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specialist legal advice. Policies, job descriptions and person specifications are intended for guidance only and do not act as a substitute for professional advice. I understand that if my organisation decides to rely on a document obtained from the NCVO's HRBank, it does so at its own risk.

Position: Finance Administrator (13 hours) Responsible to: Customer Services Manager Salary:

JOB DESCRIPTION

The main functions of the job will be: Accounts Payable Control of incoming invoices and ensuring prompt payment Processing cheques, arranging signatures, and dispatching Preparing and posting the monthly salaries Purchase Orders Paying staff expenses Preparing on a monthly basis recharges of all overheads between the different departments of the organisation as appropriate using the Full Cost Recovery principle.

Accounts Receivable Grant Invoicing Grant Income by BACS from Funding Contracts Control of incoming donations Banking of all cheques and cash as required

The XXX Board of Trustees Prepare reports and charts for the Chief Officer and The XXX Board of Trustees The post holder is responsible for budget preparations for the next financial year

Administration

Enter all transactions on our Sage accounting software Liaising with external agencies including our auditors Bank reconciliation of all bank accounts Preparing and photocopying deposit slips and posting to the accounts Maintain the purchase ledger Monitoring the Petty Cash system ensuring all procedures are strictly followed regarding income and expenditure Claim tax relief on Gift Aid Liaising with the Development Officer Prepare all documents, files, reports for the end of year accounts Back up of all computerised accounting systems Filing of all accounting documentation ensuring all records are stored safely and only accessed by the appropriate people Closing down year end accounts in consultation with The XXXs auditors

General To comply with the XXX policies To apply good equal opportunities practice in all your dealings, in line with XXX policy. To undertake other duties required by the Customer Services Manager to ensure the smooth running of the XXX. To take responsibility for your own health and safety and that of others in line with the XXX health and safety policy. To undertake other duties as requested by the Chief Officer. If any other duties become a regular requirement of the post, the Job Description will be reviewed To attend regular supervisions with your line manager. These will be at two monthly intervals You may be required to provide support to the Customer Services Team in their absence

PERSON SPECIFICATION

Knowledge and Experience At least two years experience in Bookkeeping Previous experience of Sage Instant Accounts and Sage Instant Forecasting systems Knowledge of the Full Cost Recovery principle A working knowledge of Windows operating systems and software, for example, Microsoft Office, Excel Ability to produce financial reports in Excel Experience and understanding of Charity financial management and SORP Experience of online banking Excellent numeracy and financial awareness

Essential

Desirable

Skills and Abilities The ability to work methodically and accurately in a busy office environment The ability to organise and prioritise own work and to work with the minimum of supervision Attention to detail and accuracy Ability to work to tight deadlines Good communication skills Ability to work as part of a team The ability to comply with all policies and procedures set by The XXX

Essential

Desirable

Values A high level of commitment to and understanding of Equal Opportunities and the ability to counter discrimination A high level of commitment to and understanding of the principles of confidentiality

Essential

Desirable