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General Library Item Name Release Date Expire date Access Content Private Friday Report 2013-01-25 January 26, 2013

Administrative Content
Board Meetings & Minutes Drafts Draft minutes from the January 22 regular meeting are attached. Please provide necessary changes to Debbie Vanderwilt by the close of business on Wednesday, January 30. Attachment: Board Meeting Minutes 20130122 Regular.pdf (32 KB) Board Agenda Items Policy 3112, Early Withdrawal: Proposed revisions to Policy 3112, Early Withdrawal, have been reviewed by superintendents cabinet. Revisions include changing the title from Early Withdrawal to Withdrawal Prior to Graduation to reflect that provided by the WSSDA Policy and Legal Service. Revising the age at which a student can be identified as a potential dropout in accordance with state law, and updating the legal references. Proposed revisions to Policy 3112, Early Withdrawal, are tentatively planned for first reading at the February 12, 2013 board meeting. Attachment: 3112 FR 20130125.pdf (18 KB) Policy 3141, Nonresident Students: Proposed revisions to Policy 3141, Nonresident Students, have been reviewed by superintendents cabinet and legal counsel. Revisions include deleting language that is no longer current based on state law. The language which came from RCW 28A.175.090, which expired in 1994. Legal references have also been revised. Proposed revisions to Policy 3141, Nonresident Students, are tentatively planned for first reading at the February 12, 2013 board meeting. Revisions planned for Procedure 3141P, Nonresident Students, include deleting the same expired language. Procedure 3141P, Nonresident Students, is provided here for directors information. Attachment: 3141 FR 20130125.pdf (22 KB) Attachment: 3141P IR 20130125.pdf (21 KB) Board-Superintendent Communications The first item of communications is a question and answer series between patron Edie Beyer and Mary Waggoner regarding the board and superintendent's current stance on synthetic turf installation and the relationship to a future capital bond. This email series touches on the key concepts of the entire district supporting the growth and development of children, irrespective of where the children live in the district, and how funding priorities are ultimately decided by the board and the voters. Attachment: Waggoner-Beyer Email (Questions about fields) 20130124.pdf (27 KB) The second email contains requests from Daily Herald reporter Jerry Cornfield, and responses provided to his inquiries on views and practices surrounding the issue of student retention (which he characterizes as "flunking a grade"). The bill focused on student retention at third grade, and the full text is included in the next attachment (directors may wish to refer to Section 3). Attachment: Cornfield-Waggoner-Cohn Emails (Senate Bill on retention) 20130125.pdf (45 KB) Attachment: Senate Bill 5237.pdf (19 KB) The third item is a follow-up email from patron Jeff Heckathorn, who spoke to the board last Tuesday evening. The response is also provided, as are two examples of comparison data already produced by the district or available from the state's Office of the Superintendent of Public Instruction. With regard specifically to Mr. Heckathorn's suggestion that the district compare its schools to other schools, especially Bellevue School District schools which require enrollment in Advanced Placement courses, the two attached items may provide directors additional insight. The "JHS Performance

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Comparison" is a routine comparison tool produced by the district, and which directors frequently see summarized in State of the School Reviews. The second attachment is a custom comparison prepared by the assessment director. Directors will note only Interlake High School outperformed Jackson on the Overall Index Score. Cascade outperformed Bellevue High School and Sammamish High School. Everett outperformed Sammamish High School. The assessment office provides principals with directions on how to access comparison school data. However, as proud as we may be of our students and our staff members' successes, we have not taken a stance that Everett's schools should be publicly praised at the expense of a neighboring community's schools. Despite our competitive nature on behalf of our kids and community, such an approach chills intra-school and intra-district relationships and frustrates collegial communications which are essential to sharing best practices among staff. This result is contrary to the public good (see the Georgetown University faculty presentation below). Attachment: Heckathorn-Board-Cohn Emails (Improving AP performance) 20130124.pdf (119 KB) Attachment: JHS Performance Comparison 20121107.pdf (120 KB) Attachment: EPS and BSD Overall WA Index Score Comparison 2012.pdf (71 KB) Legislative Update The topics of school funding, what the McCleary decision means, and districts' reliance on local levy funding will be paramount this session. For a rundown of the events of the week, please see the latest version of WASA's This Week in Olympia. In addition, the WASA 2013 Legislative Session Guide is now available to directors. This week the Washington Research Council issued a report entitled Comparative Analysis of School Funding (see the attachment). According to the report, regarding revenues from state sources, Washington ranked 11th in revenues from local sources, and the state ranked 4th (see page 4). From a national perspective, our state relies heavily on local funding to meet a state obligation. This provides some background regarding the topic of Rep. Hunter's levy swap proposal. Directors should be aware that a large part of the conversation regarding the levy swap proposal is based on a dangerous and growing misconception that the Supreme Court said local levies are "too high." McCleary does not require the legislature to lower our current levy authority; this is a misinterpretation of the decision. Some legislators are arguing that as state funding increases, local levies must decrease. This would controvert the court's mandate to increase funding to constitutionally acceptable levels by 2018. School districts continue to have the authority to use levy funds for their originally intended purposes. As the state legislature and the governor work on ways to respond to McCleary, and to respect the decision and the role of the judicial branch of state government, directors should consider urging key legislators to take a measured approach with respect to local levy funding. This is consistent with the board's public stance on protecting the students in Everett. The legislature should not reduce districts' levy authority until the state amply funds basic education and the potential uses of levies for enrichment programs have been fully considered. During a Senate Ways and Means Committee work session this past week, several individuals made presentations on the state of basic education, suggested how the state might increase student achievement through innovations rather than just putting more money into the system alone. During a K-12 Public School Budget Overview, committee staff outlined education spending since 1995, noting that overall state support has increased by almost two-thirds over the years. However, staff also pointed out that school district funding has grown to rely on local levy funding to a greater percentage --from 17 percent in 1995 to 24 percent today. Margarita Roza, an associate professor from Georgetown University, gave a presentation entitled "Staring at a decade of budget gaps" and included a chart showing that all the districts across the state have a wide variety of student achievement outcomes, with roughly the same amount of spending per student. The basic theme of her presentation was that increased spending does not correlate directly to increased student outcomes, but rather more flexibility and discretion for school districts, along with sharing of best practices, has a significant impact on student achievement. The Washington State Institute for Public Policy also presented its findings on education, stating that increased spending on early childhood education, smaller class sizes in low-income districts, and coordination with higher education institutions at the high school level actually has measurable impacts on increasing overall student achievement. Good luck reconciling competing research studies. Attachment: WRC (Comprehensive analysis school funding) 201301.pdf (913 KB) Director Request: Montgomery County Schools Ed Petersen requested information from Montgomery County Schools in order to compare MCS's seven keys to college readiness to the Everett's current scorecard. At a recent WSSDA conference presentation, the former superintendent of MCS explained the collaborative process by which staff members, union leadership, community partners, and colleges developed Montgomery County Schools' Seven Keys to College Readiness. Read at Advanced Levels Grades k-2 Score advanced in reading on the Maryland Schools Assessment in Grades 3-8 Complete advanced math (Math 6) in Grade 5 Algebra 1 by Grade 8 with a C or higher Complete Algebra 2 by Grade 11 with a C or higher Score 3 on an Advanced Placement (AP) exam or 4 on an International Baccalaureate (IB) exam Score 1650 on the SAT or 24 on the ACT Directors will note these MCS indicators are not well aligned with the Everett Public Schools scorecard.

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Reading indicators are "at standard" rather than advanced, are composite scores, and do not include Kindergarten through grade 2: Grade 3 MSP reading at standard Grades 3-5 MSP reading composite at standard Math indicators are "at standard" rather than advanced for middle school and are a composite score: Grade 6-8 math composite at standard Algebra 1 in grade 8 is included on the scorecard but only indicates enrollment rather than performance: Grade 8 in Algebra 1 or higher Algebra 2 is not included on the scorecard. SAT/ACT scores are not included on our scorecard; however, completion of the Washington Achievement Council college entrance standards is included. Score of 3 or higher on AP exams is included on the scorecard as well as enrollment in AP classes. There are, however, similarities between the Everett Public Schools Strategic Plan and the work in Montgomery County Schools which led to the development of these indicators. Notably these include a commitment to equity, collaboration, and professional development. In addition, both organizations conducted a comprehensive and inclusive process to develop their respective goals. Both also communicate a commitment to college and career readiness for all students. Montgomery County Schools have adopted equity based funding which provides additional resources to high poverty and high mobility schools (development of such a method is currently part of the business services executive director's work plan). In addition, MCS confronted low expectations for socio-economically and ethnically diverse students by adopting aggressive indicators which set the foundation for success beginning in kindergarten. It appears that, with a new superintendent on board, MCS is revisiting the seven keys. Several documents outlining the work of Montgomery County Schools are attached for directors' background. Attachment: Montgomery County Public Schools Seven keys to college readiness.pdf (230 KB) Attachment: Montgomery County Smart Investments Brief 20110729.pdf (472 KB) Attachment: Montgomery County Smart Investments Brief 20110729.pdf (472 KB) Attachment: Washington Post (Montgomery Countys 'Seven Keys' gets makeover) 20130121.pdf (97 KB) EPS Early Learning P-3 Initiative Update (Strategic Targets: 1.2.c, 5.3.a) At the January 22 school board meeting, directors received an update on Everett Public Schools' Early Learning P-3 Initiative including implementation of all-day Kindergarten, the Washington Kindergarten Inventory of Developing Skills (WaKIDS), Building Foundations That Last Early Literacy Partnership, and other strategic partnerships. OSPI recently released the results of the WaKIDS assessments linked to the state investment in all-day Kindergarten. The report contains recommendations for next steps, information on the support needed for this work, and upcoming district decisions related to the early learning strategic priority. This fall 2012 report is valuable background for discussions with legislators and budget and program policy work this winter and spring. Attachment: WaKIDS Baseline Data 2012Fall.pdf (490 KB) Educational Service Center Art Shows (Strategic Target: 1.4.a) The Everett Pubic Schools art show season is under way at the Educational Service Center. This is the 15th year for Everett Public Schools student art shows. The PTA Reflections Art Show has been on display throughout December and January. Other shows to be displayed this year are: CTE Art Show: February 1 22 ESD 189 Art Show: February 25 March 15 (Reception TBA) EPS Elementary School Art Show: March 19 April 11 EPS Middle School Art Show: April 16 May 2 (Reception April 29) EPS High School Art Show: May 6 - May 31 (Reception May 20) Federal and State Programs Consolidated Program Review 2013-14 (Strategic Target: 1.5.a) Every four years, districts must participate in a Consolidated Program Review (CPR). The CPR process consists of a review of school districts federal and selected state programs by a team of auditors from the Office of the Superintendent of Public Instruction. The monitoring activities are designed to focus on the results of the school districts efforts to implement critical requirements of the Elementary and Secondary Education Act (ESEA), using available resources and flexibility provisions. Everett Public Schools is scheduled for the CPR process in 2013-14. The auditors will use documentation from the 2012-13 school year as a Monitoring Checklist to review for compliance with regulations. Starting in February, the director of categorical programs will initiate and oversee a process to ensure that all programs and departments have the appropriate documentation to demonstrate compliance. Programs to be reviewed are: Title IA Improving the Academic Achievement of the Disadvantaged Learning Assistance Program (LAP) Title ID Neglected and Delinquent Youth Title IG Advanced Placement Title IIA Highly Qualified Teachers and Principals Title III Limited English Proficient/Immigrant Gun-Free Schools Act

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Title X McKinney-Vento Homeless Education Highly Capable Program Carl D. Perkins/Career Technical Education Inclusion of Private Schools in Federal Programs Compliance with Civil Rights Fiscal Student and School Success Title I Waiver Annual State Assessment Training (Strategic Target: 1.5.a) Each year the state requires an annual training for all staff that will be handling test booklets or administering state assessments. The Office of the Superintendent of Public Instruction state assessment coordinator and Everett Public Schools' Curriculum and Assessment Department developed two training presentations which are being used statewide. One presentation is used to train the administrative team on test security protocols and test administration. A second presentation is designed to be used at the building level with the opportunity to insert school-specific procedures. Each school completes a building plan that meets the state requirement and includes test security protocols, accommodations required for students, test schedules and a communication plan for the school community. This plan also includes identifying the test administration team for each assessment. Naval Junior Reserve Officer Training Corps CTE-Approved (Strategic Target: 5.4.a) In October, the OSPI approved the Everett High School NJROTC course frameworks so the course could qualify as a Career and Technical Education offering. The next step in the process was to work with the instructors and review the application process for them to become CTE conditionally certified; the certification office at OSPI has approved CTE conditional certificates for both instructors. Having the NJROTC course and the instructors CTE certified will provide students more credit options. National Board Certified Teachers This year Everett Public Schools added 15 new National Board Certified Teachers (NBCTs) to those already certified, bringing our districts total to 140 teachers. The mission of the National Board for Professional Teaching Standards is to advance student learning and achievement by establishing definitive standards and systems for certifying accomplished educators, providing programs and advocating policies that support excellence in teaching and leading, and engaging NBCTs and leaders in that process. Since 1987, more than 100,000 teachers have achieved National Board Certification nationwide. This is a voluntary assessment program designed to recognize effective and accomplished teachers who meet high standards based on what teachers should know and be able to do. The certification process takes between one and three years and a teacher may spend between 200 and 400 hours to complete the certification process. An NBCT stipend is provided by the state, $3,054 in the first year and $5,090 for continuing NBCTs. Teachers who work in challenging schools receive an additional bonus of up to $5,000. There will be a reception to honor all of our NBCTs on Wednesday, February 13 (see the board calendar). Miscellaneous Attachments, News Releases & Articles The name Scholastic means book fairs to many of us. But Scholastic is a 100-year old company operating in 35 countries through 17 different divisionsone of which is the Book Fair Division. Scholastic is a partner in improving literacy and provides current research and best practices for administrators, teachers, parents, and children. Scholastic has just released its annual Kids & Family Reading Report, with current information and data about reading attitudes and behavior, parents views on reading, students views on reading with gender-specific data, fiction and non-fiction text, e-books, print books, and summer reading. This is an educational and attractive presentation of research that is helpful background for board policy work on several of these topics. Attachment: Scholastic Kids & Family Reading Report 2013.pdf (3,614 KB) News Releases Points of Pride Budget Articles Field Trip Requests Attachment: Cascade HS DECA FT to Bellevue 20130125.pdf (376 KB) Attachment: Eisenhower MS Jazz Choir Club FT at EIS MS 20130125.pdf (384 KB) Attachment: Everett HS Bands FT to San Francisco Update 20130125.pdf (84 KB) Attachment: Everett HS Bowling to Lakewood 20130125.pdf (405 KB) Attachment: Jackson HS FT Update 20130125.pdf (347 KB) Attachment: Jackson HS FT Robotics Ellensburg Regionals 20130125.pdf (332 KB) Attachment: Jackson HS FT Robotics Seattle Regionals 20130125.pdf (326 KB) Attachment: Jackson HS FT Robotics St Louis World Championships 20130125.pdf (919 KB) Directors' Dates to Remember Tuesday, February 7 - Special Board Meeting - 4:30 p.m. - Educational Service Center, Conference Room 3 Tuesday, February 12 - Board Meeting - 4:30 p.m. - Board Room

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Wednesday, February 13 - NBCT Reception - 3:30 p.m. social, 4 p.m. program -Longfellow Annex Wednesday, February 13 - U.S. Navy Band - 6:30 p.m. - Everett Civic Auditorium Tuesday, February 26 - Board Meeting - 4:30 p.m. - Board Room Saturday, March 2 - CHS 50th Anniversary Celebration - Reg Scodeller (CHS) gymnasium - 2 p.m. Tuesday, March 5 - Special Board Meeting - 4:30 p.m. - Educational Service Center, Conference Room 3 March 10-11 - WASA-WSSDA Legislative Conference - Olympia Tuesday, March 12 - Board Meeting - 4:30 p.m. - Board Room Tuesday, March 19 - Special Board Meeting - 4:30 p.m. - Educational Service Center, Conference Room 3 Tuesday, March 26 - Board Meeting - 4:30 p.m. - Board Room April 1-5 - Spring Break April 13-15 - NSBA Annual Conference - San Diego Tuesday, April 16 - Board Meeting - 4:30 p.m. - Board Room Tuesday, April 23 - View Ridge Elementary Dedication and Open House - 6:30 p.m., program at 7 p.m. Monday, April 29 - Middle School Art Reception - 6 p.m. - Board Room Tuesday, April 30 - Special Board Meeting - 6 p.m. - Educational Service Center, Conference Room 3 Tuesday, May 7 - Special Board Meeting - 6 p.m. - Educational Service Center, Conference Room 3 Saturday, May 11 - Special Board Meeting (tentative) - all day Tuesday, May 14 - Board Meeting - 4:30 p.m. - Board Room Thursday, May 16 - WASA Sno-Isle 109 Awards Ceremonies - 11:30 a.m. - Everett Golf & Country Club Monday, May 20 - High School Art Reception - 6 p.m. - Board Room Tuesday, May 21 - Special Board Meeting - 4:30 p.m. - Educational Service Center, Conference Room 3 Wednesday, May 22 - Superintendent's Scholar Ceremony - 7 p.m. - Everett Golf & Country Club Tuesday, May 28 - Board Meeting - 4:30 p.m. - Board Room 3112 FR 20130125.pdf (18 KB) 3141 FR 20130125.pdf (22 KB) 3141P IR 20130125.pdf (21 KB)

Cascade HS DECA FT to Bellevue 20130125.pdf (376 KB) Eisenhower MS Jazz Choir Club FT at EIS MS 20130125.pdf (384 KB) Everett HS Bands FT to San Francisco Update 20130125.pdf (84 KB) Everett HS Bowling to Lakewood 20130125.pdf (405 KB) Jackson HS FT Update 20130125.pdf (347 KB)

Jackson HS FT Robotics Ellensburg Regionals 20130125.pdf (332 KB) Jackson HS FT Robotics Seattle Regionals 20130125.pdf (326 KB) Jackson HS FT Robotics St Louis World Championships 20130125.pdf (919 KB) Cornfield-Waggoner-Cohn Emails (Senate Bill on retention) 20130125.pdf (45 KB) Heckathorn-Board-Cohn Emails (Improving AP performance) 20130124.pdf (119 KB) JHS Performance Comparison 20121107.pdf (120 KB) EPS and BSD Overall WA Index Score Comparison 2012.pdf (71 KB) Learning First (The success of Montgomery County schools) 20091202.pdf (280 KB) Montgomery County Public Schools Seven keys to college readiness.pdf (230 KB) Montgomery County Smart Investments Brief 20110729.pdf (472 KB) Washington Post (Montgomery Countys 'Seven Keys' gets makeover) 20130121.pdf (97 KB) Scholastic Reading Study 2013.pdf (3,614 KB) Waggoner-Beyer Email (Questions about fields) 20130124.pdf (27 KB) WaKIDS Baseline Data 2012Fall.pdf (490 KB) WRC (Comprehensive analysis school funding) 201301.pdf (913 KB) Board Meeting Minutes 20130122 Regular.pdf (32 KB) Senate Bill 5237.pdf (19 KB)

Executive Content
Community Contacts Although Monday was a holiday for district schools and support offices, I travelled to Olympia to provide testimony

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on state construction assistance funding before the House Capital Budget Committee. Kim Mead and I met for our regular monthly meeting. YMCA executives Scott Washburn and Ted Wenta met with me to prepare for the upcoming Strategic Planning Oversight Committee meeting. It was a full house at this years Celebration of Innovation at which students and teachers from all grade levels and schools within the district gathered at Cascade High School to showcase examples of gaining insight and solving problems through technology, and teachers demonstrated uses of technology to enhance instruction. I spent over an hour with students, staff, and parents, and was thoroughly impressed by the displays and demonstrations by students. Seattle-based Army Lt. Col. Ron Henry and Capt. David Eyre met with Peter Scott and me to discuss opportunities for expanding the district's Junior Reserve Officer Training Corps beyond Everett High School. Jeff Russell and I attended a presentation, at which Mayor Ray Stephanson provided the annual "State of Everett" address. Business and community members heard about key issues from 2012 and how the community and economic development in Everett will be impacted in 2013. Phil Gore met with me to review the plan for our presentation at the upcoming NSBA conference. Although I was not able to attend as planned, Jeff Russell and Ed Petersen and numerous district staff participated in Everett Community College's community engagement event, Improving Educational Pathways, on Thursday evening (the same time as the Port Gardner Open House). Staff Contacts This weeks school visits included Evergreen and Eisenhower Middle Schools, Cascade and Sequoia High Schools, and Jefferson, Silver Lake, and Penny Creek Elementary Schools. In addition, I was able to attend a part of the Everett High School boys swim meet against the Stanwood-Camano team. The Port Gardner K-12 Parent Partnership Program held its winter open house this week. The gym bleachers were full, which Kelly Shepherd notes indicates better than usual attendance at the winter event. We are well into the State of the School Review (SOSR) season. The second, third, and fourth SOSRs were held this week. They were at Evergreen Middle School, and Jefferson and Penny Creek Elementary Schools. Board representatives were Jeff Russell and Pam LeSesne. SOSR presentations at four schools this week and last were superb. Lynn Evans, Jeff Moore, Joyce Stewart, and I met with Terry Cheshire and Janet Gillingham, who are the co-presidents of the EASA (representing school and district administrators) for a meet-and-confer session. Superintendents Cabinet reviewed the 2013-14 school variance closure decisions; continued discussions on organization concepts; considered proposed revised policies regarding early withdrawal prior to graduation, variances, and non-resident students; reviewed a proposed new procedure about district-owned vehicles; previewed the learning objectives for the upcoming Superintendents Leadership Team meeting; discussed the agenda for the upcoming quarterly Superintendents Cabinet meeting; and discussed upcoming board meetings and the superintendents mid-year evaluation. Later in the week the Superintendents Cabinet held an extended quarterly meeting to conduct a mid-year review of district strategic progress and cabinet performance, identifying the progress made so far on the action items for 2012-13, and deciding what to do about those targets or action plans that are not on track. Terry Edwards and Catherine Matthews met with me to discuss transition planning for Catherine to assume Terrys duties until July 1. A CRC progress update this week included Mike Gunn, Hal Beumel, Laura Brent, Kelli Smith (of Dykeman Architects) and staff working on collaboration support features of the facility.

Last Modified by Kathy Mahan on January 28, 2013

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