University of Technology, Jamaica Community Service Secretariat Office of Development Roles/Responsibility of the Agency The main purpose and

responsibility of the agency is to reinforce to the students the importance of community service. The focus is on the learning that takes place as an integral part of offering and receiving of service. The Agency Should: Ensure that students complete their forty (40) hours within the semester placed and not be rushing to have the hours completed. This will loose the focus intended by the university. Ensure that time cards (green cards) are properly monitored and marked at the appropriate time and date when the student(s) report for duty. ( a register should be in place to record attendance). Ensure that their policies and procedures are adhered to by our students, e.g. proper attire for duty. In addition, the Agency should provide training for students where necessary. Keep in touch with coordinators attached to faculty/schools to which students belong. This will facilitate communication between the Agency and Tutors. Be involved in the university activities regarding community service whenever possible. This fosters a better relationship between the Agency and the University. Attend Annual Agencies/Tutors Workshop, if at all possible. This is where suggestions are made, concerns are raised, and clarifications given in order to serve the agency better. Ensure that the necessary forms are completed and returned to the Community Service Secretariat, Evaluation forms 01 and 04 to the respective persons. (One (1) should be submitted at the end of the year. When it sees fit, nominate a student for the International Partnership for Distinguished Service Learning Award (IPDSL). Nominations for this Award open in September. Ensure that reports written by students regarding their experience while volunteering at their organization should be reviewed to protect the integrity of agency and also that of the student. Feel free to contact the Community Service Secretariat or the University Tutor with any concerns or suggestions they might have.

Responsibilities of Students to the Agency: The Students agree to: Carry out the project and specific job duties agreed on with the agency Be regular and punctual in attendance Call the agency and make alternate arrangements if he/she has to be absent or late. Abide by any routine Agency regulations Consult with the agency to ascertain the appropriate dress code and dress accordingly. Confidentiality

Date: September 1, 2011