PMP Exam Preparation

Based On 4 th Edition

PMI (Project Management Institute

u Established in 1969 with Global HQ in

Pennsylvania USA u 250 chapters in approx 70 countries u Run by a group of volunteers u Promotes Project Mgt best practices u Offers Certifications which have become an industry standard

Format of PMP exam

u 200 MCQs u 175 are scored, 25 are not scored u 106 correct out of 175 i.e. 61% u Only Pass or Fail u Questions will test knowledge, application &

analysis

u 4 hours u 15 minutes familiarization u Books not allowed u Mobiles not allowed

PROJECT MANAGEMENT FRAMEWORK

CH 1 & 2.

PM Frame Work
What is the Project? Project vs Operational Works. Why Projects? Life Cycles. Organization.

What is the project

A project is a temporary endeavor undertaken to create a

unique product, service, or result.

Start

END
Y A R O P M E T

UNIQUE

PROGRESSIVELY ELABORATED

Projects vs operations
-Resources -Planning , Execution , M&C -Goals / Strategy -Activities

PROJECT . Temporary. Unique.

OPERATION. Ongoing. Repetitive

What is Project Management?

n The application of knowledge, skills, tools, and

techniques to project activities in order to meet stakeholder needs and expectations.

n Managing a project includes:

u Establishing Clear and achievable objectives u Balancing the project constrains. u Balancing the stake holders requirments.

What is Project Management?

continue

Areas of Expertise
n Effective Project management requires that

project management team understand and use knowledge and skills of the following five areas of expertise:

Areas of Expertise
continue

REGULATION is a government imposed requirement which specifies product, process or service characteristics, including the applicable administrative provisions, with which compliance is mandatory. Building codes are an example of regulations.

STANDARD document established by consensus and approved by a recognized body , that provides , for common and repeated use, rules , guidelines, or characteristics for activities or their results, aimed at the achievement of the optimum degree of order in a given context.

Areas of Expertise
continue

n Interpersonal Skills: The management of

interpersonal relationships includes:

u Effective communication. u Influencing the organization. u Leadership. u Motivation.

u Negotiation and conflict management. u Problem solving.

Project Management Context

If the relation ship between the project is only that of a shared technology or resources then the effort should be managed as a portfolio rather than program.

Project Management Office PMO

Providing Support , Training , Format and Template , Procedures

PMO Office

Providing Support and follow up the project performance

Providing Project Manager , Support and Manage the project and be responsible for the project performance

Project Management Office PMO

continue

Project Manager Focus on specific project Manages scope, time, resources, budget for a specific project Reports project specific information

PMO Focus on overall business objectives Manages overall risk, overall opportunities, interdependencies among multiple projects May report on more projects & from a corporate perspective

Stakeholders

q+ve /ve Interest. qNot All Equal. q May affect the project while they are not exist or considered as a stakeholder

WHY PROJECTS?
marked demand

An organizational need

A customer request.

technological advanced.

Legal requirement.

Life Cycles
Product life cycle

Upgrade

Business Plan
A E D I

PROJECT

Prod uct

Operation
n m i t e r

/ n m t s e v i D

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Life Cycles
Project life cycle

Sequential / Overlapping

Phase 1
Management life cycle

Phase 2

Phase 3

Typical Sequence of Phases in a Project Life Cycle

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Project Life Cycle

Project Management Life Cycle

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Forms of Organization

Organization Structure
Function Matrix Projectized

Week

Balanced

Strong

Functional Organization

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Projectized Organization

Weak matrix Organization

Expeditor

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Balanced Matrix

Strong Matrix

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Composite Organization

Organization Structure versus Project Characteristics

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Organizational Process Assets

Process And Procedures. Corporate Knowledge Lesson Learned Enterprise Environmental Factor Organization structure , Culture. Market condition. Political condition. Standard and rules. Available resources.

OPM 3

Organization Project Management Maturity Module Continuous Improvement

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PROJECT MANAGEMENT Process Group

CH 3.

Project Management Processes

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Process Group

Overlapping the Project Management Processes

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PROJECT MANAGEMENT PROCESS

PROJECT MANAGEMENT PROCESS

The project manager, in collaboration with the project team, is always responsible for determining which process are appropriate and the appropriate degree of rigor for each process in order to the success of the project.

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QUESTION ?

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