Schedule of Powers on Establishment Matters - Gazetted

Item No.

Subject Transfers Advance of Pay and Travelling Allowance during transfer/ journey on tour Sanction of Investigation of arrear claims including pay and allowance, children education allowance etc., (a) Within 3 years

PHOD/CHOD/HOD NIL Full powers to CPO in respect of all Departments.

Dy. HODs NIL

Sr. Scale officers NIL

Asst. Scale Officers NIL

Remarks

01

02

NIL

NIL

NIL

Rule 1604 of R.II

03

Full Powers CPO/FA&CAO

Full Powers Dy CPO/Dy FA&CAO

Full Powers SPO/Sr.AFA

Full Powers APO/AAO

Rule 1005 IREM No.E(G)2009 AL1/16 dt.6.1.10

(b) More than 3 years

Full powers upto ` 10,000/CPO/FA&CAO

Full Powers upto ` 10,000/Dy CPO/Dy FA&CAO

NIL

NIL

For claims beyond 3 years and exceeding ` 10000/Railway Boards sanction is required.

04

Grant of PF Advance/Final Withdrawal for marriage/House Building for paying Insurance premium etc.

Full powers to CPO for officers upto Selection Grade

Dy CPO for officers upto Selection Grade

NIL

NIL

Rule 922 & 925 of R-I Rule 925 (3)/ (1), 928 (2) R-I 1985 edition

Schedule of Powers on Establishment Matters - Gazetted

Item No.

Subject

PHOD/CHOD/HOD

Dy. HODs

Sr. Scale officers

Asst. Scale Officers

Remarks
GM has the powers in respect of officers below S.A. Grade for a period up to 6 months & SAG 3 months. For officers of S.A. Grade beyond three months ad, full justification & recommendation of FA&CAO and Rly Bds prior approval is necessary. Para 645 of IREM-I

05

(a) Dual Charge Allowances

NIL

NIL

NIL

NIL

(b) Grant of Children Educational Allowance/Hostel Subsidy (c) Family Planning Allowance

Full Powers

Full Powers

Full powers

Full Powers

No.E(W)2008/ed-2/4 DT.1.10.2008 Bd letter No. PCV/99/I/7/6/2 dt: 21.07.1999 & letter No. 80/H (FW)7/1 dated 08.10.80 1132 IREM I Bd Lr.No.F(e)spl.91/Adv,3./1 dt.25.11.91 PB Circular No. 27 dated 29.12.97

Full Powers CPO/FA&CAO

Full Powers Dy.CPO/Dy.FA&CAO

Full powers to SPO/Sr.AFA upto JAG

NIL

06

Grant of House Building Advance and relax the cost ceiling limit upto a maximum of 25%

NIL

NIL

NIL

NIL

(a ) Condonation of delay in insurance of House/Flat

Full Powers upto 2 years

NIL

NIL

NIL

No.F(E)Spl/94/Adv/3/7 dt.13.10.1996

07

Sanction to the grant of Advance for the purchase of Motor car/Scooter/Personal Computer (a) Execution of Guarantee Bonds/ Mortgage Deeds etc. in respect of Motor Car Advance. (b) For Change of Name

Full powers to PHODS in respect of Officers below SAG working under their control Full powers

NIL

NIL

NIL

Rule, 1104,1105(a) IREM-I 1989 Edition For SAG & above GMs sanction necessary.

08

Full powers

Full powers to SPO

NIL

1108 (7) IREM 1989 edition Subjected to compliance of prescribed procedure. Chapter XII of IREM Vol. I

Full Powers

Full Powers

NIL

NIL

Schedule of Powers on Establishment Matters - Gazetted

Item No.

Subject (c) Issue of NOC for obtaining Passport/Visa

PHOD/CHOD/HOD Full Powers upto SG officers.

Dy. HODs Full Powers up to Sr.Scale

Sr. Scale officers NIL

Asst. Scale Officers NIL

Remarks PB/RL/23/V dated 21.01.1998 For JAG & above officers by Railway Board Grp. A officers by Rly. Bd.

(d) Forwarding of Application for posts outside Railways. Recovery of Overpayment including Hospital Charges more than 10% of the Officers pay (a) To accept resignation

Full Powers upto Sr.Scale

NIL

NIL

NIL

Chapter XIV of IREM Vol. I and Rule 244 of IREC Vol. I of 2003 Edn. Rule 1013 (B) IREM-I Group B & A Officers upto Sr.Scale by GM , JAG & above Officers by Rly. Bd. Rule 302, R-I Group B & A Officers upto Sr.Scale by GM , JAG & above Officers by Rly. Bd. RSPR 93 Rule 67

09

Full powers in respect of officers under their control

Full powers in respect of officers under their control

Full powers to SPO/Bills

Full powers to APO/Bills when there is no SPO/Bills post. NIL NIL

10

NIL NIL

NIL NIL

NIL NIL

(b) To accept Voluntary retirement

11

Traveling allowance to retired Railway Officers for attending Court Inquiry etc. Approval of journeys performed within jurisdiction Approval of journeys performed beyond jurisdiction

Full powers

NIL

NIL

NIL

12

Full powers in respect of officers under their control Full powers in respect of officers under their control

Secretary to G.M. for General Administration Secretary to G.M. for General Administration

NIL

NIL

Rule 1622 & 1697 of R.II Rule 2 under Section (II) of Appendix XXXI R-II and Boards letter No. F(E) 57 PW 7/2 dated 28.9.62 and No.F(E) 67/AG 28/2 (Dupl) dated 2.5.68 RII 1974 edition.

13

NIL

NIL

Schedule of Powers on Establishment Matters - Gazetted

Item No.

Subject Grant of Leave

PHOD/CHOD/HOD Full powers Where officiating arrangements are involved, GMs prior approval should be obtained before making of officiating arrangements in the leave vacancy

Dy. HODs Full Powers Where officiating arrangements are involved, GMs prior approval should be obtained before making of officiating arrangements in the leave vacancy NIL

Sr. Scale officers NIL

14

Asst. Scale Officers NIL

Remarks Sanction of leave is subject to certification by Accounts. Rule 503 R-I.

b) Grant of Special Disability Leave Full Powers

NIL

NIL Rule 552 & 553 of R.I

c) Ex India Leave d) Study Leave within in India

NIL

NIL

NIL

NIL I Schedule to Chapter V of R.I

NIL

NIL

NIL

NIL

e) Grant of Child Care Leave to women officers

Full Powers

Full Powers

NIL

NIL

No.E(P&A)I/2008/coc/le-8 DT.23.10.08

f) Grant of SCL including passes to Officers on Sports, St.Johns Ambulance account Grant of leave encashment during service and encashment of unutilized LAP/LHAP on cessation from service Sanction of Pensionary Benefits

Full Powers

Full Powers

NIL

NIL

Master Circular No.10 on SCL Rule 549 & 550 of IREC-I

15

Full Powers in respect of officers working under their control

Full Powers in respect of officers working under their control

NIL

NIL

No.F(E)III/2008/LE1/1 dt.29.10.08 F(E)III/97 LE 1/8 dt.10.11.97 Railway Service Pension Rules 1993 RSPR 1993

16

Full Powers

Full Powers

Full Powers(SPO)

Full Powers(WO)

Schedule of Powers on Establishment Matters - Gazetted

Item No.

Subject (a) Crediting of unutilized joining time to LAP account

PHOD/CHOD/HOD Full Powers

Dy. HODs Full Powers

Sr. Scale officers Full Powers

Asst. Scale Officers Full Powers

Remarks Para 1110 of R I 1985 edition. Rule 1643 (D) of IREC II No.F(E)i98/al-28/50 DT.20.7.98 Claims of serving officers beyond 6 months and claims for transfer grant on account of retirement, death etc. one year after cessation from service and upto 2 years requires the sanction of GM. Claims after 2 years requires the sanction of Board. F(E)I/89/AC-28/11 dt.23.2.90 Boards letter No. E(G)85QR1/9 dated 15.1.90 Bds letter No. E(G) 2006/QR1 19 dated 06.02.2008 Boards letter No. E(G)85QR1/9 dated 15.1.90

17

(b) Composite transfer grant on transfer/retirement/death

Full Powers to CPO /FA&CAO

Full powers to Dy.CPO Dy.FA&CAO

Full powers to SPO/Sr.AFA upto JAG

NIL

18

Retention of quarters i) During leave upto 4 months (a) Maternity Leave One Year (b) Ex-India leave-180 days ii) (a) During deputation to abroad, sanctioned by Rly.Bd. where free pass is not allowed for the family for the entire period of Deputation (b) Deputation to PSUs under the Ministry of Rlys.

Full Powers to CPO

Secy. To GM

NIL

NIL

Full Powers to CPO

Secy. To GM

NIL

NIL

Full Powers to CPO

Secy. To GM

NIL

NIL

For two months only. For 2 months on normal rent and 6 months on educational /sickness account on double the normal rent. E(G)85/QR1/9 dt.15/1/90

iii) On transfer out of ICF

Full Powers to CPO

Secy. To GM

NIL

NIL

Schedule of Powers on Establishment Matters - Gazetted

Item No.

Subject iv) For families to occupy the quarters on the death of the officers

PHOD/CHOD/HOD

Dy. HODs

Sr. Scale officers

Asst. Scale Officers

Remarks For a period of 24 months.

Full powers to CPO

Full Powers to Secy. to GM

NIL

NIL

Boards Lr.No. E(G)98 QR i-11 dt.29.1.99 First four months, normal rent and another four months, for educational/ medical grounds on double rent. Boards letter No. E(G)85QR -1-9 dt. 15.1.90 For a period of one month only. Boards letter No. E(G)85QR1/9 dated 15.1.90 Rule 1334 R-II Boards letter No. F(X) 11/86 PW6 dated 5.5.87 and E(G) 90-HOI-II (MC-11 dt. 10.4.91) Boards letter No. F(X) II/94 PW3 dated 28.11.96

v) On retirement on Superannuation/Voluntary retirement

Full powers to CPO

Full powers to Secy. to GM

NIL

NIL

vi) On resignation /Dismissal/or Removal Sanctioning the acceptance of Fees by Officers as Examiners

Full powers to CPO

Full powers to Dy. CPO

NIL

NIL

19

Full powers to CPO upto JA grade Full powers to CPO upto ` 1000/- only in a year (with-in the budget allocation) In other cases, ` 2000/- for arbitration

NIL

NIL

NIL

20

Grant of Honorarium to Gazetted Officers

NIL

NIL

NIL

Railway Service Conduct Rules 1966 Redelegation of powers to CPO. GM has redelegated the powers to CPO, to note all transaction entered into by the Gazetted officer upto the Grade of SG in respect of movable properties through a regular or reputed dealer. PB/RL/18/VII dated. 05.05.1997

Schedule of Powers on Establishment Matters Non Gazetted

Item No.

SUBJECT Creation of Revenue(Permanent/Te mporary) Posts for maintenance of New Assets/New Organization Conversion of temporary posts into permanent posts. Extension of the currency of Group C&D (TemporaryRev) Creation and extension of workcharged Group C and Group Dposts Transfer posts i) Within departments

PHOD/CHOD/HOD

Dy. HODs

Sr. Scale officers

Asst. Officers

Remarks With prior Finance Concurrence. E(G) 98/EC2 3 dated 03.08.98. On matching surrender basis. GMs sanction is required. With finance concurrence. Bds letter No.E(NG)I.780N5/7 dt. 31-08-1978

21

NIL

NIL

NIL

NIL

22

Full Powers

NIL

NIL

NIL

23

Full Powers to PHOD/CHOD

NIL

NIL

NIL

With Prior Finance Concurrence

24

Full Powers to PHOD/CHOD

NIL

NIL

NIL

No.F(X)11-2009/pw/9 DATED 25.8.2010With Prior Finance Concurrence Since transfer of posts involve change in sanctions against different units and may involve change in BOS unit-wise or other-wise, it is felt that this power may be vested with HOD of the Department within which such transfers are proposed. In case of such transfers from one Dept. to another, the power may be exercised by PHOD/CHOD only. Where such transfers involve no change in BOS, i.e. transfers within the Unit, no Finance concurrence is necessary. 120 & 121 RI-1985 Edition

25

a) Full Powers without Finance Concurrence if no change in BOS. (b) Full powers with Finance Concurrence if it involves change in BOS.

NIL

NIL

NIL

ii. Between departments

ii)Full powers to the PHODS of the departments concerned with Finance concurrence

Schedule of Powers on Establishment Matters Non Gazetted

Item No. 26 SUBJECT Appointments promotions and a) Full powers to appoint in the minimum of the grade subject to the rules laid down by the Govt and Admn. a) Full powers to appoint in the minimum of the grade subject to the rules laid down by the Govt and Admn As in column 3 in respect of posts the maximum of which does not exceed ` 4200 GP in the VI PC scale As in column 3 in respect of posts the maximum of which does not exceed ` 1800 GP in the VI PC scale 215 of R-I PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers Remarks

(a) Initial appointment

(b) Promotions (i) Regular Promotion Full Powers Full Powers As in column 3 in respect of posts max. of which does not exceed ` 4200 GP -VI PC scale NIL 213 of IREM

(ii) Adhoc Promotions

Full Powers to CPO only

NIL

NIL

NIL

Para 216 of IREM & MC No.37 No employee who has been dismissed from service should be reappointed without previous sanction of G.M. Boards letter No. E(NG)I/91 / RG1/4 dt 27.12.91. Para 401 &402 R.I E(NG) II/96/ RR-1/40 dated 27.04.1998 217 IREM 1 1989 edition

27

Reappointment of staff within the age of superannuation except dismissal resulting from disciplinary action Constitution of Selection Boards

Full powers

NIL

NIL

NIL

28

Full powers

NIL

NIL Full powers within their office in respect of staff holding posts to which they can make appointments NIL

NIL Full powers within their office in respect of staff holding posts to which they can make appointments NIL

29

Transfers

Full powers within their jurisdiction

Full powers within their jurisdiction

Rule 226 R-I 1985 edition

30

Inter Railway transfers

Full powers to PHODS/CHODS

NIL

226 RI-1985 Edition.

Schedule of Powers on Establishment Matters Non Gazetted

Item No. 31 32 33 SUBJECT Inter Departmental transfer of staff Transfer from one cadre to another Grant of Advance increments PHOD/CHOD/HOD Full powers to PHODS/CHODS Full Powers Full powers Dy. HODs Full Powers NIL NIL Sr. Scale officers NIL NIL NIL Asst. Officers NIL NIL NIL Remarks Rule 231 R-I 1985 edition Rule 227 R-I 1985 edition Rule 1321 R-II Master Circular No.10 Annexure C Pt.No.5,6 and 7 dated 22.5.1991 Sr.Supervisors/Supervisors can sanction additional CL of 4 days in the form of SCL to Physically Handicapped staff Bd.Lr.No.E(G)2008 LE1/4 dt.26.12.08 Supervisory Staff in GP 4600 and above can sanction LAP/LHAP/COML upto 15 days in respect of staff supervised by them

34

Grant of Special Casual Leave

Full powers

Full powers except on condition of Bundh, Curfew etc. vide 7.9 of MC 10

Full powers except on condition of Bundh, Curfew etc. vide 7.9 of MC 10.

Full powers except on condition of Bundh, Curfew etc. vide 7.9 of MC 10.

35

Grant of Leave

Full Powers

Full Powers

As in column 4 upto a maximum of 6 months provided no officiating arrangement is involved

As in column 4 upto a maximum of 6 weeks provided no officiating arrangement is involved NIL Full Powers

(a )Special Disability Leave (b) Grant of Child Care Leave to Women employees Grant of Leave Encashment during service and encashment of unutilized LAP/LHAP on cessation from service Grant of Leave Not Due

Full Powers Full Powers

NIL Full powers

NIL Full Powers

Rule 552 & 553 of R.I No.E(P&A)I2008/COC/LE-8 dt.23.10.2008. Powers to be exercised as for earned leave

36

Full Powers

Full Powers

Full Powers

Full Powers

No.F(E)III/2008/LE1/1 dt.29.10.08 No.F(E)III/97 LE 1/8 dt.10.11.97

37

Full powers in respect of staff under their control

Full powers in respect of staff under their control

Full powers in respect of staff under their control

Full powers in respect of Class IV staff only under their control

Rule 528 R-I 1985 edition

Schedule of Powers on Establishment Matters Non Gazetted

Item No. 38 SUBJECT Grant of Hospital Leave Upto 120 days Beyond 120 days Grant of Leave to a Railway servant in respect of whom a Medical Authority has reported that there is no reasonable prospect that he will be fit to return to duty Counting of Extraordinary Leave for purpose of Increments Full powers Full Powers Full powers in respect of staff in grade to which they can make substantive appointments Full powers NIL Full powers in respect of staff in grade to which they can make substantive appointments Full powers in respect of staff in grade to which they can make substantive appointments NIL NIL Full powers in respect of staff in grade to which they can make substantive appointments Full powers in respect of staff in grade to which they can make substantive appointments NIL NIL Rule 554 R-I 1985 edition Full powers in respect of staff in grade to which they can make substantive appointments Full powers in respect of staff in grade to which they can make substantive appointments Rule 522 R-I 1985 edition Subject to observance of Railway Boards letter No.E(P&A)1/89/JCM /DC V dt 22/06/93. PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers Remarks

39

40

Full powers in respect of staff in grade to which they can make substantive appointments

Rule 1320-R-II-1987 Edition

41

Grant of extra-ordinary leave to temporary employees who have completed one year service upto 18 months in case of sickness due to T.B. and leprosy.

Full powers

Full powers

NIL

NIL

Rule 530 (2)(c) R-I 1985 edition

(i) Grant of Study leave within India

Full powers in respect of staff working under their control subject to observance of Rules & Regulations.

Rule 556 R I NIL NIL NIL I Schedule to Chapter V

10

Schedule of Powers on Establishment Matters Non Gazetted

Item No. SUBJECT PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers Remarks

(ii) Sanction of Ex-India leave (a) Issue of NOC for obtaining passport Grant of extra-ordinary leave without stipend to the Apprentices mentioned in Rule 534 and 535 R-I 1985 edition Issue of privilege passes/PTOs to employees under suspension. Delegation of powers to Class .III supervisory staff for issue of privilege passes and PTOs over home line/foreign line, irrespective of distance. (a) Issue of special passes available on transfer account (b) Issue of Duty Card Pass 46 Issue of passes for additional Luggage on transfer account.

Full powers Full powers Full powers upto a maximum of three months during the entire period of apprenticeship.

NIL Full powers Full powers upto a maximum of three months during the entire period of apprenticeship.

NIL NIL

NIL NIL

42

NIL

NIL

536 RI 1985 Edition

43

Full powers

Full powers

Full powers if they are Disciplinary Authority

Full powers if they are Disciplinary Authority

Schedule VII (19) of Railway Servants (Pass) Rules 1986

44

Full powers

Full powers

NIL

NIL

Boards letter No.E(W) 84 PS 51/4 dated 28.5.1984

45

Full powers

Full powers

NIL

NIL

Schedule I of Railway Servants (Pass) Rules 1986. PB/RL/107/VIII dt: 31.07.1996

Full Powers

NIL

NIL

NIL

Full powers

Full powers

NIL

NIL

Schedule I of Railway Servants (Pass) Rules 1986

11

Schedule of Powers on Establishment Matters Non Gazetted

Item No. SUBJECT Issue of Kit Wagon Passes by all BG and MG Routes from the old station to the station where transferred or to any other station not exceeding the distance between old station and the station where transferred. PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers Remarks

47

Full powers

Full powers

NIL

NIL

Schedule I of Railway Servants (Pass) Rules 1986

48

Issue of Passes on Sports Account

Full powers

Full powers

Full powers

NIL

The passes may be issued only on the specific advice from Sports officer indicating the details of events and eligibility. Schedule VII (2) of Railway Servants (Pass) Rules 1986

49

Grant of dual charge allowance.

Full powers to order dual arrangements and grant of dual charge allowance @ 10% of presumptive pay of the addl. posts. The arrangements should be ordered for not less than 30 days and not more than 6 months. Full powers

Subject to prior concurrence of finance. NIL NIL NIL 1337 R.II 1987 edition Para 645 & 646 of IREM

50

Approval of performed jurisdiction

Journey beyond

Full powers

NIL Full powers in respect of staff working under their control.

NIL Full powers in respect of staff working under their control

Rule 235 R-I 1985 edition, Para 1622 R-II 1987 edition

51

Approval of Journey performed within Jurisdiction

Full powers

Full powers

Rule 235 R-1 1985 edition and Para 1622 R-II 1987 edition

12

Schedule of Powers on Establishment Matters Non Gazetted

Item No. SUBJECT PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers APO/Bills may sanction when there is no SPO/Bills posts Subject to prior approval of the journey by competent authority. Full powers to APO/AAO Remarks

52

Advance of pay and Travellling Allowances to permanent/Temp. Employees

Full powers

Full powers

SPO/Bills empowered to sanction in respect of non-gaz. Staff of all depts.

1102, 1109, 1110 & 1113 of IREM Vol.I 1989 edition

(ii) Grant of festival advance

Full powers to CPO/FA&CAO

Full powers to Dy.CPO/Dy.FA&CAO

Full powers to SPO/Sr.AFA

Para 1125 & 1130 of IREM I

53

Grant of conveyance charges.

Full powers

Full powers

SPO/Bills Full powers subject to observance of provision under Rule 1631 R-II

APO/Bills Full powers subject to observance of provision under Rule 1631 R-II if there is no SPO/Bills post available.

Subject to observance of conditions prescribed in Clause (ii) of note 2 under Rule 243 R.I and para 726 B of IREM Rule 1631 R-II 1985 edition

54

Grant of Approval of Journeys by road performed by non-gaz. Staff between places connected by rail in nonurban and non-suburban areas. Subject to observance of the provisions contained in Rule 235 - R I

Full powers

Full powers

NIL

NIL

Boards letter No. F(E) I-68/PW 5/1 dt. 30.10.1968, 20.3.1969, 28.2.1975 and 11.12.1975 and F(E)I-76/AL-28/10 dt. 23.9.1976

13

Schedule of Powers on Establishment Matters Non Gazetted

Item No. 55 SUBJECT (a) Sanction of Pensionary benefits Ordinary/ Gratuity/ Monthly pension/ Family Pension and DCRG as also Commutation of Pension of Rly. Servants PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers Remarks

Full Powers to CPO

Full powers to Dy.CPO

SPO Full powers for all Non-Gazetted staff. SR.AFA In respect of Accounts

W.O- Full powers in respect of nongaz. Staff other than Accounts

Para 89 of Railway Services Pension Rules 1993

(b) Remission of Rent

Full powers

Full powers

NIL

NIL

The amount of remission to be fixed by XEN in consultation with Accounts Department. 1918 E

Retention of quarters:56 (i) During leave upto 4 months one yr. of ML and Ex-India leave 180 days. (ii)(a)During deputations abroad sanctioned by the Rly. Board where free passes- is not allowed for the family for the entire period of deputations. (b)Deputation to public sector undertaking under the Ministry of Railways iii) On Transfer out of ICF (iv)(a)For families to occupy on death of the employee Full powers to CPO Full powers to Dy.CPO Full Powers to SPO NIL Boards letter No. E(G) 85 QR I/9 dated 15.01.1990 E(G) 2006 QR-I 19 dated 06.02.2008

Full Powers to CPO

Full powers to Dy.CPO

Full Powers to SPO

NIL

Maximum period: Two months only. Bds Lr. No. E(G) 85 QR I/9 dated 15.01.1990

Full Powers to CPO

Full powers to Dy.CPO Full powers to Dy.CPO Full Powers to Dy CPO

Full Powers to SPO

NIL

Full Powers to CPO Full Powers to CPO

Full Powers to SPO Full Powers to SPO

NIL Full Powers to APO

For a period of 2 months on normal rent & further 6 months on educational/ sickness account on double rent.Boards letter No. E(G) 85 QR I/9 dated 15.01.1990. For a period of 24 months Boards letter No.E(G)98qr1-ii DT.22.1.99

14

Schedule of Powers on Establishment Matters Non Gazetted

Item No. SUBJECT (b) Regularization of qrs. Consequent on death/retirement/medica l unfitness (v) On retirement Superannuation and Voluntary retirement PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers Remarks BdsLr.No.E(G)92 rn ii-7 DT.27.8.93 & E(G) 85 QR I/9 dated 15.01.1990 First 4 months on normal rent and another four months on education/medical grounds on double rent. No. E(G) 85 QR I/9 dated 15.01.1990 For one month only. No.E(G)85QR I/9 dated 15.1.90 Boards letter No. E(G)70 LE 1-4 dated 2.1.1971 No.E(NG)60 ptn/1/3 DT.28.3.1960 Finance concurrence is necessary (ii)(a) Reconstruction of SR based on official records (b) based on Sworn affidavits when no records are available Full powers to CPO Full powers to Dy CPO NIL NIL

Full Powers to CPO

Full Powers to Dy CPO

NIL

NIL

Full Powers to CPO

Full Powers to Dy CPO

Full Powers to SPO

Full Powers to APO

(vi) On resignation /dismissal/removal 57 (i) Re-Construction of Leave records for the period upto 3 years before retirement / Death for the grant of retirement benefits.

Full Powers to CPO

Full Powers to Dy CPO Full Powers

Full Powers to SPO

Full Powers to APO Full powers in respect of staff to whom they can make Appointments.

Full Powers

Full Powers in respect of staff to whom they can make appointments.

NIL NIL

NIL

NIL Railway Boards sanction is necessary for reconstructing SR on the basis of sworn affidavits Rule 6 (1 & 2) of Railway servants (Hours of Employment) regulations, 1961 (Ref. AC Circular No.459 dt.31.7.70)

58

Booking of staff to work Over time under HOER

Full powers in respect of staff under their control

To book 3 hrs. a day for maximum of 3 days at a time in respect of staff under their control.

NIL

NIL

15

Schedule of Powers on Establishment Matters Non Gazetted

Item No. 59 SUBJECT PHOD/CHOD/HOD Full powers in respect of staff working under their control subject to observance of Rules & Regulations Full Powers (CPO/FA&CAO) Dy. HODs Full powers in respect of staff working under their control subject to observance of Rules & Regulations Full Powers (Dy CPO/Dy FA&CAO) Sr. Scale officers Full powers in respect of staff working under their control subject to observance of Rules & Regulations NIL Asst. Officers Remarks

(a) Grant of advance/ final withdrawal from PF

Full powers below Grade Pay ` 4200/- in VI PC

Rule 922 R.I

(b) Final Withdrawal upto 90% of PF at the time of retirement Grant of advance of pay to staff affected by Floods, Cyclones and other natural calamities of exceptional severity Grant of Children Education Allowance/Hostel Subsidy etc. Sanction of Investigation of arrear claims including pay and allowance,children education allowance etc., (a) Within 3 years (b) More years than 3

NIL

Rule 940 of R.I

60

NIL

NIL

NIL

NIL

1123 of IREM I 1989 Edn.

61

Full Powers

Full Powers

Full Powers to SPO/Bills

Full powers to APO/Bills if no post of SPO/Bills

Rly.Bds Lr No.E(W)2008/ED-2/4 dt.1.10.08

62

Rule 1005 IREM Full Powers Full powers upto ` 10,000/Full Powers Full Powers upto ` 10,000/Full Powers Full Powers upto ` 10,000/Full Powers NIL No.E(G)2009 ac 1/16 DT.6.1.10 For claims beyond 3 years and exceeding ` 10000/- Railway Boards sanction is required.

63

Recovery of over payments in installments

Full powers

Full powers

Sr.AFA/Fur, SPO/ Bills Full powers subject to the condition that the no. of installments does not exceed 24 and each months recovery is not less than 16.67%

APO/Bills/ AAO As in Col.5, only when SPO/Bills is not in operation.

Para 1013 B IREM Vol .I, 1989 edition 1105 Administration and finance code.

16

Schedule of Powers on Establishment Matters Non Gazetted

Item No. 64 SUBJECT Write-off of irrecoverable amounts PHOD/CHOD/HOD Full powers Dy. HODs Full powers Sr. Scale officers NIL Asst. Officers NIL Remarks Subject to prior concurrence of Finance 1017 G I (1950 edition) Recovery should not ordinarily be waived where the amount involved does not exceed 2 months pay and the payment made less than 12 months before. (Subject to Finance concurrence.) 1017 IREM (1989 edition) 66 Sanction of acceptance of fees Powers to sanction the undertaking of work for which an honorarium is offered and the grant or acceptance of an honorarium Full powers Full powers upto a maximum of ` 10,000/in individual case. Where it is a recurring pay-ment, this ceiling will apply to a total of recurring payments made in a financial year. Full powers upto a maximum of ` 2000 Full powers upto a maximum of ` 5000/Where it is a recurring pay-ment this will apply to a total of recurring payment made in a financial year. NIL NIL 1334 R-II 1987 edition

65

Waiver of over payment with Accounts concurrence

Full powers

NIL

NIL

NIL

1334 B R-II 1987 edition NIL NIL Bds letter F(X) 11/94/PW/3, dt. 26.03.96 & F(X) 11/97/PW/4/ dt. 16.09.97
This has been kept outside the scope of 1989 edition of IREM. Chapter 33 of Establishment Manual, 1968 edition. Bds letter No. F(X) 11 86/PW/6 dt. 05.05.87. E(W)2998/CP/1/7 dt.30.9.2008

67

68

Compensation under WCA

Full powers

Full powers

Full powers in respect of Group D staff and Workshop staff working under them SPOs Full powers SR.AFA for accounts Full powers Full powers in respect of APP.II only

NIL

69 70

Issue of service certificate on cessation of service. Refund of License fees to Motor Drivers. Sanction to accept application for withdrawal from Appendix III Examination

Full powers Full powers

Full powers Full powers

APOs Full powers & AAO for Accounts Full powers

1620 R-I (1971) PB/GG/23 DT. 15/17.Jan 1958.

71

Full powers

Full powers

NIL

Appendix II & III of Establishment Manual (1989)

17

Schedule of Powers on Establishment Matters Non Gazetted

Item No. SUBJECT PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers Remarks

72

Sanction relating to conduct rules, such as sale and purchase of properties, acceptance of gifts, rewards, etc.

Full powers

Full powers

NIL

NIL

Rule 2, 13 & 18 of Railway Service Conduct Rules, 1966

73

74

75

Authorisation under provisional payment rules Fixing the number of installments when the total amount advised for recovery of Hospital charges is more than 10% of the employees pay Grant of HRA & CCA for a period of leave in excess of 240 days at a time on medical grounds or in excess of 180 days, on other than medical grounds with the submission of requisite certificates. Grant of essentiality certificate for purchase of motor cycle/scooter (a) Sanction to the grant of advance for purchase of motorcycle/scooter//Mop ed/PC Advance (b) Grant of HBA including cost ceiling limit and condonation in delay in insurance upto 2 years

Full Powers months

upto

NIL

NIL

NIL

No.F(X)ii-2007/pw/4 DT.21.9.07

Full powers in respect of staff under their control

Full powers in respect of staff under their control

SPO/Billspowers. SR.AFA/Fur. Accounts staff

Full For

APO/Bills Full powers, when there is no SPO/Bills post..

CPO Full powers. FA&CAO in respect of Accounts staff

NIL

NIL

NIL

1707 R-II 1987 edition

76

Full powers

Full powers Full powers (according to seniority of Registration)

NIL

NIL

Boards letter No.F(E)IIISPL/71/ADV2/4 dt.6/12/82

77

Full powers

NIL

NIL

1104 of IREM

Full Powers

NIL

NIL

NIL

Para 1132 of IREM I 1989 Edn

18

Schedule of Powers on Establishment Matters Non Gazetted

Item No. SUBJECT (c) Grant of Rebate on interest on advances Execution for guarantee bonds, mortgage deeds etc. in respect of motor cycle/scooter advance Powers to grant special pay of ` 20 per month to unskilled staff (Class IV) in Workshops and ` 60 for Medical Department performing arduous nature of work with the recommendations of HOD concerned in consultation with FA &CAO. Delegation of powers under Rule 16(4) of Railway Services (Conduct) Rules- Power to accord permission/note transactions entered into by Railway servants Sanctioning reimbursement of 90% of Membership fees paid by Sr. Supervisors to the Institute of Rail transport Powers to extend joining time Crediting of unavailed joining time in LAP account PHOD/CHOD/HOD Dy. HODs Full Powers (Dy. CPO) Sr. Scale officers Asst. Officers Remarks In case of HBA sanctioning authority will exercise. Chapter XI of IREM I SPOs full powers in respect of all employees.

Full Powers (CPO)

Full Powers (SPO)

NIL

78

Full powers

Full powers

NIL

1106(7)-IREM-I (1989)

79

CPO Full powers

NIL

NIL

NIL

PB/RL/23/IV dated 13.6.86 and Bds letter No. E(P&A) I-88/SP1/MH-2 dt 18.1.90

80

Full powers

Full Powers

NIL

NIL

RL/23/IV dt. 22/12/94

81

Full Powers

NIL

NIL

NIL

RL/23/IV dt. 27/7/95

82

Full Powers

Full Powers

NIL

NIL

Subject to maximum of 30 days. Rule 1109 of IREC I 2003 Edn.

83

Full Powers

Full Powers

Full Powers

Full Powers

Rule 1110 of IREC I

19

Schedule of Powers on Establishment Matters Non Gazetted

Item No. SUBJECT PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers Remarks Rule 1643 (D) of IREC II No.F(E)i98/al-28/50 DT.20.7.98 Claims of serving officers beyond 6 months and claims for transfer grant on account of retirement,death etc. one year after cessation from service and upto 2 years requires the sanction of GM. Claims after 2 years requires the sanction of Board. F(E)I/89/AC-28/11 dt.23.2.90 Bd letter No. PC-V/99/I/7/6/2 dated 21.07.1999 & letter No. 80/H (FW)7/1 dated 07.01.80 If the break does not exceed 12 months. Full Powers NIL NIL NIL Rule 43 of RSPR 1993 and Rule 918 of IREC I 2003 Edn. Subjected to compliance of prescribed procedure. Chapter XII of IREM Vol. I 88 Forwarding of Application for posts outside Railways Grant of Conveyance Allowance Full Powers in respect of Group C and D staff NIL NIL NIL Chapter XIV of IREM Vol. I and Rule 244 of IREC Vol. I of 2003 Edn. Rule 1606 of IREC II 2005 Edn * In respect of staff they are competent to appoint 90 To accept resignation Full Powers Full Powers Full Powers* Full Powers* Para 302 of IREC Vol. I 87 editions.

84

Composite transfer grant on transfer/retirement/deat h

Full Powers to CPO/FA&CAO

Full powers to Dy.CPO Dy.FA&CAO

Full powers to SPO

Full powers

85

Family Planning Allowance

Full Powers CPO/FA&CAO

Full Powers
Dy.CPO/Dy.FA&CAO

Full Powers (SPO) in respect of Grp.C staff

Full Powers to APO in respect of Grp.D staff

86

Condonation of interruption in service

87

For Change of Name

Full Powers

Full Powers

Full Powers

Full Powers

89

Full Powers

NIL

NIL

NIL

20

Schedule of Powers on Establishment Matters Non Gazetted

Item No. SUBJECT PHOD/CHOD/HOD Dy. HODs Sr. Scale officers Asst. Officers Remarks * In respect of staff they are competent to appoint. 91 To accept Voluntary retirement including waiving of shortfall in notice period Full Powers Full Powers Full Powers* Full Powers* RSPR 93 Rule 67 No.E(P&A)1-77/RT/46 dt.9.11.77, 10.6.79,10.2.81, No.E(PPA)1-92/RT-5 dt.13.7.92 Full powers to CPO NIL NIL NIL Para 3 of Part II of Railway Servants (Hours of Work & Rest ) Rules 2005

92

Classification of Railway Servants under Railway Servants (Hours of work & rest) Rules 2005

21