JOB SPECIFICATIONS & RECRUITMENT CRITERIA

JOB NAME : NIGHT AUDITOR JOB NO:

DIVISION : Administrative & General DEPARTMENT: Accounting

FUNCTION : The night auditor is responsible for auditing the source documents from the various
revenue sorces. The audited totals of the revenue centers are submitted for
recording in the daily revenue reports (Early Bird).

JOB DESCRIPTION:
• The five areas of concern are namely:
a) Balancing all revenue centers’ collections
b) Accounting for all revenue - sensitive documents
c) Pre-audit room status and rates and do auto - post of room charges
d) Perform EOD (Close Day) and Reset functions
e) Prints and distributes selected reports

The night auditor is responsible for the accuracy and timely preparation of the daily
recapitulation of rooms, food, beverages and miscellaneous revenues. He supervises the auditing
of various charges posted to guest folios and for compiling and verfying the daily revenue for
each Food and Beverage outlet, and for all other revenue centers.
• Audits daily sales of all revenue departments as reported in sales summary reports of F & B
cashiers, Front Office cashiers, valet and laundry etc.
• Posts any late charges to guest folios.
• Performs duties of F & B cashier should the need arises.
• Takes readings and verifying sales and collections from all Foof and Beverage and other
outlet cash registers.
• Reports any discrepancy or irregularity in the Daily Sales Report of all Food and Beverage
Outlets, Health Centre, Laundry, Business Centre and Front Office cashiers’ collections.

• To ensure that Paid Outs, Rebates and Discounts are properly authorised and approved.
• To batch transfer (Folios, Food & Beverage checks etc) to Accounts Receivable for direct /
special billing.
• To investigate and report Food & Beverage checks that are missing

• Time: 11.00 pm - 2.00 am

The night auditor should gather all details from the cashier check-out area and begin to reconcile
cashiers’ summary reports with the Posting Journal and source documnets.
• Upon completion of the steps mentioned above, the night auditor will verify and balance all Food
& Beverage cashiers’ Daily Sales Reports. The Night Auditor will enter all the totals

credit card, room charge and promotion on the computer printout for each particular revenue
center. The totals will be retained until later in thhe morning when they will be finalized and the
complete revenue center totals are verified to the final night audit daily revenue report.
• Time: 2.00 am - 3.00 am
The night auditor will leave to go to the assigned revenue center to clear and reset the cash
register machines for the next day’s work. After clearing all the machines assigned, he will
double check all the work completed up to that time and prepare for the final print out of the
night audit from data processing.
• Time: 3.00 am - 4.00 am
The night auditor will finish gathering all the remaining data from the cashier check-out station.
He will audit that in detail in the same manner as before.
• Perform EOD (Close Day) Procedures.

• Time: 4.30 am - 6.00 am

The night auditor will enter all the totals received into the final night audit maintenance. Should
an error exist, the night auditor will verify where the error is and make the necessary corrections.
After balancing, the night auditor will prepare the input for data processing. The totals must
agree with the totals in the final night audit maintenance. Once again, should an error exists, the
night auditor will verify the location of the error and correct it so that all totals are in balance.
• Time: 6.00 am - 7.00 am
The night auditor will assist in printing and working the computer reports for distribution and
assist in other duties as directed.

OBJECTIVES
The night auditor plays an extremely important role in the hotel in that he is solely responsible for the
proper closing of the Hotel’s financial day books and the balancing of all related records.The main
objectives of night auditing are -
• Balancing all revenue centers’ collections and settlements
• this involves the verification of machine readings, tallying of supportive source
documents such as guest checks, cross balancing to front desk records where appropriate etc.
• Auto-Posting Room Charges
• involves pre-auditing Room and Rate status, flagging override where appropriate etc.
• Reset and do EOD (Close Day) Process.
• Prepares reports of pertinent statistics.
• Prints and checks Management reports for distribution.
• To achieve this purpose, night auditing is categorised into 2 broad areas :
• Front Office / Night Auditing
• Food & Beverage Night Auditing

INDIVIDUAL QUALIFICATIONS:
Sex: Age: Promotional possibilities

Physical Rq’ts: Immediate to:

Educational Rq’ts:
Experience Rq’ts:
Rate:
Special Rq’ts: