Professional Documents
Culture Documents
Document Management Plan Template
Document Management Plan Template
Document Management Plan Template
AUTHORS
This document was prepared by:
<Insert contact information for
each author as follows:>
Name, Title
Organization
Address
Office phone
email address
<Example:>
<Example:>
VERSION HISTORY
Date
Document
Version
<Insert version
completion
date>
<Insert
version
number>
Document Author/Reviser
<Example:>
May 15, 2006
1.0
Initial draft
John Doe
2.0
John Doe
June 2, 2006
3.0
Jane Doe
APPROVALS
Date
<Insert approval
date>
Document
Version
<Insert
version
approved>
3.0
June 30,2006
3.0
Approver Signature
<Example:>
(i)
TABLE OF CONTENTS
Authors................................................................................................................................................................ i
Version History.................................................................................................................................................... i
Approvals............................................................................................................................................................. i
Table of Contents............................................................................................................................................... 2
1. Purpose of Document..................................................................................................................................... 1
2. Definition of Document Management............................................................................................................ 1
3. Objectives of Document Management.......................................................................................................... 1
4. Terms, Acronyms and Abbreviations............................................................................................................ 1
5. Document Management Methods.................................................................................................................. 1
6. Roles and Responsibilities............................................................................................................................. 3
Appendix A: Document Control Sheet............................................................................................................. 4
Authors............................................................................................................................................................... 4
Version History................................................................................................................................................... 4
Approvals............................................................................................................................................................ 4
Table of Contents
1.
PURPOSE OF DOCUMENT
2.
3.
4.
<This section informs readers where they can access definitions for the terms,
acronyms, and abbreviations used in this document.>
5.
5.1
Document Templates
Description
Page 1
Description
Location
5.2
Document Storage
5.3
<The recommended document backup and recovery procedure for documents are
provided in this section.>
Type
5.4
Description
Frequency
Storage Location
Document Security
5.4.1 Confidentiality
<Clarify confidentiality levels for different types of project documents.>
Page 2
5.5
5.6
Document Approval
<This sub section should clarify the expectation that all documents requiring Sponsor
approval first go through a compliance review and technical review.>
6.
<This section outlines roles and responsibilities for everyone involved in the document
management process.>
Role
Responsibilities
Page 3
AUTHORS
This document was prepared by:
VERSION HISTORY
Date
Document
Version
Document Author/Reviser
Document
Version
Approver Signature
APPROVALS
Date
Page 4