APMAS Confidential

9/25/2013

Page 1

Rapid Assessment Tool for Village Organisations

VO Name Village District Registration Number Compulsory Savings by SHG Name of Investigator(s) No of SHGs in Village No of member SHGs in VO SNo 1 1.1 1.2 1.3 1.4 2 3 3.1 3.2 3.3 4 5 6 6.1 6.2 6.3 6.4 6.5 7 8 9 10 Criteria Understanding of the Board Members about Vision, Mission and Goals of VO Performance level of the member SHGs Functioning of the VO Role & Responsibility of Board Attendance in EC/ Board Meeting Monthly Review by the EC/Board Previous meeting minutes Loan Report (DCB) Income & Expenditure statement Participation by all EC/Board Members in Decision making Decision making process (incl.staff recruitment) Accountability & Legal Compliance Statutory Audit Conduct of Annual GB Surplus/Deficit Appropriation Regularity of elections Approval of Audited by GB/RGB Idle funds Repayment rate of External Loans Own funds : Total Liabilities Loan Distribution (outstanding) in terms of SHGs Mandal Date of Formation Date of Registration Savings Amount Date of Assessment Target Population Population Covered Maximum Marks 4 1 1 1 1 4 3 1 1 1 4 3 5 1 1 1 1 1 3 2 3 2 Marks Scored

Draft Quality Assessment Tool

Under field testing

for internal use of APMAS

APMAS Confidential

9/25/2013

Page 2

SNo 11 12 13 14 14.1 14.2 14.3 14.4 14.5 15 15.1 15.2 15.3 15.4 15.5 16 17 18 19 19.1 19.2 19.3 19.4 19.5 20 20.1 20.2 20.3 20.4 20.5 20.6 20.7

Criteria Recovery rate of o/s loans (as on date) % of defaulter SHGs (>3 months)

Maximum Marks 4 2

Marks Scored

Loan Quality (Amount Overdue for more than 3 months/Total Loans 4 outstanding) Regular updating of records & books Loan Application Cash Book Loan Ledger (member SHG/VO wise) General Ledger Bank Passbook Internal Control Mechanism Loan Recovery Committee Physical verification of cash Cash Denomination No signed Blank Cheques President Approval of Expenditure before spending Cost Ratio (Annual Expenditure/Avg. Loan Outstanding) Velocity of Internal Lending Total Income/Total Expenses Non- Financial Services Facilitating SHG - Bank Linkage Training to SHGs/ VOs - leaders, members, staff Monitoring of SHG/ VO performance Annual Grading of SHGs Auditing of SHGs' accounts Social Initiatives Participation in Govt. programmes Insurance & Medical facilities for Livestock Social responsibility/ security Adult Literacy Child Labour Anganwadi Schools Health & Hygiene Total 8 1 2 2 2 1 8 1 1 2 2 2 4 4 6 12 2 3 2 3 2 15 2 2 3 2 2 1 3 100

Draft Quality Assessment Tool

Under field testing

for internal use of APMAS