Description: Tags: ChangePageDoc

2002-2003 Federal Pell Grant Program Technical Reference
June 2002
Tracking Summary
Page(s) Page(s) inserted Change(s) made
affected
Custom Layouts
1-5 1-5 Added Processing Note/Edit to Field Position #1.
1-12 1-12A Added Processing Note/Edit to Field Positions #1 and#11;
modified Processing Note/Edit to Field Position #15.
1-13 1-13 Added Processing Note/Edit to Field Positions #41 and #49.
1-15 1-15 Added Processing Note/Edit to Field Positions #1, #11, #15,
and #41.
1-16 1-16 Added Processing Note/Edit of Field Position #47.
and #35.
1-19 1-19 Added Processing Note/Edit to Field Positions #46, #59, and
#68.
#100, #108, #116.
1-21 1-21 Added Processing Note/Edit to Field Positions #124, #132,
#140, #148, #156, #164, and #172.
#196, and #197.
and #201.
Modified Field Name #206.
1-27 1-27 Added Processing Note/Edit to Field Position #209 and
#216.
1-28 1-28 Modified Valid Values of Field Position #217 and modified
Description.
1-29 1-29A Modified Processing Note/Edit to Field Positions #219 and
#221.
1-30 1-30A Modified Processing Note/Edit to Field Positions #225 and
#229.
i
Tracking Summary (Continued)
affected
Custom Layouts, Continued

and #35; modified Valid Values of Field Position #1.
1-39 1-39 Modified Field Name of Field Position #206.
1-43 1-43 Modified Type of Field Position #219. Added Processing
Note/Edit of Field Position #229.
1-55 1-55 Added Processing Note/Edit of Field Position #1. Modified
Field Name of Field Position #24. Added Processing
1-56 1-56 Modified Valid Values, and Processing Note/Edit of Field
Position #38; Modified Field Name, Valid Values, and added
a Processing Note/Edit of Field Position #40. Modified Type
and Valid Values of Field Position #41.
1-57 1-57 Added Processing Note/Edit to Field Position #56. Modified
Type of Field Position #64.
1-58 1-58 Modified Description, Valid Values, and Processing
Notes/Edits of Field Position #1. Modified Field Name of
Field Position #24. Modified Processing Notes/Edits of Field
Position #37.
1-59 1-59 Modified Description and Processing Note/Edit of Field
Position #38; Modified Field Name of Field Position #40.
Modified Processing Notes/Edits of Field Position #41.
1-60 1-60A Added Processing Note/Edit of Field Position #56. Added
Processing Note/Edit of Field Position #101.
1-61 1-61 Modified Type of Field Position #193.
1-64 1-64 Modified Description of Field Position #30. Modified Type,
Description, and Processing Note/Edit of Field Position #59.
1-65 1-65 Modified Type and Processing Note/Edit of Field Position
#70. Modified Type and Processing Note/Edit of Field
Position #81. Modified Description and Processing
ii
affected
Custom Layouts (Continued)

1-66 1-66 Modified Description and Processing Note/Edit of Field
Position #103. Modified Field Name, Description, and
Processing Note/Edit of Field Position #114.
1-67 1-67A Modified Description of Field Position #165.
1-69 1-69 Modified Description and Valid Value of Field Position #30.
1-70 1-70 Modified Description of Field Positions #55 and #66.
Modified Type of #55.
1-71 1-71 Modified Valid Value of Field Position #74.
1-80 1-80 Modified Valid Values of Field Position #1. Modified
Processing Note/Edit of Field Position #8. Modified Valid
Values of Field Position #7.
1-81 1-81 Modified Valid Values of Field Positions #35 and #36.
1-82 1-82 Added Processing Note/Edit of Field Position #54, #77, and
#86. Modified Valid Values for Field Position #77.
1-83 1-83 Added Processing Note/Edit of Field Positions #94, #110,
and #122. Modified Type of Field Position #123.
1-85 1-85 Modified Field Name of Field Position #37. Modified
Description of Field Name #48 and #37.
1-86 1-86 Added Processing Note/Edit of Field Position #54.
1-87 1-87 Modified Valid Values and Processing Note/Edit of Field
Position #99. Added Processing Note/Edit of Field Positions
#108, #116, #132, and #144.
1-92 1-92 Modified Description of Field Position #335.
1-93 1-93 Modified Description of Field Position #396, and #412.
1-95 1-95 Modified Description and added Processing Note/Edit of
Field Position #30.
1-97 1-97 Added Processing Note/Edit for Field Position #2, #25, and
#34. Modified Description for Field Position #34.
1-98 1-98 Added Processing Note/Edit for Field Positions #47, #60,
and #62.
iii
affected
Custom Layouts (Continued)

1-102 1-102A Added Processing Note/Edit for Field Positions #200 and
#202. Modified Description for Field Position #200.
1-103 1-103A Modified Processing Note/Edit for Field Position #208.
1-104 1-104 Modified Processing Note/Edit for Field Position #217.
1-106 1-106A Added Processing Note/Edit for Field Positions #220 and
#222.
Modified Valid Values for Field Name #39.
Combination Systems
3-6 3-6 Added Processing Note/Edit for Start Positions #1, #24, #33,
and #35. Modified Description for Start Position #33.
3-7 3-7 Modified Processing Note/Edit for Start Position #61.
3-10 3-10 Modified Processing Note/Edit for Start Positions #199,
#201, and #206.
3-12 3-12 Modified Processing Note/Edit for Start Positions #208 and
#216.
3-13 3-13A Modified Processing Note/Edit for Start Position #217 and
#219. Modified Type for Start Position #217 and #219.
3-14 3-14A Modified Processing Note/Edit for Start Positions #221,
#225, and #229. Modified the length of Start Position #232.
3-15 3-15 Corrected punctuation error in Description for Start
Position #265. Modified End value for Start Position #312.
Combined the two “Reserved for expansion” rows to create
one row, with a start value of 312, an end value of 344, and a
length of 33.
3-17 3-17 Added Processing Note/Edit for Start Position #1. Modified
Processing Note/Edit for Start Position #48.
D-55 D-55 Modified Condition/Action for Edit Code and Type 430D.
iv
SAIG Transmission Header Record
Field Length Type Field Name Description Valid Values Processing
Positions (# of Notes/Edits
First Last Bytes)
1 5 5 A/N SAIG Literal value for Constant: Missing Transmission
Transmission Header ID “O*N01” Header – Reject
Header ID Transmission
6 53 48 A Unused Reserved for future useConstant
spaces
54 55 2 A/N Header Indicator SAIG Transmission Constant: “73”
Header Indicator
XX A Unused Length extended to Constant
make the transmission spaces
records match the
Message Class record
length.
>80 Total Record
Length
Type = A (Alphanumeric)
= N (Numeric)
= D (Date)
June 2002 (2002-2003) Federal Pell Grant Program Technical Reference Custom Layouts
1-5
SAIG Transmission Batch Header Record
Field Length Type Field Description Valid Values Processing
Positions (# of Name Notes/Edits
First Last Bytes)
1 5 5 A/N SAIG Batch SAIG Batch Header ID Constant: “O*N05” Missing
Header Transmission
Identificatio Trailer – Reject
n Number Transmission;
No detail
records –
Reject
Transmission
6 12 7 A/N Header SAIG Destination Mailbox ‘TGXXXXX’ where
Destination ID ‘XXXXX’ is a five-digit
Number number assigned to
Destination
13 19 7 A Unused Reserved for future use Constant spaces

20 24 5 A/N Header ClassText used to identify that the Constant: “,CLS = ”
Label next field is a Message Class
25 32 8 A/N Header Valid Message Class Format =

Message XXXXYY[IN/OP]
Class where:
XXXX = Literal for rec
type
YY = last year in cycle =
‘03’ for 2002-2003
IN = for records IN to
Pell
OP = for records OUT of
Pell
33 36 4 A/N Header XXX Constant: “,XXX”
Label
37 41 5 A/N Header Text used to identify the next Constant: “,BAT = ”
Batch label field is a Batch ID
42 58 17 A/N Header 17-digit character batch ID. Batch ID:

Batch ID If not used, set to all zeros. “00000000000000000”
1-6
SAIG Transmission Batch Trailer Record
Field Length Type Field Name Description Valid Values Processing Notes/Edits
Positions (# of
First Last Bytes)
1 5 5 A/N SAIG Batch Record Identifier Constant: “O*N95” Missing Transmission
Trailer Trailer – Reject
Identification transmission;
Number No detail records – Reject
transmission
6 12 7 A/N Trailer SAIG Destination ‘TGXXXXX’ where
Destination Mailbox ID ‘XXXXX’ is a five-
Number digit number
assigned to
Destination
13 19 7 A Unused Reserved for Constant spaces

future use
20 24 5 A/N Trailer Class Text used to Constant: “,CLS = ”
Label identify that the
next field is a
Message Class
25 32 8 A/N Trailer Message Valid Message Format =
Class Class XXXXYY[IN/OP]
where:
XXXX = Literal for
rec type
YY = last year in
cycle = ‘03’ for
2002-2003
IN = for records IN
to Pell
OP = for records
OUT of Pell
33 36 4 A/N Trailer XXX Constant: “,XXX”
Label
1-8
SAIG Transmission Trailer Record
Positions (# of
First Last Bytes)
1 5 5 A/N SAIG Literal value for Constant: “O*N99” Missing Transmission
Transmission Trailer ID Trailer – Reject
Trailer ID transmission;
No detail records – Reject
transmission
future use
54 55 2 A/N Header WAN Constant: “73”
Indicator Transmission
Trailer Indicator
XX A Unused Length extended to Constant spaces
make the
transmission
records match the
Message Class
record length.
80 Total Record
Length
1-10
Grant Batch Header Record
Positions (# of
First Last Bytes)
1 10 10 A Header Identify Header This field is Missing Batch Header –
Identifier record in file. required. Reject Batch
Left Justified
Constant: ‘GRANT
HDR’
11 14 4 N Data Record Length of data This field is If not equal to length for
Length records included in required. Message Class, then Reject
this batch Must be numeric: Batch.
0001 to 9999
15 40 26 A Batch ID Number generated This field is Valid Batch Type codes:
by the institution required. #A = Statement of Account
to uniquely Format = #C = Reconciliation
identify a specific XXCCYY999999CC #D = Disbursements
batch of records. YYMMDDHHMMS #G = System Generated
S #I = Institution Data from
Where: the web
XX = batch type #M = Multiple Reporting
code (alpha) #O = Originations
CCYY = last year in #P = Origination
cycle: ‘2003' acknowledgement from the
999999 = Reporting web
PELL ID #R = Data Request
CCYYMMDD = #T = ASCII Text
date batch created #W = Disbursement
HHMMSS = time Acknowledgements from
batch created. the web
#Y = Year-to-Date
If duplicate Batch ID, then

Reject Batch.
If batch type does not agree
with Message Class
type, then reject batch.
If #O, #R, or #I batch and
received before system
startup, then reject batch.
If #D received more than N
days prior to Award
Year Start, then reject
batch.
Continued…
1-12
Grant Batch Header Record
Positions (# of
First Last Bytes)
15, 40, 26, A, Batch ID, Number generated This field is If Batch Award Year does
cont. cont. cont. cont. Cont. by the institution required. not agree with Message
to uniquely Format = Class award year, then
identify a specific XXCCYY999999CC reject.
batch of records. YYMMDDHHMMS
Cont. S If reporting Pell ID is
Where: ineligible, then send
XX = batch type warning message.
code (alpha)
CCYY = last year in If Reporting Pell ID is a
cycle: ‘2003' branch campus or has
999999 = Reporting Central Funding, then
PELL ID reject batch.
CCYYMMDD =
date batch created If date batch created is >
HHMMSS = time system date, then reject
batch created. batch.
June 2002 (2002-2003) Federal Pell Grant Program Technical Reference Custom
Layouts
1-
12A
Grant Batch Header Record (Continued)
Positions (# of
First Last Bytes)
41 48 8 A/N OPE ID The OPE ID Valid OPE ID If not blank and not equal
number assigned number or blank. to OPE ID associated with
to the reporting Pell ID, then warn the
institution batch.
49 58 10 A/N Software For non-Express This field is No edits will be performed
Provider software provide required. Software on this field.
an identifier to provider defined or
indicate the blank
software provider
and version
number if
applicable.
future expansion
63 63 1 A ED Use ED Use Only – do Constant Spaces Media Type = Y for Year-to-
not use Date
64 68 5 A/N ED Use ED Use Only – do Constant spaces ED Express PC software
not use version number
69 76 8 N Process Date Date the Format = Completed as a result of
corresponding CCYYMMDD processing the batch
batch was
processed
Layouts
1-13
Grant Batch Header Record (Continued)
Positions (# of
First Last Bytes)
77 100 24 N Batch Reject List of up to eight Reject Reasons Completed by PELL
Reasons 3-digit batch reject format = 000 to 999 processor as a result of
reason codes Position 77 to 79 = Batch editing. These are
which occurred 1st reject reason the 200 series of edits that
during initial code can be found in the
editing of the Position 80 to 82 = Technical Reference.
batch. Only reject 2nd reject reason
reason codes hit code
will display in this Position 83 to 85 =
field. Otherwise, 3rd reject reason
this space will be code
zero filled. Position 86 to 88 =
4th reject reason
code
Position 89 to 91 =
5th reject reason
code
Position 92 to 94 =
6th reject reason
code
Position 95 to 97 =
7th reject reason
code
Position 98 to 100 =
8th reject reason
code
XX A Unused Length extended to Constant spaces
make the header
record the same
length as the detail
records which
follow.
≥100 Total Record
Length
Layouts
1-14
Grant Batch Trailer Record
Positions (# of
First Last Bytes)
1 10 10 A Trailer Identify Trailer This field is Missing Batch Trailer –
Identifier record in file. required. reject batch. No detail
Constant: ‘GRANT records—reject batch.
TLR ’
11 14 4 N Data Record Length of data This field is If not equal to Data Record
Length records included in required. on Header, then reject
this batch Must be numeric: Batch.
0001 to 9999
15 40 26 A Batch ID Number generated This field is If not equal to Batch ID on
by the institution required. Header, then reject Batch.
to uniquely Format =
identify a specific XXCCYY999999CC
batch of records. YYMMDDHHMMS
S
Where:
XX = batch type
code (alpha)
CCYY = last year
in cycle = ‘2003'
999999 =
Reporting PELL ID
CCYYMMDD =
date batch created
HHMMSS = time
batch created
41 46 6 N Reported Number of data This field is If not equal to count of
Number of records included in required. Must be detail records in input
Records the batch. numeric: 000000 to batch, then return warning
999999 message.
Layouts
1-15
Grant Batch Trailer Record (Continued)
Positions (# of
First Last Bytes)
47 57 11 N Reported Total Total Origination This field is If not equal to total of
of Batch Award Amount or required. detail records in batch,
Disbursement Dollars and cents. then return warning
amount reported Use leading zeros; message.
on Origination or do not include the $
Disbursement sign or decimal
batches. For all point.
other types of For ESOA is
batches this constant 0.
amount will be 00000000000 to
constant 0. 99999999999
58 58 1 A Reported Total Positive or This field is
Sign Indicator negative sign for required.
total amount P = Positive
reported. N = Negative
For ESOA is
constant P.
59 64 6 N Accepted and ED USE ONLY - 000000 to 999999
Corrected Number of data
Number of records accepted
Records and corrected by
the Pell Processor.
65 75 11 N Accepted and ED USE ONLY - Dollars and cents.
Corrected Total Total Award or Use leading zeros,
of Batch Disbursement do not include the $
amount accepted sign or decimal
and corrected on point. 00000000000
batch. to 99999999999
76 76 1 A Accepted and ED USE ONLY - P = Positive
Corrected Total Positive or N = Negative
Sign Indicator negative sign for
total amount
accepted.
Layouts
1-16
Origination Record
Positions (# of
First Last Bytes)
1 23 23 A/N Origination ID Unique number This field is Identifier
used to identify an required. If Origination ID matches
origination. Format = on Pell database, then
999999999XX20039 Compare all fields. If all
9999900 the fields match, then the
Where: record is returned as a
SSN = 001010001 to duplicate otherwise it is a
999999999 change. If the Origination
Name Code = XX ID does not match then the
Year Indicator = Origination is new.
2003
Valid Attended PELL
ID = 999999
Orig Sequence
Number = 00
24 32 9 N Original SSN Student's SSN This field is Identifier
from original required.
FAFSA. 001010001 to
999999999
33 34 2 A Original Name Student's name This field is Identifier
Code code from original required. If SSN & Name Code do
FAFSA. Uppercase A to Z; not match value in
. (period); Origination ID, then reject
' (apostrophe); record.
- (dash);
Blank = no last name
35 40 6 N Attended PELL-ID of This field is Identifier
Campus PELL- attended campus. required. Change creates new
ID Change creates Valid PELL-ID origination record. If
new origination Attended Pell ID does not
record. Institution match value in Origination
must change award ID, then reject record. If
amounts for Attended Campus is not
student at original equal to Reporting
attended campus Campus, then reject. If
as necessary. Attended Pell ID is not a
branch of the Reporting
Pell ID or Central Funded,
then reject.
41 45 5 A/N Unused Reserved for Constant spaces
expansion.
Layouts
1-18
Origination Record (Continued)
Positions (# of
First Last Bytes)
46 58 13 A/N Origination This field can Institution defined No editing by Pell
Cross-Reference contain any cross- processor will be done on
reference this field.
information
useful to the
institution to
identify student
records internally.
59 59 1 A Action Code Code to indicate Will always be No editing.
action to be taken. BLANK
expansion
61 67 7 N Award Amount Must equal the This field is Cannot exceed Total
for Entire School award amount required. Payment Ceiling - See Pell
Year calculated by the Dollars and cents. Grant Calculations
institution to be Use leading zeros; Appendix. You must report
disbursed to this do not include the $ increases to the Award
student for sign or decimal amount for the entire school
attendance for point. year. If any of the
this entire Pell Range = 0000000 to origination data used in the
Grant award year. AWARD AMOUNT award calculation changes,
MAXIMUM the Award amount must be
re-edited to ensure it does
not exceed Total Payment
Ceiling.
68 75 8 N Estimated Date 1st This field is If Date not within range,
Disbursement disbursement to required. then set approved value to
Date #1 student is CCYYMMDD = system date.
estimated to be Range = N days
made. prior to
DISBURSEMENT
START DATE
(20020701) to
DISBURSEMENT
END DATE
(20080930).
Layouts
1-19
Positions (# of
First Last Bytes)
76 83 8 N Estimated Date 2nd CCYYMMDD = If Date not within range,
Disbursement disbursement to Range = [see field then set approved value to
Date #2 student is position 68 in this spaces.
estimated to be record] or BLANK
made.
84 91 8 N Estimated Date 3rd CCYYMMDD = See Estimated Disbursement
Disbursement disbursement to Range = [see field Date #2.
Date #3 student is position 68 in this
made.
92 99 8 N Estimated Date 4th CCYYMMDD = See Estimated Disbursement
made.
made.
made.
made.
Layouts
1-20
Positions (# of
First Last Bytes)
124 131 8 N Estimated Date 8th CCYYMMDD = See Estimated
Disbursement disbursement to Range = [see field Disbursement Date #2.
made.
made.
made.
made.
made.
made.
made.
Layouts
1-21
Positions (# of
First Last Bytes)
made.
188 195 8 D Enrollment First date that the This field is If blank or invalid, then set
Date student was required. approved value to previous
enrolled in an CCYYMMDD = value or date reported
eligible program Range = 20020101 Batch ID in Grant Header
for the designated to 20030630 record.
award year. If the
student enrolled in
a crossover
payment period
before the first day
of the Pell award
year (July 1), but
which will be paid
from 2002-2003
funds, report the
actual start date of
the student's
classes for that
payment period.
196 196 1 A/N Low Tuition Flag to identify Value Tuition Range If invalid, then set
& Fees Code tuition ranges 1=0 approved value to previous
when the annual 2 = 1-216 value or BLANK.
tuition is less than 3 = 217-433
or equal to 4 = 434-649
minimum defined or BLANK = low
by low tuition and tuition does not
fees table. apply
197 197 1 A Verification Status of V = Verified Accept ‘W’ and ‘V’ or else
Status Code verification of W = Without set to blank for 2002-2003
applicant data by Documentation and after.
the school. Or Blank
Layouts
1-22
Positions (# of
First Last Bytes)
198 198 1 A Incarcerated Code to indicate BLANK = Not If invalid, then set
Federal Pell the student’s incarcerated approved value to previous
Recipient Code incarcerated status Y = Yes, the student value or BLANK.
for students is incarcerated in a
incarcerated in local institution, but
local penal is otherwise eligible.
institutions, but are N = No, if student
otherwise eligible previously reported
to receive Federal as incarcerated, but
Pell Grants. is not or is no longer.
Incarcerated
199 200 2 N Transaction CPS – assigned This field is If BLANK or NO Match
Number Transaction required. with eligible app data, then
number from Must be numeric = reject record. Return last
eligible ISIR or 01 to 99 value reported on
SAR used to acknowledgement.
calculate award
201 205 5 N Expected Must equal the This field is If BLANK or NO Match
Family student's Expected required. with eligible app data, then
Contribution Family Range = 00000 to reject record. Return last
(EFC) Contribution from EFC MAXIMUM value reported on
the ISIR or SAR. acknowledgement.
1-23
Positions (# of
First Last Bytes)
206 206 1 A Secondary Code indicating O = Federal Pell If invalid, then set
Expected which EFC value Grant award approved value to previous
Family is used to previously based on value or BLANK.
Contribution determine award the secondary EFC If NO Match with eligible
Used Code amount and reported to the app data, then reject
Federal Pell Grant record. Return last value
program; student’s reported on
award now based on acknowledgement.
the original EFC.
S = Federal Pell
Grant award based
on the secondary
EFC, as a calculated
by the CPS.
Or BLANK if
Secondary EFC not
used
1-24
Positions (# of
First Last Bytes)
209 215 7 N Cost of Must equal COA This field is Used in award amount
Attendance calculated by the required. validation. If invalid or
institution Dollars and cents. BLANK, then set accepted
following the Use leading zeros; value to previous value or
Federal Pell Grant do not include the $ “9999999”.
Payment sign or decimal
regulations. point.
Range = 0000000 to
9999999
216 216 1 A Enrollment This student’s Leave BLANK only Used in award amount
Status expected if Payment validation. See Pell Grant
enrollment status Methodology is 4. Calculations Appendix.
for the entire
award year. The Range for Payment If Enrollment status invalid
Enrollment Status Methodologies 1, 2, or BLANK, then correct to:
5 “Other” is used 3, and 5:
when the student’s 1=Full-time --BLANK, if Payment
enrollment is 2=3/4-time Methodology is 4
“mixed” or student 3=1/2-time --3 (half-time) if Payment
attends more than 4=Less than ½-time Methodology is 5
number of terms in 5=Enrollment status --1 (full-time) for Payment
a full academic changed from one Methodologies 1, 2, 3
year. Valid Values payment period to
depend upon another, OR student
Academic attends more than the
Calendar and number of terms in a
Payment full academic year.
Methodology
fields.
1-27
First Last Bytes)
217 218 2 A Weeks of Total number of weeks of BLANK=Payment School determines
Instructional instructional time Methodology 1 this value based on
Time used to provided by this student’s Required for the time required for
Calculate program of study during a Payment the majority of its
Payment full academic year. Methodologies 2, 3, full-time students to
PM2=Total number of 4,or 5. complete the program
weeks of instructional Range for Payment of study, not student
time in academic year for Methodology 2 is by student. See Pell
student’s program of 00-29 Grant Calculations
study (fall through spring Appendix.
terms). Range for Payment
PM5 (academic calendars Methodologies 3, 4,
1, 2, 3, or 4) or and and 5 is 00-78
PM3=Total number of
weeks of instructional
time in all terms in
academic year for
student’s program of
study
PM5 (academic calendar
6) and PM4 =The lesser
of either (a) total number
of weeks of instructional
time for a full-time
student to complete hours
in student’s program of
study, or (b) total number
of weeks of instructional
time for a full-time
student to complete hours
in academic year for
student's program of
study.
1-28
Positions (# of
First Last Bytes)
219 220 2 A Weeks of Inst. Total number of Leave BLANK for Used in award amount
Time in weeks of Payment validation.
Program's instructional time Methodology 1. If invalid or BLANK,
Definition of in the school’s Required for correct to (in order shown):
Academic Year definition of a full Payment --Weeks of instructional
academic year for Methodologies 2, 3, time in program’s definition
this student’s 4, or 5. of academic year previously
program of study. accepted for student, if any;
Range for Payment --Weeks of instructional
Methodologies 2, 3, time in program’s definition
4, or 5: of academic year on file for
30-78 Attended campus, if any;
--Weeks of instructional
time in program’s definition
of academic year on file for
Reporting campus, if any;
--30 (Payment
Methodologies 2, 3, 4, 5)
--BLANK if supplied and
not needed for Payment
Methodology.
1-29
Positions (# of
First Last Bytes)
221 224 4 A Credit/Clock Total number of BLANK for Used in award amount
Hrs in Award credit/clock hours Academic calendars validation. See Pell Grant
Year in all payment 1, 2, 3, and 4. Calculations Appendix.
periods institution If invalid, out of range, or
expects this Ranges: greater than Credit/Clock
student to attend 0000-3120 if hours in the academic year
and be paid for Academic calendar = for this student’s program of
during this Federal 5 study, then correct to (in
Pell Grant Award 0000-0100 if order shown):
year. Academic calendar = --Credit/Clock hours in
6 award year previously
accepted for student;
--Credit/Clock hours in the
academic year for this
student’s program of study;
Methodology.
1-
29A
Positions (# of
First Last Bytes)
225 228 4 A Credit/Clock Total number of BLANK for Used in award amount
Hours in This credit or clock Academic calendars validation. See Pell Grant
Student’s hours in the 1, 2, 3, or 4. Calculations Appendix.
Program of institution’s If Invalid or BLANK, then
Study’s definition of a full Ranges: correct to (in the order
Academic Year academic year for 0900-3120 if shown):
this student’s Academic calendar = --Credit/Clock hours in the
Program of Study. 5 academic year for this
0024-0100 if student’s program of study,
Academic calendar = if any;
6 --Credit/Clock hours in the
academic year on file for
Attended campus, if any;
--Credit/Clock hours in the
academic year on file for
Reporting campus, if any;
--0900 if Academic
calendar=5;
0024 if Academic
calendar=6;
Methodology.
229 231 3 A/N Institution This is an internal Institutional defined No editing by Pell processor
Internal sequence number will be done on this field.
Sequence the institution can
Number define.
1-30
Positions (# of
First Last Bytes)
232 240 9 A/N Student Current Social Security Valid Social Security
SSN Number, as altered Number
by the student
through the CPS
for the Transaction
number reported.
This field equals
the original SSN if
the student has not
changed SSN in
the CPS. Blank
indicates this
record could not be
matched on
Student ID and/or
EFC during
Federal Pell Grant
processing for this
transaction.
1-
30A
Origination Acknowledgement Record
Positions (# of
First Last Bytes)
used to identify an required. If Origination ID matches
origination. Format = on Pell Database, then
999999999XX20039 Compare all fields. If all
9999900 the fields match, then the
Where: record is returned as a
2003
Valid Attended
PELL- ID = 999999
Orig Sequence
Number = 00
24 32 9 N Original SSN Student's SSN 001010001 to Identifier
from original 999999999
FAFSA.
33 34 2 A Original Name Student's name Uppercase A to Z Identifier
Code code from original . (period)
FAFSA. ' (apostrophe)
- (dash)
35 40 6 N Attended PELL-ID of Valid PELL-ID Identifier
Campus PELL- campus attended.
ID Change creates
new origination
record. Institution
must change
payment amounts
for student at
original attended
campus as
necessary.
expansion.
Layouts
1-32
Origination Acknowledgement Record (Continued)
Positions (# of
First Last Bytes)
46 58 13 A/N Origination This field can Institution defined No editing will be done on
Cross- contain any cross- this field by Pell processor.
Reference reference
information useful
to the institution to
identify student
records internally.
59 59 1 A Action Code Code to indicate Valid Codes =
action to be taken A = Accepted - all
fields accepted
C = Corrected - one
or more fields
corrected
D = Duplicate of an
accepted record
E = Rejected - record
was rejected
expansion
1-33
Positions (# of
First Last Bytes)
188 195 8 D Accepted First date that the CCYYMMDD =
Enrollment student was Range = 20020101
Date enrolled in an to 20030630
eligible program
for the designated
school year. If the
student enrolled in
a crossover
payment period
before the first day
of the Pell award
year (July 1), but
which will be paid
from 2002-2003
funds, report the
actual start date of
the student's
classes for that
payment period.
196 196 1 A Accepted Low Flag to identify Value Tuition Range
Tuition & Fees tuition ranges 1=0
Flag when the annual 2 = 1-216
tuition is less than 3 = 217-433
or equal to 4 = 434-649
minimum defined or BLANK = low
by low tuition and tuition does not
fees table. apply
197 197 1 A Accepted Status of V: Verified Accept ‘W’ and ‘V’ or else
Verification verification of W: Without set to blank for 2002-2003
Status Flag applicant data by Documentation and after.
the school. Or Blank
1-37
Positions (# of
First Last Bytes)
206 206 1 A Accepted Code indicating O = Federal Pell
Secondary which EFC value Grant award
Expected is used to previously based on
Family determine award the secondary EFC
Contribution amount and reported to the
Used Code Federal Pell Grant
program; student’s
award now based on
the original EFC.
S = Federal Pell
Grant award based
on the secondary
EFC, as calculated
by the CPS.
OR BLANK if
Secondary EFC not
used.
1-39
Positions (# of
First Last Bytes)
219 220 2 A Accepted Total number of BLANK=Payment
AN Weeks of Inst. weeks of Methodology 1.
Time in instructional time
Program's in the school’s Range for Payment
Definition of definition of a full Methodologies 2, 3,
Academic Year academic year for 4, or 5 is 30-78.
this student’s
program of study.
221 224 4 A Accepted Total number of BLANK for
Cr/Clock Hours credit/clock hours Academic calendars
in Award Year in all payment 1, 2, 3 and 4.
periods the
institution expects Ranges:
this student to 0000-3120 if
attend, and to be Academic calendar =
paid from this 5
Federal Pell Grant 0000-0100 if
Award year. Academic calendar =
6
225 228 4 A Accepted Number of credit BLANK for
Cr/Clock Hours or clock hours in Academic calendars
in This this school’s 1, 2, 3 and 4.
Student’s definition or a full
Program of academic year for Ranges:
Study’s this student’s 0900-3120 if
Academic Year program of study. Academic calendar =
5
0024-0100 if
Academic calendar =
6
229 231 3 A/N Institution This is an internal Institutional defined No editing will be done on
Internal sequence number this field by Pell.
Sequence the institution can
Number define.
expansion
1-43
Disbursement Record
Positions (# of
First Last Bytes)
1 23 23 A/N Origination Unique number This field is Identifier
ID used to identify required. If Origination ID
the origination Format = matches on Pell
for which the 999999999XX200 Database, then Compare
disbursement is 399999900 all fields. If all the fields
to be applied match, then the record is
against. Where: returned as a duplicate
SSN = 001010001 otherwise it is a change.
to 999999999 If the Origination ID
Name Code = XX does not match then the
2003
Valid Attended
PELL-ID = 999999
Orig Sequence
Number = 00
24 36 13 A/N Institution This field can Institution defined
Disbursement contain any
Cross- cross-reference
Reference information
useful to the
institution to
identify student
records
internally.
37 37 1 A Action Code Action code Will always be blank No editing
1-55
Disbursement Record (Continued)
Positions (# of
First Last Bytes)
38 39 2 N Disbursement Unique number of This field is Identifier 66-99 are
Reference the disbursement required. Reserved for Pell system
Number 01-65. The Pell Must be numeric: 01 generated disbursements.
Processor will to 99 65 If number is equal to
send disbursement number associated with
number 66 to 99 Origination ID, then reject
for system record as duplicate.
generated
disbursement.
40 40 1 A Indicator Sign Indicates whether This field is If first accepted
Sign Indicator the Reported required. disbursement, then must
Disbursement P = positive equal “P”.
Amount is an N = negative
increase or a
decrease to the
total amount that
has been disbursed
to the student for
the award year.
41 47 7 N Disbursement Amount of This field is
7N Amount disbursement for required.
student Dollars and cents.
Use leading zeros;
do not include the $
sign or decimal
point.
Range = 0000000 to
AWARD AMOUNT
MAX
1-56
Disbursement Record (Continued)
Positions (# of
First Last Bytes)
48 55 8 D Disbursement Date this This field is Process Date must be within
Date disbursement was required. N days prior of
or will be made to CCYYMMDD = disbursement date.
the student. Range = 20020621
If date plus 30 days >
to 20080930 system date, then send 30
day warning message.
N may be different for Just
In Time and Advance
Funding Institutions.
56 63 8 D Payment Period Beginning date of CCYYMMDD = If institution is ineligible
Start Date the Payment Range = 20020101 and Payment Period Start
Period to 20030630 date is invalid or not in
Or Spaces range, then reject the
record. If Payment Period
Start date does not fall
within the institution’s
period of eligibility the
record will be rejected. If
the institution is eligible
and Payment Period Start
date is invalid or not in
range, then the date will be
set to spaces.
A/N future expansion
100 Total Record
Length
An adjustment to a disbursement record is supplied in this same format.

Disbursement Acknowledgement Record
Positions (# of
First Last Bytes)
used to identify the required. If Origination ID matches
an origination. for Format = on Pell database, then
which the 999999999XX20039 Compare all fields. If all
disbursement is to 9999900 the fields match, then the
be applied against. Where: record is returned as a
2003
Valid Attended PELL
ID = 999999
Orig Sequence
Number = 00
24 36 13 A/N Institution This field can Institution defined
Disbursement contain any cross-
Cross- reference
Reference information useful
to the institution to
identify student
records internally.
37 37 1 A Action Code to indicate Valid Codes: If a duplicate disbursement
Code/Status processing status A = Accepted reference number is
of disbursement. disbursement amountsubmitted then the record
C = Corrected will not be processed by
disbursement amountPell.
D = Duplicate
disbursement
reference number of
an accepted record at
the Pell Processor
E = Rejected - record
was rejected
June 2002 (2001-2002) Federal Pell Grant Technical Reference Custom Layouts
1-58
Disbursement Acknowledgement Record (Continued)
Positions (# of
First Last Bytes)
38 39 2 N Disbursement Unique number of Must be numeric: 01 Identifier
Reference the disbursement to 99 66-99 are Reserved for Pell
Number 66-99 01-65. The system generated
Pell Processor will disbursement.
send disbursement
number 66 to 99
for system
generated
disbursement.
40 40 1 A Accepted Indicates whether P = positive
Indicator Sign the Reported N = negative
Sign Indicator Disbursement
Amount is an
increase or a
decrease to the
total amount that
has been disbursed
to the student for
the award year.
41 47 7 N Accepted Amount of Dollars and cents. If the disbursement
Disbursement disbursement for Use leading zeros; amount is invalid on the
Amount student. If an do not include the $ input record it will be
adjustment, this sign or decimal returned as all zeros on the
value is a point. rejected record.
replacement Range = 0000000 to
amount. AWARD AMOUNT
MAX
1-59
Positions (# of
First Last Bytes)
48 55 8 N Disbursement Date this CCYYMMDD =
Date disbursement was Range = 20020621
or will be made to to 20080630
the student.
56 63 8 D Payment Period Beginning date of CCYYMMDD = If institution is ineligible
Start Date the Payment Range = 20020101 and Payment Period Start
Period to 20030630 date is invalid or not in
Or Spaces range, then reject the
record. If Payment Period
Start date does not fall
within the institution’s
period of eligibility the
record will be rejected. If
the institution is eligible
and Payment Period Start
date is invalid or not in
range, then the date will be
set to spaces.
future expansion
101 107 7 N YTD Disbursed Total amount that Dollars and cents. If the record is rejected this
Amount has been disbursed Use leading zeros; amount will be 0.
to the student for do not include the $
the award year sign or decimal
point.
Range = 0000000 to
AWARD AMOUNT
MAX
1-60
Positions (# of
First Last Bytes)
108 182 75 N Edit/Comment Three digit Twenty-five
Codes comment codes edit/reject codes of:
indicating the 000 to 999
results of Federal Position XXX-XXX:
Pell Grant 1st code
processing. Position XXX-XXX:
Maximum of 25 2nd code
comments will Position YYY-YYY:
appear in a single 25th code
acknowledgement
record. If less than
25 comments, zero
filled.
1-60A
Positions (# of
First Last Bytes)
183 192 10 N ED Use Flags Flags that are set Format =
to inform 0000000000 to
institutions of 1111111111
modifications that Values:
have been made to 0 = indicates not set
their database and 1 = indicates flag is
require immediate set.
action to rectify Where:
Each digit signifies a
different situation
1st -Shared SAR ID
2nd -Verification W
Status
3rd - Concurrent
Enrollment
4th - POP
5th through 10th -
Reserved for future
use
200 Total Record
Length
If record has been rejected, Action Code = E, reported data is returned on the record.
Layouts
1-61
Electronic Statement Of Account Record – Summary (Continued)
Firs Last Bytes)
t
30 45 16 A/N GAPS Award Used to uniquely Valid GAPS Award
Number identify a unique number.
funding for an Format = P063P
institution. school CCYYXXXX
accounts in the ED Where
Office of Chief “P” = constant for
Financial Officer’s PO Indicator
Grant and “063" = constant
Administrative for CFDA Number
Payments System "P" = constant
(GAPS). " " 3 spaces
Comprised of the CCYY =
following fields = Beginning year of
PO Indicator school year pair
CFDA Number ‘2002’.
CFDA Subprogram
XXXX = unique
Id
value for each
Subprogram Fiscal
funded institution
Year
Sequence Number
46 50 5 N Accounting Sequence number Range = 00000 to
Schedule assigned by the Pell 99999
Number Processor to track
Accounting
schedules.
51 58 8 D Accounting Date of Current Valid Date in
Schedule Date Accounting CCYYMMDD
schedule. format.
59 69 11 A/N Previous Amount of school’s Dollars and cents. Will always equal zero
N Obligation institution’s total Right justify, left for institutions schools
Amount obligation prior to zero fill; do not with obligate/pay
this adjustment. include the $ sign accounts for the entire
or decimal point. school year.that are
Range = obligate-only accounts
00000000000 to for the whole year.
99999999999
Layouts
1-64
First Last Bytes)
70 80 11 A/N Obligation Adjustment of the Dollars and cents. Will always equal zero
N Adjustment obligations for this Right justify, left for institutions schools
Amount Accounting cycle. zero fill; do not with obligate/pay
include the $ sign accounts for the entire
99999999999
81 91 11 A/N Current Amount of Dollars and cents. Will always equal zero
N Obligation institution’s current Right justify, left for institutions schools
Amount obligation balance. zero fill; do not with obligate/pay
include the $ sign accounts for the entire
99999999999
92 102 11 A/N Previous Amount of school’s Dollars and cents. Will always equal zero
Obligation/ institution’s total Right justify, left for institutions schools
Payment obligation prior to zero fill; do not with obligate/pay
Amount this adjustment. include the $ sign accounts for the entire
99999999999
or Blank
Layouts
1-65
First Last Bytes)
103 113 11 A/N Obligation/ Total of all Dollars and cents. Will always equal zero
Payment adjustments to Right justify, left for institutions schools
Adjustment payment for the zero fill; do not with obligate/pay
GAPS Award include the $ sign accounts for the entire
Number. or decimal point. school year.that are
Change in the Range = obligate-only accounts
obligation amount 00000000000 to for the whole year.
for this Accounting 99999999999
cycle. or Blank
114 124 11 A/N Current Amount of Dollars and cents. Will always equal zero
Obligation/ institution’s current Right justify, left for institutions schools
Payment payment balance. zero fill; do not with obligate/pay
Amount Amount of the include the $ sign accounts for the entire
school’s current or decimal point. school year.that are
obligation balance. Range = obligate-only accounts
99999999999
or Blank
125 131 7 N YTD Total Year-to-Date Range =
Unduplicated number of 000000000 to
Recipients unduplicated 999999999
recipients for or Blank
institution.
132 142 11 N YTD Accepted YTD Total of Dollars and cents.
Disbursement disbursements Right justify, left
Amount accepted by the Pell zero fill; do not
Processor. include the $ sign
or decimal point.
Range =
00000000000 to
99999999999
or Blank
Layouts
1-66
First Last Bytes)
143 153 11 N YTD Posted YTD Total of Dollars and cents.
Disbursement disbursements sent Right justify, left
Amount to and zero fill; do not
acknowledged by include the $ sign
GAPS. or decimal point.
Range =
00000000000 to
99999999999
or Blank
154 164 11 N YTD YTD amount of Dollars and cents.
Administrative ACA paid to the Right justify, left
Cost institution. zero fill; do not
Allowance include the $ sign
(ACA) or decimal point.
Range =
00000000000 to
99999999999
or Blank
165 177 13 N GAPS Draw- Net Dollars and cents.
down/Payment drawdowns/payme Right justify, left
nts as posted in zero fill; do not
GAPS, ie: the sum include the $ sign
of school-initiated or decimal point.
drawdowns, direct 0000000000000 to
payments for 99999999999999
Obligate/Pay or Blank
accounts,
adjustments (+/-)
less refunds and
returns.The sum of
DD instigated by
the school, Direct
payments for
Obligation/Payment
accounts less
Returns and
Refunds.
Layouts
1-67
First Last Bytes)
178 185 8 D Date of Last The date GAPS last Valid date in
Activity in posted a transaction CCYYMMDD
GAPS for the GAPS format.
Award number.
186 200 15 A Unused Reserved for future Constant spaces
expansion
200 Total Record
Length
Layouts
1-
67A
Electronic Statement Of Account Record – Detail (Continued)
First Last Bytes)
30 45 16 A/N GAPS Award Used to uniquely Valid GAPS Award
Number identify school number.
accounts in the ED Format = P063SP
Office of Chief CCYYXXXX
Financial Officer’s Where
Grant and “P” = constant for
AdministrativePay SFA PO Indicator
ments System “063" = constant for
(GAPS). a unique CFDA Number
funding for an Federal Pell Grants
institution. “S ” CFDA
Comprised of the subprogram constant
following fields = followed by 3 spaces:
Program Office ‘P/J/Q/R’ constant for
PO Indicator CFDA Subprogram
Catalog of Federal ID
Domestic P = Advance funded
Assistance (CFDA) (Obligate only
Number CFDA accounts)
Number J = Just in Time
CFDA Subprogram (Obligate/Pay)
Id R = Reimbursement
--GAPS Award year (Obligate/Pay)
Subprogram Fiscal Q = ACA
Year-- (Obligate/Pay)
--Sequence number " " = 3 spaces
CCYY = Beginning
year of school year
pair ‘2002’ for 2002-
2003
XXXX = unique
value for each funded
institution
1-69
First Last Bytes)
46 53 8 D Transaction Effective date of Valid Date in
Date accounting CCYYMMDD format.
transaction sent to
GAPS.
54 54 1 A Sign Indicator Indicates whether P = positive (Increase)
the Adjustment N = negative
Amount is an (Decrease)
increase or a
decrease
55 65 11 A/N Adjustment Amount of Dollars and cents.
N Amount institution’s Right justify, left zero
adjustment batch. fill; do not include the
individual $ sign or decimal
adjustment. point. Range =
00000000000 to
99999999999
66 73 8 D GAPS Process The date GAPS Valid date in
Date processed the CCYYMMDD format.
adjustment. batch.
1-70
First Last Bytes)
74 99 26 A/N Adjustment Batch ID which Format =
Batch ID generated the CCYYXX999999CCY
adjustment. YMMDDHHMMSS
where:
XX = #D =
Disbursements, #G:
System generated; #A
Statement of Account;
#W: Disbursements
from the Web.
CCYY = End year of
school year pair =
‘2003'
999999 = Reporting
Pell ID
CCYYMMDD = date
batch created
HHMMSS = time
batch created
future expansion
200 Total Record
Length
1-71
Data Requests: Multiple Reporting, Reconciliation, Statement of
Account, YTD
Positions (# of
First Last Bytes)
1 6 6 N Requesting Pell-ID campus on This field is If all zeros are entered and
Attended required. the request is a Year-to-
Campus Pell-ID Valid Pell-ID Date or Reconciliation
request then a YTD or
Reconciliation file will be
generated for the reporting
campus, contained in the
Batch ID, and each
attended campus associated
with the reporting campus.
A separate Year-to-Date or
Reconciliation file will be
generated for each Pell ID
7 7 1 A Request Type Code for data This field is
request type. required.
M = Multiple
Reporting
R = Reconciliation
S = Statement of
Account
Y = Year-to-Date
8 8 1 A Requested Code for type of E = Send output by Cannot be blank for
Output Media media to use when Electronic File requests from the WEB.
Type sending output
data.
future expansion
Layouts
1-80
Data Requests: Multiple Reporting, Reconciliation, Statement of Account,
YTD (Continued)
Positions (# of
First Last Bytes)
35 35 1 A Multiple Indicates the This field is required
Reporting institution is for type M requests.
Request Code 1 requesting O = Send origination
origination or information
disbursement D = Send
information. disbursement
information
36 36 1 A Multiple Indicates the This field is required There may be multiple
Reporting institution is for type M requests. detail records to
Request Code 2 requesting by A = Send list of accommodate the number
selected student, other institutions for of Student IDs or
selected all students institution numbers listed
institution, or all S = Send other for the attended campus
students. institution for institution.
students listed in
record.
I = Send students for
institution listed in
record
37 47 11 A Student ID The Student SSN Blank or Must be non-blank MRR
and Name code for 001010001XX to Code 2 equals S.
which a MR is 999999999XX
requested. Only where XX =
required if MR Uppercase A to Z
Code 2 equals S. . (period)
' (apostrophe)
- (dash)
48 53 6 N MR Institution The institution Blank or Must be non-blank if MRR
Pell-ID code for which Valid Pell-ID Code 2 equals I.
MR listings are
requested. Only
required if the MR
Code 2 equals I.
1-81
YTD (Continued)
Positions (# of
First Last Bytes)
54 76 23 A Origination ID The Origination ID Format = If Request Type is Y and the
for which a Year- 999999999XX20039 Origination ID is nonblank
to-Date is 9999900 then the YTD will be
Requested. Where: generated for that
SSN = 001010001 to Origination ID. If the
999999 999 Origination ID is not found
Name Code = XX or invalid the request will be
Year Indicator = rejected.
2003
Valid Attended PELL
ID = 999999
Orig Sequence
Number = 00
77 85 9 A/N Student Current Social Security Valid Social Security This field will only be
SSN Number, as altered Number or blank populated for student
by the student specific Data Requests.
through the CPS
for the Transaction
number reported.
This field equals
the original SSN if
the student has not
changed SSN in
the CPS. Blank
indicates this
record could not be
matched on
Student ID and/or
EFC during
Federal Pell Grant
processing for this
transaction.
86 93 8 D Student’s Date The date of birth Format: This field will only be
of Birth of the student for CCYYMMDD populated for student
this transaction. specific Data Requests.
Layouts
1-82
YTD (Continued)
Positions (# of
First Last Bytes)
94 109 16 A/N Student’s Last The last name of A – Z, 0 – 9, period, This field will only be
Name the student for this apostrophe, hyphen populated for student
transaction. or blank specific Data Requests.
110 121 12 A/N Student’s First The first name of A – Z, 0 – 9 or blank This field will only be
Name the student for this populated for student
transaction. specific Data Requests.
122 122 1 A Student’s The middle initial A – Z or blank This field will only be
Middle Initial of the student for populated for student
125 Total Record
Length
Layouts
1-83
Data Request Acknowledgements: Multiple Reporting, Reconciliation,
Statement of Account, YTD (Continued)
Positions (# of
First Last Bytes)
36 36 1 A Multiple Indicates the A = Send list of
Reporting institution is other institutions
Request Code requesting by for all students
2 selected student, S = Send other
selected institution for
institution, or all students listed in
students. record.
I = Send students
for institution
listed in record
37 47 11 A MR Student The Student SSN Blank or
ID and Name code 001010001XX to
for which a 999999999XX
MRR is where XX =
requested. Only Uppercase A to Z
required if MRR . (period)
Code 2 equals S. ' (apostrophe)
- (dash)
Blank = no last
name
48 53 6 N MR Institution The institution Blank or There may be multiple
Pell-ID code for which Valid Pell-ID detail records to
MRR listings are accommodate the number
requested. Only of Student IDs or
required if the institution numbers listed
MRR Code 2 for the attended campus
equals I. institution.
Layouts
1-85
First Last Bytes)
54 76 23 A Origination ID The Origination ID Format = If Request Type is Y and
for which a Year- 999999999XX20039 the Origination ID is
to-Date is 9999900 not blank and was
Requested. Where: requested by the user. If
SSN = 001010001 to the Origination ID is
999999999 not found or invalid the
Name Code = XX request will be rejected.
Year Indicator =
2003
Valid Attended PELL
ID = 999999
Orig Sequence
Number = 00
77 77 1 A Action Code Code to indicate Valid Codes:
action to be taken A: Accepted - all
fields accepted
C: Corrected - one
or more fields
corrected
E: Rejected - record
was rejected
78 98 21 N Edit/Comment List of up to seven Comment format:
Codes 3 digit comment 000 – 199
codes which Position XX-XX:1st
occurred during comment code
processing of the Position XX-XX:
data request. 2nd comment code...
Position XX-XXX:
7th comment code
Layouts
1-86
First Last Bytes)
99 107 9 A/N Student Current Social Security Valid Social Security This field will only be
SSN Number, as altered Number or Blank. populated for student
by the student specific Data Requests.
through the CPS
for the Transaction
number reported.
This field equals
the original SSN if
the student has not
changed SSN in
the CPS. Blank
indicates this
record could not be
matched on
Student ID and/or
EFC during
Federal Pell Grant
processing for this
transaction.
108 115 8 D Student’s Date The date of birth Format: This field will only be
of Birth of the student for CCYYMMDD populated for student
116 131 16 A/N Student’s Last The last name of A – Z, 0 – 9, period, This field will only be
Name the student for this apostrophe, hyphen populated for student
transaction. or blank specific Data Requests.
132 143 12 A/N Student’s First The first name of A – Z, 0 – 9 or blank This field will only be
Name the student for this populated for student
transaction. specific Data Requests.
144 144 1 A Student’s The middle initial A – Z or blank This field will only be
Middle Initial of the student for populated for student
future expansion
150 Total Record
Length
Layouts
1-87
Multiple Reporting Record (Continued)
Positions (# of
First Last Bytes)
321 327 7 N Scheduled Scheduled Federal Range =
Federal Pell Pell Grant for a 0000000 to AWARD
Grant student with this AMOUNT MAX
EFC and COA
attended full-time
for a full academic
year
328 334 7 N Origination Annual award Range =
Award Amount amount supplied 0000000 to AWARD
on the origination AMOUNT MAX
record.
335 336 2 N Transaction CPS-assigned Range =
Number Transaction 01 to 99
number from the
eligible SAR used
to calculate the
award.
337 341 5 N Expected Amount of the Range =
Family student’s Expected 00000 to EFC
Contribution Family MAXIMUM
Contribution from
the SAR used to
calculate the
award.
342 349 8 D Enrollment First date the CCYYMMDD
Date student was Range = 20020101
enrolled in an to 20030630
eligible program
for the award year.
350 357 8 D Origination Date the CCYYMMDD
Create Date origination was Range = 20020401
created in the Pell to 20080930
Processor
database.
358 364 7 N Total of Total amount of all Range =
Disbursements disbursements 0000000 to AWARD
Accepted accepted by the AMOUNT MAX
Federal Pell Grant
Program for the
POP student.
Layouts
1-92
Positions (# of
First Last Bytes)
365 372 8 D Last Activity Date of the last Format =
Date payment was CCYYMMDD
received from the
institution.
373 380 8 D Next Estimated Date of next Blank or
Disbursement estimated CCYYMMDD
Date disbursement date. Range = 20020101
to 20080930
381 385 5 N Eligibility Used The percentage of Format = 000.00%
the student’s The last two digits
eligibility used by represent less than 1
the institution. percent. Field does
not include decimal
point or %.
386 395 10 N ED Use Flags Flags that are set Format =
to inform 0000000000
institutions of Where:
modifications that Each digit signifies a
have been made to different situation
their database and 1st = Shared SAR ID
require immediate 2nd = Verification W
action to rectify. Status
3rd = Concurrent
Enrollment
4th = POP
5th through 10th =
Reserved for future
use .
396 411 16 A/N Student’s Last The last name of A to Z, 0 to 9,
Name the student for this period, apostrophe,
CPS transaction hyphen or blank
number.
412 423 12 A/N Student’s First The first name of A to Z, 0 to 9 or
Name the student for this blank
CPS transaction
number.
424 424 1 A Student’s The middle initial A to Z or blank
Middle Initial of the student for
this CPS
transaction
number.
Layouts
1-93
Positions (# of
First Last Bytes)
425 432 8 D Student’s Date The date of birth Format =
of Birth of the student for CCYYMMDD
this CPS
transaction
number.
SSN Number, as altered Number or
by the student BLANK if not
through the CPS matched
for the Transaction
number reported.
This field equals
the original SSN if
the student has not
changed SSN in
the CPS. Blank
indicates this
record could not be
matched on
Student ID and/or
EFC during
Federal Pell Grant
processing.
future expansion
450 Total Record
Length
Layouts
1-94
Reconciliation File
First Last Bytes)
1 16 16 A/N Student’s Last The last name of A to Z, 0 to 9, period,
Name the student. apostrophe, hyphen or
blank
17 28 12 A/N Student’s First The first name of A to Z, 0 to 9 or blank
Name the student.
29 29 1 A Student’s The middle initial A to Z or blank
Middle Initial of the student.
30 52 23 A Origination ID The Origination ID Format = If Request Type is Y
of the student. For 999999999XX20039999 and the Origination
which a Year-to- 9900 ID is not blank and
Date is Requested. Where: was requested by the
SSN = 001010001 to user. If the
999999999 Origination ID is not
Name Code = XX found or invalid the
Year Indicator = 2003 request will be
Valid Attended PELL ID rejected.
= 999999
Orig Sequence Number
= 00
SSN Number, as altered Number or
by the student BLANK if not matched
through the CPS
for the Transaction
number reported.
This field equals
the original SSN if
the student has not
changed SSN in
the CPS
62 67 6 N Reported Pell-ID of the Valid Pell-ID
Campus Pell-ID reporting campus
Layouts
1-95
Reconciliation File (Continued)
First Last Bytes)
68 69 2 N Transaction CPS-assigned Range =
Number Transaction 01 to 99
number from the
eligible SAR used
to calculate the
award.
70 74 5 Expected The EFC supplied Range
Family on the origination 00000 to EFC MAX
Contribution record. that
(EFC) corresponds to the
transaction
number.
75 81 7 N Origination Annual award Range =
Award Amount amount supplied 0000000 to AWARD
on the origination AMOUNT MAX
record.
82 86 5 N Scheduled Scheduled Federal Range =
Award Amount Pell Grant for a 00000 to AWARD
student with this AMOUNT MAX
EFC and COA
attended full-time
for a full academic
year
87 93 7 N YTD Total of all the 0000000 to 9999999. If there are no
Disbursement accepted The first five positions disbursements at the
Amount Disbursement are the whole dollars and Pell Processor or they
amounts for the the last two positions are have all been rejected
student. the cents. then this amount will
be 0.
94 94 1 A Verification The verification V: Verified Accept ‘W’ and ‘V’ or
Status status supplied on W: Without else set to blank for
the origination Documentation 2002 – 2003 and after.
record. Or Blank
95 95 1 A POP Flag Flag set in Y or blank
origination record
when a student is
in a POP situation.
future expansion
100 Total Record
Length
Layouts
1-96
Year-to-Date Record (Origination)
First Last Bytes)
1 1 1 A YTD Record Indicates if record Constant: “O”
Indicator is the YTD
Origination, YTD
Disbursement or
Summary data.
2 24 23 A/N Origination ID Unique number Format = Identifier
used to identify an 999999999XX20039999 If Origination ID
origination 9900 matches on Pell
Where: database, then
SSN = 001010001 to Compare all fields.
999999999 If all the fields
Name Code = XX match, then the
Year Indicator = 2003 record is returned as
Valid Pell- ID = 999999 a duplicate;
Orig Sequence Number otherwise it is a
= 00 change. If the
Origination ID does
not match then the
Origination is new.
25 33 9 N Original SSN Student's SSN 001010001 to Identifier
from original 999999999
FAFSA
34 35 2 A Original Name Student's name Uppercase A to Z; Identifier
Code code from original . (period);
FAFSA for this ' (apostrophe);
school year. - (dash);
BLANK = no last name
36 41 6 N Attended Pell-ID of campus Valid Pell-ID Identifier
Campus Pell-ID attended. Change Change creates new
creates new origination record.
origination record. Institution must
Institution must change payment
change payment amounts for student at
amounts for original attended
student at original campus as necessary.
attended campus
as necessary.
Layouts
1-97
Year-to-Date Record (Origination) (Continued)
Field Length Type Field Description Valid Values Processing
Positions (# of Name Notes/Edits
First Last Bytes)
42 46 5 A/N Unused Reserved for future Constant spaces
expansion
47 59 13 A/N Originatio This field can contain Institution defined No editing.
n Cross- any cross-reference
Reference information useful to
the institution to
identify student records
internally.
60 60 1 A Action Code to indicate action Valid Codes: Rejected YTD
Code to be taken A = Accepted - all fields records shall contain
accepted Requested Original
C = Corrected - one or SSN, Original Name
more fields corrected Code, Attended
Campus, and “Action
Code”. All other
fields shall be blank
and no other records
for the student will be
enclosed in batch.
expansion.
62 68 7 N Accepted Must equal the award Dollars and cents. Use Cannot exceed Total
Award amount calculated by leading zeros; do not Payment Ceiling for
amount for the institution to be include the $ sign or student – award
entire disbursed to this student decimal point. validation performed.
school for attendance for this Range: 0000000-MAX
year entire Pell Grant award AWARD AMOUNT
year.
69 76 8 N Accepted Date 1st disbursement Format: CCYYMMDD
Estimated to student is estimated Range: N days prior to
Disbursem to be made. 20020621 – 20080930
ent Date
#1
77 84 8 N Accepted Date 2nd disbursement Format = CCYYMMDD
Estimated to student is estimated Range = [see field
Disbursem to be made. position 69 in this
ent Date record] or BLANK
#2
Layouts
1-98
First Last Bytes)
199 199 1 A Accepted Code to indicate BLANK = Not
Incarcerated the student’s incarcerated
Federal Pell incarcerated status Y = Yes, the student is
Recipient Code for students incarcerated in a local
incarcerated in institution, but is
local penal otherwise eligible.
institutions, but are N = No, if student
otherwise eligible previously reported as
to receive Federal incarcerated, but is not or
Pell Grants. is no longer. incarcerated
200 201 2 N Accepted CPS-assigned Must be numeric: 01 to Changes to this field,
Transaction Transaction 99 after associated
Number number from disbursements are
eligible SAR used made, creates a new
to calculate the active origination
student’s award record.
Disbursements for
the previous
origination will be set
to zero.
202 206 5 N Accepted Must equal the Range = 00000 to EFC Changes to this field,
Expected student's Expected MAXIMUM after associated
Family Family disbursements are
Contribution Contribution from made, creates a new
(EFC) the ISIR or SAR active origination
record.
Disbursements for
the previous
origination will be set
to zero.
Layouts
1-
102
First Last Bytes)
207 207 1 N Accepted Code indicating O = Federal Pell Grant
Secondary which EFC value award previously based
Expected is used to on the secondary EFC
Family determine award and reported to the
Contribution amount Federal Pell Grant
Code program; student’s award
now based on the
original EFC.
S = Federal Pell Grant
award based on the
secondary EFC, as a
calculated by the CPS.
OR BLANK if
Secondary EFC not used.
Layouts
1-102A
First Last Bytes)
208 208 1 N Accepted Calendar which This field is required. The Academic
Academic applies to this calendar dictates
Calendar student's 1= Institution uses which Payment
educational nonstandard academic Methodology can be
program. terms, and measures accepted, and the data
academic progress by elements required to
credit hours calculate the student’s
2=Institution uses award. Refer to Pell
standard quarters and Grant Calculations
measures academic Appendix for
progress by credit hours acceptable
3=Institution uses combinations.
standard semesters and If Academic calendar
measures academic invalid or BLANK,
progress by credit hours then correct to (in the
4=Insititution uses order shown):
standard trimesters and --Academic calendar
measures academic already accepted for
progress by credit hours this student, if any;
5=Insitution measures --Academic calendar
academic progress by on file for Attended
clock hours Campus, if any;
6=Institution does not --Academic calendar
use terms, but does on file for Reporting
measure academic Campus, if any;
progress by credit hours --Clock hour (5) if
Payment
Methodology=4;
--Semester (3)
Layouts
1-103
First Last Bytes)
209 209 1 N Accepted Formula used to This field is required. The Payment
Payment calculate the Range: 1-5. See Pell Methodology that can
Methodology student's Federal Grant Calculations be accepted is dictated
Pell Grant Award. Appendix for regulations by the Academic
covering which calendar. Refer to the
Academic calendars may Pell Grant
use each specific formula Calculations
Appendix for the data
elements required for
each Payment
Methodology.
If Payment
Methodology invalid
or BLANK, then
correct to:
--1 Academic
calendars 2, 3, 4;
--3 Academic
calendar 1;
--4 Academic
calendars 5, 6
Layouts
1-103A
First Last Bytes)
210 216 7 N Accepted Cost Must equal COA Dollars and cents. Use
of Attendance calculated by the leading zeros; do not
institution include the $ sign or
following the decimal point.
Federal Pell Grant Range = 0000000 to
Payment 9999999.
regulations.
217 217 1 A Accepted The student’s Leave BLANK only if Used in award amount
Enrollment enrollment status Payment Methodology is validation. See Pell
Status at the time you 4. Grant Calculations
create or update Appendix.
the student record. Range for Payment
Methodologies 1, 2, 3, If Enrollment status
and 5: invalid or BLANK,
1=Full-time then correct to:
2=3/4-time --BLANK if Payment
3=1/2-time Methodology is 4
4=Less than ½-time --3 (half-time) if
5=Enrollment status Payment
changed from one Methodology is 5
payment period to --1 (full-time) for
another, OR student Payment
attends more than the Methodologies 1, 2, 3
number of terms in a full
academic year.
Layouts
1-104
First Last Bytes)
218 219 2 A Accepted Total Number of weeks Leave BLANK for School determines
Weeks of on instructional time Payment this value based on
Instructional provided by this Methodology 1. the time required for
Time Used to student’s Program of Required for the majority of its
Calculate Study during a full Payment full-time students to
Payment academic year. Methodologies 2, complete the program
3, 4, or 5. of student or the
PM2=Total number of
academic year for the
weeks of instructional
Range for Payment program of study, not
time in academic year for
Methodology 2: student by student.
student’s program of
00-29. See Pell Grant
study (fall through spring
terms). Range for Payment Calculations
Methodology 3, 4, Appendix.
PM5 (academic 5: 00-78
calendars 1, 2, 3, 4) and If invalid, out of
PM3=Total number of range, or greater
weeks of instructional than Weeks of
time in all terms in instructional time in
academic year for program’s definition
student’s program of of academic year,
study then correct (in the
PM5 (academic calendar order shown):
6) and PM4=The lesser --Weeks of
of either (a) total number instructional time
of weeks of instructional used to calculate
time for a full-time payment previously
student to complete accepted for student;
hours in student’s --Weeks of
program of study, or (b) instructional time in
total number of weeks of program’s definition
instructional time for a of academic year
full-time student to --BLANK if supplied
complete hours in and not needed for
academic year for Payment
student’s program of Methodology.
study.
Layouts
1-105
First Last Bytes)
220 221 2 A Accepted Total number of weeks Leave BLANK for Used in award
Weeks of inst. of instructional time in Payment amount validation.
time in the school’s definition of Methodology 1.
Program's a full academic year for Required for If invalid or BLANK,
Definition of this student’s Program of Payment correct to (in order
Academic Year Study. Methodologies 2, shown):
3, 4, or 5. --Weeks of
instructional time in
Range for Payment program’s definition
Methodologies 2, of academic year
3, 4, or 5: previously accepted
30-78 for student, if any;
--Weeks of
program’s definition
of academic year on
file for Attended
campus, if any;
--Weeks of
of academic year on
file for Reporting
campus, if any;
--30 (Payment
Methodologies 2, 3,
4, 5)
--BLANK if supplied
and not needed for
Payment
Methodology.
Layouts
1-106
First Last Bytes)
222 225 4 A Accepted Total number of BLANK for Used in award amount
Cr/Clock Hrs in credit/clock hours in all Academic validation. See Pell
Award Year payment periods calendars 1, 2, 3, Grant Calculations
institution expects this and 4. Appendix.
student to attend and be
paid for during this Ranges: If invalid, out of
Federal Pell Grant Award 0000-3120 if range, or greater
year. Academic calendar than Credit/Clock
=5 hours in the
0000-0100 if academic year for
Academic calendar this student’s
=6 program of study,
then correct to (in the
order shown):
--Credit/Clock hours
in award year
previously accepted
for student;
--Credit/Clock hours
in the academic year
for this student’s
program of study;
--Blank if supplied
and not needed for
Payment
Methodology.
Layouts
1-106A
Year-to-Date Record (Disbursement)
First Last Bytes)
1 1 1 A YTD Record Indicates if record is the Constant: “D”
Indicator YTD Origination, YTD
Disbursement, or
Summary data.
2 24 23 A/N Origination ID Unique number used to Format = Identifier
identify the origination 999999999XX200 If Origination ID
for which the 399999900 matches on Pell
disbursement is to be Where: Database, then
applied against. SSN = 001010001 Compare all fields.
to 999999999 If all the files match,
Name Code = XX then the record is
Year Indicator = returned as a
2003 duplicate otherwise it
Valid PELL ID = is a change. If the
999999 Origination ID does
Orig Sequence not match then the
Number = 00 Origination is new.
25 37 13 A/N Disbursement This field can contain Institution defined No editing
Cross- any cross-reference
Reference information useful to the
institution to identify
student records
internally.
38 38 1 A Action Code Code to indicate action A = Accepted - all
to be taken fields accepted
C = Corrected -
one or more fields
corrected
39 40 2 N Disbursement Number of the Must be numeric: Identifier = 66 to 99
Reference disbursement per student 01 to 99 65 are Reserved for the
Number for the Award Year Pell Processor system
generated
disbursements
Layouts
1-110
External Origination Add/Change Record (PGEO03OP)
Processing
Start End Length Type Field Name Description Valid Values Notes/Edits
1 23 23 A/N Origination ID Unique number used to This field is required. Identifier
identify an origination. Format: If Origination ID
999999999XX2003999 matches on Pell
99900 Database, then
Compare all fields. If
Where: all the fields match,
SSN - 001010001 to then the record is
999999999 returned as a duplicate
Name Code = XX otherwise it is a
Year Indicator = 2003 change. If the
Valid Attended Pell ID =Origination ID does
999999 not match then the
Orig Sequence Number Origination is new.
= 00
24 32 9 N Original SSN Student's SSN from 001010001 to Identifier
original FAFSA. 999999999
33 34 2 A Original Name Student's name code Uppercase A to Z Identifier
Code from original FAFSA . (period)
for this school year. ' (apostrophe)
- (dash)
Blank (no last name)
35 40 6 N Attended Pell-ID of attended Valid Pell-ID Identifier
Campus Pell-ID campus. Change Change creates new
creates new origination origination record.
record. Institution must
change award amounts
for student at original
attended campus as
necessary.
41 45 5 A/N ED Use Reserved for future Spaces

use.
46 58 13 A/N Origination This field can contain Institution defined No editing is applied.
cross-reference any cross-reference
information useful to
the institution to
identify student records
internally.
59 59 1 A Action Code Code to indicate action Will always be blank No editing is applied.
to be taken.
June 2002 (2002-2003) Federal Pell Grant Program Technical Reference Combination
Systems
3-6
External Origination Add/Change Record (PGEO03OP) (Continued)
Processing
Start End Length Type Field Name Description Valid Values Notes/
Edits
60 60 1 A Unused Reserved for future expansionConstant spaces
61 67 7 N Award amount Must equal the award amount Dollars and cents. Cannot exceed
for entire school calculated by the institution to Use leading zeros; do Total Payment
year be disbursed to this student not include the $ sign Ceiling - award
for attendance for this entire or decimal point. validation
Pell Grant award year. performed.
Note: Field Range = 0000000 to
Name is Award Amount Increases must
“Origination Maximum be submitted to
Award Amount COD.
for the Entire
School Year” in Any change to
EDExpress origination data
Software. requires the
Award Amount
to be validated.
Refer to Edits
1200, 1205,
1209, 1210,
1211, 1213, and
1450.
68 75 8 N Estimated Date 1st disbursement to CCYYMMDD =
Disbursement student will be made
Date #1 Range=N days prior
to
DISBURSEMENT
START DATE
(20020701) to
DISBURSEMENT
END DATE
(20080930).
76 83 8 N Estimated Date 2nd disbursement to CCYYMMDD =
Date #2 Range = [see field
position 68 in this
record] or BLANK
84 91 8 N Estimated Date 3rd disbursement to CCYYMMDD =
Date #3 Range =[see field
position 68 in this
record] or
BLANK
92 99 8 N Estimated Date 4th disbursement to CCYYMMDD =
Date #4 Range =[see field
position 68 in this
record] or BLANK
June 2002 (2002-2003) Federal Pell Grant Program Technical Reference Combination
Systems
3-7
Processing
172 179 8 N Estimated Date 14th disbursement CCYYMMDD =
Disbursement to student will be made Range = [see field
Date #14 position 68 in this
record] or BLANK
180 187 8 N Estimated Date 15th disbursement CCYYMMDD =
Disbursement to student will be made Range = [see field
Date #15 position 68 in this
record] or BLANK
188 195 8 D Enrollment Date First date that the CCYYMMDD:
student was enrolled in Range: 20020101 –
an eligible program for 20030630
the designated school
year. If the student
enrolled in a crossover
payment period before
the first day of the Pell
Award Year (July 1),
but which will be paid
from 2002-2003 funds,
report the actual start
date of the student’s
classes for that
payment period.
196 196 1 A/N Low Tuition & Flag to identify tuition Value Tuition Range
Fees code ranges when the annual 1= 0
tuition is less than or 2= 1-216
equal to minimum 3= 217-433
defined by low tuition 4 = 434-649
and fees table. or BLANK: low tuition
does not apply
197 197 1 A Verification Status of verification of V: Verified Refer to Edit 1302.

Status code applicant data by the W: Without Accept ‘W’ and ‘V’ or
school. Documentation else set to blank for
Or Blank 2002-2003 and after.
198 198 1 A Incarcerated Students incarcerated BLANK= Not

Federal Pell in local penal incarcerated
Recipient code institutions are not
eligible to receive Y= Yes, the student is
Federal Pell grants. incarcerated in a local
institution, but is
otherwise eligible.
N= No, if student
previously reported as
incarcerated, but is not
or is no longer
incarcerated
June 2002 (2002-2003) Federal Pell Grant Program Technical Reference Combination Systems
3-9
Processing
Start End Lengt T Field Name Description Valid Values Notes/Edits
h ype
199 200 2 N Transaction CPS-assigned 01 to 99 Changes to this field, after
number Transaction number associated disbursements are
from eligible SAR made, create a new active
used to calculate origination record.
award.
Disbursements for the previous
origination will be set to zero.
201 205 5 N Expected Must equal the Range = 00000 Changes to this field, after
Family student's Expected to EFC associated disbursements are
Contribution Family Contribution MAXIMUM. made, create a new active
(EFC) from the ISIR or SAR. origination record.
Disbursements for the previous

origination will be set to zero.
206 206 1 A Secondary Code indicating which O - Federal Pell Changes to this field, after
Expected EFC value is used to Grant award associated disbursements are
Family determine award previously made, create a new active
Contribution amount. based on the origination record.
code secondary EFC
and reported to Disbursements for the previous
the Federal Pell origination will be set to zero.
Grant program;
student’s award
now based on
the primary
EFC.
S = Federal
Pell Grant
award based on
the secondary
EFC, as
calculated by
the CPS.
BLANK if
Secondary EFC
not used
3-10
Processing
207 207 1 N Academic Calendar which applies This field is required. The Academic calendar
Calendar to this student's dictates which Payment
educational program. Methodology can be
1= Institution uses
accepted, and the data
nonstandard academic
elements required to
terms, and measures
calculate the student’s
academic progress by
award. Refer to Pell
credit hours
Grant Calculations
2=Institution uses
Appendix for acceptable
standard quarters and
combinations.
measures academic
progress by credit hours
If Academic calendar
3=Institution uses
invalid or BLANK, then
standard semesters and
correct to (in the order
measures academic
shown):
--Academic calendar
4=Insititution uses
already accepted for this
standard trimesters and
student, if any;
measures academic
--Academic calendar on
file for Attended
5=Insitution measures
Campus, if any;
academic progress by
--Academic calendar on
clock hours
file for Reporting
6=Institution does not
campus, if any;
use terms, but does
--Clock hour (5) if
measure academic
Payment
Methodology=4;
--Semester (3)
3-11
Processing
208 208 1 N Payment Formula used to This field is required. The Payment
Methodology calculate the student's Range: 1-5. See Pell Methodology that can be
Federal Pell grant. Grant Calculations accepted is dictated by
Appendix for regulations the Academic calendar.
covering which Refer to the Pell Grant
Academic calendars may Calculations Appendix
use each specific formula for the data elements
required for each
Payment Methodology.
If Payment Methodology
invalid or BLANK, then
correct to:
--1 Academic calendars
2, 3, 4;
--3 Academic calendar
1;
--4 Academic calendars
5, 6
Refer to Edits 1000,
1001, 1002, 1003, 1004,
1005, 1006, and 1007
209 215 7 N Cost of Must equal or exceed Dollars and cents. Used in award amount
Attendance minimum COA in the Use leading zeros; do recalculation.
Federal Pell Grant not include the $ sign or
Payment Schedule. decimal point.
Range = 0000000 to
9999999.
216 216 1 N Enrollment Status The student’s Leave BLANK only if Used in award amount
enrollment status at the Payment Methodology is validation. See Pell
time you create or 4. Grant Calculations
update the student Appendix.
record. Range for Payment
Methodologies 1, 2, 3, If Enrollment status
and 5: invalid or BLANK, then
1=Full-time correct to:
2=3/4-time
3=1/2-time --BLANK if Payment
4=Less than ½-time Methodology is 4
5=Enrollment status --3 (half-time) if
changed from one Payment Methodology is
payment period to 5
another, OR student --1 (full-time) for
attends more than the Payment Methodologies
number of terms in a full 1, 2, 3
academic year.
3-12
Processing
217 218 2 A/N Weeks of Total Number of weeks on Leave BLANK for School determines
instructional time instructional time provided by Payment this value based on
used to calculate this student’s Program of Study Methodology 1. the time required for
payment during a full academic year. Required for the majority of its
Payment full-time students to
Methodologies 2, 3, complete the program
PM2=Total number of weeks of
4, or 5. of student or the
instructional time in academic
academic year for the
year for student’s program of
Range for Payment program of study, not
study (fall through spring
Methodology 2: 00- student by student.
terms).
29. See Pell Grant
PM5 (academic calendars 1, 2,
Range for Payment Calculations
3, 4) and PM3=Total number of
Methodology 3, 4, 5: Appendix.
weeks of instructional time in
00-78
all terms in academic year for
If invalid, out of
student’s program of study
range, or greater
PM5 (academic calendar 6) and
than Weeks of
PM4=The lesser of either (a)
total number of weeks of
instructional time for a full-time
of academic year,
student to complete hours in
then correct (in the
student’s program of study, or
order shown):
(b) total number of weeks of
--Weeks of
instructional time for a full-time
instructional time
student to complete hours in
used to calculate
academic year for student’s
payment previously
program of study.
--Weeks of
of academic year;
--BLANK if supplied
and not needed for
Payment
Methodology.
3-13
Processing
Star En Lengt Type Field Name Description Valid Values Notes/Edits
t d h
219 220 2 A/N Weeks of inst. Total number of weeks of Leave BLANK Used in award
time in instructional time in the for Payment amount validation.
program's school’s definition of a full Methodology 1.
definition of academic year for this Required for Refer to Edits
academic year student’s Program of Payment 1102 and 1105.
Study. Methodologies 2,
3, 4, or 5. If invalid or BLANK,
correct to (in order
shown):
Range for --Weeks of
Payment instructional time in
Methodologies 2, program’s definition
3, 4, or 5: of academic year
30-78 previously accepted
for student, if any;
--Weeks of
of academic year on
file for Attended
campus, if any;
--Weeks of
of academic year on
file for Reporting
campus, if any;
--30 (Payment
Methodologies 2, 3,
4, 5)
--BLANK if supplied
and not needed for
Payment
Methodology.
3-13A
Processing
221 224 4 A/N Credit/Clock Hrs Total number of BLANK for Academic Used in award amount
in Award Year credit/clock hours in all calendars 1, 2, 3, and 4. validation. See Pell Grant
payment periods Calculations Appendix.
institution expects this Ranges:
student to attend and be 0000-3120 if Academic If invalid, out of range,
paid for during this calendar = 5 or greater than
Federal Pell Grant 0000-0100 if Academic Credit/Clock hours in
Award year. calendar = 6 the academic year for
this student’s program
of study, then correct to
(in the order shown):
--Credit/Clock hours in
award year previously
the academic year for
of study;
--BLANK if supplied
and not needed for
3-14
Processing
225 228 4 A/N Credit/Clock Total number of credit BLANK for Academic Used in award amount
hours in this or clock hours in the calendars 1, 2, 3, or 4. validation. See Pell Grant
student’s program institution’s definition Calculations Appendix.
of study’s of a full academic year Ranges:
academic year for this student’s 0900-3120 if Academic If invalid or BLANK,
Program of Study. calendar = 5 then correct to (in the
Max Cr/Clk Hrs 0024-0100 if Academic order shown):
in Prg for Acad Yr calendar = 6 --Credit/Clock hours in
the academic year for
of study, if any;
the academic year on
file for Attended
campus, if any;
the academic year on
file for Reporting
campus, if any;
--0900 if Academic
calendar=5;
0024 if Academic
calendar=6;
--BLANK if supplied
and not needed for
Refer to Edits 1106,
1110, 1112, 1113, and
1114
229 231 3 A/N Institution This is an internal Institution defined No editing will be
Internal Sequence sequence number the performed on this field.
Number institution can define.
232 258 30 27 A Unused Reserved for future Leave Blank
expansion
3-14A
Processing
259 264 6 N Reporting Pell-ID of reporting Valid Pell-ID
Campus Pell-ID campus
SSN Number, as altered by Number or
the student through BLANK if not matched
CPS for the transaction
number reported. This
field equals the original
SSN if the student has
not changed SSN in the
CPS. Blank indicates
this record could not be
matched on Student ID
and/or EFC during
Federal Pell Grant
processing.
274 302 29 A Student Name Student’s full name as BLANK or
reported to the CPS for Full name listed in
the Transaction Number order=
reported. Blank Last Name 01 - 16
indicates this record First Name 17 - 28
could not be matched Middle Initial 29
on Student ID and or
EFC during Federal
Pell Grant processing.
303 303 1 A CPS Verification Designates whether BLANK = Not selected
Selection Code CPS selected the by CPS for verification
student for institutional * = Selected by CPS for
verification of applicant Institution verification of
data as of the applicant data
Transaction number
reported.
304 311 8 D Student’s Date of The date of birth of the Format: CCYYMMDD
Birth student for this CPS
transaction.
312 316 33 A Unused Reserved for expansion Constant Spaces
344
317 344 28 A Unused Reserved for Expansion Constant Spaces
345 350 6 A Created Time Time when the record 000000 – 235959 Field is required to be
was created. Supplied populated only for those
by the system. Format is HHMMSS schools which cannot
HH = 00 to 23 have a blank field in the
MM = 00 to 59 last field of a record.
SS = 00 to 59
350 Total Record
Length
3-15
External Disbursement Add/Change Record (PGED03OP)
Processing
1 23 23 A/N Origination Unique number used to This field is required. Identifier
ID identify an origination Format: If Origination ID
999999999XX2003999 matches on Pell
99900 Database, then
Compare all fields. If
Where: all the fields match,
SSN - 001010001 to then the record is
999999999 returned as a duplicate;
Name Code = XX otherwise, it is a
Year Indicator = 2003 change. If the
Valid Attended PELL Origination ID does not
ID to 999999 match then the
Orig Sequence Number Origination is new.
= 00
24 36 13 A/N Disbursement This field can contain Institution defined The field can be used by
cross- any cross-reference the school to track each
reference information useful to the disbursement record (by
institution to identify reference number) to a
student records payment period.
internally.
37 37 1 A Action Code Action code Will always be blank No editing
38 39 2 N Disbursement Number of the 01 to 65 Identifier
Reference disbursement per student 66 to 99 are reserved for
Number for the Award Year ED-system generated
disbursements
40 46 7 N Disbursement Amount of disbursement Dollars and cents.
Amount for student's payment
period. Use leading zeros; do
not include the $ sign
or decimal point.
Range = 0000000 to
AWARD AMOUNT
47 47 1 A Sign Indicates whether the P = Positive
Indicator Reported Disbursement N = Negative
Amount is an increase or
a decrease to the total
amount that has been
disbursed to the student
for the award year
48 55 8 D Disbursement Date this disbursement CCYYMMDD Refer to Edits 1520,
Date was or will be made to Range = 20020621 to 1530, and 1540.
the student. 20080930 Must be within N days
prior of Payment Period
Start Date.
3-17
External Disbursement Add/Change Record (PGED03OP) (Continued)
Processing
Star En Lengt Type Field Description Valid Values Notes/Edits
t d h Name
expansion
57 64 8 N Payment Beginning date of CCYYMMDD = Required only for
Period Payment Period Range = 20020101 schools that were
ineligible at some point
Start Date to 20030630 in the award year.
Or Spaces Required only for
schools that are
currently ineligible, but
are reporting
disbursements for
payment periods which
started while the school
was eligible.
expansion
103 108 6 D Created Time when the record 000000 – 235959 Field is required to
Time was created. Supplied Format is HHMMSS be populated only
by the system. HH = 00 to 23
for those schools
MM = 00 to 59
which cannot have a
SS = 00 to 59
blank field in the last
field of a record.
108 Total
Record
Length
3-18
Disbursement Edit/Reject Codes (Continued)
Edit
Code
and
Type Message Condition and Action What It Means How to Fix It
429 “Invalid If ALL of the following are true: Occurs if the
E Origination ID - • The Award Year portion of Origination ID Correct the Origination
Name Code not the Origination ID is >= has a name code ID and resubmit the
A-Z or 2001-2002 and subsequent that is invalid. disbursement record.
“ . ” or years *****
‘‘ ’ ” or • The Name Code is not A-Z EDExpress:
“ - ” or or “ . ” or “ ’ ” or “ - ” or Verify the disbursement
“ ” “ ” record was created
for Award Year using the correct
2002 and beyond” REJECT RECORD Origination ID. If not,
Set edit code 429 delete disbursement
record and recreate
using the correct
Origination ID.
430 “Duplicate If ALL of the following are true: Occurs when a This is a duplicate, the
D Disbursement • Award Year is >= 2001-2002 duplicate record has already been
reference number. and subsequent years disbursement has processed, and no
Reference number • Disbursement Reference been sent on a further action is
already at the Pell number already exists record, usually necessary.
Processor” when a batch is
Set the record to a Duplicate processed more
status. than once.
Set the Action Code to ‘D’ and

create the full acknowledgement
record with the data stored on
RFMS COD.
Set edit code 430
June 2002 (2002-2003) Federal Pell Grant Program Technical Reference Appendix D
D-55

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2002-2003 Federal Pell Grant Program Technical Reference

Custom Layouts, Continued

Custom Layouts (Continued)

Custom Layouts (Continued)

13 19 7 A Unused Reserved for future use Constant spaces

25 32 8 A/N Header Valid Message Class Format =

42 58 17 A/N Header 17-digit character batch ID. Batch ID:

13 19 7 A Unused Reserved for Constant spaces

If duplicate Batch ID, then

An adjustment to a disbursement record is supplied in this same format.

41 45 5 A/N ED Use Reserved for future Spaces

197 197 1 A Verification Status of verification of V: Verified Refer to Edit 1302.

198 198 1 A Incarcerated Students incarcerated BLANK= Not

Disbursements for the previous

Set the Action Code to ‘D’ and

Set edit code 430

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