Professional Documents
Culture Documents
Pivot Table Analysis APDATA
Pivot Table Analysis APDATA
The data given in Microsoft Excel Worksheet shows the Andhra Pradesh District wise data on
Rice Area, Production, Yield, Total Rice Area Irrigated, Nitrogen consumption per ha during
the period from 1970 to 2000. Calculate mean, Standard deviation, C.V. (%), Growth rates
for each parameter and depict them on Andhra Pradesh Map with appropriate formulas and
draw your inferences.
Procedure calculating mean, Standard deviation, C.V. (%), Growth rates for Rice Yield
Excel provides many useful data analysis tools. One of the interesting, yet probably least used
and understood is the pivot table. A pivot table is a tool that provides a different way of
looking at your data. It provides a dynamic summary of data that it contained in a database.
Using this Pivot Table one can summarize the categorical data very easily and efficiently. In
this exercise you’ll learn to create a PivotTable report by using the PivotTable and PivotChart
Wizard.
External data source The external databases can also be used to prepare this report.
Multiple consolidation ranges: If the data lists are available in different worksheets, then by
using the option “consolidate” all the data ranges t can be used for Pivot table report.
Another PivotTable report: It is useful when, already a pivot table is created, and the same
data to be used to create multiple PivotTable reports.
Data Preparation
Data should be in categorical: In the data list, there should be more than one categorical
variable (Institute, Head of Account, and Years etc. I the following example) and at least one
variable for summarize (Example: Plan, Non-Plan, and Total etc.)
Remove all automatic totals: If any formulas are existing in the data list, convert them into
values. Otherwise it will give wrong results
Query Data: If you want to include filtered data, use only the Advanced Filter command
(Data – Filter- Advanced Filter). With this option the filtered data will be kept in different
location. That filtered data only be used to generate Pivot table report
For the given data using Pivot table and pivot chart wizard generate the following reports
142
1. Generate a table: Rows: District: Columns: Years and Data: Rice Yield
2. Generate a table: Rows: States: Columns: Years: and Data: Production
3. Generate a table: Rows: States: Columns: Years: and Data: Area
4. Generate a table: Rows: States: Columns: Years: and Data: Fertilizer N Consumption
5. Generate a table: Rows: States: Columns: Years: and Data: Fertilizer P Consumption
6. Generate a table: Rows: States: Columns: Years: and Data: Fertilizer K Consumption
7. Generate a table: Rows: States: Columns: Years: and Data: Total Rice Area Irrigated
8. Generate a table: Rows: States: Columns: Years: and Data: Farmers Harvest Prices
Click on Start
Click on Programs
Click on Microsoft Excel
143
Preparing report for Rice Yield
Click on the field YEAR, drag and drop in the area named as COLUMN in the
Layout Window
Click on the field DISTNAME, drag and drop in the area named as ROWS in the
Layout Window
Click on the field Rice_TY, drag and drop in the area named as DATA in the Layout
Window
Double click on the Variable Rice_TY in the Data area and select AVERAGE as the
summarized function.
Click OK
Select the option NEW WORKSHEET to keep the results in the separate worksheet.
Click on FINISH to execute the required report
The report is displayed in the new worksheet
Name this worksheet as YIELD
Calculation of Averages
=AVERAGE (B2:AF2)
=STDEV (B2:AF2)
144
Calculation of Coefficient Variation (%)
= AH2/AG2 * 100
24. Fill the cell from AI3 to AI23 using the COPY Icon from the Cell AI2
1. Block the entire data from Cell A1 to AF1 from the CV Worksheet
2. Click on COPY Icon.
3. Position the cursor in Cell A1
4. Select PASTE SPECIAL from the EDIT Menu
5. Select VALUES as the option for PASTE
6. Click OK to convert all formulas into Values
7. Name this sheet as Growth Rates
=LN (B2)
13. Copy the formula in Cell B26 to Cells from Cells C26 to AF26
14. Similarly copy the same formula to other cells i.e Cell B27 to A47
15. Position cursor in Cell AJ25
16. Type the Column head as SLOPE
17. Position the cursor in Cell AJ26 and type the formula as shown below
=(EXP (AJ26)-1)*100
145
5. Similarly COPY the data of MEAN, Standard Deviation, CV and Growth Rates from
respective columns from the Growth Rates Sheet
6. Name this Sheet as Summary
Mean Code
< 1500 1
1500.1750 2
1750.2000 3
2000.2250 4
2250.2500 5
> 2500 6
<1 1
1.2 2
2.3 3
>3 4
Depict the Classifications OF Mean, C.V (%) and Growth Rate (%) on Map
146