JOB DESCRIPTION

1. Position Data Position Title Department Location Reports to (Title of Immediate Supervisor) Employment Status Financial Authority Administrative Authority Deputy Secretary Food Civil Secretariat Peshawar Secretary

Food Department Government of Khyber Pakhtunkhwa

Basic Pay Scale Wing Position Code BPS of Immediate Supervisor Date

18

20

Regular

As per Delegation of Powers (under the Financial Rules) 2001 As per Delegation of Admin Powers Rules 1962

2. Purpose of the Position: This position is responsible to supervise and monitor establishment/administration/financial matters as well as matters related to food in order to stream line the activities of the department and directorate. 3. Working Relationship: Internal (With in Department) Secretary Section Office External (Outside Department) 4. Job Description: Areas of Responsibilities 1. To supervise and monitor establishment matters (appointment, promotion, ACRS and transfer and leave cases) 2. To supervise and monitor administrative matters (security, transport, procurement, building , furniture and utilities) 3. To supervise and examine financial matters (budget of the department and attach department, accounts, reappropriation, allocation and audit) 4. To review the cases of food/ wheat related matters (buying of food from Punjab provincial government and sugar from Trading Corporation of Pakistan) % of Time 10% Frequenc y Occasional ly Performance Measurement Standards 1. Timely supervision and monitoring 2. Timely supervision and monitoring 3. Timely supervision and monitoring Finance Department P & D Department Agriculture and livestock Department Law, Parliamentary Affairs and Human Rights Department Director Food

30% Daily 30% Regularly

10%

Occasional ly

4. Accurate and proper documentation

10% Occasional ly 1

5. Accurate and proper documentation

JOB DESCRIPTION

Food Department Government of Khyber Pakhtunkhwa

5. To review reports of field inspector from DFC (magistrates) for providing information in meetings regarding price control, quality control and standards of all food items, and to maintain record of reports 6. To examine the revenue report from Sugarcane Development Cess Fund and releases thereof to the concerned quarters in consultation with Finance and DCOs 5. Job Specification:

10% Annually

6. Accurate and proper documentation

Qualification: As per service rules, preferably Masters Degree (Social Sciences) from a recognized university Experience: As per service rules, preferably at least 5 years service against posts in BS-17 and above, having passed the Prescribed Departmental Training/ Examinations 6. Knowledge, Skills and Personal Attributes: Job Knowledge: 1. Knowledge of all relevant laws, rules, regulations, policies and procedures 2. Thorough knowledge of Departments Business and its importance Skills: 1. Leadership/ Management skills 2. Interpersonal skills 3. Decision making Skills 4. Drafting skills 5. Analytical skills 6. Communication skills 7. Coordination skills 8. Presentation skills 9. MS Office Personal Attributes: 1. Creativity and innovation 2. Initiative and drive 3. Persuasive 4. Hard worker 5. Committed 6. Active and Agile 7. Decisive 8. Eloquent 9. Honest

7. Training Requirement: 1. 2. 3. 4. Drafting skills Computer skills (MS Office) Office management E-Government

8. Required Tools / Equipment: 1. Computer, Internet 2. Telephone, Fax 3. Printer, Photocopier 9. Source Material (Documents/Handbooks/Manuals etc):

JOB DESCRIPTION
1. 2. 3. 4.

Food Department Government of Khyber Pakhtunkhwa

Constitution of The Islamic Republic of Pakistan 1973 Khyber Pakhtunkhwa Civil Servants Act, 1973(Updated till 20-01-2009) Khyber Pakhtunkhwa Government Rules of Business, 1985 (Updated till 10-01-2009) Khyber Pakhtunkhwa Civil Servants (Appointment, Promotion & Transfer) Rules, 1989(Updated till 20-01-2009) 5. Manual of Secretariat Instructions - 2008 6. The Khyber Pakhtunkhwa Provincial Management Service Rules, 2007 7. Khyber Pakhtunkhwa (IT) Service Rules 2007 8. The Khyber Pakhtunkhwa Removal From Service (Special Powers) Ordinance, 2000 9. The Khyber Pakhtunkhwa Public Service Commission Ordinance, 1978 10. The Khyber Pakhtunkhwa Initial Appointment to Civil Posts (Relaxation of Upper Age Limit) Rules, 2008 11. Khyber Pakhtunkhwa Civil Servants (Conduct) Rules 1987 12. Khyber Pakhtunkhwa Civil Servants (Efficiency and Discipline) Rules 1973 13. ESTACODE (Constitutional Provisions Regarding Terms and Conditions of Service of Civil Servants) Provincial and Federal 14. Khyber Pakhtunkhwa Guidelines and Procedure for Overseas Training & Visits, 2008 15. Khyber Pakhtunkhwa Civil Secretariat Ministerial Cadre Recruitment Rules 16. Khyber Pakhtunkhwa Civil Servants Promotion Policy, 2009 17. Model Working Paper for Provincial Selection Board (Promotion Cases) 18. Recruitment Policy for the Provincial Services 19. Surplus Pool Policy 20. Procurement Rules 2004 21. Khyber Pakhtunkhwa Monitoring and Evaluation Framework for the Integrated Policy, Planning and Budget Process 2011 22. General Financial Rules (GFR) Position Holder Compiled by: Immediate Supervisor Reviewed By: Head of Department Approved By: Document Owner E&AD Department: Date: Signature: Date: Signature: Date: Signature: Date: Signature: