Document Types for DWM Common Profiles Administrative

CERTIFIED AND E-MAIL RECEIPT CONTRACTOR DESIGNATION RELATED CONTRACTOR QUALIFICATION RELATED DELEGATION RELATED FIELD WORK NOTIFICATION FILE QA IMMINENT THREAT INFORMATION INCOMING CORRESPONDENCE MEETING RELATED OFFSITE NOTICE RELATED OUTGOING CORRESPONDENCE PERFORMANCE TRACK PUBLIC INFORMATION REQUEST REQUEST FOR ADDITIONAL INFORMATION SCORING CHECKLIST-PACKET SITE ACCESS RELATED SITE CHRONOLOGY TIME EXTENSION VOLUNTARY CLEANUP TAX CREDIT TRANSER RELATED

ST

WC

HW

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes

Yes

Yes Yes

Yes Yes Yes Yes

Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes Yes Yes Yes

Yes Yes

Yes Yes

Yes Yes

Yes

Cleanup

ALTERNATE PROCEDURE RELATED APPROVAL RELATED AS-BUILTS CERCLA SITE EVALUATIONS CLEANUP REFERRAL PACKET COMMUNITY RELATIONS COMPLETION RELATED DECISION MEMO ROD DOCUMENT LATE NOTICE INCOMING CORRESPONDENCE MEETING RELATED MONITORING PLANS AND REPORTS RELATED NPDES RELATED OPERATION AND MAINT-REMEDIAL ACTION RPT RELATED

Yes Yes Yes

Yes Yes Yes Yes

Yes Yes Yes Yes

Yes Yes Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes

Yes Yes Yes Yes Yes Yes

Yes Yes Yes Yes

Yes

OUTGOING CORRESPONDENCE PERFORMANCE BASED CLEANUP (PBC) RELATED PERMITS-PERMIT VARIANCES PILOT-FEASIBILITY STUDY POTABLE WELL SURVEY-SAMPLING QUALITY ASSURANCE RELATED REMEDIAL ACTION PLAN RELATED REQUEST FOR ADDITIONAL INFORMATION RESCISSION RELATED REVIEW COMMENTS RISK ASSESSMENT SIS REPORT SIS REQUEST FOR ASSISTANCE SITE ASSESSMENT RELATED SITE MAPS-SKETCHES-DRAWINGS SITE PHOTOS SITE VISIT RELATED SOURCE REMOVAL RELATED TARGETED BROWNFIELDS ASSESSMENT TIME EXTENSION WASTE MANIFESTS WELL ABANDONMENT RELATED

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Discovery_Compliance

ALTERNATE PROCEDURE RELATED CLEANUP INITIATION RELATED CLOSURE RELATED COMPLAINT RELATED DISCHARGE REPORTING RELATED ETHANOL-BIODIESEL FUEL AVAILIBILITY INCOMING CORRESPONDENCE INSPECTION RELATED INSTALLATION RELATED MEETING RELATED MINERAL ACID RELATED MONITORING PLANS AND REPORTS RELATED

Yes Yes Yes Yes

Yes Yes

Yes Yes

Yes Yes

Yes

Yes

Yes

NONCOMPLIANCE RELATED OUTGOING CORRESPONDENCE PERIODIC SITE REPORTS POTABLE WELL SURVEY-SAMPLING RELEASE DETECTION RELATED REPAIRS-MAINTENANCE RELATED REQUEST FOR ADDITIONAL INFORMATION SITE MAPS-SKETCHES-DRAWINGS SITE PHOTOS TANK SYSTEM EQUIPMENT APPROVAL TANK SYSTEM HAZARDOUS SUBSTANCE RELATED TERMINAL-BUNKERING RELATED TIME EXTENSION WASTE MANIFESTS

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes

Yes Yes Yes Yes

Yes Yes Yes

Yes Yes Yes

Yes

Yes Yes

Eligibility

APPLICATION INSUFFICIENCY RELATED BROWNFIELDS AGREEMENTS DECISION DSCP APPLICATION FORM ELIGIBILITY PACKET RELATED INCOMING CORRESPONDENCE INVOICE PACKETS MEETING RELATED OUTGOING CORRESPONDENCE PROFESSIONAL SERVICES AGREEMENT REQUEST FOR ADDITIONAL INFORMATION REVIEW-CHECKLIST MATERIALS SITE SCORE SHEETS SITE SCREENING REPORT STATE INITIATION PACKAGE TAX CREDIT APPLICATION RELATED TIME EXTENSION

Yes

Yes Yes Yes Yes

Yes Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Enforcement_Legal

CASE CLOSURE RELATED CONSENT ORDER FINAL JUDGEMENT

FINAL ORDERS INCOMING CORRESPONDENCE INTERROGATORY JUDICIAL CONSENT DECREE LEGAL CASE TRACKING RELATED LIEN-BANKRUPTCY-COST RECOVERY RELATED MEETING RELATED NOTICE OF VIOLATION OUTGOING CORRESPONDENCE PENALTY AUTHORIZATION RELATED REFERRAL PACKET RELATED REQUEST FOR ADDITIONAL INFORMATION RESTRICTIVE COVENANTS-DEED RESTRICTIONS SITE ACCESS ORDERS SITE VISIT RELATED TIME EXTENSION VARIANCE RELATED VOLUNTARY CLEANUP AGREEMENT RELATED WARNING LETTER

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes

Fiscal

BID PROJECT RELATED COLLECTION-REFUND-WRITE OFF RELATED COST SHARE AGREEMENT RELATED COST ESTIMATE RELATED DEDUCTIBLE INFORMATION GRANT APPLICATIONS-AGREEMENTS GRANT REIMBURSEMENT REQUESTS INCOMING CORRESPONDENCE INVOICE RELATED MEETING RELATED NPDES PAYMENT RELATED OUTGOING CORRESPONDENCE PERFORMANCE BASED CLEANUP (PBC) RELATED PETROLEUM CLEANUP EQUIPMENT-PROPERTY FORM PETROLEUM CLEANUP PARTICIPATION PROGRAM PRE-APP ADVANCE CLEANUP RELATED PROPERTY NUMBER INFORMATION PROPOSAL RELATED REQUEST FOR ADDITIONAL INFORMATION SSC-COOPERATIVE AGREEEMENT

Yes

Yes Yes

Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Yes Yes Yes Yes Yes

Yes Yes

Yes

Yes Yes Yes

UTILITY RELATED WASTE TIRE CONTRACTS WORK ORDER-TASK ASSIGNMENT RELATED VOLUNTARY CLEANUP TAX CREDIT CERTIFICATE

Yes Yes

Yes Yes Yes

Permitting_Authorization

ALTERNATE INITIAL COVER RELATED ALTERNATE PROCEDURE-VARIANCE RELATED BENEFICIAL USE RELATED DISASTER DEBRIS STAGING AREA RELATED HAZARDOUS WASTE GENERATOR RELATED HAZARDOUS WASTE TRANSPORTER RELATED INCOMING CORRESPONDENCE INTENT TO ISSUE-DENY RELATED LANDFILL REUSE RELATED MEETING RELATED MERCURY HANDLER RELATED MISCELLANEOUS OPERATIONS RELATED OUTGOING CORRESPONDENCE

Yes

Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes

PERMIT APPLICATION RELATED PERMIT ISSUED-DENIED RELATED USED OIL HANDLER RELATED WASTE TIRE AUTHORIZATION RELATED SOURCE-SEPARATED ORGANICS (SOPF) REGISTRATION

Yes Yes Yes Yes

Reimbursement (Tanks Only )

APPLICATION INSUFFICIENCY LETTER APPLICATION REVIEW ROUTING SLIP AUDIT INFORMATION FINAL REIMBURSEMENT ORDER FINANCIAL AND ACCOUNTING DOCUMENT INTEREST PAYMENT MATERIALS REIMBURSEMENT APPLICATION-CORRECTED PAGES REVIEW-CHECKLIST MATERIALS SETTLEMENT INFORMATION SITE INSPECTION RELATED SUPPLEMENTAL PAYMENT REQUEST TIME EXTENSION

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

SW

Document Descriptions
Green cards indicating a document was sent via Certified Mail that come in NOT with the document. Email read

Yes

reciepts and e-mail receipts indicating that an electronic document was received Contractor Designation Forms and all documents related to contractor designation information Information related to the qualification of a contractor to do cleanup work

Yes

Delegation agreements, correspondence, approvals, denials and related documents Information related to notification about field work activities Form indicating that QA was completed on this file Imminent threat status worksheets - Emergency response reports - Other documents related to imminent threat Correspondence that comes into DEP from an outside party that cannot be indexed to a specific document type based

Yes Yes Yes Yes

on CONTENT - Use ONLY as a last resort Administrative meeting minutes, notes, announcements, attendance records, phone records and logs Notification of contamination to surrounding properties Correspondence that goes from DEP to an outside party that cannot be indexed to a specific document type based on CONTENT - Use ONLY as a last resort Performance Track reviews, approvals and other related materials - 5 year review report (Superfund) Information requesting or responding to a request for information about a site, DEP or some other topic including

Yes Yes

Public Records Requests Documents requesting additional information on administrative issues Score Tracking sheets - Documents related to scoring of cleanup sites

Yes Yes

Documents requesting/notifying site access. Legal site access documents are found in Enforcement_Legal profile Documents describing site activities in chronological order Requests for time extension that relate to Administrative topics. Include Approvals/Denials and all related information For use by VCTC Program Requests for approval of an alternative procedure including alternative requirement or procedure forms - Includes

Yes Yes Yes Yes

Approvals/Denials Documents indicating approval of cleanup related activities i.e., Professional Engineer Certifications As Built' drawings and related documents that DO NOT come in as part of a package CERCLA site evaluation activities in support of remedial activities for a specific site Memo from County/District transferring CleanUp packet to DEP including; Cleanup Initiation letter, Closure Assessment Report, Property Appraiser Data Sheet Public meetings, fact sheets, public service information and related documents Site Rehabilitation Completion Reports and Orders/No Further Action/No Further Action with Conditions Proposals/soil closure reports/Completion of Groundwater System Modifications Document that contains site history, description, characteristics, contaminated media, contaminants present and the remedy selected for cleanup. Decision Memo is signed by Bureau Chief. Document indicating that required action has not occurred and what action should be taken Correspondence that comes into DEP from an outside party that cannot be indexed to a specific document type based on CONTENT - Use ONLY as a last resort Cleanup meeting minutes, notes, announcements, attendance records, phone records and logs Natural Attenuation Monitoring/Post Active Remediation Monitoring/Monitoring Only Plans and Reports/Monitoring well survey-sampling results National Pollutant Discharge Elimination System reports and related information

Yes Yes

Yes Yes Yes Yes

Yes

Remedial action reports (NOT PLANS) Operation & Maintenance reports, status reports and related information

Correspondence that goes from DEP to an outside party that cannot be indexed to a specific document type based on

Yes

CONTENT - Use ONLY as a last resort Documents related to Performance Based Cleanup projects Corrective Action Only Permits and all-related documents

Yes Yes

Report of studies completed. Could contain attachments of results and correspondence Potable Well Survey/DOH Sampling related Documents related to assurance of quality of work being completed on a site Remedial Action Plan, Remedial Action Plan Modifications, Limited Scope Remedial Action Plan/Addenda/Remedial

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Design, Data Summary Report, TPOC letters Documents requesting additional information on cleanup issues Documents rescinding the completion of cleanup activities Documents containing comments of reviewed information. SRFA & LCAR Review Forms Risk assessment proposals, plans, studies, approvals, and related documents, including RBCA analysis SIS reports and related documents in support of cleanup activities Documents relating to request for site evaluation assistance by Site Investigation Section (SIS) prior to submittal of an SIS report Site Assessment Reports, Cleanup Assessment Reports, Remedial Investigation Reports and all associated documents Site maps - sketches and drawings that come in NOT part of a package Photographs of anything related to cleanup of a facility that comes in NOT part of a package Site visit forms - Cleanup Site Inspection forms - field notes and logs - O&M Inspection forms - NOT COMPLIANCE INSPECTION FORMS INTERIM Source Removal Reports (SRR), Initial Remedial Action Reports (IRA), waste removal related documents Targeted Brownfields Assessment related documents Requests for time extension related to cleanup - Acceptance/decline of time extension requests and related information Shipping documents for waste cleanup

Yes

Documents indicating well abandonment action related to a site Alternate procedure requests - alternate procedure forms - supporting and related information Site Rehabilitation Initiation Order, Site Rehabilitation Initiation Letter, Cleanup Notification Letter, site assessment initiation Documents related to a tank or facility closure including closure assessment reports and addendums and closure

Yes Yes

letters Complaint forms including correspondence and phone logs - Complaint investigation form Discharge Reporting Form-Discharge Notification Form-Incident Notification Form Correspondence, registration, and technical information about ethanol - biodiesel facilities Files (mainly Excel) and internal information, memos, and letters about fuel supplies before and after hurricanes Correspondence that comes into DEP from an outside party that cannot be indexed to a specific document type based

Yes Yes

on CONTENT - Use ONLY as a last resort Compliance inspection reports - storage tank inspection forms - facility inspection forms - FIRST inspection docs compliance assistance visits - closure letters for inspections w/out NCL Storage Tank Installation Forms including correspondence - Installation and Removal forms - 2009 Updgrade Deadline Information Discovery-Compliance meeting minutes, notes, announcements, attendance records, phone records, logs Information about mineral acid tanks - correspondence as part of a package - inspection reports on mineral acid tank supporting information Data and reports submitted for COMPLIANCE (NOT CLEANUP) - includes monitoring plan approvals & denials.

Yes

Yes

Includes ground water & monitor well sampling, ash sampling and gas monitoring.

Yes Yes Yes Yes

Noncompliance letters - memos used to develop NCL and all related documents Correspondence that goes from DEP to an outside party that cannot be indexed to a specific document type based on CONTENT - Use ONLY as a last resort Periodic reports, such as waste quantity, Used Oil Annual Training, Biennial Reports Well Survey Forms - Super Act Site Survey Forms - Well Survey Maps - DOH Sampling related Test results - Analysis reports - Certificates of Analysis - All related correspondences Repair information - Maintenance information - System repair/Status logs - Cathodic protection information

Yes Yes Yes

Documents requesting additional information on discovery-compliance issues Maps, sketches and drawings of facilities that come in NOT part of a package Photographs pertaining to discovery or compliance at a facility that come in NOT part of a package Letters and documents from equipment vendors requesting approval for storage tank system equipment such as tanks, piping, leak detectionincluding Final Orders from DEP approving or denying the requests Information related to Hazardous Substances at a facility Terminal facility certificate - Discharge certificate inspection report - emergency response plans and related information Requests for time extension related to discovery-compliance. Acceptance/decline of time extension requests and related information Shipping documents for hazardous waste

Revised DSCP applications where definiciencies in the initial DSCP application have been corrected; any documentation submitted which corrects the initial DSCP application submittal which made it incomplete or ineligible Used by Brownfields Program Documents related to the decision regarding eligibility for a site, and the site score Application form submitted by the property owner, facility owner/operator for acceptance to the program Program eligibility checklists - Qualifying checklist - related eligibility information , and compliance information Correspondence that comes into DEP from an outside party that cannot be indexed to a specific document type based on CONTENT - Use ONLY as a last resort Documents related to the deductible payment, request for payment letter, invoice, and receipt of payment Eligibility meeting minutes, notes, announcements, attendance records, phone records, logs Correspondence that goes from DEP to an outside party that cannot be indexed to a specific document type based on CONTENT - Use ONLY as a last resort Used by the Brownfields program Documents requesting additional information on eligibility issues Documents such as Drycleaner Site Visit Checklists, State Action Candidate Review Checklists, etc. Site Scoring Sheet - used to determine the site score for priority ranking Program Site Screening Report Form, site and well survey maps, and laboratory data Documents such as referral memos from district for acceptance into State Funded Cleanup Program, Request for HRS, HRS Ranking Score Documents such as VCTC Eligibility Letters, VCTC Certificate for Application, VCTC Checklist, VCTC Tax Credit Certificates, VCTC Checklist, etc. Requests for time extension related to eligibility. Acceptance/decline of time extension requests and related information Case closure requests, approvals, and related documents for closure of formal enforcement case Legal Order issued - Short form CO - Long Form CO all related documentation Final Judgement Orders and related documents

Yes Yes Yes

Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes Yes

Legal Order issued - Final Order all related documentation issued with it Correspondence that comes into DEP from an outside party that cannot be indexed to a specific document type based on CONTENT - Use ONLY as a last resort Interrogatory - requests and submittals related to an enforcement case Judicial Consent Decrees and related documents Legal Case Tracking (LCT) entry forms and related documents Information related to liens, bankruptcy or cost recovery and related documents Enforcement-Legal meeting minutes, notes, announcements, attendance records, phone records, logs Notification of violation of DEP policy or FL State statutes Correspondence that goes from DEP to an outside party that cannot be indexed to a specific document type based on CONTENT - Use ONLY as a last resort Penalty calculation worksheets, drafts, approvals and related documents Case referrals to DEP, EPA, or other programs, and related documents - NOT OGC case referrals Documents requesting additional information on enforcement-legal issues Restrictive Covenants-Deed Restrictions and all related documents Legal Documents related to requests for and approvals of site access orders for a specific enforcement case Information related to site visits for enforcement that are NOT Legal Orders Requests for time extension related to enforcement-legal. Acceptance/decline of time extension requests and

Yes Yes Yes

related information Variance or waiver requests - acceptance and denials and related documents Voluntary cleanup agreements and supporting documentation Warning Letter and related documentation Information related to bid projects and contracts Information related to collections - refunds and write offs Site Rehabiliation Funding Allocation Agreements - PBC/PCPP/PAC Agreements

Yes Yes Yes Yes Yes

Cost Estimates: (Submittals, Approvals, Rejections, Requests for Additional Information, etc.) Information regarding deductible payments and/or invoices Grant applications, agreements, and related documents Grant reimbursement requests and related documents Correspondence that comes into DEP from an outside party that cannot be indexed to a specific document type based on CONTENT - Use ONLY as a last resort Invoices and related information includes invoice return letter Fiscal meeting minutes, notes, announcements, attendance records, phone records, logs National Pollution Discharge Elimination System Payment Information Correspondence that goes from DEP to an outside party that cannot be indexed to a specific document type based on

Yes

CONTENT - Use ONLY as a last resort Information related to Performance Based cleanup and Pay for Performance - includes authorization forms but NOT AGREEMENTS - See also Cost Share Related Forms for Petroleum Cleanup Equipment and Property Information related to Petroleum Cleanup Participation Program - includes authorization forms - NOT AGREEMENTS See also Cost Share Related Information related to PreApproved Advanced Cleanup - NOT AGREEMENTS - See also Cost Share Related Information related to property numbers including property reporting forms Documents related to requests for approval for cleanup proposals

Yes

Documents requesting additional information on fiscal issues Documents related to SSC- Cooperative Agreements

Information related to Utilities on a site including payment

Yes Yes

Waste Tire contracts and related documents Documents indicating a work order approval or change order for previous work For use by VCTC Program Alternate initial cover requests, approvals, denials, and related documents Alternate procedure - variance or waiver requests related to an application - acceptance/denials and related documents Beneficial use requests, reports, RAIs, meeting requests and minutes related to a beneficial use determination Disaster debris staging area requests, authorizations, extensions, and related documents Notification documents related to hazardous waste generators Registration documents related to Hazardous Waste Transporters and Transfer Facilities Correspondence that comes into DEP from an outside party that cannot be indexed to a specific document type based

Yes Yes Yes Yes

Yes Yes Yes Yes Yes

on CONTENT - Use ONLY as a last resort Intent to Issue/Deny permit, public notices, and related documents Plans, approvals, and supporting documentation related to landfill reuse projects on unpermitted sites Permitting meeting minutes, notes, announcements, attendance records, phone records, logs Registration documents related to handlers of Mercury containing lamps and devices Discontinued Use of Miscellaneous April 2010 - Did not remove as doc type but can no longer add to this Contingency Plans, and other plans and materials related to actual operation of the facility - Restricted includes documents with confidential, trade secret or proprietary information. Correspondence that goes from DEP to an outside party that cannot be indexed to a specific document type based on

Yes

CONTENT - Use ONLY as a last resort Permit applications/modifications/supplemental information - RAI's/ Responses - Notice of deficiencies and

Yes Yes Yes Yes

responses - permit transfer information -authorizations - certification inspection document Permit Issued/Denied - Includes permits issued by another program as support documentspublic notices and related documents Registration documents related to Used Oil processors, transporters and transfer facilities Waste tire collector registration related documents Yard trash processing registration related documents (Revised from: "YARD TRASH REGISTRATION RELATED") Documents related to insufficiency of application Routing slip for application review Information related to audit Order related to final reimbursement Finance and accounting documents Documents related to interest payments Application for reimbursement and corrected pages related to it Review-Checklist Materials Review-Checklist Materials Information related to site inspections Request for supplemental payment and related documents Requests for time extension related to reimbursement case - Acceptance/decline of time extension requests and related information

Document Descriptions