AGENDA

Regular Meeting Tuesday, September 10, 2013 4:30 p.m., Open Session City Hall East side of Monte Verde Street between Ocean and Seventh Avenues Live video streaming available at: www .ci.carmel.ca. us Broadcast date Sunday, September 15, 2013 8:00 a.m., MCAET Channel26

Hearing assistance units are available to the public for meetings held in the Council Chambers
The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.

I.

Call to Order Roll Call Pledge of Allegiance

II. III.

IV.

Extraordinary Business

A. Employee Recognition: Department of Public Services. B. Community Recognition: Carmel Towing.

V. Announcements from Closed Session, from City Council Members and the City Administrator.

A. Announcements from Closed Session.

B. Announcements from City Council members (Council members may ask a question for clarification, make an announcement or report on his or her activities).

C. Announcements from City Administrator. 1. 2. 3. 4. 5. Introduction of Community Planning & Building Director- Rob Mullane Introduction of Fire Chief- Gaudenz Panholzer Summary Report from Monday's Workshop 41h Quarter Financial Report Update on 2013 Key Initiatives

VI.

Public Appearances

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council' s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.
VII. Consent Calendar

These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action. A. Ratify the minutes for the regular meeting of August 6, 2013. (Pg. 1) B. Ratify the bills paid for the period of July 1st- July 301h, 2013. (Pg. 10)
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C. Receive Monthly Fire and Ambulance reports. (Pg. 15) D. Receive Monthly Code Compliance update. (Pg. 24) E . Receive Public Records and Media Request Log. (Pg. 25) F. Consideration of a Resolution authorizing City co-sponsorship of an event honoring former Carmel Public Library Foundation Board Directors and Harrison Memorial Library Board Trustees. (Pg. 38) G. Consideration of a Resolution approving the use of the Sunset Center Theater by the Carmel Public Library Foundation on April 24, 2014 for its Authors with Authors fundraising event. (Pg. 42) H. Consideration of a Resolution awarding recycling grants totaling $4,650 to two non-profit organizations and allocating the remaining $7,350 in recycling funds to trash can replacement. (Pg. 48)
I. Consideration of a Resolution approving a cooperative purchasing agreement for a grid pruning project and award contract for the project to West Coast Arborists, Inc. (WCA) in an amount not to exceed $40,000. (Pg. 56)
J. Consideration of a Resolution awarding a construction contract to Don Chapin Company, the lowest responsible bidder, for the 2013 Street Projects for a not to exceed amount of $443,860 and approval of $66,579 for project contingency, engineering and other related projects costs. (Pg. 66)

K. Consideration of a Resolution awarding a construction contract to Monterey Peninsula Engineering, Inc., the lowest responsible bidder, for the Santa Fe and Fourth Storm Drain Relocation Project for a not to exceed amount of $324,030 and approval of an amount not to exceed of $48,605 for project contingency, engineering and other related projects costs. (Pg. 76)

L. Receive a report on the trash can refurbishment and replacement project. (Pg.
82)

M. Authorize submittal of a grant application to the Monterey Peninsula Regional Park District for improvements and enhancements to the children's playground in Forest Hill Park in the amount of $20,000. (Pg. 85) N. Consideration of a Resolution adopting the Memoranda of Understandings (MOUs) between the City of Carmel-by-the-Sea General Employees Union- an affiliate of the Laborers' International Union ofNorth America, United Public Employees of California, LIUNAIUPEC, Local 792, AFLCIO; and the City of Carmel-by-the-Sea Management Employees Union an affiliate of the Laborers' International Union of North America, United Public Employees of California, LIUNAIUPEC, Local 792, AFL-CIO. (Pg.
88)
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0. Consideration of a Resolution authorizing the City Administrator to amend

existing contracts with Mark Alcock related to the City's ongoing information technology requirements and professional examiner services in an amount not to exceed $43,500 for contract ma-sec-ma-002-20 13 and $60,000 for contract ma-examiner-003-2013 . (Pg. 89) P . Consideration of a Resolution authorizing the purchase of a Physio Control Lifepak cardiac monitor/ defibrillator. (Pg. 93)

Q. Receive the 41h Quarter City financial report. (Pg. 96)

R. Consideration of a Resolution authorizing the Office of the City Clerk to destroy certain records in accordance with Government Code Section 34090 et seq. (Pg. 106)

VIII. Orders of Council

A. Consideration of an appeal of the Planning Commission's decision to deny an application (DR-13-21) to install a rooftop trellis at a restaurant located at the NE comer of Junipero Street and Sixth Avenue in the Service Commercial (SC) Zoning District. The appellant is Richard Pepe. (Pg. 111)

B. Consideration of an appeal of the Planning Commission's decision to deny an application for a plan revision (DS 12-111) to install a metal roof on a residence located at the SE comer of Ocean A venue and Carmela Street and Sixth Avenue in the Single-Family Residential (R-1) Zoning District. The applicant is Bill Hayward. (Pg. 129) C. Setting workshop on options encroachments. (Pg. 144) for addressing right-of-way (ROW)

D. Receive an update on Carmel's Water Conservation Work Plan. (Pg. 147) E. Ratify appointments/reappointments to City Boards and Commissions. (Pg. 153) F. Consideration of an Ordinance adopting and incorporating by reference Ordinance No. 5200 of the County of Monterey relating to the licensing of tobacco retailers. (Second Reading) (Pg. 154)

IX.

Future Council Agenda Items

A. Receive the Council agenda forecast. (Pg. 171)

X.

Reconvene to Closed Session (if necessary)

XI.

Adjournment
The next open meetings of the City Council will be: Council Workshop: 5:30-6:30 p.m. Monday, October 7, 2013 Council Chambers Regular Council Meeting - 4:30p.m. Tuesday, October 8, 2013 Council Chambers

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmelby-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929. Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and Seventh Avenues, during normal business hours.