City of Lauderdale Lakes

4300 NW 36th Street Lauderdale Lakes, Florida 33319-5599 (954) 535-2705 Fax (954) 535-0573

Office of the City Clerk

AGENDA CITY OF LAUDERDALE LAKES COMMISSION MEETING TUESDAY, JANUARY 8, 2013 7:00 PM

1. 2. 3. 4.

CALL TO ORDER ROLL CALL INVOCATION APPROVAL OF MINUTES FROM PREVIOUS MEETING A. MINUTES December 10, 2012 Commission Workshop December 11, 2012 Commission Regular Commission Meeting Presentation: Regarding the BSO Civil Citation Program

5. 6.

PETITIONS FROM THE PUBLIC CONSIDERATION OF ORDINANCES ON SECOND READING A. ORDINANCE #2012-23 AMENDING SUBSECTIONS 1107.6.2 AND 1107.6.4 OF THE LAND DEVELOPMENT REGULATIONS; PROVIDING FOR A LIMITED PROHIBITION OF ELECTRIFIED, BARBED OR RAZOR WIRE AND OTHER SIMILAR MATERIALS AS FENCING WITHIN RESIDENTIAL AND NONRESIDENTIAL PROPERTIES WITHIN THE CITY This ordinance would amend Subsections 1107.6.2 and 1107.6.4 of the Land Development Regulations to prohibit barbed, razor wire and other similar materials on fences within residential and non-residential lots within the City. B. ORDINANCE #2012 - 24 PROVIDING FOR CERTAIN BUDGETARY CONTROLS TO BE SET FORTH IN A BUDGET-AUTHORIZING ORDINANCE; PROVIDING FOR ADOPTION OF REPRESENTATIONS;

PLEASE TURN OFF ALL BEEPERS AND CELL PHONES DURING THE MEETING
Mayor Barrington A. Russell, Sr. Vice Mayor Patricia Williams Commissioner Edwina Coleman Commissioner Eric L. Haynes Commissioner Gloria Lewis Commissioner Eileen Rathery Commissioner Levoyd Williams

Commission Meeting-January 8, 2013

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REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE.

This Ordinance provides for the implementation of certain budgetary ordinance sections and controls that provide for effective and prudent fiscal management and efficient City operations. 7. 8. CONSIDERATION OF ORDINANCES ON FIRST READING CONSIDERATION OF RESOLUTIONS ON CONSENT AGENDA A. RESOLUTION NO. 2013-01 RENAMING MEETING ROOM ONE AT VINCENT TORRES MEMORIAL PARK, AS THE EVELYN DELORIS LANDERS ROOM". This is a resolution renaming "Meeting Room One" at Vincent Torres Memorial Park, as the "Evelyn Deloris Landers Room". 9. CONSIDERATION OF RESOLUTIONS ON REGULAR AGENDA A. RESOLUTION # 2013-02 RATIFYING THE CITY MANAGER'S FILING OF THE CITY FISCAL YEAR 2013 DECEMBER (PERIOD 3) FINANCIAL ACTIVITY REPORT AS PREPARED BY THE DEPARTMENT OF FINANCIAL SERVICES FOR THE PURPOSE OF CONFORMING WITH THE CITY'S ADOPTED FINANCIAL INTEGRITY PRINCIPLE & FISCAL POLICY. This resolution serves to ratify the filing and presentation of City Fiscal Year 2013 December (Period 3) Financial Activity Report provided by the Financial Services Department. In accordance with Article 6 (City Reporting Requirements) of ILA between the City and Broward County; the City must provide a detailed written Financial Report showing all calendar year-to-date revenues and expenditures to the County no later than January 18, 2013. This report shall be certified as true and correct by the City's Finance Director and Mayor. B. RESOLUTION NO. 2013-03 AUTHORIZING THE CITY ADMINISTRATION TO COLLECT AND ACCOUNT FOR VARIOUS REGISTRATION FEES FOR THE VARIOUS RECREATION PROGRAMS CONDUCTED IN THE CITY This is a resolution authorizing the City Administration to collect and account for various registration fees for the various youth recreation programs conducted in the City. 10. CORRESPONDENCE 11. REPORT OF THE MAYOR 12. REPORT OF THE VICE MAYOR

Commission Meeting-January 8, 2013 13. REMARKS OF THE COMMISSIONERS 14. REPORT OF THE CITY MANAGER 15. REPORT OF THE CITY ATTORNEY 16. ADJOURNMENT

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Future Meetings: Workshop meeting: Commission meeting: January 21, 2013 January 22, 2013 5:00 p.m. 7:00 p.m.

If a person decides to appeal any decision made by the Board, Agency, or Commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (FS 286.0105).
Any person requiring auxiliary aids and services at this meeting may contact the City Clerks Office at (954) 535-2705 at least 24 hours prior to the meeting. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800955-8770 or 1-800-955-8771.

Commission Meeting-January 8, 2013

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CITY OF LAUDERDALE LAKES Agenda Cover Page

Workshop: Yes Fiscal Impact: Contract Requirement: No Yes Public Hearing Ordinance 1st Reading Quasi-Judicial Resolution 2nd Reading

No

Title MINUTES Summary December 10, 2012 Commission Workshop Meeting December 11, 2012 Regular Commission Meeting (Forthcoming)

Staff Recommendation Background: Funding Source:

Appearance
(Names and Titles of Outside Individuals Only)

Sponsor Name/Department: Lolita Codrington / City Clerk Meeting Date: January 8, 2013

Commission Meeting-January 8, 2013

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CITY OF LAUDERDALE LAKES Agenda Cover Page

Workshop: Yes Fiscal Impact: Contract Requirement: No Yes Public Hearing Ordinance 1st Reading Quasi-Judicial Resolution 2nd Reading

No

Title ORDINANCE #2012-23 AMENDING SUBSECTIONS 1107.6.2 AND 1107.6.4 OF THE LAND DEVELOPMENT REGULATIONS; PROVIDING FOR A LIMITED PROHIBITION OF ELECTRIFIED, BARBED OR RAZOR WIRE AND OTHER SIMILAR MATERIALS AS FENCING WITHIN RESIDENTIAL AND NONRESIDENTIAL PROPERTIES WITHIN THE CITY Summary The proposed ordinance would amend Subsections 1107.6.2 and 1107.6.4 of the Land Development Regulations to prohibit barbed, razor wire and other similar materials on fences within residential and non-residential lots within the City.

Staff Recommendation It is recommended that the City Commission approved the proposed ordinance amending Subsections 1107.6.2 and 1107.6.4 of the Land Development Regulations to prohibit barbed, razor wire and other similar materials on fences within residential and non-residential lots within the City. Background: Recently, the Code Enforcement Division advised that barbed and razor wire were no longer listed as expressly prohibited materials on fences within residential and non-residential lots within the City. In an effort to clearly articulate to property owners within the City that these materials are considered as expressly prohibited materials, staff is recommending that Subsections1107.6.2 and 1107.6.4 of the Land Development Regulations be amended to list these materials as prohibited within residential and non-residential lots. Funding Source: Not applicable Appearance
(Names and Titles of Outside Individuals Only)

Sponsor Name/Department: Danny A. Holmes, Public Works and Development Services Director Meeting Date: January 8, 2013

Commission Meeting-January 8, 2013 CITY OF LAUDERDALE LAKES

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Public Works & Development Services Department

INTEROFFICE MEMORANDUM TO: Jonathan Allen, MPA City Manager FROM: Danny A. Holmes, AICP Public Works & Development Services Director DATE: November 30, 2012 RE: Proposed Ordinance Amending Subsections 1107.6.2 and 1107.6.4 of the Land Development Regulations to Prohibit Barbed or Razor Wire on Fences within Residential and NonResidential Lots within the City.

December 11, 2012 City Commission Meeting Agenda December 20, 2012 Special Planning and Zoning Board Meeting Agenda January 8, 2012 City Commission Meeting Agenda

RECOMMENDATION It is recommended that the City Commission approved the proposed ordinance amending Subsections 1107.6.2 and 1107.6.4 of the Land Development Regulations to prohibit barbed, razor wire and other similar materials on fences within residential and non-residential lots within the City.

THE REQUEST City Staff is requesting that Subsections1107.6.2 and 1107.6.4 of the Land Development Regulations be amended to prohibit barbed, razor wire and other similar materials on fences within residential and non-residential lots within the City.

DESCRIPTION/BACKGROUND OF PROPOSED AMENDMENT Recently, the Code Enforcement Division advised that barbed and razor wire were no longer listed as expressly prohibited materials on fences within residential and non-residential lots within the City. In an effort to clearly articulate to property owners within the City that these materials are considered as expressly prohibited materials, staff is recommending that Subsections1107.6.2 and 1107.6.4 of the Land Development Regulations be amended to list these materials as prohibited within residential and non-residential lots.

PROPOSED AMENDMENT The amendment proposed to the Citys Land Development Regulations is as follows1:

Commission Meeting-January 8, 2013

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Chapter 11 - DEVELOPMENT STANDARDS OF GENERAL APPLICABILITY * * *

Sec. 1107. - Accessory uses and standards * * * 1107.6 Walls and fences on non-residential parcels. Walls shall be permitted within a required bufferyard at the perimeter of non-residential parcels, they shall not be permitted within a required front yard. Where any district zoned business or industrial abuts on a residential district or is separated from a residential district by a street, alley, canal or other open space then any plot or parcel in such non-residential district shall be buffered from said residential district by a wall of a height of eight feet. Fences and walls within non-residential property adjacent to non-residential property shall not exceed ten feet in height. Fences, as allowed herein, shall be constructed of iron, steel, aluminum, polyvinylchloride (PVC) or wood. Typical elevations, materials and the location of the fence shall be shown on a final site plan. 1107.6.1. Defined. A fence or wall is a barrier constructed of manmade or natural materials. A wall is a concrete or block structure. 1107.6.2. Fences on residential lots. Fences on a residential lot shall be limited to six feet in height. Electrified, barbed wire, razor wire and other similar injurious or hazardous material shall not be permitted on a fence or wall within a residential district. Fences and walls shall not be permitted within a required front yard. In all zoning districts, only pressure treated pine, redwood, cypress, black locust and cedar wood shall be acceptable for wood fence construction. All wood fencing shall have a nominal thickness of one inch. Chain link fences shall have a minimum gauge of 11. Chicken wire or similar material is prohibited. Each side of a concrete block or masonry wall shall be completely finished with stucco and/or paint. Barbed wire, razor wire and other similar material shall not be permitted. 1107.6.3. Residential parcel perimeter and entry walls. Uniform walls may be erected within a required bufferyard and at the access driveway entrances to residential development parcels. The wall shall be located at the interior edge of a bufferyard. Typical elevations, materials and the location of the wall shall be shown on a final site plan. Electrified, barbed wire, razor wire and other similar material shall not be permitted. Walls shall be designed to discourage graffiti.

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1107.6.4. Walls and fences on non-residential parcels. Walls shall be permitted within a required bufferyard at the perimeter of non-residential parcels, they shall not be permitted within a required front yard. Where any district zoned business or industrial abuts on a residential district or is separated from a residential district by a street, alley, canal or other open space then any plot or parcel in such nonresidential district shall be buffered from said residential district by a wall of a height of eight feet. Fences and walls within non-residential property adjacent to non-residential property shall not exceed ten feet in height. Fences, as allowed herein, shall be constructed of iron, steel, aluminum, polyvinylchloride (PVC) or wood. Typical elevations, materials and the location of the fence shall be shown on a final site plan. Barbed wire, razor wire and other similar material shall not be permitted. Walls shall be designed to discourage graffiti. 1107.6.5. Low voltage electrical fencing shall be permitted in the B-5 and I-1 zoning districts, only, subject to the following regulations: 1107.6.5.1. Electrical fencing shall be limited to a maximum of 12 volts, primary voltage, and a maximum of 7,000 volts, secondary voltage. 1107.6.5.2. Electrical fencing shall be limited to outdoor storage areas only. 1107.6.5.3. Electrical fencing shall be completely surrounded by a nonelectrical fence or wall, which shall be separated from the electrical fence by at least four inches (per the IEC standard) at the closest point. Electrical fencing may be attached to the gate with pole connectors so as to move in tandem with the opening and closing of the gate, provided that the exterior gate is never electrified. 1107.6.5.4. The height of the non-electrical fence or wall shall be no less than six feet in height and no more than eight feet in height at its highest point. 1107.6.5.5. All electrical fencing shall be no higher than the surrounding non-electrical fence or wall, except that an additional two feet of height may be added to the electrical fencing. 1107.6.5.6. Electrical fencing must be clearly identified as such with warning signs in English, Spanish and Creole, which read "Warning Electrified Fencing," and placed every 60 feet along the non-electrical perimeter fence or wall as provided for in section 1107.6.5.2 herein.

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1107.6.5.7. Electrical fencing shall not be located within five feet of any public right-of-way or sidewalk. 1107.6.5.8. Electrical fencing shall not be activated between standard business hours for the establishment. 1107.6.6. Fences within easements. Fences, walls and landscaping shall not be permitted within a utility easement prior to the issuance of a permit. To locate a fence or wall in any easement, an encroachment agreement shall be required. If a permit is issued, access to any easements shall be granted when required by any utility. A utility company or franchise shall not be responsible for damage to a fence, wall or landscaping within an easement. 1107.6.7. Maintenance. A fence or wall shall be finished and maintained in good condition and appearance. The finished side of all stockade fences shall face outward to the abutting property or right-of-way, except when the fence abuts an existing fence or wall impeding access. 1107.6.8. Other requirements. When in considering any subdivision plat, site plan, or site plan modification, the development review committee, planning and zoning board or city commission may require that a fence or wall be constructed for screening purposes and may fix the height of said wall or fence, which height may exceed the limitations set forth in this section when said fence or wall is required for screening purposes.

____________________
1

Underlined provisions constitute proposed additions to existing City Code text; stricken through provisions indicate proposed deletions from exiting City Code text.

ANALYSIS Standards for reviewing proposed amendments to the text of the Land Development Regulations pursuant to Section 507.8 of the City Code: 1) The proposed amendment is legally required. The proposed amendment is legally required to prohibit barbed, razor wire and other similar materials on fences within residential and non-residential lots within the City. 2) The proposed amendment is consistent with the goals and objectives of the Comprehensive Plan.

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The proposed amendment is generally consistent with the goals and objectives of the Comprehensive Plan. 3) The proposed amendment is consistent with the authority and purpose of the Land Development Regulations. The proposed amendment is consistent with the authority and purpose of the Land Development Regulations. The purpose of the LDRs is to further implement the comprehensive plan of the city by establishing regulations, procedures and standards for review and approval of all development and uses of land and water in the city. The LDRs are adopted in order to foster and preserve public health, safety, comfort and welfare, and to aid in the harmonious, orderly, and progressive development and redevelopment of the City The proposed amendment is consistent with this purpose. 4) The proposed amendment furthers the orderly development of the City. The proposed amendment furthers the orderly development of the City. 5) The proposed amendment improves the administration or execution of the development process. The proposed amendment improves the administration or execution of the development process in that it would more clearly articulate standards for fences and walls within residential and non-residential districts.

City Staff Recommendation A recent review of the Land Development Regulations reveals that barbed, razor wire and other similar materials are not expressly listed as prohibited materials on fences within residential single-family and non-residential parcels within the City. Because these materials are viewed as unattractive and dangerous, staff is recommending that the Land Development Regulations be amended to expressly prohibit such materials upon residential and non-residential lots within the City. As such staff is recommending that Subsections 1107.6.2 and 1107.6.4 of the Land Development Regulations be amended to prohibit electrified, barbed, razor wire and other similar materials on fences within residential and non-residential lots within the City.

Commission Meeting-January 8, 2013 ORDINANCE NO. 2012-23

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AN ORDINANCE AMENDING SUBSECTIONS 1107.6.2 AND 1107.6.4 OF THE LAND DEVELOPMENT REGULATIONS; PROVIDING FOR A LIMITED PROHIBITION OF ELECTRIFIED, BARBED OR RAZOR WIRE AND OTHER SIMILAR MATERIALS AS FENCING WITHIN RESIDENTIAL AND NONRESIDENTIAL PROPERTIES WITHIN THE CITY; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR INCLUSION IN THE LAND DEVELOPMENT REGULATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, a review of the Land Development Regulations reveals that the prohibition of electrified, barbed or razor wire and other similar materials as fencing within the City are not specifically prohibited, and WHEREAS, the City Commission, upon advice of the Planning and Zoning Board and Planning Agency, deems it in the best interest of the City to prohibit the use of such fencing and similar materials within the City, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF LAUDERDALE LAKES as follows: SECTION 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas

Clauses are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Ordinance. SECTION 2. AMENDMENT: Sub-Section 1107.6.2 is hereby amended to read as follows: 1107.6.2. Fences on residential lots. Fences on a residential lot shall be limited to six feet in height. Electrified, barbed wire, razor wire and other similar injurious or hazardous material shall not be permitted on a fence or wall within a residential district. Fences and walls shall not be permitted within a required front yard. In all zoning districts, only pressure treated pine, redwood, cypress, black locust and cedar wood shall be acceptable for wood fence construction. All wood fencing shall have a nominal thickness of one inch. Chain link fences shall have a minimum gauge of 1. Chicken wire or similar material is prohibited. Each side of a concrete block or masonry wall shall be completely finished with stucco and/or

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paint and designed to discourage graffiti. Electrified, barbed or razor wire and other similar material shall not be permitted as fencing in residential zoning districts of the city. SECTION 3. AMENDMENT: Sub-Section 1107.6.4 is hereby amended to read as follows: 1107.6.4. Walls and fences on non-residential parcels. Walls shall be permitted within a required bufferyard at the perimeter of non-residential parcels, they shall not be permitted within a required front yard. Where any district zoned business or industrial abuts on a residential district or is separated from a residential district by a street, alley, canal or other open space then any plot or parcel in such nonresidential district shall be buffered from said residential district by a wall of a height of eight feet. Fences and walls within non-residential property adjacent to non-residential property shall not exceed ten feet in height. Fences, as allowed herein, shall be constructed of iron, steel, aluminum, polyvinylchloride (PVC) or wood. Typical elevations, materials and the location of the fence shall be shown on a final site plan. Except as provided in Section 1107.6.5, electrified, barbed or razor wire and other similar material shall not be permitted as fencing or wall materials in non-residential zoning districts of the city. Walls shall be designed to discourage graffiti. SECTION 4. CONFLICT: All ordinances or Code provisions in conflict herewith are hereby repealed. SECTION 5. SEVERABILITY: If any section, subsection, sentence, clause,

phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions of this Ordinance. SECTION 6. INCLUSION IN LAND DEVELOPMENT REGULATIONS: It is the intention of the City Commission of the City of Lauderdale Lakes that the provisions of this Ordinance shall become and be made a part of the Land Development Regulations of the City of Lauderdale Lakes and that the sections of this Ordinance may be renumbered or relettered and the word "Ordinance" may be changed to "Chapter,"

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"Section," "Article" or such other appropriate word or phrase, the use of which shall accomplish the intentions herein expressed; provided, however, that Section 1 hereof or the provisions contemplated thereby shall not be codified. SECTION 7. EFFECTIVE DATE: immediately upon its final passage. PASSED ON FIRST READING IN FULL ON THE 11TH DAY OF DECEMBER, 2012. PASSED ON SECOND READING BY TITLE ONLY THE 8TH DAY OF JANUARY, 2013. ADOPTED AND PASSED BY THE CITY COMMISSION OF THE CITY OF LAUDERDALE LAKES AT ITS REGULAR MEETING HELD ON THE 8TH DAY OF JANUARY, 2013. ______________________________________ BARRINGTON A. RUSSELL, SR., MAYOR ATTEST: This Ordinance shall become effective

_______________________________________ LOLITA CODRINGTON, CITY CLERK Sponsored by: DANNY A. HOLMES, Public Works & Development Services Director

VOTE: Vice-Mayor Patricia Williams Commissioner Edwina Coleman Commissioner Eric Haynes Commissioner Gloria Lewis Commissioner Eileen Rathery Commissioner Levoyd Williams ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other)

Commission Meeting-January 8, 2013

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CITY OF LAUDERDALE LAKES Agenda Cover Page

Workshop: Yes Fiscal Impact: Contract Requirement: No Yes Public Hearing Ordinance 1st Reading Quasi-Judicial Resolution 2nd Reading

No

Title ORDINANCE #2012 - 24 PROVIDING FOR CERTAIN BUDGETARY CONTROLS TO BE SET FORTH IN A BUDGET-AUTHORIZING ORDINANCE; PROVIDING FOR ADOPTION OF REPRESENTATIONS; REPEALING ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE. Summary The implementation of certain budgetary ordinance sections and controls that provide for effective and prudent fiscal management and efficient City operations.

Staff Recommendation Background: This item was Tabled at the December 11, 2012 regular City Commission meeting for a time certain of December 18, 2012, 4 pm eastern standard time Special Commission Meeting. At the December 18 meeting, the ordinance was approved at first reading. In accordance with Code of Ordinance, Section 5.03., Budget Adoption, the City Commission shall by ordinance adopt the budget pursuant to the provisions of section 3.17 on or before the thirtieth day of September of each year. Additionally, Section 5.04., - Amendments after adoption provides for the different circumstances for budget amendments. The Citys FY2013 Budget ordinance was adopted without common budgetary language providing for appropriate and documented budget transfers, amendments for encumbrances, capital outlay, correction of scriveners errors, rollover funds, receipt of grant funds, approved personnel adjustments, appropriation of unanticipated revenues, and creation of a suspension reserve account. In adhering to modified budget ordinance provisions, City Staff is encountering difficulty in complying with Generally Accepted Accounting Principles (GAAP), managing approved grant and capital project funds, and efficiently operating the City government. In the budget ordinances adopted in previous fiscal years, City staff was authorized to make appropriate and properly documented transfers, grant fund receipts, and unanticipated revenues. The complete removal of the regular sections and language from the budget ordinance has severely hindered the Citys internal operations. Therefore, it is prudent for the City Commission to adopt an updated budget ordinance for the City to administer the proper accounting of funds in the most efficient and

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effective manner. Based on the new budget language, all the nine (9) previously mentioned budgetary actions would require an amendment to the Citys FY2013 Adopted Budget and two (2) public readings at a cost of $350 per advertisement per hearing would be required. It will cost $700 per item. The unbudgeted fiscal impact for a minimum twelve (12) budgetary items is $8,400. The fiscal impact for preparing and processing a minimum monthly budget amendment(s) for two separate Commission Meetings is undetermined. Attached is a summary (Exhibit A) of the sections City staff is recommending to be restored. Over the past year, City Administration has implemented enhanced budgetary controls and provided regular financial reports to the City Commission and external stakeholders. These budgetary controls and financial reports provide for effective protections and transparency for the Citys fiscal operations. Purpose: The purpose of this agenda item is to approve certain budgetary controls that were contained in the Citys previously approved budget ordinances while maintaining effective and efficient financial protections and transparency for the Citys operations. It is recommended that previously approved sections and language for the adopting budget ordinance be readopted and approved to provide for the prudent fiscal management of the City and to minimize unnecessary costs to process reoccurring budget amendments to operate the City effectively. Funding Source: Not applicable Appearance
(Names and Titles of Outside Individuals Only)

Sponsor Name/Department: Jonathan K. Allen, City Manager and Marie W. Elianor, Financial Services Director Date: January 8, 2013

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Commission Meeting-January 8, 2013

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CITY OF LAUDERDALE LAKES Agenda Cover Page

Workshop: Yes Fiscal Impact: Contract Requirement: No Yes Public Hearing Ordinance 1st Reading Quasi-Judicial Resolution 2nd Reading

No

Title RESOLUTION NO. 2013-01 RENAMING MEETING ROOM ONE AT VINCENT TORRES MEMORIAL PARK, AS THE EVELYN DELORIS LANDERS ROOM". Summary This resolution supports the renaming of Meeting Room One at Vincent Torres Park as the "Evelyn Landers Room".

Staff Recommendation
It is recommended that a resolution is passed to rename Meeting Room One at Vincent Torres Park as the Evelyn Landers Room. Background: On November 14, 2012, the City Commission received a letter from Mr. Marcus Skinner of the Lauderdale Lakes Sports Club (LLSC) requesting the renaming of a recreation room (known as Meeting Room One) located at Vincent Torres Park after the late Mrs. Evelyn Deloris Landers. At the December 10, 2012 Workshop Meeting, the Mayor and Commission discussed the request to rename Meeting Room One. It was agreed to move forward with the passing of a resolution renaming the room after Mrs. Landers for her years of hard work and dedication to the Lauderdale Lakes Sports Club. Mrs. Landers passed away in 2009. She was a Former Lauderdale Lakes Sports Club Board Member, Team Mom and Volunteer who spent countless hours volunteering her time to the children of LLSC. Mrs. Landers worked tirelessly to complete administrative duties and other pertinent tasks on behalf of LLSC to ensure that the football and cheerleading programs were operated safely and effectively. The Mayor and Commission will appropriately present the resolution and plaque while dedicating Meeting Room One in honor of Mrs. Evelyn Deloris Landers. Funding Source: Not applicable

Appearance
(Names and Titles of Outside Individuals Only)

Sponsor Name/Department: Patricia Hawkins Williams, Vice Mayor Meeting Date: January 8, 2013

Commission Meeting-January 8, 2013 RESOLUTION NO. 2013-01

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A RESOLUTION RENAMING MEETING ROOM ONE AT VINCENT TORRES MEMORIAL PARK, AS THE EVELYN DELORIS LANDERS ROOM; PROVIDING FOR INSTRUCTIONS TO THE CITY MANAGER; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, Vincent Torres Memorial Park is the Citys primary active park, which hosts the principal activities of the Citys recreation program, and WHEREAS, the Lauderdale Lakes Sports Club (LLSC) has requested that its long-time member, Evelyn Deloris Landers, be honored for her unselfish service to the City and its children, and WHEREAS, Evelyn Deloris Landers was an LLSC board member, Team Mom and volunteer, who spent countless hours volunteering her time to the children of LLSC, and WHEREAS, Evelyn Deloris Landers worked tirelessly to complete administrative duties and other pertinent tasks on behalf of LLSC in order to ensure that the football and cheerleading programs, in particular, were operated safely, effectively and for the maximum benefit of the participant children, and WHEREAS, Evelyn Deloris Landers, after many years of volunteering service to the City, passed away in 2009, and WHEREAS, it is appropriate to honor those citizens of the City who unselfishly provide extraordinary help to the City, particularly benefitting the heirs-apparent to the community, the children of the City, NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LAUDERDALE LAKES AS FOLLOWS:

Commission Meeting-January 8, 2013 Section 1. ADOPTION OF REPRESENTATIONS:

Page 23 of 37 The foregoing Whereas

paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. RENAMING; INSTRUCTIONS TO THE CITY MANAGER: The City

Commission, joined by the Honorable Mayor Barrington A. Russell, Sr., hereby extends the honor to Evelyn Deloris Landers and her surviving family of renaming Meeting Room One at Vincent Torres Memorial Park, in her name and the room shall henceforth be known as the Evelyn Deloris Landers Room. The City Manager is hereby authorized and directed to take such steps as shall be necessary and appropriate, including the purchase of a naming plaque, in order to carry out the purposes herein contemplated. Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately

upon its final passage. ADOPTED BY THE CITY COMMISSION OF THE CITY OF LAUDERDALE LAKES AT ITS REGULAR MEETING HELD ON JANUARY 8, 2013.

______________________________________ BARRINGTON A. RUSSELL, SR., MAYOR ATTEST:

______________________________ LOLITA CODRINGTON, CITY CLERK JCB:jla Sponsored by: VICE-MAYOR PATRICIA HAWKINS WILLIAMS

Commission Meeting-January 8, 2013 VOTE: Vice-Mayor Patricia Williams Commissioner Edwina Coleman Commissioner Eric Haynes Commissioner Gloria Lewis Commissioner Eileen Rathery Commissioner Levoyd Williams

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____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____(Against) ____ (Other)

Commission Meeting-January 8, 2013

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CITY OF LAUDERDALE LAKES Agenda Cover Page

Workshop: Yes Fiscal Impact: Contract Requirement: No Yes Public Hearing Ordinance 1st Reading Quasi-Judicial Resolution 2nd Reading

No

Title RESOLUTION # 2013-02 RATIFYING THE CITY MANAGER'S FILING OF THE CITY FISCAL YEAR 2013 DECEMBER (PERIOD 3) FINANCIAL ACTIVITY REPORT AS PREPARED BY THE DEPARTMENT OF FINANCIAL SERVICES FOR THE PURPOSE OF CONFORMING WITH THE CITY'S ADOPTED FINANCIAL INTEGRITY PRINCIPLE & FISCAL POLICY. Summary This resolution serves to ratify the filing and presentation of City Fiscal Year 2013 December (Period 3) Financial Activity Report provided by the Financial Services Department. In accordance with Article 6 (City Reporting Requirements) of ILA between the City and Broward County; the City must provide a detailed written Financial Report showing all calendar year-to-date revenues and expenditures to the County no later than January 18, 2013. This report shall be certified as true and correct by the City's Finance Director and Mayor.

Staff Recommendation Staff recommends the City Commission accept the filing of the City Fiscal Year 2013 December (Period 3) Financial Activity Report. Background: Purpose: The intended purpose of this agenda item is to provide for the Financial Reporting as required under Ordinance No. 2011-22; Section 82-304 Financial Reporting The city shall provide for the ongoing generation and utilization of financial reports on all funds comparing budgeted revenue and expenditure information to actual on a monthly and year-to-date basis. The Financial Services Department shall be responsible for issuing the monthly reports to departments, the Mayor and City Commission, and provide any information regarding any potentially adverse trends or conditions. These reports should be issued within thirty (30) days after the close of each month. The annual external audit of the city shall be prepared and presented to the Mayor and City Commission within six and one half months (one hundred ninety-five [195] days) of the close of each fiscal year and within six months (one

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hundred eighty [180] days) of the close of each subsequent financial year. Additionally, the City is preparing this item as required by the Interlocal Agreement between the City and Broward County. Financial Report Summary: Citywide Budget Information from the City Fiscal Year 2013 December (Period 3) Financial Activity Report (25% of year elapsed) as follows: FUND Citywide 001 General 101 Fire Rescue 401 Storm Water 403 Solid Waste/Recycling 405 Building Services 109 CRA REVENUES % 49.2% 39.9% 70.3% 48.7% 70.8% 21.7% 72.6% EXPENSES % 21.1% 25.5% 25.3% 14.2% 11.7% 17.0% 30.4%

During the upcoming month, staff does not anticipate any potentially adverse trend or conditions within Period (4). Funding Source: Not applicable.

Appearance
(Names and Titles of Outside Individuals Only)

Sponsor Name/Department: Marie W. Elianor, Financial Services Director Meeting Date: January 8, 2013

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A RESOLUTION RATIFYING THE CITY MANAGERS FILING OF THE CITYS FISCAL YEAR 2013, PERIOD 3 (DECEMBER), FINANCIAL ACTIVITY REPORT, AS PREPARED BY THE DEPARTMENT OF FINANCIAL SERVICES, FOR THE PURPOSE OF CONFORMING TO THE CITYS ADOPTED FINANCIAL INTEGRITY PRINCIPLES AND FISCAL POLICIES; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Managers office has recommended, and the City Commission has accepted such recommendation, that the affairs of the City should be conducted in a manner which is open and transparent, and WHEREAS, pursuant to Section 82-304, the Financial Services Department is to report to the Mayor and City Commission on the financial affairs of the City, and WHEREAS, pursuant to Article 6 of the Inter-Local Agreement between the City and Broward County; the City must provide a detailed written Financial Report showing all calendar year-to-date revenues and expenditures to the County no later than January 18, 2013. This report shall be certified as true and correct by the City's Finance Director and Mayor. WHEREAS, the City Manager has adopted a policy of making such reports on a monthly basis and seeking the acceptance of the City Commission thereof, NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LAUDERDALE LAKES AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas

paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. RATIFICATION: The City Commission hereby ratifies the City

Managers filing of the City Fiscal Year 2013, Period 3 (December) Financial Activity

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Report, as prepared by the Department of Financial Services for the purpose of conforming with the citys adopted financial integrity principles and fiscal policies. Section 3. EFFECTIVE DATE: This Resolution shall take effect immediately

upon its final passage. ADOPTED BY THE CITY COMMISSION OF THE CITY OF LAUDERDALE LAKES AT ITS REGULAR MEETING HELD JANUARY 8, 2013.

______________________________________ BARRINGTON A. RUSSELL, SR., MAYOR ATTEST:

_______________________________________ LOLITA CODRINGTON, CITY CLERK JCB:jla Sponsored by: MARIE W. ELIANOR, Financial Services Director

VOTE: Vice-Mayor Patricia Williams Commissioner Edwina Coleman Commissioner Eric Haynes Commissioner Gloria Lewis Commissioner Eileen Rathery Commissioner Levoyd Williams ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other)

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Notes to City of Lauderdale Lakes FY 2013 Financial Report As of 12/31/12 (25% of year elapsed)
_______________________________________________________________ Total Citywide Budget Revenue 49.2%; Expenditure 21.1%
Revenues as reported. Expenditures as reported.

General Fund Revenue 39.9%; Expenditure 25.5% Revenues Ad Valorem Tax Revenue as
reported.

General Fund FY 2012 - Comparison FY 2012 FY 2013

(last fiscal year) (current fiscal year)

Franchise Tax receipts as reported. Utility Tax receipts as reported. Sales and Use Taxes revenues as
reported.

Revenues Expenses

42.0% 21.9%

39.9% 25.5%

Service Revenues as reported. Permits/Licenses/Inspections revenues as reported. Miscellaneous Revenues/Transfers revenues as reported.

Expenditures
Mayor & City Commission Office as reported. City Attorney as reported. City Clerks Office as reported. Financial Services Department as reported. Partial payment for Auditor services processed. City Managers Office as reported. General Government as reported. Public Works and Development Services as reported. Human Resources/Risk Management as reported. City Boards as reported. Parks and Human Services as reported. BSO Outstanding Obligation as reported; first of two installment payment being paid in accordance with the Inter-local Agreement with Broward County. BSO EMS as reported; October January EMS payment being paid in accordance with the Inter-local Agreement with Broward County. BSO Police as reported; October January Police payment being paid in accordance with the Interlocal Agreement with Broward County.

Cash Management City

Overall the City maintains a positive bank balance. General Fund bank balance provides for positive cash flow; balance is higher than this time last year. Note: As approved the City is transitioning to a new banking services provider Bank United.

Public Safety Services Outstanding Obligation City

Januarys payment is being made through the Inter-local Agreement with Broward County. Budget Amendment(s) None

Fire Rescue Fund Revenue 70.3%; Expenses 25.3%

Revenues as reported. Expenditures as reported. Payment being made in accordance with the Inter-local Agreement with Broward County.

Alzheimer Care Fund Revenue 0.1%; Expenditure 19.7%

Revenues as reported. Revenue reflects delayed grant fund reimbursement of 30-60 days. Expenditures as reported.

Commission Meeting-January 8, 2013

Capital Revenue 100%; Expenditure 0.0%

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Revenues for the Alzheimer Capital Grant fund were carried forward from FY2012 and recognized as approved in the November Budget Amendment. Expenditures as reported.

Gas Tax Transportation Fund Revenue 27.4%; Expenditure 14.4%

Revenues as reported. Expenditures as reported. Revenues as reported. Expenditures as reported.

Debt Service Fund Revenue 72.8%; Expenditure 0.0%

Stormwater Fund Revenue 48.7%; Expenditure 14.2%

Revenues as reported. Expenditures as reported.

Solid Waste Fund Revenue 70.8%; Expenditure 11.7%

Revenues as reported; funds for Recycling Grant received. Expenditures as reported.

Building Services Fund Revenue 21.7%; Expenditure 17.0%

Revenues as reported. Expenditures as reported.

Other Budgeted Funds Revenue 0.7%; Expenditure 0.0%

Revenues as reported. Expenditures as reported.

CRA Revenue 72.6%; Expenditure 30.4%

Revenues as reported. TIF payment received. Expenditures as reported; debt service payments made.

CRA Cash Management Overall, CRA maintains a positive bank balance providing for positive cash flow. Additional Revenue Due to CRA City payment as agreed in the forbearance agreement is scheduled for January 2013.

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Definitions: Total Net Assets the sum of assets including capital minus liabilities and unrestricted funds and debt Fund Balance the excess of the assets of a fund over its liabilities, reserves, and carry-over Net Assets total assets minus total liabilities Parentheses ( ) represents a negative number

Commission Meeting-January 8, 2013

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CITY OF LAUDERDALE LAKES Agenda Cover Page

Workshop: Yes Fiscal Impact: Contract Requirement: No Yes Public Hearing Ordinance 1st Reading Quasi-Judicial Resolution 2nd Reading

No

Title RESOLUTION NO. 2013-03 AUTHORIZING THE CITY ADMINISTRATION TO COLLECT AND ACCOUNT FOR VARIOUS REGISTRATION FEES FOR THE VARIOUS RECREATION PROGRAMS CONDUCTED IN THE CITY Summary This Resolution authorizes the City's Parks and Human Services Department, as directed by the City Commission, to collect registration fees for all youth recreation programs including Football, Cheerleading, Basketball, Soccer and other associated recreation programs. The collected revenue from the registration fees will be utilized to pay for recreation program expenses from City established expenditure accounts as specified in the annual agreement between the City and each individual recreation program.

Staff Recommendation

Background: The Citys Parks and Human Services Department enters into an annual agreement with individual youth recreation programs, including Football, Cheerleading, Basketball, Soccer and other associated youth recreation programs, to host youth athletic activities within the City. The youth recreation programs serve approximately 1,000 participants in the City and surrounding area. In an effort to enhance the financial accounting practices of the City and the youth recreation programs, the City Commission directed City Administration to begin collecting registration fees for all youth recreation programs and to amend the annual agreements between the City and each individual youth recreation program. The Citys Parks and Human Services Department will collect registration fees on specified registration dates and provide a list of all paid registrants to each recreation program. Each registration will be processed through the Department of Parks and Human Services electronic data base which will provide documentation of each registered participant. Registration fees collected will be deposited into the Citys individual recreation programs revenue account and utilized to cover specified expenditures based on availability of funds and as agreed upon by the City and recreation program. Each individual youth recreation program will provide the City a complete and accurate annual financial statement prepared by the youth recreation programs Treasurer and/

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or President which must be presented to the Parks and Human Services Department immediately after the end of the athletic season. Prior to starting the registration for a new youth sports athletic season, a written and/or verbal report will be presented at a Commission Workshop Meeting. It is important to note that the financial reports for each youth sport may be provided at different times during the year because the different youth sport seasons. The financial statement will include all youth recreation program external accounts including detailed bank statements revenues and expenditures. This includes concession stand and fundraising revenues and expenditures, if applicable. The annual agreements between the City and youth recreation program are contingent upon compliance with the terms of the agreement. All youth recreation program revenues and expenditures will be reviewed on a monthly basis to ensure the adherence of sound financial accounting practices by the City and the recreation program. The Parks and Human Services budget will be amended to reflect the necessary revenue and expenditure accounts for the individual youth recreation programs prior to the start of the registration period of the upcoming sports season. Funding Source: Registration Fees of Individual Youth Recreation Programs

Appearance
(Names and Titles of Outside Individuals Only)

Sponsor Name/Department: Treasa Brown Stubbs/Parks and Human Services Director Meeting Date: January 8, 2012

Commission Meeting-January 8, 2013 RESOLUTION NO. 2013-03

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A RESOLUTION AUTHORIZING THE CITY ADMINISTRATION TO COLLECT AND ACCOUNT FOR VARIOUS REGISTRATION FEES FOR THE VARIOUS RECREATION PROGRAMS CONDUCTED IN THE CITY; PROVIDING FOR DIRECTIONS TO THE CITY MANAGER; PROVIDING FOR THE ADOPTION OF REPRESENTATIONS; PROVIDING AN EFFECTIVE DATE. WHEREAS, for more than thirty (30) years, the City, together with various citizen organizations, has conducted a remarkably successful youth recreation program, and WHEREAS, the City has determined that the various programs conducted by or sponsored by the City can be facilitated if the City takes a more active role in connection with various registration fees, otherwise collected by the operating citizen groups, and WHEREAS, pursuant to Resolution 2012-32, the City Commission conditionally authorized the City Manager to execute an agreement with Lauderdale Lakes Sports Club, Inc., which provides for the administration of the youth football and cheerleading programs conducted on City facilities, including the charge and collection of and accounting for registration fees and other monetary sums, and WHEREAS, the City Commission directed City Administration to implement protocols regarding the collection of and accounts for such registration fees be extended to the other organizations which assist in the promotion or promote the Citys youth recreation programs, and WHEREAS, the City has operating agreements with the Lauderdale Lakes Sports Club, Inc. for youth football and cheerleading programs, the Lauderdale Lakes Basketball Association, Inc. for youth basketball programs, and Within Reach, Inc. and the Youth Soccer Academy, Inc. for youth soccer programs, and WHEREAS, it would be appropriate to extend some protocols across all such operating agreements,

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NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF LAUDERDALE LAKES AS FOLLOWS: Section 1. ADOPTION OF REPRESENTATIONS: The foregoing Whereas

paragraphs are hereby ratified and confirmed as being true, and the same are hereby made a specific part of this Resolution. Section 2. AUTHORIZATION: The City Commission hereby authorizes and

directs the City Staff to take such steps as shall be necessary and appropriate to establish appropriate relationships, agreements, and protocols whereby the City will undertake the administration of all youth recreation programs operated under the umbrella of the Citys recreation programs, including the collection of, reporting of and accounting for registration fees and other monetary sums, as are provided in such programs. Section 3. INSTRUCTIONS TO THE CITY MANAGER: The City Manager is

hereby authorized and directed to take such steps as are necessary to fulfill the intent hereof including, but not limited to, the execution of such supplementary agreements, as will memorialize the terms hereof. Section 4. EFFECTIVE DATE: This Resolution shall take effect immediately

upon its final passage. ADOPTED BY THE CITY COMMISSION OF THE CITY OF LAUDERDALE LAKES AT ITS REGULAR MEETING HELD JANUARY 8, 2013.

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_________________________________ BARRINGTON A. RUSSELL, SR., MAYOR

ATTEST:

__________________________________ LOLITA CODRINGTON, CITY CLERK JCB:jla Sponsored by: TREASA BROWN-STUBBS, Director of Parks and Human Services

VOTE: Vice-Mayor Patricia Williams Commissioner Edwina Coleman Commissioner Eric Haynes Commissioner Gloria Lewis Commissioner Eileen Rathery Commissioner Levoyd Williams ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other) ____ (For) ____ (Against) ____ (Other)