Terms of Reference PDF

Ministry of Shipping
OUTLINE TERMS OF REFERENCE FOR DESIGN AND SUPERVISION of
Sonadia Deep Sea Port
2010
Deep Sea Port in Sonadia Terms of Reference
TERMS OF REFERENCE FOR DETAILED DESIGN AND SUPERVISION CONSULTING SERVICES RELATED TO DEEP SEA PORT IN SONADIA
Content List Para. No. 1 2 2.a 2.b 3 4 5 5.a 5.b 5.c 5.d 6 6.a 6.b 6.c 6.d 6.e 6.f 7 7.a 7.a.i 7.a.ii 7.a.iii i. Additional Survey/Investigation. For the purpose of detailed design of the components of the DSP, the DC shall under take but not limited to the following studies and investigations, as recommended in the Feasibility Report:a) Sediment Transport Model Study. For determining the direction of 2 Headings Background Introduction General Contract Objectives Employer & the Financiers Contracting Authority Coordination with Related Organizations Bangladesh Railway (BR) Roads and Highways Department (RHD) Power Development Board Other Related Agencies Scope of Work General Broad Functions of the Design consultants Design Activities Establish Quality Management Systems Electronic Storage of Project Documents. Software Stage 1- Design Stage 1A-Review of the Feasibility study and identify Additional Studies required Review the recommendations of the Feasibility Report Confirm the Layout and the proposed essential facilities Page No. 5 5 5 7 7 7 8 8 8 8 8 8 8 11 11 11 11 12 12 12 12 14 14
the Approach Channel, location and orientation of the Break waters and estimating the annual maintenance dredging volume of the Approach Channel and Harbour Basin accurately more analysis (In addition to the analyses done during Feasibility study) of these components are required at the detailed design stage. For such studies collection of the following data and Mathematical Model study shall be required to be done by the DC: Current observation: At least 5 locations(1x14 days, 4x25 hr), 3 layers, Dry &Monsoon seasons; Water sampling& SS Test: At least 5 locations, 3 layers, Ebb & Flood tide, Dry & Monsoon seasons; Shoreline Survey: 5 lines, 3 km(Shore to Offshore)/ line, Dry & Monsoon seasons; Mathematical Model Study: To determine the optimal Breakwater direction, and to estimate annual maintenance dredging volume for Approach Channel and Harbour Basin. b) Soil Investigation. For detailed design of the Breakwaters, Quay structures and foundation of the facilities of the Terminal yard, Access road etc. the following additional (In addition to the borings done during Feasibility study) borings with suitable/necessary field and laboratory tests shall be required to be done/conducted by the DC : Quay Site: 2 lines at 100m intervals. Terminal land: Grid of 200m intervals. Breakwater Site: 1 line/ 3
Breakwater at 200m intervals. Approach Channel area: 1 line at 200m intervals. Access Road cum Rail area: At 200m intervals plus Structure points. Township Development Area: Grid at 400m intervals. c) Topographic Survey. For determining more accurately the volume of soil for Reclamation and to determine drainage and spans of Bridges/Culverts, detailed Topographic survey for Terminal yard, Access road and Township development area shall be required to be done, for application in detailed designing, by the DC with the following accuracy:-
Terminal Yard : Survey line= 20m intervals, Contour = 0.5m pitch, Scale = 1: 1000; Access Road: Cross section= 50m intervals, Contour = 0.5m pitch, Scale =1; 1000; Township Dev. Area: Survey line = 20m intervals, Contour = 0.5m pitch, Scale = 1:1000; d) Hydrographic Survey. For the detailed design of the Breakwaters and Quay structures, and the Dredging plan of Approach Channel and Harbour Basin in front of Quay, detailed sounding survey around the locations of Breakwaters, Approach Channel, and Harbour Basin shall be required to be carried out by the DC with the following accuracy:-
Breakwaters, Approach Channel and Harbour Basin area: Survey line =20m intervals, Contour 4
=0.5m pitch, Scale =1: 1000. e) Environment and Resettlement Survey. In addition to the EIA survey and Resettlement survey carried out during Feasibility Study, additional field surveys for the following as required for preparation of complete EIA and Resettlement Plan as per requirement of DOE shall be required to be conducted by the DC:Water quality, Sediment quality, Air quality, Noise, Fauna, Flora etc. Resettlement survey. Develop Design Criteria 8.a.v Develop Preliminary Design 8.a.vi Project Program 8.a.vii Develop Channel Dredging Maintenance Strategy 8.a.viii Risk Register 8.a.ix Define Required Additional Studies 8.a.x Specifications and Contract Documents for Additional Studies 8.a.xi Terms of Reference for Independent Checking Consultants 8.a.xii Assist DSPA with Appointment of Independent Checking Consultants 8.a.xiii Panel of Experts (POE) 8.a.xiv Project Cost Estimate 8.a.xv Economic and Financial Evaluation 8.a.xvi Review Possibilities for Public-Private Partnerships 8.a.xvii Preliminary Design Reports 8.b Stage 1B -Additional Studies and Evaluation 8.b.i Update Final Preliminary Design 8.b.ii Detailed Engineering Design 8.b.iii Design Certificates 8.b.iv Liaison with Independent Checking Consultants 8.b.v Design Checks for Other Structures 8.b.vi Special Investigations 8.b.vii Confirm Scope of Each Construction Contract 8.b.viii Design Specifications for Contractor Designed Elements 8.b.ix Update Project Cost Estimate and Project Program 8.b.x Channel Maintenance Cost Estimate
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8.b.xi 8.b.xii 8.b.xiii 8.b.xiv 8.c 9 9.a 8.b 8.c 10 10.a 10.b 11 12 13 14 15 16 17 18 19 20 21 22
Basin and Channel Maintenance Requirements Basin and Channel Maintenance Manuals Prepare Contact Documents Prepare Detailed Design Report Satge 1C- Stage 1 C- Detailed Design Procedure Stage 1D-Stage 1D-Tender/Procurement Action Contractor Prequalification Assistance During Tender Period Tender Evaluation Safeguard Compliance, Land Acquisition Plan and Resettlement Plan By International Resettlement Specialist By National Resettlement Specialist Environmental Impact Assessment Gender Specialist Preparation of Technical Specifications Prepare Construction Details and Provide Technical Advice Procurement and Contract Supervision Supervision of Procurement, Construction Supervision, Monitoring of Project Progress On-the-Job Training Assistance Required Expertise Technical Deliverables Approvals and Submission of Reports Facilities Staffing Payment Attachment -1 Attachment -2 Attachment -3
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List of Abbreviations:
BGSL, BR BTCL CPA DC DOE, DSPA Bakhrabad Gas System Ltd Bangladesh Railway Bangladesh Tele-commication Company Ltd. Chittagong Port Authority Design Consultant Department of Environment Deep Sea Port Authority 6
EIA EIRR FIRR GoB LGRD, PDB POE PHE, PPA PPP PPR RHD
Environmental Impact Assessment Economic Internal Rate of Return Financial Internal Rate of Return Government of Bangladesh Local Government and Rural Development Power Development Board Panel of Counterpart Expert Public Health Engineering Public Procurement Act Public Private Partnership Public Procurement Regulation Roads and Highways Department
TERMS OF REFERENCE FOR DETAILED DESIGN AND SUPERVISION CONSULTING SERVICES RELATED TO DEEP SEA PORT IN SONADIA
2. Background Bangladesh is situated in South Asia with a long coastline of about 580 km along the Bay of Bengal. It has two sea ports. Chittagong in the south-east and Mongla in the south-west. International sea borne trade of Bangladesh has been using these two sea ports, with about 92% passing through Chittagong Port. The Main port installations of the Chittagong Port are situated along the banks of the river Karnafuli about 16 km from its outfall into the Bay of Bengal. The Mongla Port is located at the confluence of Pussur River and Mongla Nulla about 130 km inland from the bay. The maximum permissible drafts at the Chittagong Port ranges from 8.50 m to 9.20m with length restriction of vessels being 186 m. The maximum permissible draft at Mongla Port ranges from 7m to 8.5 m with length restriction of vessels being 225m. Therefore, the major problem confronting the two sea ports in Bangladesh is the limited draft and length, which prohibit the entry and berthing of large vessels in the ports. As a consequence lighterage is required for a substantial portion of the import trade from anchorages in the Bay. Also the trend towards containerization persists and Bangladesh container traffic is growing on average @ 12% p.a. Containers are being carried to these ports by feeder vessels from Singapore, Malaysia and Colombo. The present trend in world shipping is to have bigger ships to derive economy of scale, but Bangladesh cannot realize the benefit due to limitations of its ports. The total tonnage of sea borne trade of Bangladesh is now over 32 million tones, which is growing on average @ 10% p.a. At present, eight export processing zones are operating in Bangladesh and more are expected to come up in the future. In addition, cargo can also be expected from Nepal, Bhutan. And possibly the northern part of China and the landlocked north-eastern states of India. To ensure proper services to the export processing zones and to serve the regional markets, deep draft vessels are necessary. Since there is no operational deep-sea port in Myanmar and also on the east coast of India, there is possibility that a deep sea port in Bangladesh can provide services to these areas in addition to supporting Chittagong and Mongla Port in handling increased volume of export import cargoes. Bangladesh economy is mainly based on import both in value and volume lean. The average maritime dependency factor is about 30% and 33% of annual revenue of the country is drawn form direct import tax only. With a population of about 141 million the economy is moving rapidly towards market economy. The Bangladesh government has emphasized diversifying its economy away from agriculture and has made industrial development a priority. In this backdrop the importance of an efficient port is unquestionable. The Bangladesh Government has also adopted the policy of promoting the development of infrastructure projects including ports through PPP for facilitating accelerated economic growth through the sufficient provision of infrastructure and to
this end GOB has recently issued a Bangladesh Private Sector Infrastructure Guidelines (BPSIG) and guidelines for PPP model. The Bangladesh Government engaged a consulting firm M/s Pacific Consultants International (Japan) in association with Asian Engineering Consultants Corp. Ltd. (Thailand), Dextrous Consultants Ltd. Dev Consultants Ltd. (Bangladesh) for conducting a full scale techno economic feasibility for construction of a deep sea port in Bangladesh. After completion of the study the consultants submitted the final report during June 2009 and recommended for construction of a deep sea port in Sonadia Island/Moheshkali, Bangladesh. The deep sea port will be developed in three phases viz Short term by 2020, Mid term by 2020-2035 and Long term by (20352055). 3. Introduction a. General
Government of the Peoples Republic of Bangladesh (GOB) intends to develop a Deep Sea Port at the Sonadia Island. The new port will be able to handle deep draft seagoing vessels up to 14m draft and 300m overall length. The port will consist of two breakwaters, an approach channel, connecting road and rail, fifty six berths with associated pavements, buildings and the required utilities, to be constructed in three phases-i) Short Term(~2020) ii) Medium Term(2020~2035) and iii) Long Term(2035~2055). The selected area for the new port is situated about 15 km north north west of Cox Bazar. The location plan and layouts of the scheme are shown in the attachment-1 These terms of reference describes the objectives, scope of work and deliverables to be provided by the consulting firm for the works related to phase 1 of the DSP which consist of two breakwaters of approximately 1.95 and 2.25 km long, a dredged channel 3.7 km long 400m wide and 14m depth, a basin of approximately 25 hectors, 40 km of connecting road with two small bridges, an equal length of rail track running parallel to the road, nine berths with associated pavements on reclaimed land and terminals with required utility services, to be constructed over a period of approximately 5 years. Phase 1 activities of the DSP will be implemented in two stages as follows: Stage 1 Design stage leading through procurement action to award of construction contracts Stage 2 Supervision of Construction work
The key issues includes: (i) construction of two breakwaters, (ii) dredging of a navigation channel between the breakwaters and a basin up to a depth of 15 meters (iii) reclamation of the land with dredged materials (iv) construction quay walls, (v) proper handling of social and environmental impacts arising from the project including land acquisition and resettlement impacts on affected people and environmental impacts on the regional and coastal hydrology and ecosystem and (vi)
coordination among organizations involved with the project specially RHD, BR, PDB ETC including the government agencies and potential financers.
b.
Contract Objectives
The overall objectives of the present Contract is to enable Construction Contracts to be awarded for the Project with requirements of the Employer and the potential financiers being fully met. To enable this Contract Objectives to be achieved the following tasks are required: Develop the Design criteria as per the requirements specified in Attachment-3 for all components/elements of the Project. Develop design options for all the components/ elements of the Project. Determine appropriate procurement arrangements. Prepare Detailed Designs for all the elements/ components of the Project. Define the requirements of necessary surveys, investigations and tests. Prepare bidding documents for construction of all the components/ elements of the Project. Assist with the prequalification and appointment of Contractors who will be responsible for construction of the Project. Prepare social and environmental safeguard plans, assist the DSPA in recruitment of institutions and supervise their implementation of the social safeguard plans. Complete other tasks as required by the DSPA for successful implementation of the Project.
The detailed requirements for these tasks are given later in these Terms of Reference. 4. Employer & the Financiers The Employer will be the Deep Sea Port Authority (DSPA) an executive agency under the MOS of the GOB. The Project will be financed through Public Private Partnership (PPP). 5. Contracting Authority The Contracting Authority will be the DSPA. The DSPA is an Executive Agency of the Ministry of Shipping under the GOB. The DC will be required to work very closely with the DSPA and other stakeholders throughout the Project.
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The organization structure of the DSPA is expected to be available prior to the commencement of the Satge 1. It is expected that the DSPA will establish a Project Implementation Unit dedicated to the Project. The operating relationship between the DSPA, financier(s) and other parties to be involved in the Project will be defined by the DSPA, a Panel of Experts (POE) consisting of Nationally/Internationally recognized experts will be appointed by the DSPA to provide advice to the DSPA throughout Stages 1&2 of the Project. The DC will be expected to co-operate fully with the POE. 6. Coordination with Related Organizations a. Bangladesh Railway (BR) The DSP is to be connected to the national rail network with a 40 km long rail link. Bangladesh Railway is responsible for construction and operation of the state owned railway network in Bangladesh. The DC shall discuss with BR about the construction of the rail track and include in the design of the port facility provision for alignment with the rail track. b. Roads and Highways Department (RHD) The DSP is to be connected to the national road network with a 40 km long road link. Roads and Highways Department is responsible for construction and operation of the national high way network in Bangladesh. The DC shall discuss with RHD about the construction of the road and include in the design of the port facility provision for alignment with the link road. c. Power Development Board (PDB) The DSP will require 100 MW of power for its operation and various services. In Bangladesh PDB is the state owned power supplier company. The DC shall discuss with PDB about the construction of a power plant in the port area and include in the design of the port facility provision for establishing a power plant in a suitable location. d. Other Related Agencies DC will also co-ordinate with DOE, LGRD, Petro Bangla, PHE, BGSL, BTCL etc. for respective components of the Project.
7.
Scope of Work a. General i. The Ministry of Shipping (MOS), has the responsibility to establish a Deep Sea Port (DSP) in Bangladesh. Within MOS, an Executive Agency which may be called a Deep Sea Port Authority (DSPA) will be formed as implementing agency responsible for overseeing the detailed design and construction project preparation, procurement, implementation and related activities. A consulting firm of 11
international repute will be appointed for detailed design, procurement activities, and construction supervision and to monitor various other Project-related activities. The recruitment of consulting services will be done in accordance with PPA 2006 and PPR 2008 on the use of Consultants and on the basis of the detailed terms of reference (TOR). ii. The main objectives of the consulting services are to ensure that the detailed design of civil works and procurement of materials are undertaken in an economical and efficient manner, consistent with widely accepted engineering standards and practices for such works, and to the satisfaction of the Government, Counterpart experts, Financers, and co-financiers. The international consultants should ensure that on-the-job training is provided and transfer of engineering and project management experience is transferred to associated DSPA, Counterpart experts and project staffs. The Pacific Consultants International (PCI) consultant performed the Techno-economic Feasibility Study including concept designs of the Deep Sea Port in a selected site at Sonadia. The PCI consultant has identified DSP components for construction and procurement in three phases 1, 2 and 3. Contract for civil works of the first phase including strategic infrastructure like Breakwaters, Channel, Basins, Berths etc financed by Government and/or donors/financers will be procured using international competitive bidding (ICB) procedures as per PPA 2006 and PPR 2008 and donors/financers guidelines if any. In general the works to be carried out under each civil works contract will comprise: (i) Construction and alignment of the Breakwaters; (ii) Dredging of the approach Channel; (iii) Reclamation of the terminal space; (iv) Construction of quay walls; (v) Constructions of cassions (vi) All building works of the port, including access road and rails. This terms of reference is for consulting services for detailed design, construction supervision, and monitoring under Detailed Design Project (stage 1). The Project may be financed by the GoB through the Ministry of Shipping. A Feasibility study was undertaken and the study recommended for building the DSP facilities on the low lying land between the Sonadia Island and the Maheshkhali Island which is situated at a distance of about 100km south of Chittagong and 300 km from Dhaka. Under the Feasibility Study program a Preliminary layout of the DSP has been prepared. The scheme recommended by the Feasibility Report has been consented to by the GOB. During stage 1 the Preliminary layout has to be reviewed.
iii.
iv.
v.
The site is located within Zone-2 in the Seismic Zoning map of Bangladesh. The Approach Channel of recommended length, width and depth will be made through extensive dredging and the dredged material will be used for reclamation of the terminal land. Two Breakwaters will be constructed at the mouth of the Approach channel.
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The port shall be connected by 40 km road with the National highway (DhakaChittagong-Coxs Bazar-Teknaf). Through an extension of the Trans Asian Railway by about 45 km from the Dohazari Rly station towards Chokoria, Railway connectivity with the main system of Bangladesh may be established through a branch line from the DSP at Sonadia. The probable distance from the DSP to the possible connecting point of the extended Main line will be about 40 route km. The existing inland waterways (class 1) having a maximum permissible draft of 3.96m shall connect the DSP with the sea ports of Chittagong and Mongla and the city of Dhaka. The power generation capacity being inadequate even for meeting the present demand of the national requirement, construction of a new thermal power plant dependent on coal or liquid fuel will be required for the DSP. Water for the DSP will not be available at the Sonadia Island and the adjoining area of Maheshkhali Island. The deep aquifers at the north part of the Maheshkhali Island will be the nearest water source for the DSP. The Project will require land acquisition and resettlement for the affected population. These shall have to be materialized through effective Land Acquisition Plan and Resettlement Plan. The Project area is situated in the Environmentally Critical Area (ECA) declared under Environmental Conservation Act of the GOB. Therefore, a detailed Environment Impact Assessment (EIA) and its Environmental Management Plan shall have to be prepared. b. Broad Functions of the Design consultants i. ii. iii. iv. v. vi. review of preliminary concept design done by the PCI consultants; conduct environmental, socioeconomic, geographic, and geodetic, surveys at sites; provide the technical specifications for the procurement and construction contracts, including procurement of related materials; prepare detailed designs of all civil works and Breakwater , including getting approval of the relevant designs by DSPA; prepare the detailed and general cost estimates based on the detailed design; and review the requirements and the preliminary concept design and come forward with innovative solutions that will facilitate efficient and economic project implementation. design work of the breakwater, cassion, quay wall to be carried out inhouse, within Consulting firm, the design of the breakwaters to be executed in three phases: 1. 2. Basic design Physical Model testing 13
vii.
3.
Detailed Design
After these three design phases, additional steps may include: 4. 5. Preparation of technical specifications Construction supervision
c.
Design Activities The scope of works in stage 1 is further divided into four sub-stages as follows: Stage 1A Review the Preliminary concept design of the Feasibility study Stage 1B - Additional Studies and Evaluation. Stage 1C - Detailed Design. Stage 1D- Procurement Action and Safeguard Compliance.
d.
Establish Quality Management Systems Throughout the Stage 1 the DC shall operate and maintain an independently accredited and audited quality management system that complies with ISO 9000 & 9001 or an equivalent internationally recognized and approved standard for quality management systems. The quality management system shall be subject to the approval of the DSPA. The DC shall ensure that all the sub-contractors employed on the Stage 1 comply with the same approved quality management system unless specifically permitted by the DSPA. The DSPA shall have the right to audit the DCs quality management system, and that of any sub-contractors employed by the DC, to check that the approved procedures are followed.
e.
Electronic Storage of Project Documents. The DC shall establish, maintain and operate throughout the duration of Stage 1 an electronic document storage system (EDSS) for digital storage of all documents relating to the Project. This shall include all materials produced by the DC and others involved in the Project. The EDSS shall be accompanied by a comprehensive operating manual. The EDSS shall incorporate a comprehensive register with links to the stored items and an efficient user interface for the fast and efficient retrieval of documentation. The system will be made accessible to the DSPA and other parties authorized by the DSPA. The information incorporated in the EDSS shall include but not limited to the following materials: 14
Outgoing and incoming correspondence (letter, facsimile). E-mails. Reports. Personnel Schedule of the DC. Invoices of and payments to the DC. Drawings (including design drawings and as-built drawings). Specifications. Calculations and computer output. Cost estimates and programs. Draft and final reports prepared by the DC and others. Bidding documents and Contract documents. Site photographs. Progress reports. Any other material prepared in connection with the Project.
Information shall be placed in the EDSS as soon as is reasonably practicable. On completion of the Stage 1, the system shall be passed over to the DSPA and will serve as a long term archive. The DC shall establish, maintain and operate a Web based system for accessing to the EDSS with suitable security controls in place to permit access to each part of the system only by the authorized users. f. Software Analytical software of any type should generally be verified against standard benchmark tests or published solutions. Where appropriate and required, softwares should be benchmarked against physical model testing. Analytical softwares and techniques used in the design should be described in detail in the deliveries where copies of input files should be provided along with a summary of key results. 8. Stage 1- Design For Stage 1 the DC shall review the reports, analyses, layouts, drawings etc. of the Feasibility Studies, develop Design options, set standards and prepare Detailed Engineering Designs for all the components/elements of the Project. As part of this the DC will be required to use their expertise to advise the DSPA on appropriate engineering solutions that will achieve the Contract objectives. a. Stage 1A-Review of the Feasibility study and identify Additional Studies required i. Review the recommendations of the Feasibility Report The DC shall thoroughly review the relevant volumes of the Feasibility Study Report including any other reports referred by the DSPA. The DC shall examine the accuracy and completeness of the data relevant for the Engineering Design of the components/ elements of the Project and make prudent assessment for undertaking further/ additional 15
studies, investigations and data collection required for successful implementation of the Project. A General Layout Plan for the Short term development of the DSP has been prepared within the scope of the Feasibility Study and the following major components of the Project have been assessed and recommended for achieving the Short term development of the DSP : Approach Channel : Harbour Basin Navigation Aids Dredging volume Breakwater : : : : 3700m; width=400m, depth= -14m CD 1700m; width=400m, depth= -14m CD 1 Entrance Buoy, 2 Corners Buoys. 40.6 million cu.m. North Breakwater- 2,250m; South Breakwater-1,950m Navigation Aid -2 units. : Port Terminal Land 272 ha, Back-up Land 700 ha; fill volume 40.6 Million cum (Dredged material will be used). : : 12,000 m. -14m Quay wall 3,400m; -5m Quay wall 1,700m. 5,900 m. Container Terminals-71.5 ha; General Cargo terminals- 46.8 ha. Inland water & Small Craft berths -28 ha; other areas inside Custom Fence-70.7 ha.
Land Reclamation
Revetment Quay wall
Custom fence & gates : Pavements :
Drainage System Buildings, Sheds,
: Inside Custom Fence to be assessed. : Container Terminals -35,000 sqm; Gen. Cargo Term.- 32,400 sqm.
Workshops, Electric Sub-stations, Amenity and Operation bldg. etc Utilities
: Electricity & Water supply system in the Container Terminals, General Cargo Terminals and other areas inside Custom Fence. : Container Terminal; Quay Gantry Crane15 units, RTG-40 units. General Cargo 16
Equipment
Terminal; Multi- Purpose Shore Crane-4 units, Jib Crane-4 units. IW Container Terminal; Quay Gantry Crane- 5 units, RTG-8 units. ii. VTS : 1 unit.
Confirm the Layout and the proposed essential facilities The DC, upon review of the recommended layout of the DSP and the proposed essential facilities, shall finalize and confirm layout of the DSP and make final assessment of the extent of works required to achieve the Project Objectives and complete the Project.
iii.
Additional Survey/Investigation. For the purpose of detailed design of the components of the DSP, the DC shall under take but not limited to the following studies and investigations, as recommended in the Feasibility Report:a) Sediment Transport Model Study. For determining the direction of the Approach Channel, location and orientation of the Break waters and estimating the annual maintenance dredging volume of the Approach Channel and Harbour Basin accurately more analysis (In addition to the analyses done during Feasibility study) of these components are required at the detailed design stage. For such studies collection of the following data and Mathematical Model study shall be required to be done by the DC: Current observation: At least 5 locations(1x14 days, 4x25 hr), 3 layers, Dry &Monsoon seasons; Water sampling& SS Test: At least 5 locations, 3 layers, Ebb & Flood tide, Dry & Monsoon seasons; Shoreline Survey: 5 lines, 3 km(Shore to Offshore)/ line, Dry & Monsoon seasons; Mathematical Model Study: To determine the optimal Breakwater direction, and to estimate annual maintenance dredging volume for Approach Channel and Harbour Basin. b) Soil Investigation. For detailed design of the Breakwaters, Quay structures and foundation of the facilities of the Terminal yard, Access road etc. the following additional (In addition to the borings done during Feasibility study) borings with suitable/necessary field and laboratory tests shall be required to be done/conducted by the DC : Quay Site: 2 lines at 100m intervals. Terminal land: Grid of 200m intervals. 17
Breakwater Site: 1 line/ Breakwater at 200m intervals. Approach Channel area: 1 line at 200m intervals. Access Road cum Rail area: At 200m intervals plus Structure points. Township Development Area: Grid at 400m intervals. c) Topographic Survey. For determining more accurately the volume of soil for Reclamation and to determine drainage and spans of Bridges/Culverts, detailed Topographic survey for Terminal yard, Access road and Township development area shall be required to be done, for application in detailed designing, by the DC with the following accuracy:-
Terminal Yard : Survey line= 20m intervals, Contour = 0.5m pitch, Scale = 1: 1000; Access Road: Cross section= 50m intervals, Contour = 0.5m pitch, Scale =1; 1000; Township Dev. Area: Survey line = 20m intervals, Contour = 0.5m pitch, Scale = 1:1000; d) Hydrographic Survey. For the detailed design of the Breakwaters and Quay structures, and the Dredging plan of Approach Channel and Harbour Basin in front of Quay, detailed sounding survey around the locations of Breakwaters, Approach Channel, and Harbour Basin shall be required to be carried out by the DC with the following accuracy:-
Breakwaters, Approach Channel and Harbour Basin area: Survey line =20m intervals, Contour =0.5m pitch, Scale =1: 1000. e) Environment and Resettlement Survey. In addition to the EIA survey and Resettlement survey carried out during Feasibility Study, additional field surveys for the following as required for preparation of complete EIA and Resettlement Plan as per requirement of DOE shall be required to be conducted by the DC:-
iv.
Water quality, Sediment quality, Air quality, Noise, Fauna, Flora etc. Resettlement survey. Develop Design Criteria The consultant shall prepare comprehensive design criteria as per the requirement specified in Attachment-3, Independent Checking Consultants, and any other design consultant such as one that may be engaged under a design and construct contract. The design criteria shall include all components including the roads and rails inside the port area. Similarly, the design criteria shall include all aspects relating to the installation or future installation of utilities inside the port. 18
The DC shall prepare and continue to develop, throughout the course of Stage 1, comprehensive Design Criteria that achieve the objectives of the Project. The Design Criteria shall be prepared and presented in such a way that they can be readily understood and applied by the DC and the Panel of Experts (POE). The Design Criteria shall include but not be limited to the following:1. 2. 3. 4. 5. Confirmation of the proposed Approach channel alignment including its length, width, depth of water etc. Confirmation of the alignment of the Turning Basin including its length, width, depth of water etc. Confirmation of the locations and layouts of all other structures/ facilities proposed to be built. Design life, loads/impacts, codes and other applicable standards and special criteria for creation of the required facilities. Where appropriate, requirements for static and dynamic analysis of the structures in respect of functional and environmental loads including wind, current wave, storm surge and earthquake loads. Design Criteria for possible alternative proposals for the facilities proposed to be built.
6. v.
Develop Preliminary Design Notwithstanding earlier feasibility studies, the design consultant is required to develop outline designs for a number of different options for the breakwaters, approach channel, Quay wall, basin jetties to enable options to be objectively compared with one another. Each option shall be developed in sufficient detail to demonstrate that the project objectives and design criteria have been complied with and to enable preliminary construction costs to be estimated and a construction program to be prepared. The design consultant shall then formulate an objective method for comparing the options to select the preferred Preliminary design.
vi.
Project Program The design consultant is required to prepare a program for all aspects of the whole Project including activities within the design consultants scope and those undertaken by others, hereafter referred to as the project program. The project program should reflect the agreed procurement strategy and Preliminary designs for all elements of the Project. It should be achievable and be accompanied by a commentary that identifies options or alternative scenarios where appropriate.
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As a minimum, the Program shall identify the periods and inter relationships between the following items:Stage 1 i) Additional studies, surveys and investigations. ii) Availability of land (Land acquisition and Resettlement) iii) All design activities. iv) Review at critical stages by DSPA, POE, CPA and other stakeholders. v) Arrangement of finance. vi) Prequalification of Contractors. vii) Preparation of Bidding Documents. viii) Bidding for all Construction Contracts. ix) Bid assessment and final Contract negotiations leading to Award of Contract. Stage 2 i) Construction of all components/ elements of the Project including but not limited to the following: Elements designed by the DC. Seasonal influences that affect construction works e.g. monsoon season. Need for and availability of major plant components e.g. dredging equipment. Procurement of special items/materials. Testing of elements/systems after installation e.g. load testing. ii) Commissioning and handover. vii. Develop Channel Dredging Maintenance Strategy It is anticipated that a dredging and channel maintenance contractor will be appointed for the Project by the Deep Sea Port Authority (DSPA) under a 5-year contract tendered on a competitive basis. viii. Risk Register The design consultant is required to prepare and maintain for the duration of the Project a detailed risk register. This register will identify technical, commercial, contractual, environmental, program, financing, and other risks. It will identify the probability of occurrence, mitigating measures required, residual risks, and consequences should the risk come to pass. It should identify those responsible for addressing the risks and at what stage the risks are to be addressed. ix. Define Required Additional Studies Additional studies prior to or during the detailed design phase are expected to be needed to provide important information that will reduce uncertainty associated with technical, program, and commercial aspects of the Project. The additional studies are expected to include (i) 20
geotechnical investigations; (ii) mathematical model testing; (iii) a topographic survey; (iv) a bathymetric survey; and (v) tidal flow, scour, and hydrological studies and physical modeling. (vi) Sea bottom configurations by the equipment named Sub Bottom Profiler; (vii) Effect of storm surge and negative storm surge as per cyclonic strength occurs within the coast of Bangladesh; (viii) To assess the effect of Earthquake/ Tsunami after determining the changes of movement of Tectonic plates (India & Burma plate) passes through the belt of Coxs Bazar. (ix) The techno-economic feasibility study includes details of traffic forecast for the Deep Sea Port. Which forms the basis for decisions regarding the Project, the trade forecasts also form a fundamental part of the economic evaluation. In order to verify and update the economic evaluation the trade surveys should be repeated and future trade forecasts prepared by the DC. The DC should propose a trade forecast model with a range of predictions and for future growth up to 2055. The design consultant shall identify the extent of the above studies and any other studies considered appropriate that may serve the overall objective of reducing risk to an acceptable level. As part of this undertaking the design consultant should define in detail where and, if appropriate, how the additional studies should be executed and what their objectives are. x. Specifications and Contract Documents for Additional Studies The design consultant shall prepare and agree a strategy for undertaking the additional studies along with cost estimates and, as noted earlier, a program for completion. The design consultant is required to prepare comprehensive detailed technical specification setting out the objectives of the studies, the required deliverables, and what information will be provided by the design consultant to form part of the studies. These technical specifications should, where appropriate, set out the minimum requirements for tests, e.g., scale, duration, sample type, etc. xi. Terms of Reference for Independent Checking Consultants The roles of the Independent Checking Consultants will be to review the design criteria, specifications, drawings, and other documents submitted by the design consultant and to check the detailed design to ensure that it meets the project objectives and is safe, buildable, and economic. The scope of the Independent Checking Consultants check is expected to be limited to the breakwaters, quay walls, channel, basins and other civil engineering works forming part of the Project as agreed with DSPA. The proposed terms of reference (TOR) should be endorsed by the POE. xii. Assist DSPA with Appointment of Independent Checking Consultants 21
The Independent Checking Consultants will be appointed by DSPA. The design consultant shall assist DSPA with every aspect of the Independent Checking Consultants appointment including preparing tender documents and submission requirements, prequalification, assessment of tenders, and final appointment. The curricula vitae of the candidates should be reviewed and accepted by the POE. xiii. Panel of Experts (POE) The GOB will appoint a Panel of Experts (POE) to advise on the Project. The POE will be selected by the DSPA on the basis of their internationally/ nationally expertise in the various specialties required by the Project. It is anticipated that the POE will be retained throughout the Stage 1 & 2. The POE will meet the DC at regular intervals throughout Stage 1 and may request explanation or clarification from the DC regarding the Design or any other aspect of the Project. The DC shall cooperate fully with the POE at all times, provide copies of all documentation requested and respond to requests for clarification or further information of any type in a prompt manner. The Panel of Experts (POE) should consist of internationally renowned and respected individual professionals who are widely acknowledged to be experts in their field. The members of the POE should possess among them acknowledged expertise and experience. It is possible that some of the members of the POE may possess expertise and experience in more than one areas. It is to be expected that the POE should include some members of the earlier counterpart expert staffs for the techno-economic feasibility study project, since their experience there would be helpful in this case. It is expected that the POE will include some experts resident in Bangladesh and familiar with the procedures and systems for design and construction in Bangladesh, as well as other experts drawn from around the world. Ideally, the numbers of Bangladeshi and International experts should be approximately balanced. The POE is required to provide expert advice in connection with the project as required from time to time by DSPA, and to carry out periodic reviews of the procedures followed and the results produced by the design consultant, Independent Checking Consultants, and construction contractors throughout the Project. The POE shall organize itself under the leadership and guidance of its chair so that any comments, suggestions, or advice from any of its members are assembled, reviewed, and agreed upon by all its members and submitted to DSPA as comments, suggestions, or advice from the POE as a whole.
22
During the detailed design project, the members of the POE will each receive from DSPA copies of monthly progress reports and selected other reports prepared by the design consultant and Independent Checking Consultants. Any comments and observations on these reports made by the individual members of the POE as a result of their review shall be assembled by the chairman and submitted to DSPA within 21 days of receipt. Similarly, during the construction project, the members of the POE will each receive from DSPA copies of monthly reports of progress on the construction works and selected other reports. Any comments and observations on these reports shall be assembled by the chair and submitted to DSPA within 21 days of receipt, as in detailed design project. Each mission of the POE is expected to last approximately 1 week and should include meetings with DSPA, the design consultant, the contractors (during construction phase ) and other key organizations to discuss matters of importance at that time. During construction project, these missions shall include a visit to the site to inspect the works and enquire about progress, quality control, materials and workmanship standards, etc. At the end of each mission, the POE shall submit a report to DSPA making any observations, comments, or suggestions that the members of the POE collectively consider should be made, and collating together any interim comments that have been made by the POE members during the previous 3-month period. On some occasions, DSPA may request one or more members of the POE to visit an off-site manufacturing, fabrication, or testing facility to conduct an inspection and provide a written report. This may either coincide with a normal 3-monthly mission to Bangladesh or require an additional visit. In addition, the POE is expected to respond to any specific queries on particular technical issues on which DSPA may require independent expert advice during the course of the project. Such queries will be put to the POE through the chair, and the response will be provided through the chair. In the event that any disagreement arises between the design consultants and the Independent Checking Consultants regarding a matter relating to the acceptability or suitability of the design, the design criteria or any other matter that cannot easily be resolved between them, the POE may be asked by DSPA to review the issues in question and provide an independent opinion on the matter to help the design consultant and checking consultant reach agreement. xiv. Project Cost Estimate
23
The design consultant shall prepare a preliminary cost estimate broken down into the different contracts showing the projected expenditure profile throughout the Project on a month-by-month basis for each construction contract and any other works associated with the Project. xv. Economic and Financial Evaluation The design consultant shall develop economic and financial models like those produced in earlier feasibility studies. They shall include evaluations that are directly comparable to those produced previously but should be expanded and refined in whatever way that the design consultant sees as appropriate. The economic evaluation will output the predicted economic internal rate of return, benefit-to-cost ratio, and net present value for the Project. Sensitivity studies should be undertaken in a way similar to those done at the feasibility stage. The financial evaluation aims to measure and evaluate financial aspects of the Project including, but not limited to, (i) analysis of port tariff and predicted traffic volume, (ii) analysis of utility companies costs (iii) tax and customs revenues, (iv) project construction and port operation and channel maintenance costs, and (v) analysis of probable financing methods, both private and conventional. From this financial evaluation the design consultant shall prepare income and expenditure profiles for the Project. xvi. Review Possibilities for Public-Private Partnerships The design consultant is required to appoint an expert in public-private partnership (PPP) and finance to review options for PPP on any aspects of the Project. Some work has already been undertaken looking at PPP options. This is to be reviewed and updated for both the construction and post-construction stages. In addition the design consultant shall explore, with DSPA and donor agencies, the possibility of gap funding on PPP schemes. It is currently considered that there is limited scope for PPP involvement in the project but that the greatest opportunity for PPP is most likely in the port operation and channel maintenance stage of the Project. The design consultant shall report on any identified PPP opportunities and pay particular attention to any possible PPP models for the operation phase, making recommendations on the preferred options. xvii. Preliminary Design Reports At a point in the program to be approved by DSPA, the design consultant shall submit an interim Preliminary design report. This shall include details and general arrangement drawings of the options considered and a preliminary assessment of the preferred option. The design consultant shall make a presentation of the interim Preliminary design to DSPA, other representatives of the Government, donor agencies, and other relevant authorities. Any comments received from relevant parties shall be considered and incorporated into the development of the final Preliminary design. The design consultant 24
shall prepare and submit a final Preliminary design report that will include general arrangement drawings and presentation images for planning and promotional purposes. The report will include comprehensive details of the studies in sufficient detail to allow close scrutiny by others. The report must set out a full justification for the recommendations made.
xviii. Obtain Approval for - Preliminary Design The DC shall present the results of the Additional Studies, Investigations along with an assessment of the implications. If necessary and appropriate, the DC shall convene a workshop with the interested parties to discuss the final recommendations. At this stage the DC shall seek approval to proceed with Stage 1BPreliminary Design. In this respect the DC must agree, as part of the Project Program, time schedule for submission of the Outline/Preliminary design documents. In seeking the approval to proceed with Stage 1B- Preliminary Design, the DC shall also submit the following to the DSPA for review by the concerned Government Ministries/ Agencies and the co-financiers:Draft Environmental Impact Assessment (EIA) Report. Draft Resettlement Plan. The DC shall present the results of the Additional Studies, Investigations along with an assessment of the implications. If necessary and appropriate, the DC shall convene a workshop with the interested parties to discuss the final recommendations. At this stage the DC shall seek approval to proceed with Stage 1BPreliminary Design. In this respect the DC must agree, as part of the Project Program, time schedule for submission of the Outline/Preliminary design documents. In seeking the approval to proceed with Stage 1B- Preliminary Design, the DC shall also submit the following to the DSPA for review by the concerned Government Ministries/ Agencies and the co-financiers:Draft Environmental Impact Assessment (EIA) Report. Draft Resettlement Plan.
b.
Stage 1B -Additional Studies and Evaluation The design consultant shall propose additional studies and surveys required to complete the detailed design. The possibility of handling liquid cargo at the new DSP should also be taken into consideration for additional studies.The agreed additional studies shall be carried out under the full responsibility of 25
the design consultant, regardless of any subcontracting arrangement that may be needed. If any subcontracting arrangement is required, the design consultant is responsible for recruitment, technical supervision of the additional studies, and finalization of the final reports of the studies. The design consultant shall assess the implications of the results of the additional studies and, where relevant, identify any requirements for further testing that may have arisen. The design consultant shall seek approval to undertake such further testing. The implications of the results of the additional tests will be fully evaluated by the design consultant. The design criteria should be revised as required to reflect the results of the additional studies. In addition, the design consultant shall ascertain the technical, commercial, economic, and other implications arising from the results of the additional studies. Further detailed analysis and development of the Preliminary design is assumed to be undertaken at the commencement of tender actions. After completion of the additional studies, the design consultant will be required to update the project cost estimate and the project program. As in Preliminary design, the project cost estimate and project program must be comprehensive in their coverage and should include sensitivity studies. i. Update Final Preliminary Design As soon as possible in the detailed design phase, the design consultant shall update the final Preliminary design based on the results and findings of the additional studies. This update shall take into account any reports prepared as part of the additional studies and any interpretative reports prepared by the design consultant or others. ii. Detailed Engineering Design Based on the agreed contract strategy, the design consultant is required to prepare detailed designs for all parts of the Project except those identified as being for detailed design by contractors. The design consultant shall use state-of the-art techniques and standards to produce an efficient, robust, and buildable design that complies fully with the agreed design criteria developed in Preliminary design. The design shall conform to international codes and standards, and, where relevant, reference shall be made to published design and detailing guides. Proprietary analytical software should generally be independently verified and in all cases benchmarked against known or published solutions. Analytical techniques used in the detailed design should be described in the design report. iii. Design Certificates The design consultant shall submit to DSPA design certificates signed by the design consultants project director that itemize all drawings for all detailed design elements of the Project except where detailed designs are to be prepared by contractors. The certificates shall be in an agreed format and reflect the design consultants obligations under contract.
26
iv.
Liaison with Independent Checking Consultants The design consultant is required to liaise and cooperate in a proactive manner with the Independent Checking Consultants supplying design information for checking in accordance with an agreed schedule. The Independent Checking Consultants will be required to provide check certificates as a key deliverable. The check certificates will state that the Independent Checking Consultants are satisfied that the design complies with the design criteria. It is the design consultants responsibility to resolve all technical issues raised by the Independent Checking Consultants relating to the design in order to get to the stage where the Independent Checking Consultants are in a position to sign the check certificates.
v.
Design Checks for Other Structures All detailed engineering designs for structures other than major components that are not checked by the Independent Checking Consultants shall be subject to a check by separate teams within the design consultants organization who have not been involved in preparing the detailed design. The design consultant shall submit a design check certificate for all such designs in an agreed format to DSPA.
vi.
Special Investigations Special Investigations may be required to prove the validity of particular aspects or details of the detailed engineering design. If the design consultant or DSPA determines that special investigations are required during the detailed design stage, the design consultant shall prepare all necessary technical specifications and other tender documentation; tender, supervise, and assess the results of these tests; and report on the same to DSPA.
vii.
Confirm Scope of Each Construction Contract Taking into consideration the detailed design, the design consultant is required to confirm or modify, as required, the precise scope of each construction contract as proposed in the Preliminary design.
viii.
Design Specifications for Contractor Designed Elements The design consultant shall prepare illustrative designs and design and construction specifications, based on the final Preliminary designs, for all contractor-designed elements.
ix.
Update Project Cost Estimate and Project Program The design consultant is required to update the project cost estimate, project program, and expenditure profile on a month-by-month basis to reflect the detailed design. Estimated construction supervision costs should be identified along with anticipated running costs of DSPA staff 27
dedicated to the DSP project during the construction phase. The cost estimate should clearly identify the estimated value of each contract in both local and foreign currency, including supervision contracts, along with contingencies and allowances for currency fluctuations. x. Channel Maintenance Cost Estimate With due consideration for the choice of standard contracting arrangements PPP or otherwise, the design consultant shall develop a channel maintenance dredging schedule for the short term period (till 2020). The schedule should identify the likely activities and anticipated costs. xi. Basin and Channel Maintenance Requirements Based on the basin and channel maintenance strategy developed, the design consultant shall advise DSPA regarding the organizational structure of DSP for channel maintenance. This shall include staff levels and requirements and equipment to enable it to operate and maintain the Deep Sea Port effectively. xii. Basin and Channel Maintenance Manuals For elements of the works for which the design consultant is responsible in the detailed engineering design, the design consultant shall prepare maintenance manuals that include outline method statements for key maintenance procedures, e.g., basin, channel, quay fenders, navigational aids etc. xiii. Prepare Contact Documents The design consultant shall prepare all additional contract documents for each construction contract including materials and workmanship specifications, bills of quantities, instructions to tenders, and any further documentation required to complete the tender packages to the satisfaction of the DSPA and other interested Government departments. The DC shall prepare all Bidding Documents for the Construction Contract(s) including Materials and Workmanship Specifications, Bill of Quantities, Instruction Bidders, General and Particular and Particular Conditions of Bid and any other documentation required to complete the Bid packages to the satisfaction of the DSPA, the Cofinanciers, and any other key stakeholders. The Bidding Documents shall generally comprise of the following:Part 1 Bidding Procedures ( Includes Instruction to Bidders, Bid Data sheet, Evaluation and Qualification Criteria, Bidding Forms including Bill of Quantities, and other relevant information). Part 11 Employers Requirements. 28
Part 111
( Includes the Specifications, the Drawings, and other relevant information that describes the works to be procured). Conditions of Contract. ( Includes the General and Particular Conditions of Contract and Contract Forms).
Contractors will quote price for the items in Bills of Quantities which will then be used as the basis of re-measuring and final valuations. The method of measurement shall be either an existing or some other form to be agreed by the DSPA. The method of measurement shall be defined in the Contract documents. The DC shall prepare comprehensive Bill of Quantities for the Contract(s) strictly in accordance with the agreed method of measurement. The Bidding documents shall include Employers Requirements that set out the basic requirements for the Contract. Comprehensive standalone Materials and Workmanship specifications shall be provided. The specifications shall adopt international codes or standards for supply of components materials, measurements and testing wherever possible and appropriate. The specifications shall include defect acceptance criteria and tolerances that reflect assumptions made in the design. The Materials and workmanship specifications shall recognize and promote the use of locally sourced materials and skills, wherever practicable and appropriate. The specifications shall recognize and provide appropriate coverage for likely source of key materials such as cement, aggregate and rock. In particular, the scarcity of aggregates for production of High Strength concrete and rocks for construction of Breakwaters should be considered. For the Contract(s) the DC shall define the minimum quality assurance procedures for the Contractor(s). These shall include requirements for approval of method statements and inspection of temporary works and permanent works on site. xiv. Prepare Detailed Design Report The design consultant shall prepare a detailed design report for the Project that comprehensively describes the design process, methods, assumptions, analytical techniques, and software used to develop the detailed engineering design and final Preliminary designs (for designand-build contracts). xv. Present Detailed Design for Approval The DC shall present all of the deliverables for the Detailed Design Phase for approval by the DSPA and, where relevant, other concerned parties. This shall include all draft Bidding Documents and Design Reports forming part of the Detailed Engineering Design. The Draft 29
Bidding Documents shall incorporate requirements to be fulfilled by the Contractors, which will have been identified through finalization of the Environment Impact Assessment, the Land acquisition plan, the Resettlement plan and other safeguard studies. The DC shall obtain comments from the DSPA and other relevant parties and address these in revised deliverables as required.
c.
Stage 1 C- Detailed Design Procedure The principal elements of the infrastructure works are i. two breakwaters1.8 and 2.2 kilometer (km) in lengthin a water depth of up to 14 meters (m), the core of the breakwaters is to be formed using the sand dredged from the navigation channels and this is to be protected by rock and concrete armour units; a two-way navigation channel of approximately 3.5 km length with a width of 400m and depth of 14 m plus ancillary dredging works together with navigation aids; Quay wall to enclose a basin of about 25 hector with a depth of 14 meters internal roads, paving, services, buildings, and miscellaneous works. In the basic design phase all activities are to be carried out for the purpose of defining a basic design of the preferred breakwater including: 1. 2. 3. vi. Initial data gathering Additional data collection Compilation of design criteria
ii.
iii. iv. v.
The objective of the initial data gathering is to build up an overall appreciation of the extent of existing data available. Typically, during the initial data gathering the following data need to be looked for: 1. 2. 3. 4. 5. PCI Techno-economic feasibility study reports Admiralty maps Detailed bathymetry water levels waves
30
6. 7. 8. 9. 10. 11. vii.
currents sedimentation rate winds geotechnical data earthquake conditions availability of construction materials
Following the initial data gathering, the data will be screened for completeness. In case considered incomplete, additional data gathering should be proposed to be carried out. Additional data collection may include (but not be limited to): 1. 2. 3. 4. bathymetrical, topo-graphical, quarry, soils and seabed investigations.
viii.
In addition, data may need to be collected on coastal processes including tidal observations, current measurements and sediment sampling. If required, Consulting firm will draft Terms of References for additional survey campaigns and assist in letting the same works. Consulting firm will supervise the execution of the survey campaigns (of crucial importance for any sub-soil investigations) and incorporate the findings of the campaigns in the following steps of the design exercise. 1. 2. Retrieving Acoustic Doppler Current Profiler Compilation of design criteria
ix.
x.
Following the collection of all data, the data will be analysed and processed to compile all required design criteria. The studies will determine the key parameters for the design of the breakwater. Amongst other this will cover the assessment of wave and tidal conditions at the site and will include the following: 1. 2. 3. 4. Assessment of water levels (tide, surge, sea level rise) Assessment of waves (offshore and near shore) Assessment of tidal currents Assessment of geotechnical design parameters 31
xi.
To compile all relevant design criteria, the following mathematical modeling should be carried out: 1. 2. 3. 4. 5. Wind/wave hind cast analysis to predict offshore wave conditions Offshore to near shore wave transformations to assess wave conditions at the location of the breakwater Current modeling to assess current patterns around the breakwater Wave penetration to assess wave conditions behind the breakwater Sediment transport modeling to assess sedimentation and erosion around the breakwater
xii.
The mathematical modeling exercises can be carried out locally by WMA using internationally recognised software from any recognized Hydraulics Institute. Alternatively, it may also be subcontracted to specialized institutes. When contemplating the basic design of the breakwaters, a range of breakwater types should be considered. These include: 1. Rubble mound breakwaters (composed of rock and/or concrete armour units), either statically or dynamically stable, submerged or emerged (with or without overtopping) Monolithic breakwaters (like a caisson, block wall or masonry structure), generally emerged and with limited overtopping Composite breakwaters (combining a monolithic element with a rubble mound berm or base), generally emerged and with limited overtopping
xiii.
2. 3.
xiv.
The optimum choice of breakwater design should be made by considering the following factors: 1. 2. 3. 4. 5. Availability of construction materials (and costs) Site conditions (soil and water) Methods of construction Future maintenance of the structures Wave penetration to assess wave conditions behind the breakwater
32
6. xv. xvi.
Sediment transport modeling to assess sedimentation and erosion around the breakwater
The methods of dealing with the foundation problems of the breakwater posed by foundation layers should be addressed in details. Depending the boundary conditions for the design and based on the experience and engineering judgment, Consulting firm should propose 1 to 3 most promising concepts to be worked out in a basic design. Having developed a number of alternatives, quantities and cost estimates should be determined by the consultants to support the selection of a preferred alternative.
xvii.
xviii. The results of the basic design should be reported in a basic design report, which should include but not limited to the following documents: 1. 2. 3. 4. 5. xix. Design brief Calculation notes Drawings Bill of Quantities Costs
After selection of the type of breakwater the consulting firm should arrange a physical model test to investigate the following: 1. In case of a Rubble breakwater: a. b. c. 2. stability of armors. overtopping and transmission stability of rock aprons at the toe of the structure .
For a monolithic breakwater: a. b. c. (impacting) wave pressures on the structure. overtopping and transmission stability of rock aprons at the toe of the structure
3.
For a composite breakwater: a. b. stability of armour. (impacting) wave pressures on the structure. 33
c. d. ii.
overtopping and transmission stability of rock aprons at the toe of the structure
When the breakwater is subject to predominantly normal incident waves a 2D test (Flume) should be sufficient. However, in case of oblique incident waves the use of a 3D test (basin) should be preferred. When physical model test are subcontracted to specialized institutes the consulting firm should drafts Terms of References for the tests. The consulting firm should supervise the execution of the tests and incorporate the findings of the campaigns in the design exercise. Either by including the results in the basic design or by including the results in the final design, depending on the timing of the physical model tests. The final design process of the breakwater will confirm and refine the preliminary cross-section selected earlier on in the design process and will cover: 1. 2. 3. 4. 5. 6. 7. 8. Final design of the breakwater cross section, including the results of model tests Final design of filter layers, including either granular filters of geotextiles Final design of monolith elements (reinforcement, connections, floating and sinking facilities) Final design of transitions in breakwater cross sections Preparation of design drawings Preparation of bills of quantities Cost estimates
iii.
iv.
v.
A Final Design Report will be prepared to draw together all the detailed design information for the development and will include but not be limited to the following: 1. 2. 3. 4. 5. Design brief Calculation notes Drawings Bill of Quantities Costs 34
9.
Stage 1D-Tender/Procurement Action a. Contractor Prequalification The design consultant shall assist DSPA with the prequalification procedure for each of the contracts. This shall include preparing prequalification and selection criteria, assisting with advertising, reviewing and assessing submissions, interviewing, and preparing a prequalification report that shall include a recommended list of prequalified contractors. b. Assistance During Tender Period DSPA will be responsible for administering tender procedures including issuing all tender-invitation documents and responding to queries raised by contractors. The design consultant shall provide whatever support to DSPA required throughout the tender period. The design consultant shall attend briefing sessions with contractors as required by DSPA throughout the tender period. c. Tender Evaluation The design consultant will be responsible for assessing all tenders and making recommendations as to which contractor should be selected for each contract. This shall include preparing, in advance, a tender evaluation strategy based on agreed technical and commercial criteria. The design consultant shall review each tender for completeness and compliance with the tender documentation, thereafter thoroughly reviewing each tender to ensure the technical and commercial feasibility of the proposals.
10.
Safeguard Compliance, Land Acquisition Plan and Resettlement Plan During Stage 1 period, the DC shall review the previous studies/ survey undertaken during feasibility Study and undertake additional study and carryout survey and prepare Environment Impact Assessment (EIA), Land Acquisition Plan (LAP) and Resettlement Plan (RP) and incorporate requirement to be fulfilled by the contractor(s) in the Bidding documents. The design consultant is responsible for preparing a resettlement plan as required, ensuring that resettlement studies are conducted in line with Donors Policy on Involuntary Resettlement (if any), Operations Manual on Involuntary Resettlement (if any) and other related policies so that donors can prepare the required documents for project financing. The consultant may use the Handbook on ResettlementA Guide to Good Practices as a guide. The consultant will ensure that affected people are consulted and that resettlement information is disclosed to affected people. Specifically, the consultant will conduct tasks including, but not limited to, those listed below. The consultant will also refer to the recent findings of the feasibility study.
35
To prepare and update the resettlement plan, the design consultant will undertake the following tasks: a. By International Resettlement Specialist The following are tasks specific to the international resettlement specialist: i. Provide overall guidance and instruction to the national resettlement specialist in all aspects and take overall responsibility for the delivery of expected results. Identify the project-related interests of key stakeholders (in particular of poor and vulnerable groups) and barriers that are likely to prevent them from participating in and benefiting from project resources. Suggest possible strategies for addressing their concerns. Design a methodology for assessing the poverty impact of the main investment project and develop procedures for collecting and analyzing data required for the evaluation of such impacts and benefits. Identify covenants or policy changes necessary to ensure the protection of people at risk and vulnerable groups during project implementation. Review and finalize (a) a resettlement plan prepared by the national resettlement specialist and confirm compliance with donors safeguard policies (if any) and (b) a gender action plan prepared by the gender specialist and confirm compliance with donor's Gender and Development policy objectives (if any). Provide guidance and training workshops to the DSPA and nongovernment organizations (NGOs) on donors Policy on Involuntary Resettlement, Operations Manual on Involuntary Resettlement (if any), and other related policies, as well as on procedural requirements and required activities for each stage of resettlement plan implementation. Identify requirements for additional capacity building for the DSPAs implementation of land acquisition and resettlement activities.
ii.
iii.
iv. v.
vi.
vii. b.
By National Resettlement Specialist The following are tasks specific to the national resettlement specialist: viii. Conduct a 100% census survey that is based on the detailed design and assesses the impacts on people, property, common property resources, and loss of livelihood. Record all untitled occupants so that identity cards can be issued to ensure there is no further influx of people into the project area. The recorded date will serve as an eligibility cut-off date for untitled occupants. Document fully all consultations with affected people, including the list of participants and the participation of officials of the 36
ix.
DSPA, as applicable and to the extent possible, and make the records available to the DSPA. x. Work closely with (a) the design engineer to ensure designs that avoid or minimize land acquisition to the extent possible, documenting all the information, and (b) relevant local government authorities, while staying in close touch with developments currently underway in preparing a national resettlement policy. Assess and analyze land-for-land options to the extent possible for affected households that are dependent on such land-based livelihoods as livestock raising and do not have the skills and capacity to undertake alternative livelihoods. Based on the identified direct or indirect impacts by the Project, design a detailed plan and scooping for the income-restoration program for the short and long term (including a social development fund) in agreement with DSPA. Conduct needs assessments of the affected people for skills development, capital support feasibility, and marketing facilities while designing the income-restoration program. Assess the availability of those facilities at the resettlement sites. Develop a detailed mechanism of grievance redress. Formulate grievance redress committees in each union where land acquisition and resettlement will take place and provide a list of them in the updated resettlement plan. Develop a management information system and enter all the baseline data generated by the census/socio-economic survey, joint verification team/property valuation advisory team surveys and the monitoring and evaluation system. Prepare TOR and tender documents for NGOs for implementing the resettlement plan and help the DSPA recruit NGOs. Revise implementation budgets, sources, and timing of funding and the task schedule. Develop a detailed internal and external monitoring mechanism to monitor land acquisition and resettlement.
xi.
xii.
xiii.
xiv.
xv. xvi. xvii.
xviii. Consult with affected people and disclose to them final resettlement plan in accordance with Donor.s Policy (if any). xix. Identify whether the Project will be located in, or pass through, areas of significant indigenous people's settlements based on detailed design and, if any impacts on indigenous peoples are identified, prepare an indigenous peoples development plan in accordance with Donors Policy on Indigenous Peoples or integrate specific actions in favor of indigenous peoples in the resettlement plan.
37
xx. xxi.
Incorporate any other suggestions of Donor or the DSPA until they accept the reports. The design consultant will (i) prepare a screening and impact categorization form for involuntary resettlement for the Project, (ii) finalize an updated resettlement plan based on the detailed design, (iii) prepare an indigenous peoples screening and impact categorization checklist, (iv) prepare an indigenous peoples development plan if required, and (v) prepare the summary poverty reduction and social strategies after incorporating comments from Donor and the DSPA. The design consultant will prepare a detailed engineering design for (i) all resettlement sites, which should include both commercial and housing plots, civic facilities, and basic utility infrastructure as necessary; (ii) affected common resource properties
xxii.
xxiii. The design consultant will (i) prepare a land acquisition plan (as required by the Land Acquisition Act 1894) for land to be acquired for the Project, including resettlement sites based on the detailed design, and (ii) help the DSPA to prepare all necessary documents for initiating land acquisition as stipulated in land acquisition laws in Bangladesh. 11. Environmental Impact Assessment For environmental impact assessment (EIA), the design consultant will undertake the following tasks: a. b. Review all available reports from previous initial environmental studies and take into account Donor and Government requirements on an EIA. Based on this review, prepare a scoping document with detailed information on the boundaries of the study, the environmental aspects to be included in it, and its approach and methodology, including sampling methods. The scoping document should be presented as a draft TOR for the EIA study. Submit the draft TOR for the EIA to the Department of Environment (DOE) for approval. Undertake the EIA. Prepare the EIA report and its summary. This EIA report should include the detailed environmental management plan, which will be included in the bidding document. The EIA should address all potential direct and indirect environmental impacts of the Project. The assessment of environmental impact should be presented in project cycle order: pre-construction, construction, and operation. In each stage of the project cycle, include the environmental impacts of all project components (Breakwater works, Jetties and port facilities, and connecting roads and rail). 38
c. d. e.
f.
g. h.
The environmental aspects to be studied should cover physical environment, ecological environment, and social areas related to environmental concerns. During the EIA, consultations occurring in least two steps need to be carried out with affected people. The first consultation aims to gather environmental concerns from affected people, and the second aims to share the result of the assessment and the proposed mitigation measures. The list of people attending the consultation, the time and location, and the subject discussed should be recorded in systematic manner and attached to the EIA report as an appendix. Submit the report to DOE and make a presentation as required by DOE to obtain a no-objection certificate. Finalize the report to accommodate inputs from DOE and DONOR. Detailed guidance on how to prepare the EIA should be obtained from DONORs Environmental Assessment Guidelines (if any) and the Bangladesh Government guideline for preparing EIAs from DOE.
i. j. k.
12.
Gender Specialist In preparing a gender action plan, the design consultant will include the following tasks: a. b. c. d. Develop components ensuring womens participation in the planning, design, and implementation of the program. Review documentation for the project area and make recommendations as appropriate to address Donors gender and development policy objectives. Conduct an analysis of men and womens access to resources and services. Conduct an analysis of men and womens roles in decision making, division of labor, development priorities, and other variables that will impact on their participation in the Project and guide project design to avoid increasing the burden on women. Assess the absorptive capacity, considering how women and men will participate in the projecttheir motivation, knowledge, skills, and organizational resources and how the Project will fit into their society. Design mechanisms that will ensure womens access to project benefits. Identify female staff required for project implementation and their training needs. Prepare plans for gender-related training according to the needs of the staff of line departments, other organizations, and beneficiaries. Together with other team members, assess and propose opportunities for women affected by the Project for income generation through agriculture, livestock, forestry, and other proposed project activities. 39
e.
f. g. h. i.
j.
Assess the most crucial issues in womens health, nutrition, functional literacy, and skills development, and assist in designing related activities with possibilities to link with ongoing social sector programs. Identify institutions (governmental and nongovernmental) with a focus on women or an interest in gender and development that may contribute to project design, implementation, and monitoring and evaluation. Assess the capacity of the proposed implementing agency to deliver services to women in terms of the composition of its staff members. Prepare TOR and tender documents for NGOs for implementing the gender action plan and assist the EA in recruiting NGOs. Develop a management program for sexually transmitted infections and human trafficking in light of the Bangladeshs National Strategic Plan for HIV/AIDS 20042010 to address these issues during the construction period.
k.
l. m. n.
13.
Preparation of Technical Specifications The consulting firm should draft Technical Specifications for the construction of the breakwater. These specifications may include, but not be limited to: a. b. c. d. Materials specification Construction specifications Quality control procedure Operational and maintenance manuals
14.
Prepare Construction Details and Provide Technical Advice Prepare additional construction details as required for construction and necessary for the execution and completion of the works, excluding working and shop drawings (which the contractor is required to prepare). Provide specialist experts to provide advice on design, in particular issues relating to dredging, reclamation, and construction of breakwaters.
15.
Procurement and Contract Supervision The consultant is responsible for preparation of the prequalification documents, bid documents, criteria for assessment of prequalification submissions, and tender documents for all bidding packages of the Project in compliance with relevant regulations of the Government, Financers, and other co-financiers, if any. The contract packages that are jointly financed by Donors will be procured in accordance with Donors Procurement Guidelines. The consulting services will provide assistance for evaluation of bids up to the stage of contract award. In all stages, the consultant will ensure compliance with the Government requirements and standards and relevant international engineering standards wherever practicable. The consultant will assist DSPA including, but not limited to the following: 40
a. b. c. d. e. f. g. h. i. j. 16.
compile prequalification and bid documents for international procurement as per Government and Donors Procurement Guidelines (if any); submission of prequalification and bid documents and criteria of assessment to the Government, Donor, and the financiers (if needed) for approval; revise prequalification and bid documents based on the comments of the Government, Donor and other financiers; convene the pre-bid meeting and field trip; respond to bidders queries; check conformity of the prequalification and bids to eligibility criteria in the bidding documents, bid evaluation in accordance with Governments and Donors requirements, clarify of any issues with bidders, prepare a bid evaluation report to Donor and Government for approval, and assist in contract award procedures and submission of contract documents to Donor and Government.
Supervision of Procurement, Construction Supervision, Monitoring of Project Progress The consultant will assist the DSPA in the day to day supervision of international procurement activities that will include, but limited to, the following: a. b. c. d. e. f. g. prepare documents to finalize the contracts with the successful bidders, provide advisory assistance to DSPA in completing the signing of contracts, administer contracts (including management of performance securities, return of bid bonds, advance payments etc.), manage contractual queries, check and monitor contractor/suppliers construction/delivery program, staff training, review contractors quality control program, assist the DSPA in inspecting construction works, materials, equipment, and machinery to ensure they comply with the specifications, and give immediate notice to contractors/suppliers in the event of noncompliance, advise of any needed changes to plans or specifications, assist DSPA in reviewing and examining claims arising from contractors/suppliers in relation to time extensions for construction, delivery, 41
h. i.
additional payments, and other matters that may arise from time to time during contract implementation, j. k. upon completion of construction and procurement, inspect the works, goods and certify completeness or otherwise, review contractor/suppliers ongoing commitment to training of DSPA staff, commissioning of equipment, supply of spare parts, equipment warranties, and supply of end user manuals, and assist DSPA in the release of payments and performance bonds under the contracts. The contracts will be administered under applicable provisions of PPA Conditions of Contract. preparation and monitoring of a project implementation program and reporting procedures, liaison with Donor and other relevant bodies, preparing Project accounts and financial statement in accordance with the Donor and Project agreements, and preparing quarterly and annual progress reports as required under the Donor and Project agreements.
l. m. n. o. p. q. 17.
On-the-Job Training Assistance The consultant will provide associated DSPA and CPA staff with on-the job training in: a. b. c. d. procedures for the engagement of consultants, international procurement, project management preparation and submission to Donor a Project Completion Report in accordance with the requirements set forth in the Donor and Project Agreements.
The consultants will provide any additional services related to the Project upon request and approval of the Government on the basis of justifiable and mutually acceptable billing rates/costs. Such additional services will also be subject to prior approval by Donor, if applicable. The DC shall undertake necessary steps/measures to assist wherever possible with the transfer of technical knowledge, management techniques and administrative skill from the expatriate staff to Bangladeshi staff. This transfer should occur throughout Stage 1&2 and applies to the DSPA staff and Bangladeshi Consultants who will be working in conjunction with the International Consultants. 42
It is envisaged that the transfer should be achieved by a number of methods including focused training missions and, if feasible, medium to long term secondments into the DCs organization. The DC shall initiate a program of technical and managerial transfer of knowledge to the DSPA staff at all key stages of the Phase 1 and supplement this program with further direct advice on specific issues as required by the DSPA. It should be assumed that the direct costs incurred by the secondees (transport, accommodation and salaries) will be met by others. Consultants proposals will be deemed to include the Consultants own staff costs associated with such secondments.
18.
Required Expertise The consultants will have expertise in: detailed design of project components, international procurement under GOB/ADB/WB/CIDA/DANIDA/JAICA Procurement Guidelines, management and contract administration, construction supervision, and monitoring of implementation of project performance monitoring of the Project. The following expertise will be required: (i) procurement and project supervision specialist for review and preparation of documentation and assisting in bidding, award, and contractual issues associated with the procurement process under the Project; (ii) engineering expertise (in various disciplines) for preparation of detailed designs; and (iii) resettlement, social, environmental, maritime, port, surface transport experts. The consultants will be required to make their own arrangements under the Consultants Contract for appropriate English/Bangla translation and interpretation service that may be required.
19.
Technical Deliverables Approvals and Submission of Reports
a) Technical Deliverables Unless otherwise noted or agreed by the DSPA, all deliverables for Stage 1 should be submitted in both bound hard copy format and electronic format in the following numbers indicated in the table below: Bound Paper 15 copies. Electronic (on CD/DVD) 15 copies. In addition refer to the requirements given in sections 6(e) and 6 (f) for the electronic storage of data.
The deliverables shall encompass all relevant elements of the Project and, where appropriate, separate reports should be provided for each major element of the Project. All deliverables will follow a format to be agreed by the DSPA. Detailed descriptions of the scope of works are given in this ToR. The list below is a summary of the DCs deliverables:-
43
Inception Report: to be submitted within 2(two) months after signing the Agreement describing the services, methodology, work schedule etc. Additional studies. Report summarizing review of the Feasibility study. Confirmation of Scope of Construction works. Final layout of the DSP Short term development works. Requirements of environmental monitoring and mitigation. Final land acquisition plan. Draft Design criteria. Other relevant findings. Preliminary Design. Updated Design Criteria, codes and standards. Preliminary design of all the major elements. Drawings based on the Preliminary design. Detailed Design Final Design Criteria. Detailed Engineering Designs & Drawings for all the elements of the Project sufficient to enable construction works. Design Certificates Updated Project Cost Estimate and Expenditure Profile. Updated Project Program. All documentation required in connection with special investigations. Instructions to Bidders. Bills of Quantities, Pricing Schedules, Schedules of Activities. Employers requirements. Materials and Workmanship Specifications. Conditions of Contract. Any other bidding documents necessary to permit competitive bids to be sought in the International market. Design Reports. A copy of the Electronic Storage System (ESS). Procurement Action. Contractors Prequalification and selection Criteria. Comprehensive responses to all bidder queries. Bid evaluation strategy. Bid evaluation Reports, where relevant, including: Technical evaluation of Construction proposals. Financial evaluation of Commercial proposal Final Contract documentation. A copy of the Electronic Storage System (ESS). Safeguard Compliance. ToR for EIA. EIA and its summary. 44
Resettlement Plan. Land Acquisition Plan. A copy of the Electronic Storage System (ESS). b) Approvals
The DC will require to obtain all necessary approvals, permits authorization and licenses for the designs prepared during Stage 1 from the DSPA, public utility providers and other Government central or local agencies. The DSPA and GOB will provide all assistance in obtaining the same. All deliverables will be subject to DSPA approval which shall not be unreasonably delayed/ withheld. The DSPA will issue written comments on draft submissions within 21 days of receipt which the DC will be required to address via revised deliverables and written responses to comment, wherever possible within further 21 days from the time of receipt of DSPA comments. The DC shall obtain DSPA approval before proceeding with each stage and substage. All approvals shall be given in writing. c) Submission of Reports The consultant will submit two copies each of the following reports to Donor, DSPA, and the project Director: i. a brief monthly report highlighting the progress made and main developments during the month reported, and any problems that need to be brought to the attention of DSPA, should be sent to DSPA by the third week of every month. A detailed quarterly progress report should cover all aspects of the services and the Project covering the progress made during the quarter and on a cumulative basis, program of work for the next quarter, difficulties encountered and assistance needed, if any. A final report to be submitted on completion of services that will summarize all consulting activities and their results.
ii.
iii. 20.
Facilities Offices, laboratories, transportation, and accommodation for the consultants fulltime and short time international and national staff, and panel of experts (all furnished and equipped, together with appropriate services, maintenance, and consumable stores) for the project will be provided by the consulting firm.
21.
Staffing As per attachment - 2
22.
Payment 45
The DC shall check and certify Contractors Bills and Claims for payment. The DC shall assist the DSPA in handling any dispute arising out of the Contract(s) except Arbitration(s). Nevertheless, the DC shall assist the DSPA by supplying/providing necessary documents relating to the Contract(s) and required for arbitration.
Dr. Rahmatullah Member
Eng. Md. Serajul Islam Member
Mr.M.A.Quddus Member
Lt. Com A. K. M. Sharifullah Member
Mr. Abdul Haque Member
Mr. Md. Sakhawat Khan Member
Mr. Hadi Hussain Babul Member
Capt. A. K. M. Shafiqullah Member-Secretary
Commodore R.U.Ahmed Convenor
46
Attachment -1
Attachment - 2
CATAGORY OF EXPERTS FOR THE DESIGN CONSULTANTS Person-Months (Stage -1) Person-Months (Stage-2) International National International National General Staff Team Leader Deputy Team Leader (International) Deputy Team Leader (National) Quantity Surveyor- Cost Estimates Economist Financial Specialist Senior Architect Architect Planning Engineer Quality Assurance Specialist Civil Engineer Mechanical & Electrical Engineer Naval Architect / Marine Engineer Environmental Engineer Modeling Expert Approach Channel Unit Leader (Port Planning Expert) Dy. Unit Leader (Port Op. & maritime Expert) Dredging expert Geotechnical Engineer CAD Specialist
Breakwaters Unit Leader (Coastal Engineering & Hydraulics Expert) Breakwater Design Expert Morphologist / Hydraulics Geotechnical Engineer Hydrologist Engineering Surveyor Assistant Engineer CAD Specialist
Quay wall Terminals Pavements Unit Leader (Civil Engineer) Deputy Unit Leader (Hydraulic Eng.) Structural Design Engineer CAD Specialist Additional Studies Engineers and Experts (General staff & other teams) Safeguard Compliance Resettlement Specialist General Specialist Environmental Specialist
48
Attachment - 3 Draft Outline Design Criteria Requirements 1 1.1 Introduction General
The following sections describe the general principles to be adopted in the design of the Deep Sea Port Components. They do not comprise a complete and detailed set of design criteria which are to be developed by the Design Consultant (DC). The descriptions, requirements and outline criteria given below have been framed in accordance with the Techno-economic Feasibility Study Report and other sources. The DC shall refer to the report and other relevant documents in deriving the detailed design criteria for the various components of the port.
The DC is required to develop a complete and consistent set of detailed design criteria covering all aspects of the design of the breakwaters, the approach channel, quay wall, basins, boundary fencing, buildings terminals and the associated works. The detailed design criteria prepared by the DC will be checked and approved by an independent consultant before the DC embarks upon the detailed design. 1.2 The Scope
The Project is to design and construct a new Deep Sea Port and other associated services at Sonadia. The Project comprises the following six main elements. The DC shall determine the optimum arrangement for the construction contracts for the different elements taking into account the interfaces and relationships between them. Each element may be procured under a separate construction contract, or alternatively some elements may be combined together into a single contract to produce a smaller number of separate contracts. 1.2.1 The North Breakwater The North Breakwater is required on the north side of the approach channel to protect the channel from siltation, sea waves and weather. The breakwater should be able to protect the channel and withstand the highest possible storm surge and tidal bore 1.2.2 The South Breakwater The South Breakwater is required on the south side of the approach channel to protect the channel from siltation, sea waves, swell and weather. The breakwater should be able to protect the channel and withstand the highest possible storm surge and tidal bore 1.2.3 Approach Channel 49
The approach channel should be deep enough to permit vessels of up to 14m draft with sufficient under keel clearance and with sufficient width to allow two way navigation and emergency maneuver. The channel should have a natural slop depending on the nature of the sea bottom which is believed to be soft or medium sand. 1.2.4 Basin The basin should have sufficient depth to allow navigation, maneuvering and turning of vessels of up to 300 m length in all weather and tidal condition. 1.2.5 Quay wall The quay walls should have a crown height as specified in the feasibility study report and be able to withstand the impacts resulting of all possible situations including usual and unusual ship handling, varying water levels, tidal surge, storm and other natural causes. 1.2.6 Terminals The terminals should be constructed to handle all kinds of general cargo and containers. The load bearing capacity should be sufficient to handle and accommodate maximum number/amount of containers and cargo using the modern cargo handling equipment. The DC is required to determine the precise scope, content and extent of each element of the works after detailed consultation with the interested parties involved, and to carefully define the precise boundary between each element of the works to be carried out under separate contracts.
1.3
Design Life The design life for the Breakwater and all other components shall be 100 years. This requirement defines the basis for the derivation of the characteristic imposed loads and environmental effects to be considered in the design. The assumption of a design life of 100 years does not mean that the structures will not be fit for its purpose at the end of that period nor that it will continue to be serviceable for that period without adequate inspection and maintenance and the repair and replacement of certain materials and components. The definition of a design life presupposes the establishment and routine operation of an adequate and thorough inspection and maintenance regime covering all components. Thus it is to be expected that some materials and components such fenders, navigational aids, corrosion protection paint systems, safety barriers and certain other parts will require repair and/or replacement at much shorter intervals.
50
The DC shall prepare a comprehensive schedule of components requiring regular inspection and maintenance, and shall define the expected intervals between significant and replacement operations together with the expected costs of such activities.
51

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Ministry of Shipping

OUTLINE TERMS OF REFERENCE FOR DESIGN AND SUPERVISION of

Sonadia Deep Sea Port

Revetment Quay wall

Custom fence & gates : Pavements :

Drainage System Buildings, Sheds,

Workshops, Electric Sub-stations, Amenity and Operation bldg. etc Utilities

6. 7. 8. 9. 10. 11. vii.

xv. xvi. xvii.

Technical Deliverables Approvals and Submission of Reports

Staffing As per attachment - 2

Dr. Rahmatullah Member

Eng. Md. Serajul Islam Member

Lt. Com A. K. M. Sharifullah Member

Mr. Abdul Haque Member

Mr. Md. Sakhawat Khan Member

Mr. Hadi Hussain Babul Member

Capt. A. K. M. Shafiqullah Member-Secretary

Commodore R.U.Ahmed Convenor

Attachment - 3 Draft Outline Design Criteria Requirements 1 1.1 Introduction General

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