MO1

Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

A Member Of

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

Learning Outcomes
1
Define system software and identify the two types of system software.

2
3

Describe the functions of an operating system.

Explain the purpose of several utility programs. Identify the four categories of application software. Identify the key features of widely used graphics and multimedia programs. Identify the key features of widely used home, personal, and educational programs.

4
5 6

7
8
A Member Of

Identify the types of application software used in communications.

Differentiate among the seven forms through which software is available.
2
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

APPLICATION SOFTWARE
System software consists of the programs that control or maintain the operations of the computer and its devices

Operating systems
A Member Of

Utility Programs
3
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

OPERATING SYSTEM
An operating system (OS) is a set of programs containing instructions that work together to coordinate all the activities among computer hardware devices.
Start and shut down a computer Coordinate tasks Provide a user interface Manage programs Establish an Internet connection Control a network Manage memory

Configure devices

Monitor performance

Provide utilities
A Member Of

Automatically update

Administer security
4

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

THE ROLE OF SYSTEM SOFTWARE

System software serves as the interface between user, the application software and the computer hardware. To use application software like word processing program, your computer must be running system software [specifically an Operating System (OS)].

A Member Of

5
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

OPERATING SYSTEM

Each time you start a computer, the OS is loaded from the computers hard disk into memory. Once the OS is loaded, it coordinates all the activities of the computer.
A Member Of

6
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

OPERATING SYSTEM FUNCTIONS

An operating system includes various shut down options:

Sleep mode saves any open documents and programs to RAM, turns off all unneeded functions, and then places the computer in a lowpower state

Hibernate saves any open documents and programs to a hard disk before removing power from the computer

A Member Of

7
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

OPERATING SYSTEM FUNCTIONS

A user interface controls how you enter data and instructions and how information is displayed on the screen With a graphical user interface (GUI), you interact with menus and visual images
8
COM1012

A Member Of

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

OPERATING SYSTEM FUNCTIONS

With a command-line interface, a user uses the keyboard to enter data and instructions

A Member Of

9
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

OPERATING SYSTEM FUNCTIONS

A performance monitor is a program that assesses and reports information about various computer resources and devices

A Member Of

10
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

UTILITY PROGRAM
A utility program is a type of system software that allows a user to perform maintenance-type tasks.

File Manager

Searching Utility

Viewing images

Uninstalling programs
A Member Of

Setting up screen savers

11
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

UTILITY PROGRAM
A file manager is a utility that performs functions related to file management. Some of the file management functions that a file manager performs are displaying a list of files on a storage medium.

A Member Of

12
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

UTILITY PROGRAM
A search utility is a program that attempts to locate a file on your computer based on criteria you specify.

A Member Of

13
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

UTILITY PROGRAM
An image viewer allows users to display, copy, and print the contents of a graphics file

An uninstaller removes a program, as well as any associated entries in the system files

A Member Of

14
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

UTILITY PROGRAM
A screen saver causes a display devices screen to show a moving image or blank screen if no activity occurs for a specified time

A Member Of

15
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

UTILITY PROGRAM
A virus describes a potentially damaging computer program that affects a computer negatively A Trojan horse hides within or looks like a legitimate program An antivirus program protects a computer against viruses

A Worm copies itself repeatedly in memory or over a network

A Member Of

16
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

APPLICATION SOFTWARE
Application software consists of programs designed to make users more productive and/or assist with personal tasks.

To make business activities more efficient To assist with graphics and multimedia projects To support home, personal, and educational tasks

To facilitate communications
A Member Of

Page 142
COM1012

17

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

APPLICATION SOFTWARE

A Member Of

Page 142 Figure 3-1

18
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Business Software Graphic & Multimedia Home/Personal /Education Communication

Business software is application software that assists people while performing business activities.
Word Processing Spreadsheet Database Presentation

Note taking

Personal information manager

Business software for phones Document management

Business software suites Enterprise computing software

Project management

Accounting

A Member Of

Page 146
COM1012

19

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

Word processing software allows users to create and manipulate documents. Most word processing software allows users to incorporate graphical images (such as digital photos & clip art) in documents. Clip art is a collection of electronic drawings, photos, and other images.

20
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Developing a document
CREATE a document Enter text and numbers Insert images Perform other tasks EDIT a document Make changes to existing content Inserting, deleting, cutting, copying, and pasting FORMAT a document Change appearance Font Font size

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

Additional word processing features include:

Auto Correct Auto Columns Format
Reading Layout Ink Input Grammar Checker Collaboration
Web Page Development

Mail Merge

Tables

Macros

Thesaurus

Search & Smart Replace Tags

Voice Research Tracking Recognition Templates Changes

21
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

Presentation software allows users to create visual aids for presentations to communicate ideas, messages, and other information to a group

22
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

Spreadsheet software allows users to organize data in rows and columns and perform calculations on the data.
A function is a predefined formula that performs common calculations:
SUM
AVERAGE

MAX

MIN

COUNT

STDEV

IF TIME

PMT ABS

PV RATE

FV LOG

NPV

DATE

ROUND
COM1012

SQRT

NOW

INT

LN
23

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

Standard Features of Spreadsheet Software

CALCULATION: A function is a predefined formula that performs common calculations
CALCULATION:

RECALCULATION:
RECALCULATION:

CHARTING:

CHARTING:

Spreadsheet software is capable to recalculate the reset of the worksheet when data in a worksheet changes.

Charting depicts data in a spreadsheet in graphical form.

24
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

A database is a collection of data organized in a manner that allows access, retrieval, and use of that data
Database software allows users to create, access, and manage a database.

25
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

Note taking software is application software that enables users to enter typed text, handwritten comments, drawings, or sketches anywhere on a page & save the page as part of notebook.

26
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

A software suite is a collection of individual programs available together as a unit. Popular software suite: Microsoft Office 2010

27
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

A personal information manager (PIM) is application software that includes:

APPOINMENT CALENDAR ADDRESS BOOK NOTEPAD

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

To help users organize personal information.

Example:

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Business software for phones enables users to:

create documents, take notes, manage budgets, view & edit photos, read electronic books, plan travel routes, compose and read email messages, send text, picture and instant messages, view maps and directions, and browse the Web.

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

29
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Project management software allows a user to plan, schedule, track, and analyze the events, resources, and costs of a project.
Help users to manage project variables, allowing them to complete a project on time and within budget. Example: Microsoft Project.

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

30
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Accounting software helps companies record and report their financial transactions.
Enables users to perform accounting activities related to general ledger, account payable, invoicing and etc. Users may write and print checks, track checking account activity.

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

31
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

Document management software provides a means for sharing, distributing, and searching through documents by converting them into a format that can be viewed by any user.
A popular file format that document management software uses to save converted document is PDF (Portable Document Format).

32
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

BUSINESS SOFTWARE
Word Processing Software Presentation Software

Enterprises (a large organization) typically require special computing solutions for their various units.
Basically, enterprises has the following functional unit:
Human Resource, Accounting, Engineering, Marketing, Manufacturing, Sales, Distribution, Customer Service, IT.

Spreadsheet Software
Database Software Note Taking Software Software Suite Software Personal Information Manager Business Software for Phone Project Management Software Accounting Software Document Management Software Enterprise Computing Software
A Member Of

33
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

GRAPHICAL AND MULTIMEDIA SOFTWARE

Business Software Graphic & Multimedia Home/Personal /Education Communication Many people work with software designed specifically for their field of work and often use sophisticated software that allows them to work with graphics and multimedia.

A Member Of

34
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

GRAPHICAL AND MULTIMEDIA SOFTWARE

Computer-aided design (CAD) Desktop Publishing Software Paint/ Image Editing Software Professional Photo Editing Software Video and Audio Editing Software Multimedia Authoring Software Web Page Authoring Software
A Member Of

Computer-aided Design (CAD) software

sophisticated software that assists a professional user in creating engineering, architectural and scientific designs.

engineers create design plans for vehicles and security systems.

architects design building structures and floor plans.

COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

GRAPHICAL AND MULTIMEDIA SOFTWARE

Computer-aided design (CAD) Desktop Publishing Software Paint/ Image Editing Software Professional Photo Editing Software Video and Audio Editing Software Multimedia Authoring Software Web Page Authoring Software
A Member Of

Desktop Publishing software

Enables professional designers to create sophisticated documents that contain text, graphics, and many colors. Pro DTP software is ideal for the production of high-quality color documents such as textbooks, product catalogs and annual report.

36
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

GRAPHICAL AND MULTIMEDIA SOFTWARE

Computer-aided design (CAD) Desktop Publishing Software Paint/ Image Editing Software Professional Photo Editing Software Video and Audio Editing Software Multimedia Authoring Software Web Page Authoring Software
A Member Of

Paint / Image Editing software

To create and modify graphical images. Paint software: Allows users to draw pictures, shapes, and other graphical images, with various on-screen tools. Image editing: capable to enhance and modify existing pictures and images.

37
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

GRAPHICAL AND MULTIMEDIA SOFTWARE

Computer-aided design (CAD) Desktop Publishing Software Paint/ Image Editing Software Professional Photo Editing Software Video and Audio Editing Software Multimedia Authoring Software Web Page Authoring Software
A Member Of

Professional Photo Editing software

Allow users to edit & customize digital photos. Users can retouch photos, crop images, remove red-eye, change image shapes, straighten images, and apply filters.

Video and Audio Editing software

Video software: To modify a segment of a video(called a clip). Audio software: To modify audio clips. Produce studio-quality soundtracks and add audio to vide clips.
38
COM1012

Pages 162 163 Figures 3-23 3-25

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

GRAPHICAL AND MULTIMEDIA SOFTWARE

Computer-aided design (CAD) Desktop Publishing Software Paint/ Image Editing Software Professional Photo Editing Software Video and Audio Editing Software Multimedia Authoring Software Web Page Authoring Software
A Member Of

Multimedia Authoring software

Allows users to combine graphic, animation, text, audio, video in an interactive application.

Web Page Authoring software

Helps users of all skill levels create Web pages that include multimedia and interactive content.

39
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

SOFTWARE FOR HOME, PERSONAL, AND EDUCATION

Business Software Graphic & Multimedia Home/Personal /Education Communication

Personal Finance Software A large amount of application software is designed specifically for home, personal, and educational use. Legal Software

Tax preparation software

Guides individuals, families, small businesses through the process of filing federal taxes

A Member Of

40
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

SOFTWARE FOR HOME, PERSONAL, AND EDUCATION

Personal Finance Legal Software Tax Preparation Software Personal DTP Software Personal Paint/Image Editing Software Personal Photo Editing Software Clip Art/Image Gallery Video and Audio Editing Software Home Design/Landscapping Travel and Mapping Software Reference Software Educational Software Entertainment Software
COM1012

Personal Finance Software

Helps users balance their checkbooks, pay bills, track personal income and expenses, track investment and evaluate financial plans..

Legal Software
Assists in the preparation of legal documents Provide standard contracts and documents associated with buying, selling, and renting property and etc.

Tax preparation software

Guides individuals, families, small businesses through the process of filing federal taxes

A Member Of

41

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

SOFTWARE FOR HOME, PERSONAL, AND EDUCATION

Personal Finance Legal Software Tax Preparation Software Personal DTP Software Personal Paint/Image Editing Software Personal Photo Editing Software Clip Art/Image Gallery Video and Audio Editing Software Home Design/Landscapping Travel and Mapping Software Reference Software Educational Software Entertainment Software
COM1012

Personal DTP software

Helps users create newsletters, brochures, flyers, advertisements, business cards, banners, greeting cards, letterhead and etc.

Personal paint/image editing

Allows users to draw pictures, shapes and other images and capable to modify existing images.

Personal photo editing software

Allows users to edit digital photos and enhancing image quality or creating electronic photo albums.
42

A Member Of

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

SOFTWARE FOR HOME, PERSONAL, AND EDUCATION

Personal Finance Legal Software Tax Preparation Software Personal DTP Software Personal Paint/Image Editing Software Personal Photo Editing Software Clip Art/Image Gallery Video and Audio Editing Software Home Design/Landscapping Travel and Mapping Software Reference Software Educational Software Entertainment Software
COM1012

Clip art/ Image Gallery Software

Provide thousands of images, fonts, animations, sounds, video clips, and audio clips.

Video and Audio Editing Software

Home user can edit home movies, add music or other sounds to the video, and share their movies on the Web.

Home design/landscaping Software

Assists users with the design, remodeling or improvement of a home, deck, or landscape.

A Member Of

43

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

SOFTWARE FOR HOME, PERSONAL, AND EDUCATION

Personal Finance Legal Software Tax Preparation Software Personal DTP Software Personal Paint/Image Editing Software Personal Photo Editing Software Clip Art/Image Gallery Video and Audio Editing Software Home Design/Landscapping Travel and Mapping Software Reference Software Educational Software Entertainment Software

Travel and mapping software

Enables users to view maps, determine route directions, and locate points of interest.

Reference software
Provides valuable & thorough information for all individuals.

Educational software
Usually, it teaches a particular skill and often includes games and other content to make the learning experience more fun.

Entertainment software
Includes interactive games, videos and other programs designed to support a hobby or provide amusement and enjoyment
COM1012

A Member Of

44

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

APPLICATION SOFTWARE FOR COMMUNICATION

Business Software Graphic & Multimedia Home/Personal /Education Communication

The main reason people use computers is to communicate and share information with others. Types of application communication includes:
Web Browser E-Mail

software

used

in

Chat Room

Text, Picture, Video Messaging

Blogging

Newsgroup/ Message Board

Video Conferencing
A Member Of

45
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

APPLICATION SOFTWARE FOR COMMUNICATION

Web Browser
Web Browser

Allows users to access and view Web pages on the Internetl E-Mail

Email

Chat Room Text, Picture, Video Messaging Blogging Newsgroup/ Message Board Video Conferencing
A Member Of

Messages and files sent via a network such as the Internet Chat Room Real-time, online typed conversation Text, Picture, Video Message Short text, picture, or video messages sent and received, mainly on mobile devices.
46
COM1012

MO1
Describe basic computer hardware, software, input, output, communication and network devices.

MO2
To apply the suitable office application to fulfill given task.

APPLICATION SOFTWARE FOR COMMUNICATION

Blogging
Web Browser

Email

Time-stamped articles, or posts, in a diary or journal format, usually listed in reverse chronological order Newsgroup / Message Board Online area where users have written discussions Video Conferencing

Chat Room Text, Picture, Video Messaging Blogging Newsgroup/ Message Board Video Conferencing
A Member Of

Meeting between geographically separated people who use a network such as the Internet to transmit video/audio.
47
COM1012