Professional Documents
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HBCU Newspaper Indexing Instructions
HBCU Newspaper Indexing Instructions
Winter 2012
Purpose
The purpose of this presentation is to provide you with details and examples of how to index your HBCU newspaper of choice.
Our Appreciation
The Afro-American Historical & Genealogical Society thanks you for your participation in this important project. The work that you do will be of great value for other researchers.
As you index the newspapers, you will type what you see. Please follow all directions and do not hesitate to let us know if you have any questions.
As you use the spreadsheet, save time by using the copy/fill functions to quickly fill-in columns that will be the same for all records (e.g. the name of the school).
As a general note if there is information you do not know, leave the field blank.
By the time we go through all the fields, you will hopefully have a much clearer understanding of how to index.
Text that you would enter into the spreadsheet will be presented within a light yellow box
Like this
Like this
Sometimes, the paper editor appears on an internal page. Here, it appears not on page 1, but on page 2.
Enter name as Last name first, then a comma, then First name.
Sometimes, the paper would have a faculty advisor. Not all the time though. If so, their name would likely appear with the staff. Enter name as Last name first, then a comma, then First name. In this case, there is not an Advisor In this case, you do not enter anything; leave this field blank.
Enter: 4
Enter: 4
Enter: 1
Enter: The final vesper service of this school year was held in Carrie Barge Chapel, Sunday, May 20, marking the beginning of the Commencement activities. The address was delivered by Reverend Robert B. McRae, pastor of the Methodist Episcopal Church of Hamlet, North Carolina. His address was based upon the subject - from the 25th chapter of Acts, "It is more blessed to give than to receive" - "The Getter and the Giver."
Enter: Organizations
Enter: Neutral
Enter: No
Enter: Carrie Barge Chapel / McRae, Robert B. (Reverend) / Methodist Episcopal Church / Young Womans Christian Association / Auxillary of the Womans Home Missionary Society / Gamble, Maidie Ruth / Pickett, Addie / Phelps, Dorothy / Carrigan, Nettie / Colburne, Grace
Enter: Hamlet, NC
Questions
The indexing template available for download from the project website has this example record filled in to help guide you.
And, remember please do not hesitate to ask questions if you have any during the indexing process! hbcuindexing@aahgsnashville.org