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SPRO Configuration For Employee PHOTO Upload in IT0002
SPRO Configuration For Employee PHOTO Upload in IT0002
SPRO Configuration For Employee PHOTO Upload in IT0002
Create Number RangeA number range must be created for SAP Archive Link. Transaction code: OANR In Intervals, create number range 01 from 0000000001 to 9999999999 without the external number flag.
Step 2:
Assign Documents Class
Document type HRICOLFOTO must exist with document class JPG. Transaction code: OAC2 Table TOAVE
Step 3:
Document type settings
Document type HRICOLFOTO must be linked to object type PREL and Info type 0002. Transaction code: SM31 Table V_T585O (View)
Set all three columns here to minuses and don't put a flag in the check box.
Step 4:
Content Repository
IMG: Basis Components --> Basis Services --> SAP Archive Link --> Basic Settings --> Maintain content repositories
Swap from display to amend. Select a current entry and copy or just hit create. Then select . and fill in the details as below:
Choose a two character name can use Zx (where x is a number) if you wish to use the customer namespace
Choose Version no. 0046 (or the latest one that is available)
Basic Path c:\ (this should be set to where the photos are all held)
Archive Path c:\ (this is the area from where the photos are retrieved)
Step 5: Maintain the required Basis Service ( To be done by Basis administrator for archiving of storage area)
Transaction code: SICF Here you activate the Content Server Interface.
First you need to create a user profile with sufficient authorisations to carry out the processes which are done by the system in the background.
Double-click on content server in the left hand tree structure. You can find it under default_host --> sap --> bc --> content server
use your own user ID after which SAP will warn you that this is a dialogue user account. If you do use your own user ID, change it as soon as you have tested the config.
Once you have done this click on the refresh icon and make sure that the service is activated by right clicking on Content Server and select the option Activate. If it is activated, the writing should be in bold (as opposed to greyed out)
Step 6:
Check which content repository (Archive) is linked to document type HRICOLFOTO in object type PREL Transaction code: OAC3 Table TOAOM_C
Set the Content Repository field to the one you set up in the step above. Note the Retention .per. field is the retention period for the photo in MONTHS. (so the default is 833 years and 3 months!) it can also be left blank.
Click on create
Enter the Personnel Number of the employee you want to link the photo to. Choose also the infotype that you wish the photo to be displayed on .
Click on Continue.
Enter the path and filename of the photo. The dropdown will allow you to navigate to the appropriate directory.
SAP will notify that the Stored document is created successfully and you end up with something like:
If you get an error 401 to do with missing authorisations, then try and redo the above step. It often only happens the first time you try and load the photo.
Step 8:
Displaying Photos You can display your linked photos straight away if you want, from any Info type, by selecting the employee in Display or Maintain Data and selecting Menu item Extras, display all facsimiles
Step 9: Info type Headers to display photo correctly Transaction code: SM31 Table T588J IMG: Personnel Mangmnt --> Personnel Administration --> Customising User Interfaces --> Change Screen Header In the IMG path, you must now choose activity Infotype Header Definition
Mod 90
e 1
n 75
name 0002
y PERNR PIC
When you see the resultant Info type display you can double click on the picture will bring up a large version of it.
More than one photo can be uploaded, which can be viewed by selecting Extras display all facsimiles.