May 2009

Mt. Jordan 2nd Ward

EMERGENCY PREPAREDNESS PLAN
In response to a declaration of emergency

In response to a declaration of emergency, this plan should be referred to and followed. Included in this plan are:

OVERVIEW OF COMMITTEES . . . . . . . . . . . . . . . . . . . . Page 2

NOTIFICATION SYSTEM. . . . . . . . . . . . . . . . . . . . . . . Page 3
TELEPHONE CALLING CHECKLIST. . . . . . . . . . . . . . . . . . Page 4
WARD MAP divided by districts . . . . . . . . . . . . . . . . . . . Page 6
LISTING OF DISTRICTS. . . . . . . . . . . . . . . . . . . . . . . Page 7

Please also reference the following important items in case of emergency:

•SANDY MT. JORDAN STAKE EMERGENCY PREPAREDNESS PLAN (Yellow cover)

•YOUR PERSONAL DISASTER PREPAREDNESS PLANNER, A Citizen’s Perspective (distributed by Sandy CIty, available
at www.solutionsforpreparedness.com)

The Emergency Preparedness Committee Chairman will coordinate the implementation of this plan by:
•Monitoring that neighborhood notification contacts assigned are currently active and functioning.
•Coordinating with the neighborhood notification contacts to ensure that the homes within their dis-
trict have copies of the Emergency Preparedness Plan and Emergency Checklist easily accessible.
•Ensuring that new members of the districts have a copy of the Emergency Preparedness Plan and
Emergency Checklist.
•Ensuring that all parts of this plan are in the hands of the Emergency Preparedness Plan Communica-
tion Committee Members.
•Conducting periodic tests of the notification system.

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 Mt. Jordan 2nd Ward • Emergency Preparedness Plan
OVERVIEW OF COMMITTEES

EXECUTIVE COMMITTEE
•Bishop
•1st Counselor
•2nd Counselor

COMMUNICATIONS COMMITTEE
•Executive Secretary
•Ward Clerks

NOTIFICATION COMMITTEE
•Bishop
•Emergency Preparedness Committee Chair
•High Priest Group Leader
• Relief Society President
• Elders Quorum President

SHELTER AND CHILD CARE COMMITTEE

•Physical Facilities Director
•Young Women Presidency
•Primary Presidency

SECURITY COMMITTEE
•High Priest Group Leaders

MEDICAL COMMITTEE
•Elders Quorum Presidency

RESCUE & TRANSPORTATION COMMITTEE

•Young Men Presidency

FAMILY PREPAREDNESS COMMITTEE

•Relief Society Leaders

Each committee’s responsibilities (except the Notification Committee) both before and after an emergency are listed
in the Sandy Mt. Jordan Stake Emergency Preparedness Plan (yellow cover.)

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 Mt. Jordan 2nd Ward • Emergency Preparedness Plan Notification Committee
NOTIFICATION SYSTEM

EMERGENCY BISHOP Arrows indicate that information and reporting

PREPAREDNESS or Counselors flow in both directions.
COMMITTEE CHAIR (NOTIFICATION CHAIRMAN)
(Coordinator of Plan)

EMERGENCY EMERGENCY HIGH PRIEST GROUP RELIEF SOCIETY PRES. ELDERS QUORUM PRES.
TEAM PREPAREDNESS LEADER
or Counselors or Counselors
SUPERVISORS COMMITTEE CHAIR or Assistants

DISTRICT 1 DISTRICT 5 DISTRICT 9 DISTRICT 13

Contact A Contact A Contact A Contact A
Contact B Contact B Contact B Contact B

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DISTRICT 2 DISTRICT 6 DISTRICT 10 DISTRICT 14
Contact A Contact A Contact A Contact A
Contact B Contact B Contact B Contact B

DISTRICT 3 DISTRICT 7 DISTRICT 11 DISTRICT 15

Contact A Contact A Contact A Contact A
Contact B Contact B Contact B Contact B

DISTRICT 4 DISTRICT 8 DISTRICT 12 DISTRICT 16

NEIGHBORHOOD NOTIFICATION CONTACTS

Contact A Contact A Contact A Contact A
Contact B Contact B Contact B Contact B

HOME TEACHING FAMILIES

 Mt. Jordan 2nd Ward • Emergency Preparedness Plan
TELEPHONE CALLING CHECKLIST

1 The Notification Chairman (Bishop) receives word that an emergency involving families living within
the boundaries of the ward has occurred and receives the following information:

Name, address,
Day & time & phone no. Of Any instructions
Day & time notification Name, address, & person to report the necessary to assist
emergency was Nature & scope of phone no. Of person findings & actions in responding to the
occurred received emergency calling required emergency

The Notification Chairman will relay the information received from Emergency Team Supervisors to the author-
ity who notified him of the emergency. He will then relay any further instructions to the committee members
using the “Telephone Calling Checklist: notification procedures. The Chairman, with his assistants, will review the
“Disaster Preparedness Resource List” and coordinate help to homes. He will maintain contact with the notifying
authority to report needs of homes within ward boundaries, and coordinate assistance to the ward and from the
ward.

2 The Notification Chairman (Bishop) contacts the Emergency Team Supervisors and informs them:

Gives any Instructs to call Ensure that all homes

Day & time instructions received or contact their 4 are contacted by
Day & time notification by the chairman assigned neighbor- calling individual
emergency was Nature & scope of when notified of the hood notification homes if contact “A” if
occurred received emergency event contacts “B” is not available

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 Mt. Jordan 2nd Ward • Emergency Preparedness Plan
TELEPHONE CALLING CHECKLIST CONTINUED

3 The Emergency Team Supervisors contact the neighborhood notification contacts and informs them:

Day & time Gives any Ensure that all

notification instructions received Instructs to call or homes are contacted
Day & time was by the chairman contact all of the and report back
emergency received by Nature & scope of when notified of the homes within their to the Notification
occurred chairman emergency event assigned district Chairman

The Emergency Team Supervisors will then call their respective home and visiting teachers and ask
them to contact their assigned families to offer aid.

4 The neighborhood notification contacts call each home within their assigned district and informs them:

Reviews the “Emergency

Checklist” with each
home:
1. Ask for info. contained
Gives any in checklist
Day & time instructions 2. Write down responses
notification received by the separately for each family Report the results
Day & time was supervisor when 3. Ask the home to re- immediately to the
emergency received by Nature & scope notified of the view instructions to cope Emergency Team
occurred chairman of emergency event w/emergency Supervisor