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Description: Tags: Appendix D March (565 H)
Description: Tags: Appendix D March (565 H)
and Descriptions
Introduction
This section provides a table to help you interpret the various edit codes
that are used in the RFMS process and their related comments. The
information is grouped according to the following column headings:
• Edit Code – the number that is assigned if the RFMS edit condition(s)
is met. This column also lists one of the three edit types. They are:
W Warning and/or Corrected
E Rejected
D Duplicate
• Message – the explanation that displays for the prescribed edit
condition.
• RFMS Condition and Action – a description of the situation that
caused the edit and the action taken either to resolve it and/or to notify
the school of the potential error.
• What It Means –further explanation of the message in an effort to
make the cause of the edit clearer.
• How to Fix It – what the user must do to resolve the mistaken
condition.
Equals =
Less than <
Greater than >
Less than or equal to <=
Greater than or equal to >=
Not equal to <>
A parameter value that @
can be changed between
cycles, this is the data that
comes from the
ALGORITHM and
AWARD YEAR tables
and can be made year-
specific.
210 “Year must be If ANY of the following Occurs when the year is RFMS:
E numeric” are true: missing or nonnumeric. Correct the award year
• Positions 3 to 6 of and resubmit the batch
the Batch ID are with a new Batch
nonnumeric Number in the Grant
• Positions 3 to 6 of Batch Header and
the Batch ID do not Trailer.
equal a valid RFMS *****
Award Year @ EDExpress:
Regenerate the batch
REJECT BATCH and export again. If
Set edit code 210 problem still occurs,
contact CPS Customer
Service.
REJECT BATCH
Set edit code 213
214 “Creation time If ANY of the following Occurs if time is missing RFMS:
E invalid” are true: or nonnumeric. Correct the time in the
• Positions 21 – 22 of Batch Number and
the Batch ID do not resubmit the batch with
equal 00 to 23 a new Batch Number in
(hours) the Grant Batch Header
• Positions 23 – 24 of and Trailer.
the Batch ID do not *****
equal 00 to 59 EDExpress:
(minutes) Regenerate the batch
• Positions 25 - 26 of and export again. If
the Batch ID do not problem still occurs,
equal 00 to 59 contact CPS Customer
(seconds) Service.
REJECT BATCH
Set edit code 214
REJECT RECORD
Set edit code 301
REJECT RECORD
Set edit code 302
REJECT RECORD
Set edit code 303
• If Estimated Disbursement
Dates 2 – 15 are not in
range ((Disbursement Start
Date @ – N Days @) to
Disbursement End Date @)
If Origination record is a
change record then set
Accepted Enrollment
Date to previously
accepted value
Otherwise, set
Verification Status to N.
Set Accepted
Verification Status code
to W
Otherwise, if Payment
Methodology = 4, then
set accepted AC to “5”
Award Year
If Origination is change
record, set Accepted
COA to previously
accepted value
• If WKSPROG is not
Blank and PM = 1
Set accepted
WKSPROG to blank
If WKSCALC is not 00 –
29 and Accepted PM = 2
If (WKSCALC is not 00 –
78 or greater than
Accepted WKSPROG) and
Accepted PM = 3 to 5
REJECT RECORD
Set edit code 325
326 “Invalid Origination If ALL of the following are Occurs when the RFMS:
E ID - Invalid Award true: Origination ID has Resubmit the record with a
Year for the Batch for • The Award Year portion of an Award Year that corrected Origination ID.
Award Year 2001- the Origination ID is >= is different from *****
2002 and beyond” 2002 the Award Year in EDExpress:
• The Award Year <> the the Batch Number. Verify the record is created
Award Year @ of the under the correct Origination
Batch ID. If not, delete record and
recreate using the correct
Reporting/Attended campus
ID. Export new record and
REJECT RECORD transmit to RFMS.
Set edit code 326
REJECT RECORD
Set edit code 399
@ Award Year
processing comes from
the AWARD_YEAR
table
REJECT RECORD
Set edit code 401
REJECT RECORD
Set edit code 403
REJECT RECORD
Set edit code 408
REJECT RECORD
Set edit code 415
416 “Negative If the following is true: The amount of the Warning
W Disbursement negative disbursement Message -
adjusted to reflect If the negative disbursement amount on has been reduced to the No further
accepted Previous the input record is greater than the total lower amount already action is
Disbursement amount disbursed to date for the current
accepted on the necessary.
Balance” Origination
disbursement records.
Decrease the Disbursement Amount to
equal the YTD Disbursement Amount
on the Origination record
REJECT RECORD
Set edit code 417
418 “Origination If ALL of the following are true: This occurred during the
W indicates • Award Year is prior to or equal 2000-2001 Award Year
Verification Status to 2000 – 2001 for Verification Status of
‘W’, Disbursement • The Verification Status is ‘W’ “W”.
adjusted to the on the Origination record
Origination Award • Disbursement Amount is >50% It is reserved for future
Amount or 50% of of the Scheduled Award use as of the 2001-2002
the Scheduled Amount Award Year
Award Amount,
whichever is lesser, Set the Accepted Disbursement
and Award Year is Amount to the lesser of either the
2000 – 2001 or Origination Award amount or 50%
prior” of the Schedule Award Amount
REJECT RECORD
Set edit code 420
421 “Disbursement If ALL of the following are true: This occurred for a
E generated after • Award Year is prior to or equal “Disbursement that
Verification to 2000 – 2001 was generated after
Deadline Date and • The Verification Status is ‘W’ the verification
Award Year is on the Origination record deadline” for 2000-
2000 – 2001 or • The Debit/Credit Flag is ‘P’ 2001 and prior.
prior” • The Processing Date is >the
Award Year Verification Date @ It is reserved for
future use as of the
2001-2002 Award
Year
REJECT RECORD
Set edit code 421
REJECT RECORD
Set edit code 602
603 “Invalid If ANY of the following are true: Occurs if RFMS:
E Requested • The Media Type is <> ‘E’ or blank school’s Output Resubmit data request
Output for Award Year 2000 – 2001 and Media type is with BLANK or E.
Media beyond invalid. *****
Type” • The Media Type is <> ‘C’, ‘R’, ‘E’ or EDExpress:
blank for Award Year 1999 – 2000 Must submit Contact CPS
REJECT RECORD BLANK or E. Customer Service.
Set edit code 603
REJECT RECORD
Set edit code 703
704 “FAA Fax If the FAA Fax Number Occurs if the FAA RFMS:
E Number Not is not spaces, or is Fax Number contains Resubmit the institutional
Numeric – the nonnumeric, for ten blanks or nonnumeric data record with a corrected
telephone number positions characters, such as a fax number.
contained blanks dash. *****
or non-numeric REJECT RECORD EDExpress:
characters (such Set edit code 706 Verify the fax number is
as a dash)” completed in setup and
export institution data
record again.
705 “Invalid If ANY of the following Occurs if the School RFMS:
E Institution Type – is true: type is not 1-6. Resubmit the institutional
institution type • Institution Type is data record with a corrected
was not 1-5” not blank school type.
• Institution Type is *****
not 1 to 6 EDExpress:
Verify the institution type
REJECT RECORD is completed in setup and
Set edit code 705 export institution data
record again.
REJECT RECORD
Set edit code 709
710 “No Input Data Or If ANY of the following Occurs if there is no Warning message - no
W Data Matched is true: data sent or data had no further action necessary.
Current Data – no • No data sent changes to the data on
data sent or data • No changes to file file.
had no changes
with data on file” Warning message