MEETING MINUTES

City of Hamilton / Hamilton Wentworth District School Board Project: Pinky Lewis Feasibility Study Date: Mon June 7, 2010 Time: 9:00 am Doc. No.: 51002-3055 Location: HWDSB Offices

Attendance
Name Dan McKerrall Chris Herstek John Alley Item 1.1 1.2 Description Approval of Agenda The agenda was approved Public Information Session th The meeting is scheduled for 6:00pm on June 15 , Dan will attend if possible Revise slide 5 to reflect the current situation the Board intends to partner with the City and accommodate the Citys interests, adjusting the timing of demolition to suit the plan developed with the City Revise slide 17 to reflect the plan to conduct a business case analysis to assess the value of retaining the existing building and timing with respect to the Pinky Lewis project 1.3 Goals and Constraints The specific goals will be defined in detail at the next meeting. At a high level the School Board seeks a soccer field suitable for an elementary school and the City is seeking an expanded community centre. DM June 15/10 Initial DM CH JA Email dan.mckerrall@hwdsb.on.ca chris.herstek@hamilton.ca jalley@mhpm.com Organization HWDSB City of Hamilton MHPM Owner Due By

JA

June 11/10

JA

June 11/10

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1.4

Expectations for School Use of Pinky Lewis The school expects to continue using the pool at the same level. The Cathy Wever Hub expects to continue to be able to offer the same level of programs at Pinky Lewis. The principal, Lori Kyle, or April Morganti (Manager of Community Engagement and Partnership) will be able to provide a listing of Hub functions. The school board does not expect to use the new gym on a regular basis. JA, CH to consult with Lori Kyle after public information meeting. CH, JA June 15/10 Land Allocation The proposed allocation of land as shown on document 51002-3045(1) appears reasonable but will require more detailed review. Other Partners Other partners may be identified by the Cathy Wever Hub.

1.5

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1.6

City of Hamilton / Hamilton Wentworth District School Board June 7, 2010 51002-3055 Page 2 of 2

Item 1.7

Description Cost Sharing Arrangements for cost sharing will be developed at a future meeting, not by the Joint City/Board committee (which meets next in September). The decision process will be to understand the various cost elements and find a solution that shares the cost equitably. The elements to be considered include the land value, the cost of demolition, the cost of constructing the soccer field. There is an acknowledged advantage to having one party responsible for all construction so that it can be staged in the most cost effective manner. Other Mohawk College intends to dispose of the adjacent building. The school board may have an opportunity to acquire the site. There is interest in the potential of using the existing building for a temporary facility during construction of Pinky Lewis. Next Steps CH will arrange a meeting in early July to include the following representatives from the HWDSB: DM, Capital Projects, Appraisals, Land Use Planner. CH will identify the appropriate representatives from the City. CH to propose dates JA to provide the property appraisal and estimates for demolition of the school for review prior to the meeting. The timing for this project will be dictated by approval of capital funds. The feasibility study report is targeted for Council on September 16, 2010. If approved, the architect could be retained to start the design process. Funding for construction would be requested in September for approval by December 2010. Construction is likely to start in the fall of 2011 subject to budget approval and timely completion of the design stage.

Owner

Due By

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1.8

1.9

CH JA

June 25/10 June 30/10

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These minutes are deemed to be accurate and acceptable as issued. Please submit any errors or omissions to John Alley Distribution: All invited File