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MPRWA Regular Meeting Agenda Packet 04-25-13 Updated PDF
MPRWA Regular Meeting Agenda Packet 04-25-13 Updated PDF
GovernanceCommitteeC/OMontereyPeninsulaWaterManagementDistrictP.O.Box85Monterey,CA93942
GOVERNANCE COMMITTEE
FOR THE
MONTEREY PENINSULA WATER SUPPLY PROJECT
CaliforniaAmericanWaterMontereyCountyBoardofSupervisors
MontereyPeninsulaRegionalWaterAuthorityMontereyPeninsulaWaterManagementDistrict
Thismeetinghasbeen
noticedaccordingtothe
BrownActrules.This
agendawaspostedon
Friday,April19,2013.
Governance
CommitteeMembers:
CaliforniaAmerican
Water
RobertMacLean
MontereyPeninsula
RegionalWaterAuthority
JasonBurnett,
Alt.ChuckDellaSala
CountyofMonterey
DavidPotter
Alt.SimonSalinas
MontereyPeninsula
WaterManagement
District
BobBrower
Alt.JeanneByrne
StaffContact:
DavidJ.Stoldt,MPWMD
ArleneTavani,MPWMD
AGENDA
REGULARMEETING
MontereyPeninsulaWaterSupplyProject
GovernanceCommittee
***************
Monday,April22,2013,2:00PM
MontereyPeninsulaWaterManagementDistrict,ConferenceRoom,
5HarrisCourt,BuildingG.,Monterey,CA
CalltoOrder/RollCall
PledgeofAllegiance
PublicComments
AnyonewishingtoaddresstheCommitteeonmattersnotlistedontheagendathatarewithinthesubject
jurisdictionoftheCommittee,maydosoduringPublicComments.Thepublicmaycommentonanyother
itemslistedontheagendaatthetimetheyareconsideredbytheCommittee.Pleaselimityourcomment
to3(three)minutes.
AgendaItems
1. ApproveMinutesofMarch20,2013CommitteeMeeting
2. Adopt2013GovernanceCommitteeMeetingSchedule
3. Presentation from William Merry, General Manager of Monterey
Regional Waste Management District on Landfill Gas as an Alternative
EnergySourceforaDesalFacility
4. Review California Public Utilities Commission (CPUC) Response to
Governance Committee Request for Workshop on Groundwater
ReplenishmentProject(GWR)
A. DevelopAgendaTopics forCPUCWorkshoponGWR
B. Review Draft GWR Criteria as Discussed by Water Authority TAC
(SeeExhibitGC4attached)
5. FinalizeScheduleforCalPolyDesignTeamReview
6. UpdatefromCalAmon StatusofProcurementfortheDesalDesignBuild
Effort
7. DiscussionofItemstobePlacedonFutureAgendas
8. ScheduleNextMeetingDate
Adjournment
MPRWA Meeting, 4/25/2013 , tem No. 4., tem Page 2, Packet Page 10
Agenda
MontereyPeninsulaWaterSupplyProject
GovernanceCommittee
April22,2013
Page2of2
Upon request, the Governance Committee will make a reasonable effort to provide
written agenda materials in appropriate alternative formats, or disabilityrelated
modification or accommodation, including auxiliary aids or services, to enable
individuals with disabilities to participate in public meetings. Please submit a written
request, including your name, mailing address, phone number and brief description of
therequestedmaterialsandpreferredalternativeformatorauxiliaryaidorserviceby5
PMonApril19,2013.RequestsshouldbesenttotheGovernanceCommitteeSecretary,
MPWMD, P.O. Box 85, Monterey, CA, 93942. You may also fax your request to the
AdministrativeServicesDivisionat8316449560,orcall8316585600.
After staff reports have been distributed, if additional documents are produced and
providedtotheGovernanceCommitteeregardinganyitemontheagenda,theywillbe
made available at, 5 Harris Court, Building G, Monterey, CA during normal business
hours. In addition, such documents may be posted on the MPWMD website at
http://www.mpwmd.dst.ca.us/governancecommittee/agendas.Documentsdistributedat
themeetingwillbemadeavailableinthesamemanner.
U:\Arlene\word\2013\GovernanceCommittee\Agendas\20130422\20130422C.docx
MPRWA Meeting, 4/25/2013 , tem No. 4., tem Page 3, Packet Page 11
Monterey Peninsula Regional Water Authority
Agenda Report
Date: April 25, 2013
Item No: 5.
08/12
FROM: Executive Director Reichmuth
SUBJECT: Review Public Outreach Program and Adopt Budget for Fiscal Year 2013-2014
(Reichmuth)
RECOMMENDATION:
That the MPRWRA Board approve the public outreach funding for next fiscal year and the
agency budget for 2013/14 and authorize staff to forward to member agencies.
FISCAL IMPLICATIONS:
The proposed budget action would fund a budget of $423,680 for the MPRWA to adequately
fund their operations. Details are provided in the Discussion section of this report.
DISCUSSION:
At its most recent Board meeting, MPRWA Directors requested a limited public outreach
program for the next fiscal year as part of the overall budget. That program is as follows:
Table 1: Proposed Public Outreach Budget
Website Update/Redevelopment $15,000
Ease of use
Attractiveness
Search engine by keyword
Speakers' Bureau Support $20,000
Research
Develop brochure
Key points
Cost/benefit analysis
Ratepayer impacts
Significant issues and concerns
Televising Meetings $14,000
TOTAL $49,000
Below are spreadsheets describing overall budget impacts. At such time as County membership
becomes active, then costs/reallocations will be adjusted.
MPRWA Meeting, 4/25/2013 , tem No. 5., tem Page 1, Packet Page 13
Based on the Authoritys Joint Powers Agreement, below is the approved Member City expense
allocation based on water usage.
Table 2: Member City Expense Allocation Based On Water Usage
Member City Weight
Carmel By the Sea 9.30%
Sand City 1.30%
City of Pacific Grove 18.80%
City of Seaside 22.00%
City of Monterey 46.50%
City of Del Rey Oaks 2.10%
The proposed revisions to the budget and the Member City expected contributions are included
below in Table 2, and Table 3.
Table 3: Proposed Budget 2013-2014 Fiscal Year
Adopted
Budget
12-13
Proposed
Budget
13-14
Carry
Over
From
12-13
Funds
Requested
Professional Services
Legal Counsel $20,000 $63,000 $4,500 $58,500
Attorney of Record $149,412 $100,000 $0 $100,000
Staff $35,000 $35,000 $0 $35,000
Financial Advisor Services $12,500 $0 $0 $0
Executive Director $131,868 $94,680 $63,548 $31,132
Studies $10,000 $10,000 $10,000 $0
Project Evaluation $86,650 $20,000 $1,545 $18,455
Contract Assistance $0 $15,000 $0 $15,000
Travel
$0 $5,000 $0 $5,000
Public Outreach $0 $49,000 $0 $49,000
Insurance $4,000 $7,000 $86 $6,914
Audit $5,000 $5,000 $0 $5,000
Contingency $22,295 $20,000 $2,738 $17,262
Total Budget FY 13-14 $476,726 $423,680 $82,417 $341,263
MPRWA Meeting, 4/25/2013 , tem No. 5., tem Page 2, Packet Page 14
Table 3: Financial Contributions by Member City
Member City Contributions
Member City
Approved
Percent
Distribution
Total
Contributions
FY 2012-13
Total
Contributions FY
2013-14
Carmel By the Sea 9.30% $44,336 $31,737
Sand City 1.30% $6,197 $4,436
City of Pacific Grove 18.80% $89,624 $64,157
City of Seaside 22.00% $104,880 $75,078
City of Monterey 46.50% $221,678 $158,687
City of Del Rey Oaks 2.10% $10,011 $7,167
Total Income $476,726 $341,263
Total Budget $476,726 $423,680
* Carry Over Balance Reduces total Contribution
Attachments: 1. Resolution
c: President Della Sala
Legal Counsel Freeman
Director and TAC Chair Burnett
MPRWA Meeting, 4/25/2013 , tem No. 5., tem Page 3, Packet Page 15