and then water added slowly and gradually. Quantity of water shall be with modest consistency for good workability and to meet the desired mortar strength specified. Only the batch of mortar as can be used before setting begins, shall be mixed with water at one time. No mortar, which has begun to set before use in masonry, shall be used even after re-mixing. Such set mortar shall be immediately removed from the site of work. The cost for cement mortar shall be incorporated with brick masonry work. No separate amount (cost) shall be payable for cement mortar. 9. 9.1 Plastering Works Cement Sand Plaster The reinforced or plain cement concrete work, which has to be plastered, shall be chiseled to make the exposed surface rough to accept the plaster to the satisfaction of the Project Manager. The joints of the brick masonry work where plaster is also specified shall be raked out to the joint mortar depth up to 10 mm. The surface of the wall, chiseled RCC column, beam, slab etc. shall then be washed and cleaned with wire brush and kept wet moist for at least two days before the plastering work. The materials for the plastering shall be of 1: 4 cement sand proportion by weight for the walls, superstructures, RCC structures, base for flooring punning, and mosaic work, 1 : 3 for ceiling, where the cement should be as specified in concrete chapter. The water / cement ratio and amount of water shall depend on the workability of mortar and surface intended for. The thickness of plaster shall generally be 12 mm. or as per instruction of the Project Manager. To ensure uniform thickness, patches of 10 cm wide plaster shall be applied first about 3 m. apart to act as guide. Measures specified for the curing of concrete shall be applied as soon as plastering has been made smooth and shall be continuously cured with sprinkling water for at least 10 days. The rate shall be inclusive of cement, sand, mixing, placing, true to line, dimensions, finishing, curing etc. 9.2 Ruled Pointing The specification for mortar used in plastering hold good for ruled pointing where brick joints have to be raked out to have pointing. 9.3 Neat Cement Punning The cement punning mortar of 1:1 cement sand shall be pressed over the prepared bed surface then brought to a true, smooth & uniform surface by means of trowel. Approximately one hour later, the surface shall again be rolled and trowel led & then shall be allowed to set. The curing shall be at least for 10 days. The surface after punning may require carborindum abrasive operation finishes to get smooth surface. The punning of floor shall not hide the contraction / expansion joint or surface joint. The punning work shall also be done for skirting, floor steps etc. as per instruction of the Project Manager. The measurement shall be taken as the Sq.m. (Sq. Ft.) area actually covers. The rate shall include the materials, equipments, labours etc. 10. WOOD WORK & STRUCTURAL TIMBER This includes all timberwork in chaukosh (frames) of doors, windows, battens and beams, etc. All the timber for windows and doors shutters shall be mechanically seasoned in standard process in a reputable seasoning plant approved by the Project Manager. The timber shall be of select and standard class as approved or directed and may be shisham, sal, etc as per accepted standards. The timber shall be of the best and hard quality, dry, free from saps, knots, warps, cracks, and other defects. The structural quality and properties shall comply with the relevant standards. The scantlings shall be sawn in the direction of the grains. All woodwork shall be neatly and truly finished to the exact dimension. All joints shall be neat and strong, truly and accurately fitted and coated with glue before being fitted together. Joints for framework of doors and windows shall be mortise and 79

tenon joint with hard wooden pins. All portions of timber built into or in contact with masonry or concrete shall be given two coats of preservative whose quality shall be approved by the Project Manager. All timber shall have the preservative application after the necessary cutting, shaping has been completed. The chaukosh shall be of section as per drawings. The shutters may be paneled, glazed, part glazed and part paneled, with mosquito proof mesh screen as approved and specified. The rates shall be for the complete work including fixing and fitting, lock fixtures, seasoning, painting, preservative coating with necessary fittings, nails, bolts, hinges etc. as per drawings and instructions of the Project Manager. The required quantity of timber for the whole work shall be brought in site and stored properly just before the foundation work begins to avoid and possible shrinkage, warping, unequal deflection in the fixed and fitted position. The Project Manager reserves right to approve or disapprove any part or whole of the works if the quality, workmanship etc is not according to his satisfaction. The Contractor shall provide samples of the materials for the prior approval from the Project Manager. 11. PAINTING Painting shall be carried out in accordance with general practice and relevant standards, the paint manufacturers specifications or as per Project Managers instructions. The Contractor shall provide the samples for the different coats of painting for approval and quality control. The Project Manager shall decide color of the finishing coat. Primer protective coating shall be applied on woodwork and steel works according to the manufacturers instructions. If several coats are required, the preceding coat shall need to be dried before applying the subsequent one. 11.1 Surface Protection Work Materials such as steel tubular truss pipes, timber, grill, gate, frame, doors, etc shall be required to provide with protective and preservative paints. 11.2 Surface Painting The brick masonry, plain or reinforced cement concrete structure shall be painted with approved cement paint and decorative and protective color or as per Bill of Quantities or as per instructions of the Project Manager. The painting shall be done as per manufacturers specifications. All the preservative and painting shall last and serve the purpose at least for two years from the date of the expiry of maintenance period as per the Condition of Contract without further maintenance and treatment required. For this the Contractor shall be obliged to produce two years guarantee of best services of those paint to and with satisfaction of maintenance period. 11.3 Surface Preparation All wood or plywood surface shall be prepared by cleaning with abrasive paper and get approved for the application of one coat of primer followed by the necessary coats of finishing as per requirements, direction of the Project Manager. The teak or commercial plywood work shall be prepared to get spirit chapra polish, or double boiled linseed oil, or varnish paint or enamel paint or as per Bill of Quantities and as per direction. The rates for painting, finishing shall include preparation or surface, rubbing, with abrasive sand paper, spraying, etc all complete. 12. GATE & DOORS All doors shall be as specified in the Bill of Quantity and shall be with necessary hinges, tower bolts, handles, and mortise locks. The rate shall include the supply, fixing in place with all necessary accessories, fixtures. 12.1 M. S. Grill Work The MS grill work shall be made in an approved design and pattern. The grill work shall be made with 20 mm*5 mm MS plate. The grill - gate work shall be welded for sufficient strength and shall be attached and fixed with timber, wooden structure or wooden frame or steel frame with proper and sufficient number of screws. The pitch of screw shall not be more than 10 cm. The rates shall be inclusive of materials, fixing, fitting with necessary paint as per Bill of Quantities. 80

12.2

Rolling Steel Door Shutters The rolling shutter shall be of 18 BS Gauge interlocked steel slab coiled in a drum at top of the opening. The steel guides mounted at sides shall be of 2 mm. thick steel plates. The interlocked steel slab shall be of togged and grooved construction and shall include all fittings, fixing, lockable sides handle. The positions and sizes shall be as per drawings or as per instructions of the Project Manager. The box and shutter slab shall be painted with approved anti-corrosive paint. The shutter shall be fixed with adjoining masonry or RC structure with necessary hinges. The locks (two numbers) shall internally be attached in fabrication with the shutter. The locks shall be of standard manufacturer and with guarantee to the satisfaction of the Project Manager. The Contractor shall measure the openings at site before ordering the rolling shutter, and all relevant manufacturers literature and details shall be presented to the Project Manager for prior approval. After the installation as per instruction it shall require to test and approved by the Project Manager. The rates shall be inclusive of materials, labours for fixing, fitting with necessary fixtures, hold fasts, anchorage blocks, anti- corrosive paints etc.

12.3

Lock and Key System Where indicated an approved lock type shall be fitted. Each lock shall be different in keys and shall be guaranteed by Contractor and provided with minimum of two keys and each key will be attached to a key ring. No separate rate shall be quoted but shall be integrated in rate of door, gate etc as per Bill of Quantity.

12.4

Glazing All window glasses shall be best standard commercial glazing grade. Any glass thickness specified in the Bill of Quantity shall be deemed as minimum thickness. Before the delivery of the glazed material the Contractor shall furnish samples for approval from the Project Manager. All glass plate shall have a plane, bright, transparent or frosted as indicated but should be clearly reflecting and distortion less surface of uniform thickness. The fixing and fitting of glass shall be exact to the setting of the door, window open with glass holding seasoned, uniform size beads. Wooden glass holding beads shall be fixed in position at intervals not exceeding 15 cm. by means of annulated GI nails screw driven into the wooden frame panel. For steel frame fixed with good amount of putty with screw. Glass shall be maintained in a reasonably clear condition during construction so that it will not contribute to the deterioration of glazing materials. The Contractor shall wash and polish glass on both sides and remove and replace glass which is broken, cracked, chipped or damaged in any way and from any source, including accident, negligence etc.

12.5

Glazed Frame The glazed window frame shall be either of iron frame angle 12 mm * 3 mm or with seasoned sal wood as per Bill of Quantity. The rate shall include 4mm glass, frame, hold fasts, wooden bead or steel plate, fitting, fixing in position all complete.

12.6

Mesh Screen Mesh screen shall be mosquito proof of at least 20 mesh per square inch of annulated GI wire of 18 gauge. Mesh screen shall be fixed with seasoned timber bead or steel plate frame as per Bill of Quantity or as per instructions. 13. TILING OR FLOORING Tiling and flooring shall be applied in accordance with the finish schedule given or specified or directed by the Project Manager. All materials and structural components shall meet the respective quality and dimension requirements. Before starting the work the Contractor shall ascertain the pattern and color and furnish the samples for approval.

13.1

Tiles Tiles shall have sharp, straight, parallel, non-crumbling edges, free from cracks, blisters, rear and side surface capable of bonding efficiently for placing, laying, and jointing. The ceramic tile of approved standard color and size by the Project Manager or as per Bill of Quantity shall be used. Before wall surface are covered with tiles it shall be set in normal mortar bedding with 1: 4 cement sand mortar about 12 mm thick. 81

For the concrete surface to be covered with tiles, it shall be cleaned and wetted with a sprayed coating of cement slurry. The concrete surface shall be kept thoroughly wet for a period of 24 hours prior to the placing of bedding and then tiles. All tiles shall be laid to true plumb alignment, horizontal slope with level lines. White cement shall be used as a binder. Unless otherwise specified the coverings shall have the width of joints 2 mm. The rates shall be inclusive of all cement materials, tiles, labours etc. all complete. 13.2 Terrazzo / Mosaic The terrazzo finish shall be composed of one part of ready-made colored cement or white cement with approved color pigments and one half parts of marble chips by weight and sufficient water to make the mixture plastic. The choice of the color of pigments and quality, shape and size of chips shall be as per approval and direction of the Project Manager. Before the terrazzo is placed, the surface shall be kept moist and sub-base be prepared with 1:3 cement sand mortar or with concrete (1:2: 4) as per direction with required thickness of 12 mm. The terrazzo is made by mixing the required amount of white cement, marble chips. The surface of all terrazzo shall then be rolled lengthwise and crosswise with a heavy roller to insure proper compaction. The rolled and trowel led surface shall show a minimum of 70 percent marble chips. Terrazzo shall be ground and polished after 4 to 6 days curing. It shall be ground to a true and even surface with proper slope. The number of operation of grinding depend upon the degree of smoothness and uniformity require. After grinding, terrazzo shall bed washed and rinsed and a coat of sealing solution shall be required as directed by the Project Manager. The rate for tiles, terrazzo shall include all the materials, bedding concrete, cement mortar chips, labours, glass or aluminum strips etc all complete. 13.3 Cement Grouting The cement slurry shall be made with neat cement with the amount of water just sufficient to flow to the surface to be grouted. The grouting shall be done mechanically with cement grouting machines to the full satisfaction of the Project Manager. 13.4 Plaster of Paris The surface for the application of plaster of Paris shall be washed, and kept wet and moist before the application. The thickness of plaster shall normally be 4 mm. to 6 mm. or as per Bill of Quantity or as per direction of the Project Manager. 13.5 Marble The marble flooring shall be applied in accordance with the finish schedule given or specified or directed by the Project Manager. Before starting the work the Contractor shall ascertain the Project Manager selection of patterns and color and shall furnish the sample for approval. 13.7 Factory Made Stone Tiles The tiles 30 cm * 30 cm in size or as per specified in the Bill of Quantity, shall have straight parallel edges, free from cracks and side, rear surface capable of bonding efficiently for placing, laying and jointing. The Contractor shall furnish with the sample for prior approval from the Project Manager. NOTES: All the item of works which are not mentioned in this TECHNICAL SPECIFICATIONS shall be treated as per Relevant Norms, Regulations, as per Bill of Quantity or as per direction of the Project Manager/Consultant.

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SPECIFICATIONS FOR ELECTRICAL AND ALLIED WORKS

I. GENERAL SPECIFICATIONS 1 General: The following specifications will apply under all circumstance to the equipment and fittings to be supplied and installed against this contract and it is to be ensured that the contractor shall obtain at his own expense and on his own responsibility for the purpose of making the bid and for entering into the contract keeping in view the specifications hereunder, design drawings of the electrical installation, bill of quantities (BOQ) and inspection of site etc.

Standards: Where not specified within this Specification, all materials and workmanship used in the installation works shall be in accordance to the latest edition of the related IS Standards or equivalent. Not withstanding the stipulation of above standards, local electrical codes for electrical serves in buildings, where such exist, shall also be followed. Adequate consideration shall also be given to compliance of the equipment and works with local environmental conditions such as temperature, altitude, humidity, dust, vermin, attitude of personnel who will occupy the premises etc. Scope of Work: For detail scope of the work, the contractor shall consult in detail the drawings, the conditions of contract, all related specifications, related standards, bill of quantity (BOQ) and inspection of the proposed site. The scope of works generally includes the followings. a. The supply, delivery, fixing, installation, testing and commissioning of all required materials, fixtures, all electrical, Telecom, and appliances as mentioned in BOQ. b. Conducting and electrical wiring for light fixtures, fans, power points, telephone points, TV points, switches, etc., (whichever applicable as per technical specifications, drawings, site conditions and bill of quantity) c. Testing and Commissioning of the entire electrical. Telecom, installations. d. And other following related works: i. The works undertaken shall be fully coordinated with the civil works so that all electrical. Telecom and allied works are set and finished in conformity with the building structural and architectural works. The work schedule shall also be coordinated so that no components of work schedules are interrupted owing to defective programming. 4 Rates: The rate quoted in the tender shall include all charges of materials, installations, testing and commissioning, labor, tools and equipments, shed for material store, transferring all materials from place of availability to the site, all applicable taxes and duties, contingencies, breakage, wastage and maintenance of installation throughout the maintenance period. The rate in the original contract shall determine the values of the extra works where such extra work is of a similar nature and has been executed under similar conditions. Wherever the extra work is not of a similar nature, the rate for the same shall be determined prior to the execution of work and approved by the Engineer / Client / Consultant. 5 Quantities: All quantities mentioned in the Priced Bill Of Quantity are true within 1% and the contractor will get payment according to measurement of the actual work quantities. The schedule of quantities is liable to alteration by deletion or addition as required. 6 Materials: The contractor must supply all the materials (Electrical, Telecom of specified brands or equivalent as per BOQ and specification from authorized distributor. Prior to installation of the electrical and allied goods, the contractor should provide all the samples with relevant catalogues, manufactures authorization certificates of the authorized distributors. The contractor shall supply all relevant documents (excise duty tax papers, bills form the authorized dealers / agents and other papers) of the materials supplied for conformation of the quality of the materials. The contractor shall test all materials to be supplied before and after the installation in presence of the consultant. 83

Good appearance and workmanship of the installation shall be of equal importance with its electrical and mechanical efficiency. All portions of the work shall be so laid and installed that the work as a whole would be uniform and shall present a neat and aesthetically pleasant appearance in a manner meeting the approval of the engineer. The Contractor shall verify in the field all measurements necessary for the electrical works and shall assume the responsibility for their accuracy. Materials defective or damaged during the execution works shall be promptly replaced at the expense of the contractor. The Electrical Works shall be carried out in a manner so as to conform to the progress of the other trades and shall be completed as soon as the conditions of the building will permit. 7 Drawings: a. Design drawings: The drawings provided are design drawings and generally are diagrammatic. They do not show offsets, bends, pull box, which may be required for the installation. b. Shop drawings: Prior to commencing procurement, the contractor shall submit for approval, detailed shop drawings showing actual layout, dimensions, materials used, standards, cable / conduit / cable trunk route, single line diagrams showing the feeders / circuits to be connected, cable ratings, circuit breakers ratings, panel boards fabrication details of electrical, HVAC, Computer, Telecom and Allied items. Engineers of related fields (Electrical, HVAC etc.) employed by the contractor should prepare the above shop drawings. The contractor shall submit the detail CV of the engineers of related field to the consultant for approval. c. Draft As built drawings: The contractor must submit one set fully computerized Draft As Built Drawings indicating actual layout, dimensions, cable / conduit / cable trunk route, single line diagrams showing the feeders / circuits connected, cable ratings, circuit breakers ratings of entire electrical, HVAC, Computer, Telecom and Allied items for approval of the consultant at the time of the testing of the installation. 8 Samples: Prior to commencing procurement, the contractor shall submit for approval, technical description, related catalog/brochures and a sample item each of the electrical, telecom, HVAC, computer items which are to be procured and installed. 9 Contractors Experts / Supervisor: Contractor should have a full-time electrical engineer and a full-time electrical supervisor (well-experienced electrician or electrical overseer), part/full time HVAC engineer etc, throughout the construction period for executing the work as per drawings, specifications and instructions of consultant. Also the contractor shall submit the bio-data of all relevant engineers and supervisors with this offer. 10 Cutting and Patching: Cutting and patching required for the proper installation and completion of works including plastering, masonry work, concrete work and patching should be done by the contractor himself using skilled labor. 11 Storage and Protection: Particular care shall be taken to protect materials, equipments and fixtures against dampness and mechanical damage during the period of storage and progress of construction and cleaning operations. 12 Quality of Work: The work shall be carried out in the best workmanship like the contractor without any extra charge shall carry out defect or minor changes in the design etc. if pointed out without any extra cost. 13 Progress and Completion of Works: The work shall be commenced immediately after the contractor receives instructions to proceed. 84

The contractor shall submit time schedule for execution of the project. The contractor shall employ adequate labors to complete the work within the schedule time and shall make his own arrangement for housing labors and materials etc. Materials, which are defective or damaged during the progress of work, shall be replaced or repaired in an approved manner at the expense of the contractor. The progress of the electrical work shall be carried out so as to conform to the progress of the work of the other trade and the entire installation shall be completed as soon as the condition of the building will permit. Upon completion of the installation of the lighting fixtures and lighting equipment they must be in first class operations and in perfect conditions as to finish. At the time of final inspection all fixtures and equipment must be completed with lamps and required glassware or reflector, which must be clean and free from defects. Any fixtures, reflectors or glassware broken prior to the time of final inspection and acceptance shall be replaced at the contractor's expense. 14 Performance of Works: All cutting, drilling, channeling, patching, etc. required for installation of electrical work shall be carried out in a manner approved by the Consultants. Any defecting of finish, plaster, woodwork, metalwork, masonry, concrete or other material, resulting from the performance of the work shall be replaced or repaired at no expense to the owner and to the approval of the Consultant. 15 Inspection, Testing and Commissioning: The contractor shall notify in writing to the Consultants about the completion of the work. Within the notified time, the Consultant shall send his representative to remain present at the time of carrying out the tests by the contractor. The contractor shall fix up the date in consultation with the Consultants for such test. The contractor shall be responsible for providing all the necessary instruments for carrying out the tests without any extra charge. Prior to test, feeders and branches shall be continuous from service contact point to each outlet; all panel feeders and devices connected and fuse in place. The contractor shall test the electrical system for short circuits, earth fault, full load test, polarity tests, Insulation resistance test measured in mega ohm, earth resistance test and other related electrical tests. Test shall be carried out in accordance with the requirements of the Indian codes or equivalent and shall be conducted in the presence of the consultant. Any defect or damage during testing and commissioning shall be corrected or replaced by the contractor at his own cost. 16 Maintenance and Guarantee: The contractor guarantees by his acceptance of the contract that all work installed will be free from any and all defects and that if during a period of one year from date of acceptance of work, any such defects on workmanship, material or performance replace, repair or otherwise correct the defects of deficiency, without any cost to the owner, within a reasonable time fixed by the consultants. In the event of default on this guarantee by the contractor, the owner may have works done as required and recover the cost from the contractor. 17 Final As-Built Drawings After all tests on the completed installation have been approved, the Contractor shall submit three copies along with the original set of as-built drawings (soft and hard copy) of entire Electrical, Telecom, HVAC and Allied system in spiral-bound covers for subsequent maintenance and operation. These shall clearly indicate: a. Conduit runs and sizes with the number and size of cables enclosed in the conduit and accessories such as pull boxes, outlets etc.; b. Distribution patterns and circuits in main and sub-main and distribution boards/boxes; c. Location of earth stations and conductors; d. Location of all electrical, telecom, HVAC and Allied appliances, equipment and components; underground and over ground cable routes, sizes, cable trays and ducts provided. 18 Operation & Maintenance Instructions Manual The Contractor shall also provide three copies in a durable plastic case of operating and maintenance instruction manuals in English and with clear and readable text. The manuals shall comprise of the following in given order: 85

SECTION A SECTION B

19

Index Description of the Installations (Electrical, Telecom, HVAC and allied System. SECTION C Test Reports SECTION D As Built Drawings (in separate volume) SECTION E Routine maintenance instructions including those of the manufacturer's and dates for ordering replacements. SECTION F Manufacturer's names, addresses etc. Including those of Local Agents. SECTIONG All relevant original catalogues from Manufacturer. SECTIONH List of recommended spare parts One copy of Manual shall be made available at the time of commissioning of the works. The contract shall not be considered, as complete and final payment including the release of retention monies will be withheld until such drawings, manuals etc., have been submitted to and approval of the Engineer Relevant Standards: Unless otherwise specified, electrical equipments, materials and workmanship shall conform to the applicable current standards rules, BS / IS specifications or equivalent standard. All products shall bear the mark of Indian/British Standard Institutions. The following Indian/British Standards specifications will apply to the equipments to be used under this contract. I. Electrical Wirings Installations IS 732-1989 II. Electrical Safety IS 5216(Part 1)1982 III. Safety Code for Ladders IS 3696 (part 2)1966 IV. Residual Current Circuit Breaker IS 12640-1988 V. Switch Fuse Units on cubical switches boardsIS 4047-1967 VI. Distribution Boards IS 2675-1966 VII. Switch Gear Bus bars IS 375-1963 VIII. HRC Fuse Links IS 2208-1963 IX. Enclosure for low voltage switchgear IS 2147-1962 X. PVC Power Cables IS 1554-1988 XI. Flexible Cables IS 4289 1984 XII. Conduits for electrical installations IS 9537-1980 XIII. Flexible conduits non metallic IS 6946-1973 XIV. Safety for luminaries IS 1913-1978 XV. Danger notice plate IS 2551-1982 XVI. Switch Socket and outlets IS 4615-1968 XVII. Recessed Luminaries IS 10322-1987 XVIII. Flood Light Luminaries IS 10322-1987 XIX. Emergency Lighting Units IS 9583-1981 XX. Water-tight electric Lighting IS 3553-1966 XXI. Ceiling Fans and regulators IS 374-1979 XXII. Earthing IS 3043-1966 XXIII. Current Transformers IS 2705-1981 XXIV. Lightning Arrestor IS 3070-1985 XXV. HV Isolators BS 3078-1959 XXVI. LV Isolators IS 2607-1967 86

20

21

XXVII. MCB IS 8828-1978 XXVIII. MCCB IS 2516-1985 XXIX. Power Factor Improvements IS 7752(Part-1) 1975 Abreviations Used: NEA Nepal Electricity Authority LT Low Tension HT High Tension AC Alternating Current MPB Main Panel Board MDB Main Distribution Board FDB Floor Distribution Board SDB Sub Distribution Board KV Kilo Volt KA Kilo Ampere PVC Poly Vinyl Chloride SWG Standard Wire Gauge (British) IS Indian Standard TP Three Pole DP Double Pole SP Single Pole TPN Three Pole Neutral MCB Miniature Circuit Breaker MCCB Moulded Case Circuit Breaker CT Current Transformer Test: The contractor shall submit for rechecking, re-testing and approval, a technical description of the method applied to test the electrical integrity of the entire installation including the measurement of obtained earthing resistance and the insulation resistance of the installation. Tests shall be conducted on the completed installation to check the following: (a) Polarity : to verify that all terminals are correctly connected with regard to line, neutral and earth. (b) Insulation test between live and neutral conductors : to verify the Megger reading between line and neutral conductors is not below 1 Mega ohm with all switches and fuses on but fixtures and lamps out. (c) Insulation test between all non-earthed conductors and the earth a live system is not below 1 Mega ohm from Megger reading. (d) Earth resistance test including the earth-loop test; and (e) Other tests to verify safety and integrity of the installation. Factory Tests The following tests shall be performed at the manufacturer's works unless an alternative place is specified or approved to determine whether the materials and apparatus comply with the Specification. As many tests as in the opinion of the Engineer are possible shall be arranged together. Six copies of the records of all tests shall be furnished to the Engineer. All instruments shall be approved by the Engineer and if required shall be calibrated by the National Physical Laboratory or other such body as may be approved as part of the Contract. Tests shall be arranged to represent the working conditions as closely as possible. Electrical tests shall be carried out at a frequency of 50 Hz unless otherwise approved by the Engineer and the rms voltage shall be measured or calculated in an approved manner. 87

Unless otherwise specified all tests shall be carried out in the manner prescribed in the relevant BS or where no BS applies, in a manner approved by the Engineer.

Routine Tests
Routin tests , in general, shall be carried out as summarized below, in accordance with this Specification and relevant standers/specification to which the equipment has been made. COMPONENTS Circuit breakers Current transformer Indicating instruments and meters Voltage trasformers Control switches Protection relays Fuse switches, switches and Isolators COMPLETE SWITCH BOARDS Distribution Boards High voltage power frequency tests on main and axulary circuits Insulation resistance tests Electrical operation of circuit -breakers, control circuits at the appropriate voltage limits. Mechanical operations tests and tests to certify correct functioning of interlocks Adequecy operation tests and tests to certify correct functioning of interlocks Measures of spacing between components, enclosure box thickness and cable entry openings. Any other tests required by the Engineer or his appointed representatives.

and

exit

Test at Site:
(v) (vi) Switch Gear The following tests are to be carried out after the equipment has been completely erected and connected up on site. The tests shall be made in the presence and to the satisfaction of the Engineer. Before testing, testing procedure shall be prepared and submitted to Engineer for approval. a) Panels 1. 2. 3. b) Earthing 1. 2. c) Relays 1. 2. 3. 4. Physical checks Current sensitivity test Final setting test Final wiring check 88 Physical checks Earth values and various earth points Physical checks Duct or test on all busbars Insulation resistance test

(vii) (viii) (ix) (x) (xi) (xii) (xiii) (xiv) (xv) (xvi) (xvii) (xviii)

(xix) (xx) (xxi) (xxii) (xxiii) (xxiv) (xxv) (xxvi) (xxvii)

d)

Current Transformer 1. 2. 3. 4. 5. Physical checks Insulation resistance test Polarity test Magnetisation curve test Ratio test Physical checks Insulation resistance test

e)

Cables 1. 2.

Building Service a) A visual inspection of the whole of the installation, covering equipment and section in subways, walkways, crossways and false ceilings where accessible. b) The operation of all accessories and items of equipment and a check for proper function, including such items as may have been supplied by others but wired under this contract. These tests shall be made under normal operating conditions and the results noted. c) Insulation tests which shall cover all circuits and shall be made between phases, phase to neutral, phase to earth and neutral to earth. d) Loop impedance tests shall cover every socket outlet, fixed appliance, switch, all switch/fuse gear and exposed metal work that is specified to be bonded to earth. e) A test to ensure a safe measure of earth bonding shall be carried out before any line/earth loop impedance test is undertaken. Where a circuit is shown to be badly or insufficient earthed, all earth continuity connections shall be remade to the satisfaction of the Engineer. f) For correct polarity of socket outlets, lighting switches and all other items where correctness of polarity is essential. Method of Tests a) The tests shall be carried out by the contractor in the presence of the Engineer at the completion of the installation or in any other sequence the Engineer may decide. b) Recorded by the contractor on the form of test certificate and shall be forwarded to the Engineer within fourteen days of the Tests being made. 22 Finishes of Equipment on Completion: The contractor shall be responsible for ensuring that the finish of all equipment and light fittings is clean and in "as New" condition upon completion of the contract and at the time of handling over. The contractor shall take whatever steps as necessary to accomplish this during the course of the contract. Any scratched switch plate shall be replaced and any splashed paint on the electrical equipment shall be carefully removed. Switch and main panels and distribution boards shall receive special attention and any scratches etc. shall be made good. All light fittings, glasses and diffusers shall be left in a clean condition upon completion of the contract. The interiors of all electrical equipment, distribution boards etc. shall be cleaned. II. TECHNICAL SPCIFICATIONS 1 LT Distribution Panels/ Boards: .a The Main Distribution Board shall be indoor type, totally enclosed made form 14 SWG heavy gauge mild steel, powder coated, dust and vermin proof suitable for wall mounting. The steel sheet shall be supplied with 2 coats of red oxide primer and then two final coats of grey enamel. .b The bus bar shall be tinned and made form high conductive electrolytically pure copper bar strips of sufficient cross sectional area so that maximum current density of 1.2 amps per sq. mm shall not be exceeded. The

89

neutral bus bars shall not be less than 50% of the phase bus cross section. The bus bars shall be sufficiently supported by insulator so that insulation resistance shall not be less than 20 mega ohm. .c Arrangement shall be made at the bottom of the control panel for receiving incoming cables. Space for out going cables shall be properly designed as per requirement of individual buildings. .d The interconnections of cables to the bus bars, circuit breakers shall be done with heavy-duty crimping type chromium plated brass double compression cable shoe of suitable size. .e The connections from bus bars to the incoming as well as outgoing circuit breakers shall be done by copper strips of suitable size. .f All the contact surfaces in copper bus bars and trips shall have coating of silver by brazing. .g Provision shall be made for removable blanking plates for possible additional breakers .h The distribution shall have sufficient space for different electrical equipments like ammeter, voltmeters, energy meters, bus bars, CT, and other required accessories as per design. .i The panels indoors shall be dust and vermin proof. .j All the panel and distribution boards shall have double cover. .k All the major panel or distribution boards shall have lighting arrangements inside the board when its door will open. .l All required materials and accessories for cable trench should be supplied and installed for panel board installations. 2 Moulded Case Circuit Breaker MCCB MCCBs shall be of approved make and shall be fitted with suitable release. The MCCB mechanism shall be quick break and trip free. The position of on/off and trip should be clearly indicated. The MCCBs shall be of robust and compact design and shall comply with the requirements of IS-2516 with a rupturing capacity of not less than 35MVA at 415Volts. The basic unit shall consist of a horizontal, with drawable pattern, triple/ four pole fully interlocked, independent manual spring operated MCCB. The operating mechanism should be such that the circuit breaker is at all times free to open immediately the trip coil in energized. The current breaking capacity of MCCBs shall be as per BOQ and single line diagrams. 3 .Miniature Circuit Breaker MCB MCBs shall have a breaking capacity not less than 10000 Amps and shall conform to IS:8828. the contacts shall be made of silver tungsten. The MCB shall have terminal, magnetic tripping characteristics. The body shall be out of heat resisting moldings with knockouts for bus bar mounting.

Earthing
Treatment of the existing earthing system to get minimum earth resistance and connecting 8 SWG bare copper conductor from the existing earth station to the MDB to FDB's to SDB's including all applicable materials, required quantity of 8 SWG bare copper conductor / 25x3mm copper strip, HDP conduit including the necessary connection, fixing and jointing materials as well as excavation and backfilling works as per the drawings, specifications, site conditions, electricity rules and instructions all complete.. Armoured and Unarmoured Cabling Laying of cables between two points shall follow the following methods: i) laying of cables directly in the ground in outdoor applications; and ii) laying or supporting of cables in cable trays, trenches and ducts, or clipped on to the walls or structural members of the building. Where cables are to be laid direct in ground these shall be laid in cable trenches at least 0.6 m below ground surface. The cable laid shall be covered with 100 mm finely sifted sand and protected by bricks, stone tiles on the top with transverse bricks across the trench cross-section. The trench shall then be back-filled and compacted.

90

Where cable routes run under hard surfaces, or where cables have to be run inside masonry or structural components inside buildings, such cables shall be run through rigid PVC conduit /GI pipe. The diameter of the conduit/pipe shall ensure that the cables occupy less than half of the cross-sectional area of the conduit. 6. Conduit and Battens Electrical conduit and battens used in the final sub-circuits of the electrical services shall be rigid, non-metallic (PVC) conduit of an approved manufacturer conforming to the relevant IS and shall be used only with corresponding approved accessories. The size of the conduit and battens shall be in accordance with the number and size of electrical cables to be drawing into the conduit. The number of cables that may be drawn in a conduit shall be as specified in the table below or as stipulated in the appropriate section of the IS Code or equivalent. Accessories such as ceiling outlets, junction boxes, bends, circulars shall be of approved quality. The physical integrity of the conduit/battens and accessories as an integral electrical component shall be ensured by approved means such as the use of water-resistant cement bonding on all unscrewed joints and termination, and use of rubber gaskets in entry points to junction boxes or outlets or other approved means. 7 Wirings (a) All final sub circuit shall be single core (preferably single stranded) with high conductivity copper conductor and 660 Volt insulation in strict accordance with IS 694-1977). (b) All cables and wires shall be delivered to the site with the Maker's Seals and Labels intact. (c) All wire and cable for feeders, sub-feeders, control and branch circuit shall be color-coded. If coding is not possible such as short run of heavy feed cables, painting the ends of the cables for color coding or tagging will be permitted. (d) The following color code shall be maintained for all final sub-circuit, sub-circuit, sub-mains and mains: Phase R Red Phase Y Yellow Phase B Blue Neutral N Black Earth E Green Switch runs from the light fittings shall be given a distinctive color White. (e) Wiring to Light Points, fan point and call bell points shall be done with PVC insulated copper wire of specified size. The wiring of light and fan points shall be done form each points to switch to junction box to nominated DB. (f) The light, fan and power points wirings work includes all the required materials (wires, metal boxes for switches, junction boxes, conduits, circulars, screws, jointing and insulating materials, fan hooks, earthing materials, ceiling rose, blank plates and all required accessories) , labors, upto testing and commissioning. (g) No splices or joints shall be permitted in either feeders or branches except at outlets or accessible junction boxes. All splices in wire .01 sq. in and smaller may be stranded pigtail, mechanically tight, then cleaned, soldered and insulated with proper layers and thickness of rubber or approved electrical tape providing insulation not less than that of the conductor. (h) Each power sub-circuit should normally be restricted to 2000 watts. There shall not be more than two outlets on each sub circuit in any case. A single outlet of capacity 3000 watts shall be in each kitchen unit of each block. (i) Outlets shall be flush mounted by means of recessed junction boxes, which have been fabricated precisely for the fixture dimensions. Such boxes shall be constructed of sturdy galvanized sheet steel and shallfeature conduit knockouts on all sides. Rubber gaskets shall be provided along he knockouts through which conduit will enter so that a watertight continuity of electrical installation is maintained. (j) Concealed wiring of power points shall be done by PVC insulated copper cables of specified size in high quality 20/25mm high quality HDP pipe in floor or brickwork as shown on drawing and terminated in 18 SWG thick G.I. 91

sheet metal boxes, conforming to relevant British or Indian standards. The wiring of power points shall be done form each power points to nominated DB. 8 Cable Carriers, Conduit, Trunking Laying Works Cable Trays: .a Contractor shall submit the detailed drawings indicating the actual route of cable trays, fabrication details and related detail for approval by the consultant prior to installation. .b Cable trays shall be fabricated from mild steel sheet conforming BS 1449 not less than 2 mm thick and up to 400mm width. .c Necessary cable trays hangers shall be provided at every 500mm interval. .d Necessary metal angles, channels, fixing accessories shall be provided for installation of cable trays. Cable Ladders: a. Contractor shall submit the detailed drawings indicating the actual route of cable ladders, fabrication details and related detail for approval by the consultant prior to installation. b. Cable ladders shall be fabricated from mild steel and have side rails and rungs at least 3 mm thick. c. Necessaries bends ,tees, four-ways cross piece, reducers, cable drop out and risers. Where cut sections are used for sets they shall free from sharp edges and jointed by means of fish plates bolted to each section. Where long runs of cable ladder are necessary or temperature fluctuations are present expansions joint fish plates shall be used throughout the entire length of the straight ladder section. Installation of Cable Trays and Ladders: a. Where cable trays and ladders details are not detailed on the drawings then the tray / ladder shall be adequately sized to support the cables without bunching and a 20% spare margin shall be allowed in size and weight to be loaded. b. Earth continuity conductors shall be provided across gaps in all cable trays runs and bolted connections. c. All routes must be chosen to allow ease of access to all cables when installed. d. Supports shall be by means of steel brackets installed at intervals necessary to provide a rigid fixing and to ensure that maximum sag does not exceed 3 mm mid span of supports when fully loaded. 9 Light Fixtures: Major types of fixtures are as briefly described below. All fixtures described shall be of an approved manufacture indicated in the drawings or the Bill of Quantities. All luminaries shall be assembled and installed in accordance with the respective manufacturers instructions / recommendations. All luminaries shall be fitted with power factor correction capacitors to achieve a 0.95 lagging power factor. The offered rate of luminaries must be inclusive of lamps, lamp holders, control gears, capacitors, glass wares, diffusers, internal cables, energy efficient ballasts, starters, light dimmers, connection box, fuses, tube lights, stators and necessary mounting accessories and all necessary accessories. All light fixtures with good color rendering qualities with sturdy, corrosion free metal body and mounting channel with required type of reflectors, diffusers or optical assemblies. High quality, low loss, high accuracy current set ballast chokes shall feature copper windings. High quality starters shall be of an approved manufacturer capable of generating adequate voltage to quickly ignite the type of tube used. A glow switch and a radio interference suppresser capacitor shall be built into the starter assembly, which shall be moulded from high quality white polycarbonate canister with good insulation characteristics. 92

The contractor shall provide all detail shop drawings, samples and catalogue of all luminaries for approval prior to installation. Ceiling incandescent luminaries in single or multi-configuration shall generally be 450 mm diameter clear glass spheres housed in a non-corrosive sturdy spun metal body. A 60/100 W GLS lamp shall be used with such fixtures. Incandescent wall fixtures shall generally be decorative light fixtures compatible with interior decor. The fixtures shall have one or two 60/100 W GLS lamps as shown in the drawings. The lamps shall be enclosed in a 250 mm diameter high quality clear/milky glass sphere. The housing shall be of sturdy non-corrosive spun metal. Energy efficient lamps complete with their holder and ballast of the type specified in the drawings shall be either mounted independently or mounted inside luminaries as specified in the drawings. All the emergency lighting shall be installed in accordance with BS5266, part 1, 1988 with luminaries installed as shown in the drawings. A sample photo of 3x36 W recess luminaries All necessary mounting metal frames shall be provided and installed by the contractor for installation of out door light fixtures (flood Light fixtures, post lamps etc.) 10 Switches / Light Dimmers / Power Socket / Plug and Tops / Speed Regulators: Switches used in the electrical services for the control of lights and low power appliances shall be single pole, modular type switches rated at not less than 6-10 A or as indicated in the drawings or boq. One way or two-way switches shall be used as indicated in drawings. Switches used in the installation shall generally conform to IS 3854.1966 or equivalent and shall have high current capacity silver and silver cadmium oxide contacts, bouncier snap action, wiping action and making and breaking mechanism with minimum arcing. The outlets shall be flush mounted by means of recessed junction boxes, which have been fabricated precisely for the fixture dimensions. Such boxes shall be constructed of sturdy galvanized sheet steel and shall feature conduit knockouts on all sides. Rubber gaskets shall be provided along the knockouts through which conduit will enter so that a watertight continuity of electrical installation is maintained. At specific location indicated in drawing, light switches shall be fitted into a recessed switch panel to centralize switching in circulation areas and to discourage tampering with the control of these appliances. Such switch panels shall be constructed sheet steel and shall house the light switches, dimmers, speed regulators, power outlets and other accessories as specified herein or in the related drawings. Dimensions of the panels shall be maintained to the minimum required. The panels shall feature a robust hinged lockable cover flush with the finished surface of the room wall. The exterior shall be painted to conform to interior decor. 11 Pull / Junction Boxes: All Junction Boxes shall be indoor type, totally enclosed made form 14 SWG heavy gauge mild steel, powder coated, dust and vermin proof suitable for wall mounting. The steel sheet shall be supplied with 2 coats of red oxide primer and then two final coats of gray enamel. Prior to installation, the contractor shall submit detail drawings and sample for approval. 12 Recommended Make: HT Switch Gear MCCB / MCB Cables / Wires HDPE Conduits Lighting Fixture Switches / Sockets -

Siemens/ ABB / or equivalent Siemens/ ABB / or equivalent Nepal / Janta or equivalent NS standard As mentioned in BOQ As mentioned in BOQ 93

III. 1

Lamps Philips / Osram SPECIFICATIONS FOR COMMUNICATIONS NETWORK INSTALLATION WORKS General: The under mentioned technical specifications, code of practices, standard, etc. shall strictly be followed by the supervisors, bidder, suppliers, contractors, for the supply, installation and testing of the CONCEALED CABLE NETWORK in the proposed building project. Standards: CODE OF PRACTICE: A. Concealed Cable Network Installation NTA, NEA Standards B. Main Telephone Distribution Board (MTDB) and Protectors NTA Standards C. DB Telephone Outlet Box and Modular Connection NTA Standards D. Cable Installation, Splicing, Jointing and Termination NTA Standards E. Trenching, Lying, Cable Pulling, Jointing, etc. NTA Standard F. Indoor and Outdoor Cables and Wires NTA Standard G. Cable Terminal Blocks, Modular Connectors, Protectors, etc. NTA Standard

Scope: The scope of works under the establishment of internal communications system and the concealed cable network in the proposed building project shall be basically to supply, install, testing and commissioning the following components. A. Supply and installation of various type and size of GI sheet metal boxes for Main Telephone Distribution Frame (MDF), Telecommunication cables, telephone out-lets, junction boxes, telephone sockets and other telephone equipments as per BOQ. B. Testing and commissioning of the telecommunication installations. 4 Materials: All the materials equipment accessories fixtures and spares to be supplied shall be of recommended manufacture and obtained through authorized suppliers/dealers/agents and shall be in accordance with IS / NTC / NTA Standards or local practice and brand shall be as per BOQ.

5 Cable Networking: To facilitate concealed housing to all incoming and outgoing cables and wired to public exchange network suitable arrangement shall be made as per NTA Standards, practices and designs. 6 Conduit Concealing Works: To run cable from MDF to various Telephone junction boxes, and junction boxes to telephone points on the floors/ceilings/walls of HDP conduits shall be concealed in accordance with the given drawings, standards and instructions to link each distribution boards, telephone points and the MDF independently. 7 Cable jointing Materials: Standard type of Cable jointing materials such as Single Wire Connectors, splicing tape, etc. shall be used for cable jointing and splicing works. The single wire connectors are preferred to be UY type. All such materials shall be of telecom standards and shall be of approved quality/. 8 Cables And Wires NTA approved, various type of communication cables of various sizes to be used for concealed cable networking in the building as per drawings, specification & instructions.

IV. SPECIFICATION FOR DIESEL GENERATOR 50 kVA Diesel Generator Installation Works: 94

General Supply, delivery, installation, testing and commissioning of 50 kVA (continuously rated), 3 phase, 0.8 power factor, 4 wire, 400/230 volts, 50 Hz at 1500 RPM including AMF panel, Sound Proof Canopy and other accessories as detailed below: Engine: Heavy duty 4 cycle industrial diesel engine manufactured in accordance with BS 5514. Each unit shall be capable of providing a 10% overload for minimum one hour in any twelve-hour period over its prime output. Governor: The governor shall be of the electrical type and shall comply with BS-85514. Batteries: 24 volt heavy duty maintenance free lead acid start and control batteries with battery leads and set mounted rack. Alternator: Brussless design screen protected, fan ventilated, drip-proof, self-exciting in accordance with IP22 and fitted with heavy duty long life bearings. Regulation: Voltage regulation shall be maintained within the limits of +/- 1-2% from no load to full load. Suppression: Radio and television suppression shall be provided to comply with BSS 800/1983. Base frame: The complete generating set shall be mounted on a heavy duty steel base frame, drilled on the underside to allow the fitting of foundation bolts. Antivibration Mountings: Antivibration mountings shall be affixed between the engine alternator assembly and the base frame. Fuel Tank: The fuel tank forms an integral part of the base frame and shall have a capacity as per standard. The tank shall complete with contents indicator, fuel fill cap with breather, fuel feed/return lines to engine and drain plug. Coupling: The engine shall directly coupled to the alternator so that there will no possibility of misalignment after prolonged use. Control panel: The control panel shall be manufactured from heavy duty steel sheet with hinged front access door. The control panel shall contains the following equipments: AC ammeters 3 sets. Ammeter CT 3 sets. AC voltmeter with selector switch 1 set. Frequency Meter 1 set. Hour run meter 1 set. Oil pressure gauge 1 set. Voltmeter for Battery 1 set. Off/Auto/Manual plant selector switch 1 set. Remote start (microprocessor based controller) 1 set. Circuit Breaker 1 set. And necessary accessories (wiring materials, connectors, relays, terminals etc.) Protection Equipments: The Gen-Set shall shutdown in any/some/all following cases Low lubricating oil pressure High engine temperature Under/Overspeed Fail to start Charge fail Fail to stop Loss of speed sensing Short circuit Over load And other faults 95

Auto battery charger: The solid-state battery charger shall be fitted inside the set control panel. Circuit Breaker: 3 / 4 pole MCCB shall be equipped for circuit protection. Operation: The Gen-set shall be designed for automatic start mains failure operation when the mode selector switch will in auto position. On mains failure the generator shall automatically start and will take over the load until the mains returns. And also the Gen-set can also be operated manually. Automatic Changeover Switch: Wall / floor mounted automatic change over switch consisting of two mechanically/electrically interlocked 4 pole contactors for mains/alternator load transfer shall be provided. The engine control unit shall electrically control the automatic change over switch. Also status indicators shall be installed with change over switch panel for indicating mains on load and generator on load. Sound Proof Canopy: The complete assembly of the proposed gen-set shall be mounted within a close fitting sound attenuated, weatherproof enclosure to reduce the noise level to no more than 85 DBA at one meter as per standard. The canopy shall be manufactured from mild steel outer cover and lined with fireproof acoustic materials. Access doors shall be provided at both sides of the unit for ease of operation and maintenance. Exhaust System: Required capacity of Exhaust pipe shall be provided for exhaust gases. Spare Parts: Necessary spare parts shall be provided as per standard practice. Standard: ISO 9001 or equivalent Approved Makes: Manufacturers: : Power Co- England or equivalent Alternator : Stamford UK or equivalent Engine : Perkins or equivalent

96

TECHNICAL SPECIFICATIONS (WATER SUPPLY AND SANITARY WORKS) 1 General

1.1 Position of Sanitary Fixtures, Runs, Pipes The recommended positions of the sanitary fixtures, runs of all piping etc., as shown in the layout drawings shall be adhered to as far as possible or as far as practicable. Should there be any discrepancy or incomplete description ambiguity or omission in the drawings and other documents, whether original or supplementary forming the contract, completion or maintenance of the installation the contractor shall immediately on discovering the same, draw the attention of the Engineer Incharge to this. Prior to the installation of all fittings, pumps, traps, etc., the final position shall be ascertained from the Engineer In-charge or his representative. 1.2 Completion Tests After completion of the work, the contractor shall notify the Engineer In-charge (in written) about the completion of the work. Within seven days from the date of this notification, the Engineer In-charge or his representative shall remain present at the time of carrying out the tests by the contractor. All work have to be tested in sections as required, before being covered up to the satisfaction of the Engineer In-charge. The contractor shall provide all necessary appliances and labor for these tests at his own expenses. All water service pipe work shall be flushed through with a disinfectant at the expenses of the contractor, upon completion of installation. All drainage pipe work shall be rodded thoroughly before laying and upon completion of installation to ensure cleanliness. 1.3 Maintenance The completed installation, inclusive of piping, fixtures, pumps, tanks etc. shall not be finally taken over and acceptance certificate issued to the contractor until the expiry of the Defects Liability period. During the period, the contractor shall be liable for: Any defective part that may develop in goods of his own manufacturer or supplied by him shall be replaced and installed at his own expense. 1.4 Samples The contractor shall submit samples as per the specified brand names of accessories and apparatus, he proposes to use in the installation if asked for to the Engineer In-charge for approval to ensure greater accuracy when setting out pipe work and to enable practical dimensions of fittings to be obtained on site. Drawings and samples shall be submitted by the contractor and the specifications shall not be deviated without written instructions from the Engineer In-charge. 1.5 Materials All items of work given in this Bill of Quantities shall be executed in strict accordance with the relevant drawings and specifications read in conjunction with the appropriate I.S.I. codes. The quantities given in this schedule are provisional. The contractor shall be paid for the actual quantity of work executed and priced at the rates quoted in the schedule. Engineer In-charge reserves the right to increase or decrease any of the quantities or to totally omit any item of work. Any claim by the contractor on these accounts shall not be entertained. The contractor have to supply the materials as quoted in respective specifications. The brand names have been listed below for the installation by the contractor for which the rates quoted in schedule (BOQ). If goods of such brand is not available, such case shall be brought to notice of Engineer In-charge or its representative and samples and price of such goods shall be submitted for the approval. 1.5.1 Bench Marks of Material COTTO Resp or equivalent Panchakanya / Prince or equivalent Jindal or equivalent Sun / 'R' Brand or equivalent 97 Sanitarywares & Fittings Chromium Plate (C.P.) Fittings (Ordinary Type) PVC Pipe Galvanized Iron (G.I.) Pipes Galvanized Iron Pipe Fittings

Looking Mirror Gun Metal Fittings Pumps Kitchen Sink Solar Heater Bottle Trap for Sinks Floor Trap

HPG or equivalent Leader Brand or equivalent Pedrollo or equivalent Diamond or equivalent Locally Made or equivalent Germany Plastic or equivalent Supreme Manufactured or equivalent

1.6 General Requirements All SWR pipe work to be installed under buildings should be PVC pipes. No double socket connectors shall be used on the drainage installation without prior permission of the Engineer In-charge. Unless detailed otherwise on drawings, all branches from ground floor soil fittings discharging direct to drain shall not drop vertically beneath the fitting to a greater depth than 1400 mm. The minimum depth allowed is 150 mm below ground level. The contractor shall check the invert levels of existing drains, sewers and manholes before laying any new drain or sewer, and shall notify the Engineer In-charge immediately if the declared invert levels are found to be inaccurate. The contractor shall also check the routes and levels of other existing services to ensure that the routes of the new drains or sewer do not clash with them The drains shall be laid in straight lines and to even gradients to the levels shown. Connecting drains from fittings etc. shall not be laid to a gradient of not less than 1:40 unless detailed otherwise. The open side drain shall be in the slope not more than 1:200. No pipes shall be jointed together before being laid. All internal soil and waste pipes above 50 mm diameter shall be installed as specified in the drawings. All internal waste pipes 75 mm diameter and below shall be of PVC. All pipe work shall run at a fall sufficient to achieve a self-cleansing velocity. All over-flows shall terminate with splay cut ends, in positions indicated on drawings. All pipe work terminating at roof level shall be fitted with a ventilating cowl. 1.7 Drainage and Accessories 1.7.1 PVC Pipes and Fittings: Soil, Waste and Vent Pipes Where specified, soil, waste and rain water pipes shall be 4 or 6 kgf/cm2 working pressure rigid PVC single socketted push-on rubber joint pipes. PVC pipe should have a length of 3m or 6m with moulded PVC fittings of thickness not less than 3.2mm. Pipes shall be of colour specified by the Engineer. Fitting for PVC pipes shall be moulded and include tees, bends, elbows, reducers, offsets, plugs etc. Outlets of suitable diameter for connection to the appliance shall be provided. PVC pipes shall be jointed as recommended by the manufacturer. Fixing of PVC pipes shall be done in the best workmanship. Before use at site, all pipes shall be tested by filling up with water for at least 10 minutes. After filling, pipes shall be struck with a hammer and inspected for blowholes and cracks. All defective pipes shall be rejected and removed from the site. Pipes shall be further tested after installation, by filling up the stack with water. All opening and connections shall be suitably plugged. The total head for PVC pipes shall however not exceed 10 meters. All pipes shall be fixed in gradient towards the outfall drain. Pipes inside toilets shall be chased and concealed or otherwise as shown on the Drawings. PVC pipes to be laid in trench or floor or wall. Complete installation of PVC pipes include supply of pipes and necessary fittings such as Tees, Bends, Reducers, Crosses, Couplers, epoxy materials etc., trench excavation in any type of soil and backfilling with proper compaction, chasing in wall or floor and repair to original finish, laying and jointing of PVC pipes and fittings and pressure testing. The trench width shall be 2 times 300 mm + outer diameter of pipe, and the pipes laid underground shall not be less than 600mm from the ground level. All soil and waste pipes shall be tested to detect any leakage etc. in accordance to IS:5329-1969. Measurements: PVC Pipes shall be measured along the center line of pipes and fittings in running meter between socket to socket of pipes or corresponding PVC fittings. No fittings shall be measured. 1.7.2 Miscellaneous uPVC Fittings Multi floor traps and Cowl vent made of uPVC should be Supreme, Prince or Panchakanya brand moulded fittings. The multi floor trap with choice of different outlets according to requirement shall be selected and 98

the trap will collect waste from applications such as bathrooms, kitchens, showers, wash basins and connect to soil or waste water PVC stack. The multi floor trap permits connection from one to three different applications to the stack. The top tile should be 150 x 150 mm and locking strainer should be white in colour. uPVC cowl vent should be installed on top of each soil and waste stack as shown on drawings. All uPVC floor traps and cowl vent shall be fixed in a neat workmanlike manner. Measurement Payment for the Contract Item uPVC Multi floor trap and Cowl Vent will be measured by the unit number. 1.7.3 Excavation The excavation shall be made true and even to falls, the bottom being trimmed to the correct level and well rammed. The minimum width of trench or the bottom shall be 600 mm or the external with of the pipe plus 300 mm whichever is greater. Wherever soft places in excavated areas are encountered. The contractor shall excavate such soil to a hard foundation and replace with 1:4:8 concrete before any drain is laid with written permission from the Engineer In-charge. Any trench excavated in error to greater depth than required, shall be filled up back to the required level with 1:4:8 concrete, at the contractors own expense. 1.7.4 Re-filling No re-filling shall be carried out until the construction work has been tested and approved. The re-filling on the top and around the sewers shall be done with great care and in such a manner as shall obtain the greatest amount of compactness and solidity possible. For that purpose, the earth shall be laid and rammed in regular layers not more than 230 mm (9) thick up to the surface and also watered and rammed at each layer. The top-soil shall be carefully replaced to match the existing. The pipes shall be carefully laid over the rammed earth level and gradient shown on the drawings, and great care shall be taken to prevent any sand etc. from entering the pipes. The pipes between the inlet and outlet shall be laid truly in straight line without vertical or horizontal undulations. The pipes shall be laid socket up the gradient. The body of the pipe must, for its entire length, rest on an even bed and places must be excavated in the trench to receive the socket of the pipe. In each joint, shall be water tight joint. The contractor shall be responsible that each section of the pipe is properly cleaned out on completion of the work. 1.7.5 Testing of the Pipe-Line All the PVC pipe should be from Panchakanya or equivalent of specified class or pressure withstanding capacity. The measurement shall be done from centerline of the joint including all the fittings required there in. Every section between manhole to manhole shall be subjected to a water test equivalent to a head of 1 m of water above the highest pipe for the waste water and 40m head for the water supply pipeline. The contractor shall bear the expenses of tests if required. (xxviii)Measurement Measurement of works shall be made in linear length in m of works as specified. (xxix) Payment Payment for work shall be made on the basis of contract unit price indicated in the BoQ. The payment shall be full and final compensation for all excavation, filling earth, material, labor, and equipment to complete the works as specified. 1.8 Manholes and Chambers 1.8.1 Materials The materials for construction of Manholes, RCC Tanks shall conform to the specification of respective materials described in Technical Specification of Civil Works. 1.8.2 Construction of Manholes and Chambers The contractor shall construct all manholes, inspection chambers etc. as shown on the drawings or otherwise as directed by the Engineer In-charge and in accordance with the detailed drawings supplied with the tender documents or afterwards as directed by the Engineer In-charge. All bricks shall be first class, true to shape and shall give a ringing sound when struck. Over or under-burnt bricks, warped bricks and brick bats shall not be used on the job and shall be removed from the site within 99

a few hours, when ordered by the Engineer In-charge. Cement, sand and ballast shall be as specified or as directed by the Engineer In-charge. All manholes shall be constructed in brick masonry (using second class wire-cut bricks) in cement mortar 1:4 (1 cement: 4 course sand) or as given in the schedules of quantities or drawings. All manholes shall be plastered inside with cement mortar 1:4 (1 cement: 4 sand) and finished with a floating coat of neat cement. All manholes shall have a base of cement concrete 1:2:4 (1 cement: 2 fine sand: 4 stone aggregate 40 mm (1.5) and down grade 100 mm (4) thick or as shown in the drawings or as directed by the Engineer Incharge. Channeling and benching shall be formed to full depth of the diameter of the pipe with cement concrete 1:3:6 (1 cement: 3 coarse sand: 6 stone aggregate 20 mm (3/4) and down grade finished with a floating coat of neat cement. Manhole covers and frames shall be of cast iron heavy-duty single seal circular cover and frame and shall be of design as approved by the Engineer In-charge. They shall conform to weight and dimensions as specified in I.S. 1726-1967. All manhole covers shall fit properly and bed evenly without racking in their frames. They shall be painted with two coats of approved anti-corrosive paint. Final coat shall be applied before handing over the structure. No extra is payable for painting manhole covers. Testing of manholes shall be carried out as per specifications. Measurement Measurement of works shall be made in unit piece of works as specified. Payment Payment for work shall be made on the basis of contract unit price indicated in the BoQ The payment shall be full and final compensation for all material, labor, equipment, excavation, back filling, brick masonry, concreting, plastering, manhole covers and painting to complete the works as specified. 1.9 G.I. Pipes and Fittings 1.9.1 Material Galvanized pipe shall be Jindal brand or equivalent and shall comply with I.S. 1239-1968 or equivalent. Fittings shall comply with I.S. 1879-1961 or equivalent. The method of jointing shall be by B.S.P. pipe threads on pipe and fittings, painted with jointing compound and fine hemp. Care should be taken to remove any internal burr to pipe before joint is made. Any exposed thread shall be painted to prevent corrosion. All joints should be cleaned afterwards. Where water pipes do not fall below sewer lines, they should be laid at min. depth of 610 mm below ground level, if otherwise not stated. 1.9.2 Brackets and Hangers All services shall be securely fixed with galvanized iron built in pattern, holder bits or two piece pipe rings, extension piece and screw to wall back plate. Pipe Size Horizontal Vertical 15 mm (1/2) 1850 mm (6) 2440 mm (9) 20 mm (3/4) 2440 mm (8) 3050 mm (10) 25 mm (1) 2440 mm (8) 3050 mm (10) 32 mm (1.25) 3050 mm (10) 3660 mm (12) 1.9.3 Laying and Fixing of G.I. Pipes Screwed galvanized pipes shall be jointed with screwed socket joints, using screwed fittings. Care shall be taken to remove any burr from the ends of the pipes. After screwing white lead and fine hemp shall be applied while tightening. Compounds containing red lead shall not be used to prevent danger of contamination of the water. Any thread exposed after jointing shall be painted or in the use of under-ground piping thickly coated with three coats of anti-corrosive paint to prevent corrosion. All G.I. pipes shall be concealed. In addition to the sectional testing of water supply piping, the contractor shall test the entire installation on completion of the job to the satisfaction of the Engineer In-charge. He shall be liable for any leakage etc., and to any damage to building and furniture thereof up to three months after the final handing over of the building. The contractor shall rectify all such leakages and restore damage done to the building and furniture at his own cost. 1.9.4 Connection to Sanitary Fittings 100

All final connections to Sanitary Fittings shall be made by copper tube or PVC connectors. 1.9.5 Testing All GI pipes and fittings for water supply shall be tested in accordance to I.S. 2065-1972 and with minimum head of 70 meter. Pressure shall be maintained for a period of at least two hours without appreciable drop in the pressure after fixing at site. In addition to the testing carried out during the construction, the Contractor shall test the entire installation after connections to the overhead tanks or pumping systems or mains. The Contractor shall rectify all leakage, and shall replace all defective materials in the system. After commissioning of the water supply system, the Contractor shall test each valve by closing and opening it a number of times to observe if it is working efficiently. The valves, which do not operate effectively, shall be replaced by new ones at his cost and tested as above. Upon completion of all the tests and necessary replacements, all domestic water piping shall be disinfected as below: After thoroughly flushing the system with clean water to remove sediment, the system shall be filled with a solution containing 50 parts per million of chlorine. After 4 hours of retention, the system shall be drained, reflushed and returned to service. (xxx) Measurement Measurement of works shall be made in linear length of m of works including the supply and installation of pipes, fittings as specified. No extra payment will be made for GI specials. (xxxi) Payment Payment for work shall be made on the basis of contract unit price indicated in the BoQ. The payment shall be full and final compensation for all material, labor, and equipment to complete the works as specified. 1.10 Pumps Pumps of said capacity shall be installed in pump house including its structure and base plate as per drawings or supplied drawings. The Pedrollo pumps of specified capacity shall be installed with all wiring and electrical fixtures such as switches, wires, light and pump control panel. (xxxii) Measurement Measurement of works shall be made in unit piece of works as specified. (xxxiii) Payment Payment for work shall be made on the basis of contract unit price indicated in the BoQ. The payment shall be full and final compensation for all material, labor, and equipment to complete the works as specified. 1.11 Low Density Water Tanks The overhead water tanks shall be of LDP in cylindrical type from Gintex or Rooftop or equivalent of the capacity as specified in BoQ. The tank shall be installed over 300mm high flat brickwork base with pipe connections, overflow, openable and closable washout, inlet and outlet pipes and controlling Gunmetal valves. (xxxiv)Measurement Measurement of works shall be made in unit piece of works as specified. (xxxv) Payment Payment for work shall be made on the basis of contract unit price indicated in the BoQ. The payment shall be full and final compensation for all material, labor, and equipment to complete the works as specified. 1.12 Solar Water Heater 1.12.1 SOLAR PANEL Solar Panels of the specified capacity shall be installed which are locally manufactured in Nepal with medium class GI pipes of different sizes for bringing in water from the boiler, passing through the panel in a 101

vertical row of pipes in one panel for heating and passing it to the boiler of specified size(s) and connecting it to the outlet to pass to the users. The solar panel shall be manufactured out of 24 gauge GI sheets with the grooves made to accommodate the rows of the GI pipes and painted with 3 coats of black Japan. The top shall be framed with 6mm IAG Glazing and made water tight with quality rubber gaskets. The Boiler shall be made out of 16 gauge MS plate, painted with 3 coats of black Japan paint and covered all around with 10mm thick glass wool and encased with 24 gauge GI sheet to ensure the proper placing of the glass wool and minimum heat loss of water during collection period. The solar panel set shall be manufactured and installed with the specific guidance of the consultant to suit the installation point. The final size and the number of panels required for each set of the collection tank shall depend and decided at the time of the manufacture of these set. One set of a solar panel unit means the Boiler, the solar panels and commissioning. The boiler shall be backed up by thermostat and geyser. 1.12.2 Boiler The boiler shall be of galvanized mild steel fitted with all fittings, thermostat, and electrical heating rods of specified capacity. 1.12.3 Insulation OF PIPES All the galvanized iron pipes for the solar panels shall be painted in black and insulated with glass wool of 10 mm thickness and covered with low density pipes or aluminum foils. The glass wool is tightened with GI wires. (xxxvi)Measurement Measurement of works shall be made in unit set of works as specified. (xxxvii) Payment Payment for work shall be made on the basis of contract unit price indicated in the BoQ. The payment shall be full and final compensation for all material, labor, and equipment to complete the works as specified. 1.13 Insulation of Hot Water Pipes All the hot water pipes of any size shall be insulated. All the hot water pipes and fittings shall be insulated using Aeroflex or Thermaflex or approved closed cell tubes. (xxxviii) Measurement Measurement of works shall be made in m of works as specified. (xxxix)Payment Payment for work shall be made on the basis of contract unit price indicated in the BoQ. The payment shall be full and final compensation for all material, labor, and equipment to complete the works as specified. 1.14 Gate Valves and Check Valves The valves for the water supply shall be LEADER or equivalent brand heavy quality gunmetal full way gate valves or non-return valves conforming to IS: 778-1962 (class I). Valves shall be tested at manufacturer's works to 21 kg/cm2 and shall have manufacture's name stamped on it. All valves shall be approved by the Engineer before they are used. (xl) (xli) Measurement Payment Measurement of works shall be made in unit piece of works as specified. Payment for work shall be made on the basis of contract unit price indicated in the BoQ. The payment shall be full and final compensation for all material, labor, and equipment to complete the works as specified. 1.15 Bathroom CP Fittings The bathroom Chrome Plated (CP) fittings such as towel rod, toilet paper holder, bib cocks, angle valves, soap holder shall be of high quality marked ISI. All the fittings shall be chromium plating. 102

(xlii)

Measurement

Measurement of works shall be made in unit piece of works as specified. (xliii) Payment Payment for work shall be made on the basis of contract unit price indicated in the BoQ. The payment shall be full and final compensation for all material, labor, and equipment to complete the works as specified. 1.16 Sanitary Fixtures And Accessories Sanitaryware, accessories and chrome plated CP fittings shall be of the best quality, as approved by the Engineer. Wherever particular makes are mentioned, the choice or selection shall remain with the Engineer. All sanitary fixtures and fittings shall be protected with dust proof covers during the course of installation. All fixtures and fittings shall be provided with all such accessories as required to complete the item in working condition whether or not specifically mentioned in the Specification, Bill of Quantities and Drawings. Accessories shall include proper fixing arrangement, brackets, nuts, bolts, screws and required connection pieces. Fixing screws shall be half round head chromium plated brass screws with CP washers where necessary. Porcelain sanitaryware shall be glazed vitreous China, free from warps, cracks and glazing defects. The brands are specified in the BOQ. Colour of sanitaryware, when specified shall be selected by the Engineer. All fittings and fixtures shall be fixed in a neat workmanlike manner true to level at heights shown on Drawings and in accordance with the manufacturer's recommendations. Care shall be taken to fix all inlet and outlet pipes at correct positions. Faulty locations shall be made good and any damage to the finished floor, tiling or terrace shall be made good by the Contractor at his cost. When directed, Contractor shall fix fixtures and accessories in a sample room for the approval of the Engineer. Sample room fixtures may be reused on the works if undamaged, but no additional payment for fixing or dismantling shall be admissible. Measurement Measurement for the Contract Item Sanitaryware will be made per unit set installation. No measurement will be made for CP or PVC or any other especial. 1.16.1 European WC Set European WC set shall be washdown pattern COTTO brand white glazed NANCY model set wshdown down pattern set ('P' or 'S' trap as per site condition) attached with 9 litres flushing cistern. Each WC shall be provided with one black heavy solid plastic seat with cover. One unit set consists of the installation of European Water Closet with attached 9 litres flushing cistern, flush pipe, flush bend, Bakelite seat cover, 15mm CP single lever angular cock and 15mm PVC connector with both ends couplings The approval shall be taken from the Engineer prior to installation. Measurement Measurement for the Contract Item European Water Closet will be made per unit set of complete installation. 1.16.2 Urinals Urinals shall be white glazed COTTO brand SANTANA model standing type large flat back of 480 x 685 x 355 mm size. Each urinal shall be provided with one 32 mm diameter CP heavy quality bottle trap with pipe to wall and wall flange, 15mm CP Flush Valve with pipe, bend and nozzle. Urinals shall be fixed to wall by concealed hangers, brackets, CP screws as required and recommended by manufacturers. One unit set consists of the installation of Urinal, 15mm CP Flush Valve, 15mm CP flush pipe and flush bend, 32mm CP bottle trap. The approval shall be taken from the Engineer prior to installation. Measurement Measurement for the Contract Item Large flat back urinal will be made per unit set of complete installation. 1.16.3 Earthernware Division Plate White glazed earthenware Division Plate for urinals shall be COTTO brand of size and shape specified in BOQ. These shall be fixed to wall by means of screws. The approval shall be taken from the Engineer prior to installation. Measurement 103

Measurement for the Contract Item Division Plate will be made per unit of complete installation. 1.16.4 Earthernware Wash Basin White glazed Wash basin shall be COTTO brand MARLOW model of size 550x430mm under-counter type. These shall be fixed under counter slab. Complete set of Wash basin shall have two 15 mm dia. 500 mm long PVC connector pipes with two 15 mm dia CP angular stop cocks at inlet, 15 mm CP single hole basin mixer, 32 mm CP waste with chain and plug, 32 mm CP bottle trap with CP pipe to wall and flange. The approval shall be taken from the Engineer prior to installation. Measurement Measurement for the Contract Item Wash Basin will be made per unit set of complete installation. 1.16.5 Stainless Steel Kitchen Sink Stainless Steel kitchen sink shall be DIAMOND or equivalent brand double bowl of size 1570 x 515mm, thickness 1 mm. Sink shall be fixed on RCC slab as shown on the drawings and as per instruction. One unit set consists of the installation of Kitchen Sink, 15mm CP Single Hole Sink Mixer, 40mm PVC waste coupling with plug, stay and chain, two nos. of 15mm CP angular cocks and two nos. of 15mm PVC connectors with both ends couplings. The approval shall be taken from the Engineer prior to installation. Measurement Measurement for the Contract Item Kitchen Sink will be made per unit set of complete installation. 1.16.6 Shower CP Shower Rose shall be of Resp brand or equivalent. One unit set consists of the installation of Showerhead, 15mm CP three hole wall mixture with spout divertor. The approval shall be taken from the Engineer prior to installation. Measurement Measurement for the Contract Item Shower will be made per unit set of complete installation. 1.16.7 Mirrors Mirrors shall be of approved make 6 mm thick bevelled edge. All edges shall be rounded off. Mirrors shall be fixed on a backing of 6 mm thick waterproof board and fixed to wall with brass chromium plated screws and washers. Mirrors shall be of bevelled or levelled edge of sizes as specified in BoQ and shall be clear when viewed from any directions. The approval shall be taken from the Engineer prior to installation. Measurement Measurement for the Contract Item Mirrors will be made per unit installation.

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Drawings

105

Preamble to the Bill of Quantities General 1. The Bill of Quantities shall be read in conjunction with the Instructions to Bidders, General and special Conditions of Contract, Technical Specifications, and Drawings. 2. The quantities given in the Bill of Quantities are estimated and provisional, and are given to provide a common basis for bidding. The basis of payment will be the actual quantities of work ordered and carried out, as measured by the Contractor and verified by the Engineer and valued at the rates and prices bid in the priced Bill of Quantities, where applicable, and otherwise at such rates and prices as the Engineer may fix within the terms of the Contract. 3. The rates and prices bid in the priced Bill of Quantities shall, except as otherwise provided under the Contract, include all construction equipment, labor, supervision, materials, erection, maintenance, insurance, profit, taxes, and duties, together with all general risks, liabilities, and obligations set out or implied in the Contract. 4. A rate or price shall be entered against each item in the priced Bill of Quantities, whether quantities are stated or not. The cost of items against which the Contractor has failed to enter a rate or price shall be deemed to be covered by other rates and prices entered in the Bill of Quantities. 5. The whole cost of complying with the provisions of the Contract shall be included in the Items provided in the priced Bill of Quantities, and where no Items are provided, the cost shall be deemed to be distributed among the rates and prices entered for the related Items of Work. 6. General directions and descriptions of work and materials are not. necessarily repeated nor summarized in the Bill of Quantities. References to the relevant sections of the Contract documentation shall be made before entering prices against each item in the priced Bill of Quantities. 7. Provisional Sums included and so designated in the Bill of Quantities shall be expended in whole or in part at the direction and discretion of the Engineer in accordance with the Conditions of Contract. 8. The method of measurement of completed work for payment shall be in accordance with Relevant Norms, Regulations, as per Bill of Quantity or as per direction of the Project Manager/Consultant. Objectives The objectives of the Bill of Quantities are a) to provide sufficient information on the quantities of Works to be performed to enable Bids to be prepared efficiently and accurately; and

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b) when a Contract has been entered into, to provide a priced Bill of Quantities for use in the periodic valuation of Works executed. In order to attain these objectives, Works should be itemized in the Bill of Quantities in sufficient detail to distinguish between the different classes of Works, or between Works of the same nature carried out in different locations or in other circumstances which may give rise to different considerations of cost. Consistent with these requirements, the layout and content of the Bill of Quantities should be as simple and brief as possible. Day work Schedule A Day work Schedule should be included only if the probability of unforeseen work, outside the items included in the Bill of Quantities, is high. To facilitate checking by the Employer of the realism of rates quoted by the Bidders, the Day work Schedule should normally comprise the following: a) A list of the various classes of labor, materials, and equipment for which basic Day work rates or prices are to be inserted by the Bidder, together with a statement of the conditions under which the Contractor will be paid for work executed on a day work basis. b) Nominal quantities for each item of Day work, to be priced by each Bidder at Day work rates as bid. The rate to be entered by the Bidder against each basic Day work item should include the Contractors profit, overheads, supervision, and other charges. c) The total amount assigned to such competitive Day work is normally 3-5 percent of the estimated base contract price and is regarded as a Provisional Sum for contingencies to be expended under the direction and at the discretion of the Engineer. A limitation on quantity should not apply, and the unit rate quoted should be invariable whatever quantities of work are ordered. Provisional Sums A general provision for physical contingencies (quantity overruns) may be made by including a provisional sum in the Summary Bill of Quantities. Similarly, a contingency allowance for possible price increases should be provided as a provisional sum in the Summary Bill of Quantities. The inclusion of such provisional sums often facilitates budgetary approval by avoiding the need to request periodic supplementary approvals as the future need arises. Where such provisional sums or contingency allowances are used, the SCC should state the manner in which they will be used, and under whose authority (usually the Project Managers). The estimated cost of specialized work to be carried out, or of special goods to be supplied, by other contractors should be indicated in the relevant part of the Bill of Quantities as a particular provisional sum with an appropriate brief description. A separate procurement procedure is normally carried out by the Employer to select such specialized contractors. To provide an element of competition among the Bidders in respect of any facilities, amenities, attendance, etc., to be provided by the successful Bidder as prime Contractor for the use and convenience of the specialist contractors, each related provisional sum should be followed by an item in the Bill of Quantities inviting the Bidder to quote a sum for such amenities, facilities, attendance, etc.

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PART III: CONDITIONS OF CONTRACT AND CONTRACT FORMS

SECTION 7 - GENERAL CONDITIONS

Table of Clauses

OF

CONTRACT

A. General..............................................................................................................................................................151

1. Definitions............................................................................................................................151 2. Interpretation.......................................................................................................................153 3. Language and Law..............................................................................................................153 4. Project Managers Decisions..............................................................................................154 5. Delegation............................................................................................................................154 6. Communications.................................................................................................................154 7. Subcontracting....................................................................................................................154 8. Other Contractors................................................................................................................154 9. Personnel and Equipment..................................................................................................154 10. Employers and Contractors Risks.................................................................................154 11. Employers Risks...............................................................................................................154 12. Contractors Risks.............................................................................................................155 13. Insurance...........................................................................................................................155 14. Site Investigation Reports................................................................................................155 15. Contractor to Construct the Works..................................................................................155 16. The Works to Be Completed within Completion Date....................................................156 17. Approval by the Project Manager.....................................................................................156 18. Safety 156 19. Discoveries........................................................................................................................156 20. Possession of the Site......................................................................................................156 21. Access to the Site..............................................................................................................156 22. Instructions, Inspections and Audits...............................................................................156 23. Dispute Settlement............................................................................................................156 24. Appointment of the Adjudicator/ DRC Members.............................................................156 25 Procedures for Disputes....................................................................................................157
B. Time Control.....................................................................................................................................................157

26. Program..............................................................................................................................157 27. Extension of the Intended Completion Date....................................................................157 28. Acceleration.......................................................................................................................158 29. Delays Ordered by the Project Manager..........................................................................158 30. Management Meetings......................................................................................................158 31. Early Warning....................................................................................................................158
C. Quality Control.................................................................................................................................................158 149

32. Identifying Defects............................................................................................................159 33. Tests 159 34. Correction of Defects........................................................................................................159 35. Uncorrected Defects.........................................................................................................159
D. Cost Control.....................................................................................................................................................159

36. Contract Price....................................................................................................................159 37. Changes in the Contract Price..........................................................................................159 38. Variations...........................................................................................................................160 39. Cash Flow Forecasts.........................................................................................................160 40. Payment Certificates.........................................................................................................160 41. Payments...........................................................................................................................161 42. Compensation Events.......................................................................................................161 43. Tax 162 44. Currency.............................................................................................................................162 45. Price Adjustment...............................................................................................................162 46. Retention............................................................................................................................165 47. Liquidated Damages..........................................................................................................165 48. Bonus 165 49. Advance Payment..............................................................................................................165 50. Securities...........................................................................................................................166 51. Dayworks...........................................................................................................................166 52. Cost of Repairs..................................................................................................................166
E. Finishing the Contract.....................................................................................................................................166

53. Completion.........................................................................................................................166 54. Taking Over........................................................................................................................166 55. Final Account.....................................................................................................................166 56. Operating and Maintenance Manuals..............................................................................167 57. Termination........................................................................................................................167 58. Fraud and Corruption........................................................................................................168 59. Black Listing......................................................................................................................169 60. Instructions, Inspections and Audits...............................................................................169 61. Payment upon Termination..............................................................................................169 62. Property..............................................................................................................................169 63. Release from Performance...............................................................................................169

150

General Conditions of Contract

A. General 1. Definitions 1.1 Boldface type is used to identify defined terms.

(a) (b)

The Accepted Contract Amount means the amount accepted in the Letter of Acceptance for the execution and completion of the Works and the remedying of any defects. The Activity Schedule is a schedule of the activities comprising the construction, installation, testing, and commissioning of the Works in a lump sum contract. It includes a lump sum price for each activity, which is used for valuations and for assessing the effects of Variations and Compensation Events. The Adjudicator is the person appointed jointly by the Employer and the Contractor to resolve disputes in the first instance, as provided for in GCC 23.2 hereunder. Bill of Quantities means the priced and completed Bill of Quantities forming part of the Bid. Compensation Events are those defined in GCC 42 hereunder. The Completion Date is the date of completion of the Works as certified by the Project Manager, in accordance with GCC 53.1. The Contract is the Contract between the Employer and the Contractor to execute, complete, and maintain the Works. It consists of the documents listed in GCC 2.3 below. The Contractor is the party whose Bid to carry out the Works has been accepted by the Employer. The Contractors Bid is the completed bidding document submitted by the Contractor to the Employer. The Contract Price is the Accepted Contract Amount stated in the Letter of Acceptance and thereafter as adjusted in accordance with the Contract. Days are calendar days; months are calendar months. Day works are varied work inputs subject to payment on a time basis for the Contractors employees and Equipment, in addition to payments for associated Materials and Plant. A Defect is any part of the Works not completed in accordance with the Contract.

(c) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o)

The Defects Liability Certificate is the certificate issued by Project Manager upon correction of defects by the Contractor. The Defects Liability Period is the period calculated from the Completion Date where the Contractor remains responsible for remedying 151

defects.

(p) (q) (r)

Drawings include calculations and other information provided or approved by the Project Manager for the execution of the Contract. The Employer is the party who employs the Contractor to carry out the Works, as specified in the SCC. Equipment is the Contractors machinery and vehicles brought temporarily to the Site to construct the Works.

(s)

Force Majeure means an exceptional event or circumstance: which is beyond a Party's control; which such Party could not reasonably have provided against before entering into the Contract; which, having arisen, such Party could not reasonably have avoided or overcome; and, which is not substantially attributable to the other Party.

(t)

The Initial Contract Price is the Contract Price listed in the Employers Letter of Acceptance.

(u)

The Intended Completion Date is the date on which it is intended that the Contractor shall complete the Works. The Intended Completion Date is specified in the SCC. The Intended Completion Date may be revised only by the Project Manager by issuing an extension of time or an acceleration order.

(v)

Letter of Intent is the letter of the Employer expressing his intention to award the contract.

(w)

Letter of Acceptance means the formal acceptance by the Employer of the Bid and denotes the formation of the contract at the date of acceptance.

(x) (y) (z)

Materials are all supplies, including consumables, used by the Contractor for incorporation in the Works. Party means the Employer or the Contractor, as the context requires. SCC means Special Conditions of Contract

(aa)

Plant is any integral part of the Works that shall have a mechanical, electrical, chemical, or biological function.

(bb)

The Project Manager is the person named in the SCC (or any other competent person appointed by the Employer and notified to the Contractor, to act in replacement of the Project Manager) who is responsible for supervising the execution of the Works and administering the Contract.

(cc)

Retention Money means the aggregate of all monies retained by the Employer pursuant to GCC 46.1.

(dd) (ee)

The Site is the area defined as such in the SCC.

Site Investigation Reports are those that were included in the bidding documents and are factual and interpretative reports about the surface and subsurface conditions at the Site.

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(ff)

Specification means the Specification of the Works included in the Contract and any modification or addition made or approved by the Project Manager. The Start Date is given in the SCC. It is the latest date when the Contractor shall commence execution of the Works. It does not necessarily coincide with any of the Site Possession Dates. A Subcontractor is a person or corporate body who has a Contract with the Contractor to carry out a part of the work in the Contract, which includes work on the Site. Temporary Works are works designed, constructed, installed, and removed by the Contractor that are needed for construction or installation of the Works. A Variation is an instruction given by the Project Manager which varies the Works.

(gg)

(hh)

(ii)

(jj) (kk)
2. Interpretation 2.1

The Works are what the Contract requires the Contractor to construct, install, and turn over to the Employer, as defined in the SCC. In interpreting these GCC, singular also means plural, male also means female or neuter, and the other way around. Headings have no significance. Words have their normal meaning under the language of the Contract unless specifically defined. The Project Manager shall provide instructions clarifying queries about these GCC. If sectional completion is specified in the SCC, references in the GCC to the Works, the Completion Date, and the Intended Completion Date apply to any Section of the Works (other than references to the Completion Date and Intended Completion Date for the whole of the Works). The documents forming the Contract shall be interpreted in the following order of priority:

2.2

2.3

(a) (b)
(c)

This Contract Agreement, Letter of Acceptance, Contractors Bid, Special Conditions of Contract, General Conditions of Contract, Specifications, Drawings, Bill of Quantities (or Schedules of Prices for lump sum contracts), Any other document listed in the SCC as forming part of the

(d)
(e) (f) (g)

(h)
and

(i)
Contract. 3. Language and 3.1

The language of the Contract and the law governing the Contract are stated in the SCC. 153

Law 4. Project Managers Decisions 5. Delegation 4.1 Except where otherwise specifically stated, the Project Manager shall decide contractual matters between the Employer and the Contractor in the role representing the Employer. The Project Manager may delegate any of his duties and responsibilities to other people, except to the Adjudicator, after notifying the Contractor, and may cancel any delegation after notifying the Contractor. Communications between parties that are referred to in the Conditions shall be effective only when in writing. A notice shall be effective only when it is delivered. The Contractor may subcontract with the approval of the Project Manager, but may not assign the Contract without the approval of the Employer in writing. Subcontracting shall not alter the Contractors obligations. The Contractor shall cooperate and share the Site with other contractors, public authorities, utilities, and the Employer between the dates given in the Schedule of Other Contractors, as referred to in the SCC. The Contractor shall also provide facilities and services for them as described in the Schedule. The Employer may modify the Schedule of Other Contractors, and shall notify the Contractor of any such modification. The Contractor shall employ the key personnel and use the equipment identified in its Bid to carry out the Works, or other personnel and equipment approved by the Project Manager. The Project Manager shall approve any proposed replacement of key personnel and equipment only if their relevant qualifications or characteristics are substantially equal to or better than those proposed in the Bid. If the Project Manager asks the Contractor to remove a person who is a member of the Contractors staff or work force, stating the reasons, the Contractor shall ensure that the person leaves the Site within seven days and has no further connection with the work in the Contract.

5.1

6. Communications 7. Subcontracting

6.1

7.1

8. Other Contractors

8.1

9. Personnel and Equipment

9.1

9.2

10. Employers and Contractors Risks 11. Employers Risks

10.1 The Employer carries the risks which this Contract states are Employers risks, and the Contractor carries the risks which this Contract states are Contractors risks. 11.1 From the Start Date until the Defects Liability Certificate has been issued, the following are Employers risks: (a) The risk of personal injury, death, or loss of or damage to property (excluding the Works, Plant, Materials, and Equipment), which are due to (i) use or occupation of the Site by the Works or for the purpose of the Works, which is the unavoidable result of the Works or negligence, breach of statutory duty, or interference with any legal right by the Employer or by any person employed by or contracted to him except the Contractor.

(ii)

(b)

The risk of damage to the Works, Plant, Materials, and 154

Equipment to the extent that it is due to a fault of the Employer or in the Employers design, or due to war or radioactive contamination directly affecting the country where the Works are to be executed. 11.2 From the Completion Date until the Defects Liability Certificate has been issued, the risk of loss of or damage to the Works, Plant, and Materials is an Employers risk except loss or damage due to (a) (b) (c) 12. Contractors Risks a Defect which existed on the Completion Date, an event occurring before the Completion Date, which was not itself an Employers risk, or the activities of the Contractor on the Site after the Completion Date.

12.1 From the Starting Date until the Defects Liability Certificate has been issued, the risks of personal injury, death, and loss of or damage to property (including, without limitation, the Works, Plant, Materials, and Equipment) which are not Employers risks are Contractors risks. 13.1 The Contractor shall provide, in the joint names of the Employer and the Contractor, insurance cover from the Start Date to the end of the Defects Liability Period, in the amounts and deductibles stated in the SCC for the following events which are due to the Contractors risks: (a) (b) (c) (d) loss of or damage to the Works, Plant, and Materials; loss of or damage to Equipment; loss of or damage to property (except the Works, Plant, Materials, and Equipment) in connection with the Contract; and personal injury or death.

13. Insurance

13.2 Policies and certificates for insurance shall be delivered by the Contractor to the Project Manager for the Project Managers approval before the Start Date. All such insurance shall provide for compensation to be payable in the proportions of Nepalese Rupees required to rectify the loss or damage incurred. 13.3 If the Contractor does not provide any of the policies and certificates required, the Employer may effect the insurance which the Contractor should have provided and recover the premiums the Employer has paid from payments otherwise due to the Contractor or, if no payment is due, the payment of the premiums shall be a debt due. 13.4 Alterations to the terms of an insurance shall not be made without the approval of the Project Manager. 13.5 Both parties shall comply with any conditions of the insurance policies. 14. Site Investigation Reports 15. Contractor to Construct the Works 14.1 The Contractor, in preparing the Bid, shall rely on any Site Investigation Reports referred to in the SCC, supplemented by any information available to the Bidder. 15.1 The Contractor shall construct and install the Works in accordance with the Specifications and Drawings.

155

16. The Works to Be Completed within Completion Date 17. Approval by the Project Manager

16.1 The Contractor may commence execution of the Works on the Start Date and shall carry out the Works in accordance with the Program submitted by the Contractor, as updated with the approval of the Project Manager, and complete them within the Completion Date specified in the SCC. 17.1 The Contractor shall submit Specifications and Drawings showing the proposed Temporary Works to the Project Manager, for his approval. 17.2 The project Managers approval shall not alter the Contractors responsibility for design of temporary works.

18. Safety

18.1 The Contractor shall be responsible for the safety of all activities on the Site. 19.1 Anything of historical or other interest or of significant value unexpectedly discovered on the Site shall be the property of the Employer. The Contractor shall notify the Project Manager of such discoveries and carry out the Project Managers instructions for dealing with them. 20.1 The Employer shall give possession of all parts of the Site to the Contractor. If possession of a part is not given by the date stated in the SCC, the Employer shall be deemed to have delayed the start of the relevant activities, and this shall be a Compensation Event. 21.1 The Contractor shall allow the Project Manager and any person authorized by the Project Manager access to the Site and to any place where work in connection with the Contract is being carried out or is intended to be carried out. 22.1 The Contractor shall carry out all instructions of the Project Manager which comply with the applicable laws where the Site is located. 22.2 The Contractor shall permit the GoN/DP and/or persons appointed by the GoN/DP to inspect the Site and/or the accounts and records of the Contractor and its sub-contractors relating to the performance of the Contract, and to have such accounts and records audited by auditors appointed by the GoN/DP if required by the GoN/DP. The Contractors attention is drawn to Sub-Clause 58.1 which provides, inter alia, that acts intended to materially impede the exercise of the GoNs/DPs inspection and audit rights provided for under this Sub-Clause constitute a prohibited practice subject to contract termination. 23.1 The Employer and the Contractor shall attempt to settle amicably by direct negotiation any disagreement or dispute arising between them under or in connection with the Contract. 23.2 Any dispute between the Parties as to matters arising pursuant to this Contract which cannot be settled amicably within thirty (30) days after receipt by one Party of the other Partys request for such amicable settlement may be referred to the Adjudicator or Dispute Resolution Committee (DRC) by either Party as specified in the SCC within 15 days after the expiration of amicable settlement period.

19. Discoveries

20. Possession of the Site

21. Access to the Site

22. Instructions, Inspections and Audits

23. Dispute Settlement

24. Appointment of

24.1 The Adjudicator if specified in the SCC shall be appointed by the 156

the Adjudicator/ DRC Members

consensus of the Client and the Contractor. If the parties cannot reach an agreement on the appointment of the Adjudicator, the Client will request the Appointing Authority designated in the SCC, to appoint the Adjudicator within 15 days of receipt of such request. 24.2 DRC shall be formed which comprise of three members. Each Party shall appoint one member each and the third member who shall act as the Chairman shall be appointed by the two members appointed by the Parties.

25 Procedures for Disputes

25.1 If a dispute is referred to the Adjudicator or the DRC then the Adjudicator or the DRC shall give a decision in writing within 30 days of receipt of a reference of the dispute.

25.2 The Adjudicator or the DRC Members shall be paid by the hour at the
rate specified in the SCC, together with reimbursable expenses of the types specified in the SCC, and the cost shall be divided equally between the Client and the Contractor, whatever decision is reached by the Adjudicator or DRC. Either party may refer a decision of the Adjudicator or DRC to an Arbitrator within 30 days of the Adjudicators or DRCs written decision. If neither party refers the dispute to arbitration within the above 30 days, the Adjudicators or the DRCs decision will be final and binding.

25.3 In case of arbitration, the arbitration shall be conducted in accordance

with the arbitration procedures published by the institution named and at the place given in the SCC. B. Time Control 26. Program 26.1 Within the time stated in the SCC, after the date of the Letter of Acceptance, the Contractor shall submit to the Project Manager for approval a Program showing the general methods, arrangements, order, and timing for all the activities in the Works. In the case of a lump sum contract, the activities in the Program shall be consistent with those in the Activity Schedule. 26.2 An update of the Program shall be a program showing the actual progress achieved on each activity and the effect of the progress achieved on the timing of the remaining work, including any changes to the sequence of the activities. 26.3 The Contractor shall submit to the Project Manager for approval an updated Program at intervals no longer than the period stated in the SCC. If the Contractor does not submit an updated Program within this period, the Project Manager may withhold the amount stated in the SCC from the next payment certificate and continue to withhold this amount until the next payment after the date on which the overdue Program has been submitted. In the case of a lump sum contract, the Contractor shall provide an updated Activity Schedule within 15 days of being instructed to by the Project Manager. 26.4 The Project Managers approval of the Program shall not alter the Contractors obligations. The Contractor may revise the Program and submit it to the Project Manager again at any time. A revised Program shall show the effect of Variations and Compensation Events. 27. Extension of the 27.1 The Project Manager shall extend the Intended Completion Date if a 157

Intended Completion Date

Compensation Event occurs or a Variation is issued which makes it impossible for Completion to be achieved by the Intended Completion Date without the Contractor taking steps to accelerate the remaining work, which would cause the Contractor to incur additional cost. 27.2 The Project Manager shall decide whether and by how much to extend the Intended Completion Date within 21 days of the Contractor asking the Project Manager for a decision upon the effect of a Compensation Event or Variation and submitting full supporting information at least 7 days prior to the intended completion date. If the Contractor has failed to give early warning of a delay or has failed to cooperate in dealing with a delay, the delay by this failure shall not be considered in assessing the new Intended Completion Date.

28. Acceleration

28.1 When the Employer wants the Contractor to finish before the Intended Completion Date, the Project Manager shall obtain priced proposals for achieving the necessary acceleration from the Contractor. If the Employer accepts these proposals, the Intended Completion Date shall be adjusted accordingly and confirmed by both the Employer and the Contractor. 28.2 If the Contractors priced proposals for an acceleration are accepted by the Employer, they are incorporated in the Contract Price and treated as a Variation.

29. Delays Ordered by the Project Manager 30. Management Meetings

29.1 The Project Manager may instruct the Contractor to delay the start or progress of any activity within the Works. 30.1 Either the Project Manager or the Contractor may require the other to attend a management meeting. The business of a management meeting shall be to review the plans for remaining work and to deal with matters raised in accordance with the early warning procedure. 30.2 The Project Manager shall record the business of management meetings and provide copies of the record to those attending the meeting and to the Employer. The responsibility of the parties for actions to be taken shall be decided by the Project Manager either at the management meeting or after the management meeting and stated in writing to all who attended the meeting.

31. Early Warning

31.1 The Contractor shall warn the Project Manager at the earliest opportunity of specific likely future events or circumstances that may adversely affect the quality of the work, increase the Contract Price, or delay the execution of the Works. The Project Manager may require the Contractor to provide an estimate of the expected effect of the future event or circumstance on the Contract Price and Completion Date. The estimate shall be provided by the Contractor as soon as reasonably possible. 31.2 The Contractor shall cooperate with the Project Manager in making and considering proposals for how the effect of such an event or circumstance can be avoided or reduced by anyone involved in the work and in carrying out any resulting instruction of the Project Manager. C. Quality Control 158

32. Identifying Defects

32.1 The Project Manager shall check the Contractors work and notify the Contractor of any Defects that are found. Such checking shall not affect the Contractors responsibilities. The Project Manager may instruct the Contractor to search for a Defect and to uncover and test any work that the Project Manager considers may have a Defect. 33.1 If the Project Manager instructs the Contractor to carry out a test not specified in the Specification to check whether any work has a Defect and the test shows that it does, the Contractor shall pay for the test and any samples. If there is no Defect, the test shall be a Compensation Event. 34.1 The Project Manager shall give notice to the Contractor of any Defects before the end of the Defects Liability Period, which begins at Completion, and is defined in the SCC. The Defects Liability Period shall be extended for as long as Defects remain to be corrected. 34.2 Every time notice of a Defect is given, the Contractor shall correct the notified Defect within the length of time specified by the Project Managers notice.

33. Tests

34. Correction of Defects

35. Uncorrected Defects

35.1 If the Contractor has not corrected a Defect within the time specified in the Project Managers notice, the Project Manager shall assess the cost of having the Defect corrected, and the Contractor shall pay this amount. D. Cost Control

36. Contract Price

36.1 In the case of an Unit Rate contract, the Bill of Quantities shall contain priced items for the Works to be performed by the Contractor. The Bill of Quantities is used to calculate the Contract Price. The Contractor will be paid for the quantity of the work accomplished at the rate in the Bill of Quantities for each item. 36.2 In the case of a lump sum contract, the Activity Schedule shall contain the priced activities for the Works to be performed by the Contractor. The Activity Schedule is used to monitor and control the performance of activities on which basis the Contractor will be paid. If payment for Materials on Site shall be made separately, the Contractor shall show delivery of Materials to the Site separately on the Activity Schedule.

37. Changes in the Contract Price

37.1 In the case of an Unit Rate contract: (a) If the final quantity of the work done differs from the quantity in the Bill of Quantities for the particular item by more than 25 percent, provided the change exceeds 2 percent of the Initial Contract Price, the Project Manager shall adjust the rate to allow for the change. (b) The Project Manager shall not adjust rates from changes in quantities if thereby the Initial Contract Price is exceeded by more than 15 percent, except with the prior approval of the Employer. (c) If requested by the Project Manager, the Contractor shall provide the Project Manager with a detailed cost breakdown of any rate in 159

the Bill of Quantities. 37.2 In the case of a lump sum contract, the Activity Schedule shall be amended by the Contractor to accommodate changes of Program or method of working made at the Contractors own discretion. Prices in the Activity Schedule shall not be altered when the Contractor makes such changes to the Activity Schedule. 38. Variations 38.1 All Variations shall be included in updated Programs, and, in the case of a lump sum contract, also in the Activity Schedule, produced by the Contractor. 38.2 The Contractor shall provide the Project Manager with a quotation for carrying out the Variation when requested to do so by the Project Manager. The Project Manager shall assess the quotation, which shall be given within seven (7) days of the request or within any longer period stated by the Project Manager and before the Variation is ordered. 38.3 If the Contractors quotation is unreasonable, the Project Manager may order the Variation and make a change to the Contract Price, which shall be based on the Project Managers own forecast of the effects of the Variation on the Contractors costs. 38.4 If the Project Manager decides that the urgency of varying the work would prevent a quotation being given and considered without delaying the work, no quotation shall be given and the Variation shall be treated as a Compensation Event. 38.5 The Contractor shall not be entitled to additional payment for costs that could have been avoided by giving early warning. 38.6 In the case of an Unit Rate contract, if the work in the Variation corresponds to an item description in the Bill of Quantities and if, in the opinion of the Project Manager, the quantity of work above the limit stated in GCC 37.1 or the timing of its execution do not cause the cost per unit of quantity to change, the rate in the Bill of Quantities shall be used to calculate the value of the Variation. If the cost per unit of quantity changes, or if the nature or timing of the work in the Variation does not correspond with items in the Bill of Quantities, the quotation by the Contractor shall be in the form of new rates for the relevant items of work. 39. Cash Flow Forecasts 39.1 When the Program, or, in the case of a lump sum contract, the Activity Schedule, is updated, the Contractor shall provide the Project Manager with an updated cash flow forecast. The cash flow forecast shall include as defined in the Contract in Nepalese Rupees. 40.1 The Contractor shall submit to the Project Manager monthly statements of the estimated value of the work executed less the cumulative amount certified previously. 40.2 The Project Manager shall check the Contractors monthly statement and certify the amount to be paid to the Contractor. 40.3 The value of work executed shall be determined by the Project 160

40. Payment Certificates

Manager. 40.4 The value of work executed shall comprise: (a) (b) In the case of an Unit Rate contract, the value of the quantities of work in the Bill of Quantities that have been completed; or In the case of a lump sum contract, the value of work executed shall comprise the value of completed activities in the Activity Schedule.

40.5 The value of work executed shall include the valuation of Variations and Compensation Events. 40.6 The Project Manager may exclude any item certified in a previous certificate or reduce the proportion of any item previously certified in any certificate in the light of later information. 41. Payments 41.1 Payments shall be adjusted for deductions for advance payments and retention. The Employer shall pay the Contractor the amounts certified by the Project Manager within 30 days of the date of each certificate. If the Employer makes a late payment, the Contractor shall be paid interest as indicated in the SCC on the late payment in the next payment. Interest shall be calculated from the date by which the payment should have been made up to the date when the late payment is made at the prevailing rate of interest for commercial borrowing. 41.2 If an amount certified is increased in a later certificate or as a result of an award by the Adjudicator or an Arbitrator, the Contractor shall be paid interest upon the delayed payment as set out in this clause. Interest shall be calculated from the date upon which the increased amount would have been certified in the absence of dispute. 41.3 Unless otherwise stated, all payments and deductions shall be paid or charged comprising the Contract Price. 41.4 Items of the Works for which no rate or price has been entered in BOQ shall not be paid for by the Employer and shall be deemed covered by other rates and prices in the Contract. 42. Compensation Events 42.1 The following shall be Compensation Events: (a) (b) (c) The Employer does not give access to a part of the Site by the Site Possession Date pursuant to GCC 20.1. The Employer modifies the Schedule of Other Contractors in a way that affects the work of the Contractor under the Contract. The Project Manager orders a delay or does not issue Drawings, Specifications, or instructions required for execution of the Works on time. The Project Manager instructs the Contractor to uncover or to carry out additional tests upon work, which is then found to have no Defects. The Project Manager unreasonably does not approve a subcontract to be let. Ground conditions are substantially more adverse than could 161

(d)

(e) (f)

reasonably have been assumed before issuance of the Letter of Acceptance from the information issued to bidders (including the Site Investigation Reports), from information available publicly and from a visual inspection of the Site. (g) The Project Manager gives an instruction for dealing with an unforeseen condition, caused by the Employer, or additional work required for safety or other reasons. Other contractors, public authorities, utilities, or the Employer does not work within the dates and other constraints stated in the Contract, and they cause delay or extra cost to the Contractor. The advance payment is delayed. The effects on the Contractor of any of the Employers Risks. The Project Manager unreasonably delays issuing a Certificate of Completion.

(h)

(i) (j) (k)

42.2 If a Compensation Event would cause additional cost or would prevent the work being completed before the Intended Completion Date, the Contract Price shall be increased and/or the Intended Completion Date shall be extended. The Project Manager shall decide whether and by how much the Contract Price shall be increased and whether and by how much the Intended Completion Date shall be extended. 43.3 As soon as information demonstrating the effect of each Compensation Event upon the Contractors forecast cost has been provided by the Contractor, it shall be assessed by the Project Manager, and the Contract Price shall be adjusted accordingly. If the Contractors forecast is deemed unreasonable, the Project Manager shall adjust the Contract Price based on the Project Managers own forecast. The Project Manager shall assume that the Contractor shall react competently and promptly to the event. 42.4 The Contractor shall not be entitled to compensation to the extent that the Employers interests are adversely affected by the Contractors not having given early warning or not having cooperated with the Project Manager. 43. Tax 43.1 The Project Manager shall adjust the Contract Price if taxes, duties, and other levies are changed between the date 30 days before the submission of bids for the Contract and the date of the last Completion certificate. The adjustment shall be the change in the amount of tax payable by the Contractor, provided such changes are not already reflected in the Contract Price or are a result of GCC 45. 44.1 The currency of Contracts shall be Nepalese Rupees. 45.1 Prices shall be adjusted for fluctuations in the cost of inputs only if provided for in the SCC. If so provided, the amounts certified in each payment certificate, before deducting for Advance Payment, shall be adjusted by applying the respective price adjustment factor to the payment amounts due. 45.2 Adjustment Formulate2: "The adjustment to the Interim Payment
2

44. Currency 45. Price Adjustment

For complex Works involving several types of construction work with different inputs, a family of formulae will be necessary. The various items of Daywork may also require different formulae, depending on the nature and source of the

162

Certificates in respect of changes in cost and legislation shall be determined from separate formulae for each of the types of construction work to be performed and Plant to be supplied. The formulae will be of the following general type:

Where: pn is a price adjustment factor to be applied to the amount for the payment of the work carried out in the subject month, determined in accordance with Sub-Clause 41; A is a constant, specified in the Bidding Forms- Table of Price Adjustment data,, representing the nonadjustable portion in contractual payments;3 b, c, d, etc., coefficients representing the estimated proportion of each cost element (labour, materials, equipment usage, etc.) in the Works or sections thereof, net of Provisional Sums, as specified in the SCC; Ln, Mn, En, etc., are the current cost indices or reference prices of the cost elements for month n, determined pursuant to Sub-Clause 45.4, applicable to each cost element; and Lo, Mo, Eo, etc., are the base cost indices or reference prices corresponding to the above cost elements at the date specified in Sub-Clause 45.4. 45.3 Sources of Indices and Weightings: "The sources of indices shall be those listed in the Bidding Forms- Table of Price Adjustment data, as approved by the Engineer. Indices shall be appropriate for their purpose and shall relate to the Contractors proposed source of supply of inputs on the basis of which his Contract shall have been computed. As the proposed basis for price adjustment, the Contractor shall have submitted with his bid the tabulation of Weightings and Source of Indices in the Bidding Forms, which shall be subject to approval by the Engineer." 45.4 Base, Current and Provisional Indices: "The base cost indices or prices shall be those prevailing on the day 30 days prior to the latest date for submission of bids. Current indices or prices shall be those prevailing on the day 30 days prior to the last day of the period to which a particular Interim Payment Certificate is related. If at any time the current indices are not available, provisional indices as determined by the Engineer will be used, subject to subsequent correction of the amounts paid to the Contractor when the current indices become available." 45.5 Adjustment after Completion: "If the Contractor fails to complete the Works within the time for completion prescribed under Clause 1.1 (u), adjustment of prices thereafter until the date of completion of the Works
inputs.
3

Insert a figure for factor A only where there is a part of the Contractors expenditures which will not be subject to fluctuation in cost or to compensate for the unreliability of some indices. A should normally be 0.15. The sum of A, b, c, d, etc., should be one.

163

shall be made using either the indices or prices relating to the prescribed time for completion, or the current indices or prices, whichever is more favorable to the Employer, provided that if an extension of time is granted pursuant to Clause 27, the above provision shall apply only to adjustments made after the expiry of such extension of time." 45.6 Weightings: "The weightings for each of the factors of cost given in the Bidding Forms shall be adjusted if, in the opinion of the Engineer, they have been rendered unreasonable, unbalanced or inapplicable as a result of varied or additional work already executed or instructed under Clause 38 or for any other reason." 45.7 Subsequent Legislation: "If, after the date 30 days prior to the latest date for submission of bids for the Contract, there occur changes to any National Statute, Ordinance, Decree, or other Law or any regulation or by-law of any local or other duly constituted authority, or the introduction of any such Statute, Ordinance, Decree, Law, regulation or by-law which causes additional or reduced cost to the Contractor, other than under the preceding sub-clauses of this clause, in the execution of the Contract, such additional or reduced cost shall, after due consultation with the Employer and the Contractor, be determined by the Engineer and shall be added to or deducted from the Contract Price and the Engineer shall notify the Contractor accordingly, with a copy to the Employer. Notwithstanding the foregoing, such additional or reduced cost shall not be separately paid or credited if the same shall already have taken into account in the indexing of any inputs to the Price Adjustment Formulae in accordance with the provisions of Sub-Clauses 45.2." 45.8 Where, price adjustment provision is not applicable pursuant to Subclause 45.1 then the Contract is subject to price adjustment only for construction material in accordance with this clause. If the prices of the construction materials stated in the contract increase or decrease in an unexpected manner in excess of ten (10%) percent in comparison to the base price stated in the Bidding Form, then the price adjustment for the increase or decrease of price of the construction material beyond 10% shall be made by applying the following formulas:
For unexpected increase in price P =[R1 (R0 1.10)] Q For unexpected decrease in price P =[R1 (R0 0.90)] Q Where: P is price adjustment amount R1 is the present price of the construction material (Source of indices shall be those listed in the Bidding forms) R0 is the base price of the construction material Q is quantity of the construction material consumed in construction during the period of price adjustment consideration

164

45.9 The Price Adjustment amount shall be limited to a maximum of 25% of the initial Contract Amount unless otherwise is specified in the SCC. 45.10 The Price Adjustment provision shall not be applicable if the contract is not completed in time due to the delay caused by the contractor or the contract is a Lump sum Contract or a Fixed Budget Contract. 46. Retention 46.1 The Employer shall retain from each payment due to the Contractor the proportion stated in the SCC until Completion of the whole of the Works. 46.2 Upon the issue of a Defects Liability Certificate by the Project Manager, in accordance with GCC 55.1, half the total amount retained shall be repaid to the Contractor and half when the Contractor has submitted the Tax Clearance Certificate and the Project Manager has certified that all Defects notified by the Project Manager to the Contractor before the end of this period have been corrected. The Contractor may substitute retention money with an on demand bank guarantee. 47. Liquidated Damages 47.1 The Contractor shall pay liquidated damages to the Employer at the rate per day stated in the SCC for each day that the Completion Date is later than the Intended Completion Date. The total amount of liquidated damages shall not exceed the amount defined in the SCC. The Employer may deduct liquidated damages from payments due to the Contractor. Payment of liquidated damages shall not affect the Contractors liabilities. 47.2 If the Intended Completion Date is extended after liquidated damages have been paid, the Project Manager shall correct any overpayment of liquidated damages by the Contractor by adjusting the next payment certificate. The Contractor shall be paid interest on the overpayment, calculated from the date of payment to the date of repayment, at the rates specified in GCC 41.1. 48. Bonus 48.1 The Contractor shall be paid a Bonus calculated at the rate per calendar day stated in the SCC for each day (less any days for which the Contractor is paid for acceleration) that the Completion is earlier than the Intended Completion Date. The Project Manager shall certify that the Works are complete, although they may not be due to be complete. 49.1 The Employer shall make advance payment to the Contractor of the amounts stated in the SCC by the date stated in the SCC, against provision by the Contractor of an unconditional bank guarantee from 'A' class commercial Bank in a form and by a bank acceptable to the Employer in amounts equal to the advance payment. The guarantee shall remain effective until the advance payment has been repaid, but the amount of the guarantee shall be progressively reduced by the amounts repaid by the Contractor. Interest shall not be charged on the advance payment. 49.2 The Contractor is to use the advance payment only to pay for Equipment, Plant, Materials, and mobilization expenses required specifically for execution of the Contract. The Contractor shall 165

49. Advance Payment

demonstrate that advance payment has been used in this way by supplying copies of invoices or other documents to the Project Manager. 49.3 The advance payment shall be repaid by deducting proportionate amounts from payments otherwise due to the Contractor, following the schedule of completed percentages of the Works on a payment basis. No account shall be taken of the advance payment or its repayment in assessing valuations of work done, Variations, price adjustments, Compensation Events, Bonuses, or Liquidated Damages. 50. Securities 50.1 The Performance Security shall be provided to the Employer no later than the date specified in the Letter of Acceptance and shall be issued in an amount specified in the SCC, by a bank acceptable to the Employer, and denominated in Nepalese Rupees. The Performance Security shall be valid until a date 30 days from the date of issue of the Certificate of Completion in the case of a bank guarantee. 51.1 If applicable, the Dayworks rates in the Contractors Bid shall be used for small additional amounts of work only when the Project Manager has given written instructions in advance for additional work to be paid for in that way. 51.2 All work to be paid for as Dayworks shall be recorded by the Contractor on forms approved by the Project Manager. Each completed form shall be verified and signed by the Project Manager within two days of the work being done. 51.3 The Contractor shall be paid for Dayworks subject to obtaining signed Dayworks forms. 52. Cost of Repairs 52.1 Loss or damage to the Works or Materials to be incorporated in the Works between the Start Date and the end of the Defects Correction periods shall be remedied by the Contractor at the Contractors cost if the loss or damage arises from the Contractors acts or omissions. E. Finishing the Contract 53. Completion 53.1 The Contractor shall request the Project Manager to issue a certificate of Completion of the Works, and the Project Manager shall do so upon deciding that the work is completed. 54.1 The Employer shall take over the Site and the Works within seven days of the Project Managers issuing a certificate of Completion. 55.1 The Contractor shall supply the Project Manager with a detailed account of the total amount that the Contractor considers payable under the Contract before the end of the Defects Liability Period. The Project Manager shall issue a Defects Liability Certificate and certify any final payment that is due to the Contractor within 60 days of receiving the Contractors account if it is correct and complete. If it is not, the Project Manager shall issue within 60 days a schedule that states the scope of the corrections or additions that are necessary. If the Final Account is still unsatisfactory after it has been resubmitted, the Project Manager shall decide on the amount payable to the 166

51. Dayworks

54. Taking Over 55. Final Account

Contractor and issue a payment certificate.

56. Operating and Maintenance Manuals

56.1 If as built Drawings and/or operating and maintenance manuals are required, the Contractor shall supply them by the dates stated in the SCC. 56.2 If the Contractor does not supply the Drawings and/or manuals by the dates stated in the SCC pursuant to GCC 55.1, or they do not receive the Project Managers approval, the Project Manager shall withhold the amount stated in the SCC from payments due to the Contractor. 57.1 The Employer or the Contractor may terminate the Contract if the other party causes a fundamental breach of the Contract. 57.2 Fundamental breaches of Contract shall include, but shall not be limited to, the following: (a) the Contractor stops work for 30 days when no stoppage of work is shown on the current Program and the stoppage has not been authorized by the Project Manager; the Project Manager instructs the Contractor to delay the progress of the Works, and the instruction is not withdrawn within 30 days; the Employer or the Contractor is made bankrupt or goes into liquidation other than for a reconstruction or amalgamation; a payment certified by the Project Manager is not paid by the Employer to the Contractor within 84 days of the date of the Project Managers certificate; the Project Manager gives Notice that failure to correct a particular Defect is a fundamental breach of Contract and the Contractor fails to correct it within a reasonable period of time determined by the Project Manager; the Contractor does not maintain a Security, which is required; and the Contractor has delayed the completion of the Works by the number of days for which the maximum amount of liquidated damages can be paid, as defined in the SCC. if the Contractor, in the judgment of the Employer has engaged in corrupt or fraudulent practices in competing for or in executing the Contract, pursuant to GCC 58.1.

57. Termination

(b)

(c) (d)

(e)

(f) (g)

(h)

57.3 When either party to the Contract gives notice of a breach of Contract to the Project Manager for a cause other than those listed under GCC 57.2 above, the Project Manager shall decide whether the breach is fundamental or not. 57.4 Notwithstanding the above, the Employer may terminate the Contract for convenience. 57.5 If the Contract is terminated, the Contractor shall stop work immediately, make the Site safe and secure, and leave the Site as 167

soon as reasonably possible.

58. Fraud and Corruption

58.1 If the Employer determines that the Contractor has engaged in corrupt, fraudulent, collusive, coercive or obstructive practices, in competing for or in executing the Contract, then the Employer may, after giving 14 days notice to the Contractor, terminate the Contractor's employment under the Contract and expel him from the Site, and the provisions of Clause 56 shall apply as if such expulsion had been made under SubClause 56.5 [Termination by Employer]. 58.2 Should any employee of the Contractor be determined to have engaged in corrupt, fraudulent, collusive, coercive, or obstructive practice during the execution of the Works, then that employee shall be removed in accordance with Clause 9. 58.3 Without prejudice to any other rights of the Employer under this Contract, GoN may blacklist the Contractor for its conduct up to three (3) years on the following grounds and seriousness of the act committed by the Contractor: (a) if it is established that the Contractor has committed substantial defect in implementation of the Contract or has or has not substantially fulfilled its obligations under the Contract For the purposes of this Sub-Clause: (i) corrupt practice is the offering, giving, receiving or soliciting, directly or indirectly, of anything of value to influence improperly the actions of another party; (ii) fraudulent practice4 is any act or omission, including a misrepresentation, that knowingly or recklessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to avoid an obligation; (iii) collusive practice5 is an arrangement between two or more parties designed to achieve an improper purpose, including to influence improperly the actions of another party; (iv) coercive practice6 is impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party; (v) obstructive practice is (aa) deliberately destroying, falsifying, altering or concealing of evidence material to the investigation or making false statements to investigators in order to materially impede a investigation into allegations of a corrupt, fraudulent, coercive or collusive practice; and/or threatening, harassing or intimidating any party to prevent it from disclosing its knowledge of matters relevant to the investigation or from

a party refers to a public official; the terms benefit and obligation relate to the procurement process or contract execution; and the act or omission is intended to influence the procurement process or contract execution. parties refers to participants in the procurement process (including public officials) attempting to establish bid prices at artificial, non competitive levels. a party refers to a participant in the procurement process or contract execution.

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pursuing the investigation; or (bb) acts intended to materially impede the exercise of the Banks inspection and audit rights provided for under Sub-Clause 22.2. 59. Black Listing 59.1 Without prejudice to any other rights of the Employer under this Contract, GoN may blacklist a Bidder for its conduct one (1) to three (3) years on the following grounds and seriousness of the act committed by the bidder:

(c)

if it is established that the Contractor has committed substantial defect in implementation of the contract or has not substantially fulfilled its obligations under the contract or the completed work is not of the specified quality as per the contract.

60. Instructions, Inspections and Audits 61. Payment upon Termination

60.1 The Contractor shall permit the GoN/DP to inspect the Contractors accounts and records relating to the performance of the Contractor and to have them audited by auditors appointed by the GoN/DP, if so required by the GoN/DP. 61.1 If the Contract is terminated because of a fundamental breach of Contract by the Contractor, the Project Manager shall issue a certificate for the value of the work done and Materials ordered less advance payments received up to the date of the issue of the certificate and less the percentage to apply to the value of the work not completed, as indicated in the SCC. Additional Liquidated Damages shall not apply. If the total amount due to the Employer exceeds any payment due to the Contractor, the difference shall be a debt payable to the Employer. 61.2 If the Contract is terminated for the Employers convenience or because of a fundamental breach of Contract by the Employer, the Project Manager shall issue a certificate for the value of the work done, Materials ordered, the reasonable cost of removal of Equipment, repatriation of the Contractors personnel employed solely on the Works, and the Contractors costs of protecting and securing the Works, and less advance payments received up to the date of the certificate.

62. Property

62.1 All Materials on the Site, Plant, Equipment, Temporary Works, and Works shall be deemed to be the property of the Employer if the Contract is terminated because of the Contractors default. 63.1 If the Contract is frustrated by the outbreak of war or by any other event entirely outside the control of either the Employer or the Contractor, the Project Manager shall certify that the Contract has been frustrated. The Contractor shall make the Site safe and stop work as quickly as possible after receiving this certificate and shall be paid for all work carried out before receiving it and for any work carried out afterwards to which a commitment was made.

63. Release from Performance

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SECTION 8 - SPECIAL CONDITIONS

OF

CONTRACT

The following Special Conditions of Contract shall supplement the GCC. Whenever there is a conflict, the provisions herein shall prevail over those in the GCC.

Special Conditions of Contract

A. General GCC 1.1 (q) GCC 1.1 (u) GCCs 1.1 (bb) & 4.1 GCC 1.1 (dd) GCC 1.1 (gg) GCC 1.1 (kk) The Employer is Kathmandu University ,School of Medical Science The Intended Completion Date for the whole of the Works shall be 15 (Fifteen) months from the date of contract agreement The Project Manager is Raja Ram Parajuli The Site is located at Panauti, Chaukot Kavre (3 km ahead from Dhulikhel along BP Highway) and is defined in drawings No. AR-01 The Start Date shall be 20 (Twenty) days from the date of contract signing The Works consist of Construction of Academic Block in Basic Science Complex, Chaukot to be constructed in flat land with two storied framed structure, trussed roof with GI sheet covering. The facades of the building are exposed with first class local chimney bricks. All doors and windows frame & shutter are aluminum profiles. The project consists of works such as water supply and sewerage lines, plumbing, electrification and surface drainage works. Sectional Completions are: N/A The following documents also form part of the Contract: GCC 3.1 Value Added Tax (VAT) certificate PAN certificate Tax clearance certificate

GCC 2.2 GCC 2.3(i)

The language of the contract is ENGLISH The law that applies to the Contract is the law of Government of Nepal

GCC 8.1 GCC 9.0

Schedule of other contractors: N/A Add sub-clause 9.3 and 9.4 as follows: Sub- Clause 9.3 During continuation of contract, the contractor and his subcontractors shall abide at all times by all labor laws, including child labor related enactments, and rules made their under. 170

Sub- Clause 9.4 The contractor shall not remove the personnel and equipment from the site without project managers prior written approval. GCC 12.1 Contractor will provide workers health and safety items as well as labor camps facilities as required under the Public Works Directives, Labor Act and Environmental Guidelines and ensure that these are effectively used. The minimum insurance amounts shall be: (a) (b) (c) (d) for the Works, Plant and Materials: 115% of the value of the works and materials as per the contract price. For loss or damage to Equipment: 3,000,000.00 (minimum three million only) for loss or damage to property (except the Works, Plant, Materials, and Equipment) in connection with Contract 1000000.00 (one million only) for personal injury or death:

GCC 13.1

(i) (ii)

of the Contractors employees: As per the Labor Act of Nepal of other people: NRs. 500,000.00 (NRs. Five hundred thousand only) per person for 5 persons with unlimited number of occurrences.

The minimum deductibles shall be: (a) (b) (c) (d) for the Works, Plant and Materials: NRs. 100,000.00 ( NRs. One hundred thousand only). For loss or damage to Equipment: NRs. 25,000.00 (NRs. Twenty five thousand only). for loss or damage to property (except the Works, Plant, Materials, and Equipment) in connection with Contract NRs. Twenty five thousand only). for personal injury or death: i) of the Contractors employees: per the Labor Act of Nepal ii) of other people: NRs. 500,000.00 (NRs. Five hundred thousand only) per person for 5 persons with unlimited number of occurrences.

GCC 14.1

Site Investigation Reports are: The bidder shall make his own investigation, assessment and judgment with regards to the location and quality of suitable local construction materials. The employer shall take no liability for any conclusion inferred by the contractor. The completion date shall be within 15 (Fifteen) months from the date of contract agreement The following shall be designed by the Contractor: Working Drawing at site and the Work Schedule The Site Possession Date(s) shall be: Within thirty (30) days of the signing of the Agreement. A dispute of the procurement contract having contract price valuing up to one hundred million Rupees shall be resolved by the adjudicator and a dispute of the procurement contract having contract price more than that shall be resolved by a 171

GCC 16.1 GCC 17.1 GCC 20.1 GCC 23.2

three-member dispute resolution committee. GCC 24.2 24.1 & Appointing Authority for the Adjudicator: The chairperson of Nepal Engineering Council, as per prevailing Nepal Government Arbitration Act. The Adjudicator/DRC Members shall be paid by the hour at the rate of: Will be settled when it is necessary. Institution whose arbitration procedures shall be used: Nepal Council of Arbitration (NEPCA) Any dispute between the Employer and Contractor arising in connection with the present Contract shall be referred to arbitration in accordance with the rule of Nepal Council of Arbitration. The place of arbitration shall be: Kathmandu, Nepal B. Time Control GCC 26.1 GCC 26.3 The Contractor shall submit for approval a Program for the Works within thirty (30) days from the date of the Letter of Acceptance. The period between Program updates is thirty (30) days. The amount to be withheld for late submission of an updated Program is 100,000.00 (One hundred thousand only) C. Quality Control GCC 34.1 The Defects Liability Period is: 365 days from formal handover of the project. D. Cost Control GCC 41.1 GCC 45.2 7% of the net payable amount of the bill. The Contract is not subject to price adjustment in accordance with GCC Clause 45, and the following information regarding coefficients does not apply. The coefficients and indices for adjustment of prices in Nepalese Rupees shall be as specified in the Table of Adjustment Data submitted together with the Letter of Bid. GCC 46.1 GCC 47.1 The proportion of payments retained is: 5 (FIVE) PERCENT The liquidated damages for the whole of the Works are 0.05% per day. The maximum amount of liquidated damages for the whole of the Works is 10 PERCENT of the final Contract Price. The Bonus for the whole of the Works is 0.05% per day. The maximum amount of Bonus for the whole of the Works is 10 % of the final Contract Price. The Advance Payments shall be: 10 % against unconditional Bank Guarantee and shall be paid to the Contractor no later than 30 days in two installments @ 5% 172

GCC 25.2 GCC 25.3

GCC 48.1 GCC 49.1

each. Second installment shall be paid based on the progress of mobilization made after 1st installment. The advance payment guarantee shall be valid until the intended completion date for whole of the works. GCC 49.3 GCC 50.1 Proportionate amounts to be repaid by deducting 10% of total advance on each upcoming running bills. The Performance Security amount is 5% of final Contract Amount. E. Finishing the Contract GCC 56.1 The date by which operating and maintenance manuals are required is N/A The date by which as built drawings are required is within sixty (60) days after issuance of taking-over Certificate. GCC 56.2 The amount to be withheld for failing to produce as built drawings and/or operating and maintenance manuals by the date required in GCC 58.1 is NRS. 500,000.00. The maximum number of days is: 180 Add at the end of the sub clause 58.3.(ii) as follows: Any fraudulent practice including using sub-standard materials will be subject to the prosecution under the countrys prevailing law related to corruption and fraud. GCC 61.1 The percentage to apply to the value of the work not completed, representing the Employers additional cost for completing the Works, is 25%

GCC 57.2 (g) GCC 58.3(ii)

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Section 9 - Contract Forms

Table of Forms

Letter of Bid.............................................................................................................................................................43 Table of Price Adjustment Data..............................................................................................................................45 Bid Security..............................................................................................................................................................46 Technical Proposal Format.....................................................................................................................................47 Personnel.................................................................................................................................................................48 Equipment................................................................................................................................................................51 Site Organization.....................................................................................................................................................53 Method Statement...................................................................................................................................................53 Mobilization Schedule.............................................................................................................................................53 Construction Schedule...........................................................................................................................................53 Others.......................................................................................................................................................................53 Bidders Qualification..............................................................................................................................................54 Form ELI 1: Bidders Information Sheet.............................................................................................................54 Form ELI - 2: JV Information Sheet........................................................................................................................55 Form LIT - 1: Pending Litigation.............................................................................................................................56 Form FIN - 1: Financial Situation............................................................................................................................57 Form FIN - 2: Average Annual Construction Turnover.........................................................................................58 Form FIN 3: Financial Resources.......................................................................................................................59 Form FIN- 4: Current Contract Commitments / Works in Progress....................................................................59 Form EXP 1: General Construction Experience................................................................................................61 Form EXP 2(a): Specific Construction Experience...........................................................................................62 Form EXP - 2(b): Specific Construction Experience in Key Activities ..............................................................63

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[on letterhead paper of the Employer]

Letter of Intent

. . . . . . . date. . . . . . .

To: . . . . . . . . . . name and address of the Contractor . . . . . . . . . . Subject: . . . . . . . . . . Issuance of letter of intent to award the contract . . . . . . . . . .

This is to notify you that, it is our intention to award the contract . dated ... for execution of the . . . . . . . . .name of the contract and identification number, as given in the Contract Data/SCC to you as your bid price . . . . . . . . . amount in figures and words in Nepalese Rupees . as corrected and modified in accordance with the Instructions to Bidders is hereby selected as substantially responsive lowest evaluated bid.

Authorized Signature: ........................................................................ Name: ................................................................................................ Title: ...................................................................................................

CC: [Insert name and address of all other Bidders, who submitted the bid]

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Letter of Acceptance
[on letterhead paper of the Employer]

. . . . . . . date. . . . . . .

To: . . . . . . . . . . name and address of the Contractor . . . . . . . . . . Subject: . . . . . . . . . . Notification of Award

This is to notify that your Bid dated . . . . date . . . . for execution of the . . . . . . . . . .name of the contract and identification number, as given in the Contract Data/SCC . . . . . . . . . . for the Contract price of Nepalese Rupees [insert amount in figures and words in Nepalese Rupees], as corrected in accordance with the Instructions to Bidders is hereby accepted in accordance with the Instruction to Bidders. You are hereby instructed to contract this office to sign the formal contract agreement within 15 days. As per the Conditions of Contract, you are also required to submit Performance Security, as specified in SCC, consisting of a Bank Guarantee in the format included in Section 9 (Contract Forms) of the Bidding Document. The Employer shall forfeit the bid security, in case you fail to furnish the Performance Security and to sign the contract within specified period.

Authorized Signature: ........................................................................ Name and Title of Signatory: ..............................................................

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Contract Agreement
THIS AGREEMENT made the . . . . . .day of . . . . . . . . . . . . . . . . ., . . . . . . ., between . . . . . name of the Employer. . . . .. . . . . (hereinafter the Employer), of the one part, and . . . . . name of the Contractor. . . . . (hereinafter the Contractor), of the other part:

WHEREAS the Employer desires that the Works known as . . . . . name of the Contract. . . . .should be executed by the Contractor, and has accepted a Bid by the Contractor for the execution and completion of these Works and the remedying of any defects therein, The Employer and the Contractor agree as follows:
1. 2. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Contract documents referred to. The following documents shall be deemed to form and be read and construed as part of this Agreement.

(a) (b) (c) (d) (e) (f) (g) (h) (i)(j)(k)

3.

the Letter of Acceptance; the Letter of Bid; the Addenda Nos . . . . . insert addenda numbers if any. . . . . the Special Conditions; the General Conditions; Bills of Quantities (BOQ); the Specification; the Drawings;

the completed Schedules; and Bidding Forms -Table of Price Adjustment Data Any other document

In consideration of the payments to be made by the Employer to the Contractor as indicated in this Agreement, the Contractor hereby covenants with the Employer to execute the Works and to remedy defects therein in conformity in all respects with the provisions of the Contract. The Employer hereby covenants to pay the Contractor in consideration of the execution and completion of the Works and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.

4.

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the laws of Nepal.on the day, month and year indicated above.

Signed by ......................................................... ......................................................................... for and on behalf of the Employer in the presence of Witness, Name, Signature, Address, Date

Signed by............................................................. for and on behalf the Contractor in the presence of Witness, Name, Signature, Address, Date

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Performance Security
( On letterhead paper of the 'A' class commercial Bank)
.................................Banks Name, and Address of Issuing Branch or Office.................................

Beneficiary: ...............................Name and Address of Employer ........................................... Date:......................................................................................................................... Performance Guarantee No.: ......................................................................................... We have been informed that . . . . . name of the Contractor. . . . . (hereinafter called "the Contractor") has entered into Contract No. . . . . . reference number of the Contract. . . . . dated . . . . . . . .with you, for the execution of . . . . . . name of contract and brief description of Works. . . . . (hereinafter called "the Contract"). Furthermore, we understand that, according to the conditions of the Contract, a performance guarantee is required. At the request of the Contractor, we . . . . . name of the Bank. . . . . hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of . . . . . name of the currency and amount in figures*. . . . . . (. . . . . amount in words. . . . . ) such sum being payable in Nepalese Rupees, upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation(s) under the Contract, without your needing to prove or to show grounds for your demand or the sum specified therein. This guarantee shall expire, no later than the . . . . . Day of . . . . . . . . . . , . . . . . . **, and any demand for payment under it must be received by us at this office on or before that date.

............................
Seal of Bank and Signature(s)

Note: All italicized text is for guidance on how to prepare this demand guarantee and shall be deleted from the final document. * The Guarantor shall insert an amount representing the percentage of the Contract Price specified in the Contract in Nepalese Rupees. ** Insert the date one hundred eighty days after the date specified for the Defect Liability Period. The Employer should note that in the event of an extension of the time for completion of the Contract, the Employer would need to request an extension of this guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date established in the guarantee. In preparing this guarantee, the Employer might consider adding the following text to the form, at the end of the penultimate paragraph: The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months], in response to the Employers written request for such extension, such request to be presented to the Guarantor before the expiry of the guarantee.

178

Advance Payment Security

( On letterhead paper of the 'A' class commercial Bank)
.................................Banks Name, and Address of Issuing Branch or Office.................................

Beneficiary: ...............................Name and Address of Employer ........................................... Date:......................................................................................................................... Advance Payment Guarantee No.: .................................................................................. We have been informed that . . . . . name of the Contractor. . . . . (hereinafter called "the Contractor") has entered into Contract No. . . . . . reference number of the Contract. . . . . dated . . . . . . . .with you, for the execution of . . . . . . name of contract and brief description of Works. . . . . (hereinafter called "the Contract"). Furthermore, we understand that, according to the Conditions of the Contract, an advance payment in the sum . . . . . name of the currency and amount in figures*. . . . . . (. . . . . amount in words. . . . . ) is to be made against an advance payment guarantee. At the request of the Contractor, we . . . . . name of the Bank. . . . . hereby irrevocably undertake to pay you any sum or sums not exceeding in total an amount of . . . . . name of the currency and amount in figures*. . . . . . (. . . . . amount in words. . . . . ) upon receipt by us of your first demand in writing accompanied by a written statement stating that the Contractor is in breach of its obligation under the Contract because the Contractor used the advance payment for purposes other than the costs of mobilization in respect of the Works. It is a condition for any claim and payment under this guarantee to be made that the advance payment referred to above must have been received by the Contractor on its account number . . . . . Contractors account number. . . . . at . . . . . name and address of the Bank. . . . . . The maximum amount of this guarantee shall be progressively reduced by the amount of the advance payment repaid by the Contractor as indicated in copies of interim statements or payment certificates which shall be presented to us. This guarantee shall expire, at the latest, upon our receipt of a copy of the interim payment certificate indicating that eighty (80) percent of the Contract Price has been certified for payment, or on the . . . day of . . . . . . . , . . . . . **, whichever is earlier. Consequently, any demand for payment under this guarantee must be received by us at this office on or before that date.

............................
Seal of Bank and Signature(s)

Note: All italicized text is for guidance on how to prepare this demand guarantee and shall be deleted from the final document. * The Guarantor shall insert an amount representing the amount of the advance payment in Nepalese Rupees of the advance payment as specified in the Contract. ** Insert the date Thirty days after the expected completion date. The Employer should note that in the event of an extension of the time for completion of the Contract, the Employer would need to request an extension of this guarantee from the Guarantor. Such request must be in writing and must be made prior to the expiration date established in the guarantee. In preparing this guarantee, the Employer might consider adding the following text to the form, at the end of the penultimate paragraph: The Guarantor agrees to a one-time extension of this guarantee for a period not to exceed [six months], in response to the Employers written request for such extension, such request to be presented to the Guarantor before the expiry of the guarantee.

179