How to do BDC without writing BDC program

By Vikram Chellappa, Mouri Tech Solutions

In this example, I have used the transaction VV31 (Create Output Condition Records - Billing) to do the BDC. 1. Go to Transaction SHDB and click New Recording button.

2.

The following popup screen gets populated, there you enter the Recording name and transaction for which you wish to do the BDC (In this example it is VV31). Click Start recording button.

3.

In the Transaction, enter the mandatory field. In this case it is Output type (AUS1). Hit enter key.

4.

The following screen appears for more entry. Enter all the mandatory fields and click on save.

5.

SAP

will

give

the

Recorded

program

as

shown

in

the

following

screen

shot.

6.

Click the Export button

and save the file as word document file into the system.

7.

Now

open

the

newly

created

word

document

file.

8.

Select/Highlight the first field in the word document for which for which BDC needs to done. (In this case it is output type i.e. AUS1) and go to the menu path Insert Field

9.

A new screen will get populated and there you select the Merge Field option from the list box and st enter the Column Name (In this case the 1 column is output_type).

10. Now you can see in the word document that the highlighted field will get replaced with the column name.

11. Similarly you highlight the other fields for which we need to create the BDC and give the unique column names for those fields. 12. Now you can see that all the required fields have been mapped with unique column names.

13. Now go the menu path Tools Letters and Mailings Mail Merge Wizard.

14. A mail merge wizard will gets opened in the right hand side.

15. Now open the excel file where which you have the data to do the BDC for transaction VV31. Check that the column name in the word document is matching with the column name in the Excel file.

16. Close the Excel File. 17. Switch to world document and Now Click Next: Start document link in the bottom of Mail Merge wizard

18. Now click on Next: Select recipients link

19. Now click on Browse link

20. It will open the popup for selecting the file (which is having data for BDC).

21. Press Open button

22. A new popup will get triggered.

23. Select the work sheet of the Excel file where the actual data present. In this case it is Sheet1$ and Click OK button. 24. A new popup screen would appear with the data. Click OK button.

25.

Now click Next: Write your letter link.

26.

Click Next: Preview your letters link.

27.

Now you can see the first record got merged with the word document.

28.

Click Next: Complete the merge link.

29.

Click the Edit individual letters link

30.

A new popup will get triggered, there you select All radio button and click OK button.

31.

Now you can see the merge has been done in the word document and it will create the BDC program for all the records in the Excel sheet. (In this case we had 10 records in excel sheet, hence the merge has created 10 pages in the word document. One page for each record) Now Select the entire content in the word document (i.e. all the 10 pages) and copy it in a notepad and save as separate TXT file.

32.

33. Go to the SHDB transaction and select your recording and click Change button.

34. Now use the Import button

to download the TXT file which we saved in Step # 32.

35. Once you click the Import button, a popup will come from there you select the file and click Transfer button.

36. It will transfer the entire content to the SHDB. Now Save the changes. Click Back button. 37. Now click the Session button, in order to create a new session.

38.

The following popup will get triggered, there you enter the new session name and check the Keep session check box and click Continue button.

39.

You will get the Success Message that Batch input session ZTST_GOK was created.

40.

Now go to the Transaction SM35 (Batch Input: Session Overview), there you select your Session which you have created in Step # 38 (You can the status of your session will be New) and click Process button.

41.

A small popup will get triggered, there you select the Background radio button and check the Extended Log check box. Click Process button.

42.

You will get the success message 1 session(s) transferred to background processing.

43.

And you can also see the status of your session has been changed from New to In background.

44.

Click Log button, to see the details about the BDC.

45.

You will taken to the another screen, there you can see status of the BDC.

46.

In our case, the status is Errors, to know the details further. Select the entry and click Analyze session. It will display the status of all the records.

47.

In the above screen shot you can see the first two records were failed and others were processed. The reason for the same is: For the first time when we used SHDB we created the first condition record. Since this record is already there it failed in the second time. The same thing applies to the second failure case.