5:14 Mission Trip Packet

General Information

Purpose of a Mission Trip

With a desire to reach cultures all over the world, 5:14 Student Ministries purpose is to make disciples by
strategically finding areas where our students make an impact through creative and meaningful connections.
5:14 Student Ministries wants to fulfill the Great Commission found in Matthew 28 to grow and strengthen the
body of Christ.
5:14 Student Ministries is partnering with ministries who find impactful and creative means to meet emotional,
spiritual and physical needs in their sphere of influence. These ministries have at their foundation a desire for
evangelism as well as the discipleship process.

Why Participate in a Mission Trip

A mission trip allows students to experience a new dimension of their Christian life. It develops a gratefulness
and passion for people in different circumstances and cultures than our own It can stretch the limits of a person
emotionally, spiritually and physically. The best benefit is the blessings that come from giving of oneself without
the expectation of receiving back but knowing that change occurred in both you and the persons you poured
into.

Where is 5:14 Student Ministries Traveling

5:14 is strategically partnering with the following ministry:
Touching Miami with Love July 11-18, 2009
Students will take part in ministry to homeless persons through Sunday morning Mission and Movie
Night.  The bulk of our time will be focused on working with children as teams lead VBS-Style day camp. 
Other wonderful opportunities are working alongside other youth who serve as jr. interns at day camp, a
community cookout, historical/cultural tour of Overtown our community, and cultural training times to give a
bigger face to the reality of urban missions. 
General Requirements

Forms Required:
______ $275 trip fee
______ Mission Application / Health / TCAN Wavier Form
______ TML Liability Waiver

Training Required: (mandatory attendance)

_______All Merge, Velocity or Roots Meeting Times
_______All Sunday Morning Worship
_______April 25th - Fundraising Letter Workshop 9:00AM - 3:00PM
(bring a list of at least 15 friends or families, with addresses and names)
_______June 22nd - June 26th - Vacation Bible School Volunteers
______ June 28th - Student Training - Students only
______ July 5th - Student Training - Students only

Fundraising responsibilities: (mandatory attendance)

_______ March 6th - Parents Night Out 6:30PM - 8:30PM
_______ March 29th - Spaghetti Lunch 11:00AM - 2:00PM
_______ April 3rd - Parents Night Out 6:30PM - 8:30PM
_______ April 25th - Work Day / Fundraising Letter Workshop 9:00AM - 3:00PM
_______ May 1st - Parents Night Out 6:30PM - 8:30PM
_______ May 17th - BarBQue Lunch 11:00AM - 2:00PM
_______ June 5th - Parents Night Out - 6:30PM - 8:30PM
_______ June 14th Ham Lunch 11:00AM - 2:00PM
 Fundraising Requirements
By going on a 5:14 mission trip you are putting yourself in a position to learn about serving others and sharing
God’s love in other cultures. When people contribute to your trip they are helping send you out to meet a need
or to answer a calling. An important experience offered by participating in a mission is to see the Lord provide
the necessary finances. It is important to allow family and friends to be partners through financial, emotional
and prayer support. During this process, you will find people want to be involved in what you are doing as well
as indirectly through the lives you impact. Listed below are some helpful tips to get you started.

Create a strategy for fundraising:

• Make a list of the people you know-friends, relatives, neighbors, associates, schoolmates, clubs and
groups to which you belong. Start with a few and then expand it!
• Send each person on the list a letter or talk to them in person explaining your outreach and asking for
their financial and prayer support (see sample letter)
• When you receive funds, keep copies for your records
• Send a thank you note to all who do choose to support you and a letter after you return (include pictures)
• If a donation is sent in the form of a check, it is very important that it be made out to The Church at
Northside with “mission trip” written in the “memo” section of the check. DO NOT WRITE YOUR NAME
IN THE MEMO SECTION OF THE CHECK. A separate note should be sent (with your name on it) with
the check when it is mailed to the church by the person going or the supporter
Mail checks to : The Church at Northside
Attn: 5:14 Student Ministries
PO Box 838
Armuchee, GA 30105

Dear Friends and Family:
I have been active at The Church at Northside. I love helping with local missions and volunteer
opportunities here in Rome, but lately I have felt the need to really get involved in a more personal way. I’ve
really felt that god has been leading me to serve on a short-term mission trip.
The Lord has blessed me with the opportunity to travel to Miami, Florida this summer with a team of
student volunteers to serve with a ministry call Touching Miami with Love which assists the homeless and
children of Miami.
Miami is a city of diversity. Sixty percent of the city’s population have been born outside of the United
States. The unique blessing about Miami is that as you minister to people, you never know the impact you will
have in their life or in their country. Miami is ranked as one of the most expensive places to live in the United
States, but over 30 percent of the population lives below the poverty line. There are over 5000 homeless living
in Miami, during the winter months that number soars to over 10,000.
Touching Miami with Love’s primary focus is in the southwest quadrant of Overtown and Downtown
Miami. Downtown Miami and Overtown is a small inner-city community of 12,000 people in the midst of
metropolitan Miami-Dade (2.3 million). This area is the poorest community in the State of Florida. The
community is plagued with many consequences of poverty including high crime, drug trafficking and use, high
teenage pregnancy rate, single parent families, substandard housing, failed education and lack of quality
activities. Touching Miami With Love’s mission is to share the love of Christ by offering hope, opportunities,
and resources for individuals and families. Our team will encourage the children through daily Bible studies/
lessons, activities, crafts, singing and games. We will also have the opportunity to feed, clothe and provide a
worship service for the homeless.
I would like to invite you to partner with me both by your prayers and your financial support as I begin
this journey. This is such a great opportunity for me to serve through the talents God has given me. For this trip
to become a reality, I am working to raise $300 to cover my expenses.
If you feel led to contribute financially to this ministry, any amount you can provide will be greatly
appreciated. Please make your check payable to The Church at Northside and mail it to PO Box 838
Armuchee, GA 30105 no later than July 4th 2008. In the memo section of your check, please write “mission
trip” and attach a separate note with my name on it in order to receive a tax-deductible letter from The Church
at Northside.
Thank you in advance for your prayers, financial support, and encouragement. I am excited to share my
mission experience with you upon my return!

Blessings,
 Health and Safety While You Travel

Preparations:
If you have not been to the doctor for a while it might not be a bad idea to have a check up before you leave for
the following reasons:
Your doctor should be able to advise you on your fitness for travel
Your doctor will know if you are at risk and recommend preventive measures
Your doctor can check immunization records and see which vaccines need boosting and new ones
required.
Your doctor should be aware of any health warnings

Bringing Medication:
Parents have two choices with student medications.
1. Students can keep medications and take them as required.
2. Parents can give medications to assigned adult leader and students will report to adult to take
medications.

The following pages are from Touching Miami with Love:

OverView of Mission Week

Sunday:
7:00AM - Breakfast
7:30AM -11:00AM - Downtown Mission
11:00AM - 12:00PM - Lunch
12:00PM - 5:30PM - CocoWalk
www.cocowalk.net CocoWalk is a four-level, open-air lifestyle center comprising 196,497 sf of GLA. It includes
an 840-space revenue producing attached parking garage heavily utilized by customers of CocoWalk as well as
visitors to Coconut Grove. CocoWalk benefits from a trend setting design and configuration that produces a
unique ambiance central to its success. With its lively restaurants, and sidewalk cafes, eclectic mix of shops,
boutiques and kiosks, and sparkling lights and music, CocoWalk offers a festive atmosphere that is unmatched in
Greater Miami.
5:30PM-6:30PM - Dinner
6:30PM-8:30PM - Cultural Training and Camp Orientation
9:00PM - daily devotion
11:00PM - lights out

Monday-Wednesday
7:30AM - Breakfast
8:30AM - 3:00PM - Summer Camp at St. Francis
3:30PM-11:00PM - Training / Community Project / daily devotion / dinner
11:00PM - lights out

Thursday
7:30AM - Breakfast
8:30AM - 3:00PM - Summer Camp field trip
3:30PM - 11:00PM - Bill Baggs State Park / Lincoln Road
Cape Florida is the home of a historic lighthouse built in 1825 and reconstructed in 1846, the oldest standing
structure in Miami-Dade County. Visitors come to the park to sunbathe, swim, and picnic on over a mile of
sandy Atlantic beachfront. Biking and kayaking are also popular activities. Anglers can throw in their lines from
the seawall along Biscayne Bay for some of the best shoreline fishing in the region. Guided tours of the
lighthouse and lighthouse keeper´s cottage are given twice daily, Thursdays through Mondays.
The Boater´s Grill offers casual waterfront dining, or picnickers can reserve a pavilion and grill their own dinner.
Bicycles, beach chairs, and umbrellas are available for rental. Overnight boat camping is allowed in No Name
Harbor, and a primitive campsite is available for organized youth groups. Located at the southern end of Key
Biscayne off the Rickenbacker Causeway, south of downtown Miami.

Lincoln Road is a pedestrian mall between Lenox Avenue and Washington Avenue on Miami Beach. Unique
stores offer items not typically found in malls, and restaurants and cafés are common. Most restaurants offer
either indoor or outdoor seating, including in the middle of the pedestrian mall area. And without question, the
people watching on Lincoln Road can match any place in the world.

Friday
7:30AM - Breakfast
8:30AM-3:00PM - Summer Camp at St Francis
3:30PM - 5:30PM - Bayside Market Place
Indulge yourself at Bayside - the best food, fun, and shopping Miami has to offer. Whether you are interested in
our vibrant marketplace, exotic restaurants, daily live entertainment or national brand name stores. Bayside's
wealth of activity offers something for everyone. Come experience Miami, visit Bayside!
5:30PM - Dinner
5:30PM- 11:00PM - Daily Devotion / Pack up
 Team Participation Requirements

Meetings:
Preparation for a mission trip begins several months before travel and MANDATORY MEETINGS (6/28;
7/5), fundraising and attendance to our weekly student programs ad church are a part of the process. These
events give participants and staff opportunities to get to know one another as well as communicate expectations
and continue preparations for the trip. It is necessary to plan your personal and work activities around these
meetings in order to remain current and committed to the mission trip.

Team Preparation:
As part of preparation for your trip you will need to be aware of emotional, spiritual, and physical components.
These components can impact your experience in very positive or negative ways. Here are some areas to
consider to prepare accordingly for your trip:
Emotional: everyone has a set of beliefs and a worldview that determines how you make choices and
experience life around you. This does not always line up with the beliefs of others participating on the trip or
staff leading. It is good to prepare yourself for various character traits, attitudes and systems of belief in order
appreciate varieties in others. One of the best attitudes to have is flexibility as schedules do not always go
according to plan. You are often required to adapt to situations that are not “normal” to you such as the
culture, food and living quarters. There are also occasions in which you are needed in another area on the trip
than first assigned.
Spiritual: the spiritual fitness of a person is testing like nothing else when on a mission trip. Your
highs and lows with the Lord can be much stronger than typically experienced. You will see evidence of God’s
work in your life and others around you because this is your focus. It is vital to be spiritually prepared by
reading and meditating on God’s Word, praying and being prepared to share Christ and encourage believers.
Physical: a mission trip can be physically demanding as you will be in intense heat, and walking long
distances. It is therefore beneficial to be in “mission trip” shape so that your physicality does not hinder your
team or opportunities to impact lives. It may be important to get a physical and include some exercising habits
to have your body in shape for such conditions.
 Mission Trip Application

Name:__________________________________________________________________________________

Address, City and Zip Code:_________________________________________________________________

Best Phone to Contact Parent:_______________________________________________________________

Email Address:____________________________________________________________________________

Sex: Male_______ or Female__________

Parent Information:________________________________________________________________________

T-Shirt Size:____________________

Grade:________________________

School:________________________

Emergency Contact (name and relationship)_____________________________________________________

Emergency Contact Phone Number:__________________________________________________________

How are you currently involved at The Church at Northside?_______________________________________

________________________________________________________________________________________

Tell me about your relationship with Christ:______________________________________________________

__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

List hobbies, skills and talents:_________________________________________________________________

__________________________________________________________________________________________
__________________________________________________________________________________________
Medicine youth can not take ___________________________ Allergies _______________________________

Special health problems/concerns______________________________________________________________

Doctor’s Name ________________________________ Doctor’s Phone # ____________________________

Insurance Company _____________________ Policy # __________________ Phone # _________________

Father’s Name _______________________________ Father’s Work # ______________________________

Mother’s Name ______________________________ Mother’s Work # ______________________________

We, ___________________, parent(s) of_______________ a minor, jointly and severally as parent(s) and
guardian(s) of the minor child, release and discharge and agree to hold harmless and indemnify the Church at
Northside, its agents, employees and all persons connected therewith from and all liability, claims and causes of
action of any type whatsoever arising out of, or in any way connected with said child's participation in the
activities of the Church at Northside.

We further give our permission for our child __________________ to be treated by competent medical
personnel as a result of any accident or medical emergency while involved in the activites of The Church at
Northside.

I have read and fully understand this release.

Date:

_____________________________
signature / relationship
□ Yes, photos of my child can be on the internet; church website
□ NO, photos of my child can NOT be on the internet; church website
 Touching Miami with Love
RELEASE OF LIABILITY & PARENT PERMISSION FORM
Please make copies &bring one for each student and turn in
SUNDAY NIGHT at training to Angel Pittman.

Check all that apply for this release.

___ Volunteerism in Touching Miami With Love programs

___ Construction/Work Projects

Whereas, the undersigned participant wishes to be accepted for participation in one or more of the activities
listed above which is organized by Touching Miami With Love, of Miami, FL and regarding Touching Miami
With Love’s action in allowing the applicant to participate in such activities or programs, the undersigned
acknowledges that the activity does involve certain risks. The activities are designed to allow the participant
to broaden their understanding of various Christian values, socio-economic differences, ethnic and racial
diversity, cultural appreciation, team building, character development, and/or enrichment opportunities.
These activities include those listed above, but are not limited to, and activities in a lower income
neighborhood and among poor people in Miami, FL. I understand that participants are exposed to physical
and psychological risk through elements of nature, travel by car, van, plane, walking, or other conveyance,
and direct contact with people from various backgrounds. Risks may also include damage or loss of
personal property.

In consideration of the above, I have and do hereby assume all the above risks and any other ordinary risk
incidental to the nature of the program, including risks which are not specifically foreseeable, and will hold
harmless and indemnify Touching Miami With Love, its Board of Directors, employees, agents, and/or
Associates from any and all liability. The terms hereof, and my signature on this document shall serve as a
release and assumption of risk, and shall bind my heirs, representatives, executors, administrators,
successors and assigns and for all members of my family, including any minors accompanying me. I also
state that I am not under, and will not be under the influence of any non-prescribed chemical substance,
including alcohol. I also state that I will assume responsibility for any damage or loss to physical property or
expenses incurred due to negligent or irresponsible behavior. I understand that my participation in this
Touching Miami with Love program or activity is entirely VOLUNTARY.

My signature also gives my permission and accepts financial responsibility, as well, for first aid treatment
and/or professional medical attention if needed. I also give permission for photographing of myself or my
child during the activities and use of those pictures or video by Touching Miami With Love.

______________________ _________ ____________________

PARTICIPANT SIGNATURE DATE WITNESS DATE

_______________________ _________ ___________________

PARENT/GUARDIAN SIGNATURE DATE WITNESS DATE
FOR ANY PARTICIPANT UNDER AGE 18

Please print legibly – Each participant must complete this section:

Participant Name:___________________________Age:____ Phone:( )
Address:_____________________________________ City:
State: Zip:____________
In case of emergency, please contact:
Phone: ( )_____________ Contact’s relationship to participant:

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