Meeting Minutes Template

Introduction Board Meeting Minutes Stellar Building Management Company November 19, 2009 3 pm; Company Headquarters, Chicago, Illinois It has been three months since the management company's last board meeting. This meeting was especially important because it was the first since the porch collapse that injured three people. After inspection by the city, bids have gone out to contractors, and this meeting was to discuss the bids and select a contractor to do the repairs.

Board Members: Present: Jon Alitto, Paula Bear, Hannah Carver, Elizabeth Frisch, Douglas Gordon, and Sandra Toler Absent: Roslyn Kuhl Quorum present? Yes Others Present:Exec. Director: Anita Stewart Other: Susan Johnson, Consulting Accountant Proceedings: Meeting called to order at 3:00 p.m. by Chair, Elizabeth Frisch (Last month's) meeting minutes were amended and approved Meeting ended at 4:35 p.m. Minutes recorded by Cecilia Wycliffe

Report Summaries Chief Executive's Report: Recommends that if we are not able to find a new contractor by the end of this month, the residents should stay with the usual remodeling company to begin work on the project over the winter. After brief discussion, Board agreed. Staff member Jackson Browne, and Swanson attended the National Practitioner's Network meeting in Atlanta last month and gave a brief extemporaneous presentation. Both are invited back next year to give a longer presentation about our organization. After brief discussion, Board congratulated Swanson and asked her to pass on their congratulations to Browne as well. Drucker asserts that our organization must ensure its name is associated with whatever materials are distributed at that practitioner's meeting next year. The organization should generate revenues where possible from the materials, too. Swanson mentioned that staff member Sheila Anderson's husband is ill and in the hospital. Motion to send a gift to Anderson's husband, expressing the organization's sympathy and support; seconded and passed.

Finance Committee report provided by Chair, Sandra Toler:

Toler explained that consultant Susan Johnson reviewed the organization's bookkeeping procedures and found them to be satisfactory, in preparation for the upcoming yearly financial audit. Long-range plan is needed, as well as shift of money to Calvert account. Motion to accept financial statements; seconded and passed.

Consulting Accountant's report: Amount held in co-op accounts: $55,000 Estimated cost of repairs: $66,000 Assessment needs to increase by $143 per month for two years for all residents to pay for repairs.

Agenda Items Old Business: Final inspections on porch rehabilitation to be made by architects and owners. Complaints have been received regarding wooden boards that have not been replaced and are not painted properly. Other structures are rotting away where tree branches are making contact. New interior lights were installed in all buildings to be in compliance with green initiative. Electrician needs to inspect buildings for possible problems with circuits, fuses, and/or wiring.He/she should also evaluate exterior lights and give price for repair and/or provide prices for other options. Possible lawsuits related to injuries sustained in porch collapse were discussed briefly. Water bills for several properties have notably increased. Investigations need to be made in regard to running water, leaks in units, and/or problems with meters. Seasonal landscaping and tree maintenance need to be scheduled.

New Business: Possible lawsuits related to injuries sustained in porch collapse were discussed briefly. Water bills for several properties have notably increased. Investigations need to be made in regard to running water, leaks in units, and/or problems with meters. Seasonal landscaping and tree maintenance need to be scheduled. Possible lawsuits related to injuries sustained in porch collapse were discussed briefly. Departmental secretary has now returned from maternity leave. Interim temporary worker is no longer on staff. Nameplates for new staff members have been ordered and will be installed in mailroom. Other Business: Departmental secretary has now returned from maternity leave. Interim temporary worker is no longer on staff. Nameplates for new staff members have been ordered and will be installed in mailroom. Assessment and Follow-Up Because of sale of Bank Office Building, current landlord needs to provide closing statement to assume ownership. Stewart will conduct inquiry and provide report.

Representatives will be asked to attend the next meeting, on January 10, 2010, at which time officers will be elected. Frisch was appointed head of nominating committee. This meeting was striking for the amount of cooperation between residents, who have been hostile to one another since the accident. This observer feels the project has "turned a corner" and a major improvement to the building is about to take place. Despite this cooperation, the meeting ended on a negative note, when the Chair noted that three people were late when the meeting started. He urged all members to be on time in the future.

Conclusion After scheduling the next meeting, this meeting adjourned at 5:30 p.m. Minutes submitted by Secretary, Hannah Carver