MAYORS COMMITTEE ON AGING REGULAR MEETING 12:00 P.M., TUESDAY, December 18, 2012 202 E. BOSTON ST.

CHANDLER, AZ 85225
Members in attendance: Ann Marie McArthur, Chair Ann Moore, Vice Chairman Ira Hutchinson John McNelis Heidi Ross George Pace Larrestine Trimm Members Absent: Guest: Staff: Nancy Jackson Loretta G. Colson 1. CALL TO ORDER

Chair, Ann Marie McArthur, called the meeting to order at 12:10 p.m. 2. APPROVAL OF MINUTES

John McNelis MOVED to approve minutes of November 13, 2012. SECONDED by Larrestine Trimm and unanimously approved by all board members. 3. SCHEDULED/UNSCHEDULED PUBLIC APPEARANCES/CALL TO PUBLIC None 4. ACTION AGENDA a. Approved items for purchase from previous years profits Nancy reviewed the item discussed during the last meeting was a portable Aframe/white board. Such item was borrowed from the Community Center and as used at last years Expo to direct vendors for parking. She stated is would be beneficial to have one or two not only for Expo signage, but for other functions at

the Senior Center. She stated cost is approximately $460. Current balance from Expo is $1,995.00. Larrestine Trimm questioned if extra sponsorship was going to be needed to elevate balance to make up for expenditures. Nancy stated not necessarily as 2013 sponsorships from Dignity Health and Cigna have already been received as well as commitments for sponsorship on advertising. There is no shortage of monies to run event, it was just voted in previous meeting to keep a minimum balance for any unexpected expenses. Nancy brought over an A-frame from the Community Center and demonstrated how it operates. Ira Hutchinson MOVED to approve the purchase of the A-frame white board. Motion SECONDED by John McNelis. Motion unanimously approved by all board members. Heidi questioned if expenditure for wall holder for brochures are going to be purchased. Nancy stated that instead of making room for more brochures, it was decided to clean and consolidate the current brochures. A brochure wall holder is no longer needed. 5. BRIEFING ITEMS a. Meeting with Mayor recap - Ann Marie Ann Marie reported that on November 27th she met with the Mayor and went over current goals and potential goals and mission statement. He stated that it was a great idea to expand a little and keep the Senior Expo being the primary focus. It was suggested to gather information from seniors in the community using the Senior Expo, senior center, and libraries. The Mayor suggested adding the following to goals and mission: 1. A year-end report 2. Access to information and services 3. Gathering information from general population on what is needed for seniors 4. Increase safety and well-being Ann Marie informed that the Mayor will be at the Senior Expo. She inquired the Mayor if he would like the committee to meet year round rather than just 6 months and he stated that was strictly up to the committee. Nancy thanked Ann Marie for meeting with the Mayor. Nancy asked Heidi to review an email forwarded to her by Heidi regarding Adult Protective Services. Heidi advised that MEAPA (Maricopa Elder Abuse Prevention Alliance) is providing professional presentations to intergenerational groups on how adult protective services works and how to do reports. Heidi thought it would be a helpful tool to pass on. Nancy stated she thought this was in line with what the Mayor was asking the committee to provide to seniors and possibly something that could be presented here at the senior center. b. Review To-Do list for 2013 event

Nancy passed out To-Do list and reviewed with members (see attached with updates). Nancy stated she will leave copy of revised vendor letter for Ira Hutchinson to review at front desk. Heidi inquired if list will be provided with vendors and donations will be provided to avoid duplication. Nancy stated that first right of refusal will be available at the next meeting, so list will be provided. Heidi will contact Banner to see if they would be a sponsor. John McNelis inquired if Blood Services could be contacted to do a mobile unit at the expo. Nancy said that would be a good idea for after the Expo. Nancy will call to check what is needed to provide a blood drive. Discussion was had on contact on advertising media for the Expo. Suggestions were made to utilize San Tan News, Chandler Republic, East Valley Tribune, Prime Time Magazine, and Chandler Chamber News. Ann suggested contacting Channel 11 for advertising. Ann Marie suggested doing a Harkins Ad at the theaters and will check into the details. Heidi suggested a half flyer for the front desk at City Hall advertising Expo. Ann suggested newsletter/bulletins at the various churches. Loretta suggested Sun Lakes Splash newspaper which is a free publication for Sun Lakes area. Ann Marie inquired if letter was available with tax id number. Nancy will fax updated sponsorship letter to include tax id number. On supply purchasing Nancy suggested that once Heidi and Larrestine have completed a list of supplies, she can purchase them with using City card. Nancy suggested new tables clothes, heavy weight, and possibly having a color theme. In addition, Ann stated that the tables rented last year were not the best as some were uneven and chipped. Research will be done to find a difference organization to provide tables. 6. MEMBERS COMMENTS/ANNOUNCEMENTS Nancy stated that she will be out of the office due to surgical procedures for 2 to 3 weeks starting February 4, 2013. Please contact her prior to that date should anything be needed or clarified. Ira commented that at the last Senior Center Site Council meeting, Bert Johansen had suggested donating items to the Mayors Committee for the Aging. It was suggested that tables clothes might be a good donation. 7. INFORMATION ITEMS Nancy informed that members from Dignity Health directors from Chandler Regional and Mercy Gilbert hospitals toured the Senior Center last week and inquired what assistance could they provide. Nancy requested glucose and cholesterol checks for the Senior Expo and they agreed. Nancy stated that an interne from BYU has been approved to start on January 7, 2013 at the Senior Center and will to complete 400 hours by April. She will be

working 25 hours a week and her main focus will be assisting with the Senior Expo. She will be doing the first round and second round of vendor letters. 8. 9. CALENDAR Next meeting will be on January 15, 2013 ADJOURNMENT John McNellis MOVED meeting to be adjourned and motion SECONDED by Ann Moore. All members unanimously approved for adjournment. Meeting adjourned at 1:06 pm.

_______________________________ Ann Marie McArthur Chairman

______________________ Loretta Colson