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Microsoft Office Word 2010 - Learning Guide
Microsoft Office Word 2010 - Learning Guide
Word 2010
Improve your Productivity
Business User Learning Guide
Contents
1 Interface changes in Microsoft Office Word 2010 ............................................................................ 3 1.1 2 The New Ribbon or the Ribbon environment............................................................................ 3
Powerful new Features .................................................................................................................... 4 2.1 2.2 2.3 Live preview Feature ................................................................................................................ 4 Mini tool bar ............................................................................................................................ 4 Quick Access tool bar ............................................................................................................... 4 Adding commands to Quick access tool bar ...................................................................... 5 Removing Commands from quick access tool bar ............................................................. 5
Hiding and Unhanding the Ribbon ............................................................................................ 5 Zoom in and Zoom out Commands ........................................................................................... 6
Working with Text Styles.................................................................................................................. 6 3.1 3.2 3.3 Applying Styles ......................................................................................................................... 6 Modifying Styles....................................................................................................................... 7 Numbering headings ................................................................................................................ 7
Creating a Cover page ...................................................................................................................... 9 Inserting a Cover page ................................................................................................................... 10 Note 10 6.1 6.2 Removing Cover pages and reinserting new Cover pages ....................................................... 10 Create your Own Cover Page .................................................................................................. 11
Working with Headers and Footers ................................................................................................ 11 7.1 7.2 Inserting a Header .................................................................................................................. 11 Inserting a Footer ................................................................................................................... 11
8 9
There are three specific features that you need to know in the Ribbon to make a proper enter to Office 2010 and to work smoothly. They are namely; (See Figure 2) Tabs - The first set of name that you can find in the top of the ribbon (ex: Home, Insert.) Groups Are logically separated rectangles with many commands built in to them. Each rectangle has a unique name given at the bottom of the rectangle. Commands Are the features that you can see inside each group that allow you to apply of each areas of work. Tabs
Groups
Figure 2: Tabs, Groups and Commands
Commands
2.3.1 Adding commands to Quick access tool bar Step1: Take your mouse pointer to any command that you like on the ribbon and right click on the command. Step2: From the drop down menu, select and click Add to Quick access tool bar 2.3.2 Removing Commands from quick access tool bar Step1: Take your mouse pointer to the command that you want to remove from the ribbon, and right click on the command. Step2: From the drop down menu, select and click Remove from quick access tool bar
Note: There is a short cut for the Zoom out and Zoom in command. Press and hold your CTRL (Control button) from your key board and then move your scroll wheel of the mouse forward and backward to zoom in and zoom out.
Step2:you get the update table of Contents dialog box with two options. Select Update entire table from the two options as given bellow and click ok to update your table of content.
Note When you go to the bottom of the table of content template gallery, you will find the following command (link) which shows more tables of content options from Microsoft office.com if there are any new templates available.
Note Cover pages given in the gallery differ from the content that each carries and also note that where ever you are on the document, when you insert a cover page, it automatically insert a new page and include the cover page on it.
Step2: You can select a cover page that you like and click on it to insert the same to your document. Step3: You can type and feed the data to the cover page that you inserted and in the mean time you can edit the cover page to whatever you like by inserting logos or pictures. Etc.
Note: Cover pages will always carry forward the content that you type in one cove page to a new one when you insert a new cover page, so you dont have to retype them again.
Step2: Select and click a template from the gallery to insert footer to your document. Note 1. Before you insert headers and footer to your document, please leave the cover page and click on any other page of your document and insert headers and footers. 2. When you go to the bottom of the Header or Footer gallery, you will find a like called more headers or Footers from Microsoft Office.com which shows more Headers or Footers options if there are any new templates available.
9 Saving a Document
Microsoft Office 2010 by default provides you with three simple options to save the content that you create in all applications. 1. Word Document (with .docx file extension) This option will save your document in the new Microsoft Office 2010 format. This format is a XML (Extensible Markup Language) bases file format which provides you many benefits when you save the document with it. a. It will create a document that is Platform independent, which means that you can send the document at you create in this format to any platform users and they can open the document. b. It will create a document that is High in security features c. It will create a document that is highly reduces in the capacity of the document. Note Necessarily, all the Microsoft Office 2003 users cant open the above file format because those computers lack an application called Compatibility pack for Office 2007 that you can always download free of charge from Microsoft Corporate web site. (www.microsoft.com) To Save the Content in the above format: Go to Back stage view Click save as and the save as dialog box with open Select the location that you want to save type a File name for the document and select the Save as type to Word Document and click ok to save the Document 2. Word 97-2003 Document (with .doc file extension) This option will save you document in the Old version of file format which all the office 2003 users can open. To Save the Content in the above format: Go to Back stage view Click save as and the save as dialog box with open Select the location that you want to save type a File name for the document and select the Save as type to Word 97-2003 Document and click ok to save the Document 3. PDF - Will allow your publish your document as a PDF document format directly from the Office applications, to create un-editable documents. To publish the Content in the above format: Go to Back stage view Click save as and the save as dialog box with open Select the location that you want to save type a File name for the document and select the Save as type to PDF and click ok to publish the Document