MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course

October 21st, 2011

IES MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course

Page 1

The Quickmail Block enhances the existing communications systems of messaging by allowing teachers to email a specific subset of students and add attachments. When emailing students using the Quickmail Block, you have a checkbox list of all students in the course, and a mail composition text area as well as a file attachment area. You can check the students youd like and email those students specifically. The students will receive the email in their respective email accounts found in their Moodle profile. If the students reply to the email, the reply will be sent directly to the teachers email address.

Adding the Quickmail Block to your Course Page

To add the Quickmail Block to your course page: 1. Click the Turn Editing on button located in the upper right corner of your course page.

2. Scroll down to the Blocks drop-down menu and click Add Choose Quickmail to add your Quickmail Block.

3. Your Quickmail Block will appear on your course page.

IES MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course

Page 2

Sending an email message

1. In the Quickmail Block, click Compose. 2. A Quickmail editor will appear. Select the checkbox next to the recipients name you wish to email. 3. Enter a subject for your email in the Subject: field. 4. Type your text. Use the editing icons above the dialogue box change the font, size, color, etc. 5. Once youve completed typing your message, you have the option to attach a file from your course files if you choose. You can do so by clicking the Choose or upload a file button. Note: If the file is saved on your computer, youll need to upload it to your course files in order to attach it.

Editing icons

6. Click the Send Email button to send the email to your students.

IES MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course

Page 3

Checking the Email History

The history page displays a table with information regarding sent emails. To check the history of sent emails: 1. Click on the History link in the Quickmail module. 2. On the Quickmail History page, youll see the following: Date: the day and time of when the email was sent. Subject: the subject of the email. Attachment (if any): name of the attachment sent along with the email. Action buttons: The magnifying glass takes you back to the Compose email page, but pre-fills the form with the original text from the old email. This is handy for resending an email to a particular user or for sending similar emails. The X icon deletes a single sent email.

Date

Subject

Attachment

Action Buttons

3. To view a specific sent email, click on the magnifying glass icon.

IES MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course

Page 4

4. This will take you to the Compose email page where you will see the original recipients, text and attachments (if any).

IES MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course

Page 5

Separating Recipients into Groups

You may notice when youre composing an email using Quickmail, your list of recipients includes every participant on the course page (including staff and faculty). You may want to create groups to separate your students from staff/faculty in order to select your recipients much easier.

To create a group: 1. Go to your main course page. First youll need to activate the group mode settings in your course. To do this click Settings under Administration. 2. Scroll down to the Groups section. Next to Group mode click on the drop-down to select Visible groups.

3. Continue scrolling towards the bottom of the page and click the Save Changes button. 4. You will be redirected to the main course page. Under Administration click Groups.

IES MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course

Page 6

5. From the group set-up window, click Create group to create a new group for your course.

6. Name your group. In this example, we will separate the students from all the course participants by naming the group Students. 7. You can add a group description if you choose.

8. Click the Save changes button.

IES MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course

Page 7

9. From the group set-up page, click Add/remove users. 10. Select the users from the list of potential members on the right. Click the Add button to place them in your group. Once you have finished, click Back to groups.

11. Your group has now been created. The number of members added to your group is shown in parenthesis.

IES MOODLE Quickmail Block: Adding Quickmail to Your Moodle Course

Page 8

12. If you return to your course page and click Compose in Quickmail, your list of recipients will be grouped together for easier access.

Here is the Students group. All other participants are separated under Not in a group.