REVISION RECORD SHEET

TITLE : PROCEDURE FOR

REV.NO 00 INTERNAL QUALITY AUDIT. DESC. OF AMENDMENT DATE OF AMENDMENT PROCEDURE RESTATED AS PER QS 9000 : 1995 16.03.1997

PR.NO : QP-17-01 PAGE NO : 1 OF 4 ISSUE NO : 01 REV NO : 00 DATE : 16.03.1997 REASON FOR AMENDMENT QS9000:1995 UPDATION

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SL.NO 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. PREPARED BY: DESIGNATION NAME & SIGNATURE OF THE RECEIVER

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QUALITY ASSURANCE PROCEDURE

TITLE : Procedure for Internal Quality System Audit.
Purpose Scope : :

PR.NO : QP-17-01 PAGE NO : 2 OF 4 ISSUE NO : 01 REV NO : 00 DATE : 16.03.1997

To establish procedure for planning, execution and reviewing of internal quality audit. Quality activities performed in the organisation as per documented quality system. Management Representative 01.All internal quality audits planned shall be comprehensive in nature, covering all areas of activities in the organisation, as per the documented quality system. 02. Audit shall be planned atleast once in three months. The Finac year ie., April March shall be considered as reference for this planning activity. MR shall prepare the audit schedule in form no FM-17-01. The schedule shall indicate the following information: Schedule no. & date The time & date of the audit. The area to be audited The name of the auditee & auditor Scope of audit Before finalising the schedule, MR shall ensure that the auditees are available on the scheduled date. For this, MR shall float an internal office memo, three weeks in advance, to all the auditees and auditors indicating the tentative date of the audit and acknowledged. 03. Audit schedule shall be circulated three days prior to the date of audit to all the auditees and auditors by the MR. All auditees shall acknowledge for the receipt of the copy of the audit schedule. 04. MR shall handover a copy of the consolidated summary of the previous audit, to the internal quality auditors for verification and follow up during the subsequent audit. 05. All internal quality auditors shall be trained, qualified and competent to conduct the audit. The internal quality auditors qualified shall be from the following areas of activity: Engg. QA Production Materials Purchase Marketing

Responsibility : Procedure :

QUALITY ASSURANCE PROCEDURE

TITLE : Procedure for Internal Quality System Audit.

PR.NO : QP-17-01 PAGE NO : 3 OF 4 ISSUE NO : 01 REV NO : 00 DATE : 16.03.1997

06. Internal Auditors shall conduct the audit with the first point of the agenda as, to verify the closure or any pending NCs of the previous audit and then further proceed with the auditing activity. The guidelines of QSA are taken to aid the auditing process. 07. The auditors shall raise non conformances sighted, on the non-conformity report format no. FM-17-03. The non conformity report shall have provision for the following information: Section I : Audit Ref. No. Date of Audit Internal Audit Report No. Auditee & the Auditors name and the dept. This section shall be filled by the respective internal quality auditor as and when the audit activity starts. Audit report no. shall be numbered as described below: Dept. Code/ Sl. no of the report For eg. Mktg/01 - represents Marketing Depts. first non conformity report raised Similarly Engg - Engineering QA - Quality Assurance Pur - Purchase Matl - Materials Prd - Production For identification of LS & STB the dept. code shall precede with L or S for the respective manufacturing location. Section II. Description of NC sighted Clause Attribution Major / Minor NC Auditors or Auditees signature The auditor shall write the statement of NC in detail indicating the objective evidence on which the NC was sighted, Clause attribution w.r.t. QS 9000:1995 shall be given and based on the criticality of the NC sighted, Major/Minor NC shall be mentioned. A rating factor shall be assigned based on the decision. Usually a rating factor from 0 to 4 shall be formed under the following criteria: Rating Type of NC Conclusions 0 - System not documented 1 - System not implemented Major NC Fail 2 - System partially implemented 3 - Scope for improvement Minor NC Pass 4 - Execution Excellent

QUALITY ASSURANCE PROCEDURE

TITLE : Procedure for Internal Quality System Audit.

PR.NO : QP-17-01 PAGE NO : 4 OF 4 ISSUE NO : 01 REV NO : 00 DATE : 16.03.1997

The auditor shall take the acknowledgments of the auditee soon after the report

preparation. Section III : Proposed Corrective Action ( Preventive Action, if any ) Auditees Signature Date of Completion. This shall be filled up by the auditee indicating the corrective action to be taken and target date for completion, immediately after the report is handed over to the auditee by the auditor or MR. It shall be the responsibility of the auditee to get closed the NCR after the proposed corrective action is taken and completed. Section IV : Follow Up Audit This shall be assigned by MR to any of the selected internal auditor if there was any Major NC sighted. Section V : Follow up for verification of effectiveness of action implemented. Section VI : Status Of NC to be completed by MR. As and when Section I & II is completed in original, a copy shall be taken and given to the auditee. The original shall be maintained by the MR. Both the copies shall be acknowledged by the auditee & auditor during the followup or for verification of effectiveness mentioning the evidence of the activity done. Internal Quality Audit Calender Format no. FM-17-04 shall be used for planning and monitoring of Internal Quality Audits. The Internal Audit Summary Report of the received NCR shall be prepared in the format no. FM-17-02. MR shall consolidate the summary of the audit findings in the Input Summary Form no. FM-01-01 and present it for review during the Management Review Meeting.