SAMPLE LETTER OF INVITATION TO SPEAKERS

Dear Dr. ________: I would like to invite you to participate as a speaker at the 2011 FASEB Summer Research Conference entitled (name of conference) to be held from Sunday, July 10 15, 2011 at the Orthodox Academy of Crete in Crete, Greece. The conference will be limited to 165 participants including approximately 30 invited speakers. Sessions will convene in the mornings and evenings. Each session will include 3-4 speakers. Each speaker is asked to speak for 30-45 minutes, leaving ample time for group discussion. I am enclosing a tentative program and have indicated the session where you will speak. Since most of the participants attending the conference pay for their own housing and travel expenses, they expect an opportunity to interact with the invited speakers. As you know, the usefulness of these conferences comes as much from informal discussions as from the formal presentations. With this said, the FASEB Summer Research Conferences Advisory Committee established a policy that all Invited Speakers must remain at the conference for at least 3 full days and 3 full nights in order to receive any form of reimbursement from the Organizers fund. This means you must check in with the FASEB Staff at the FASEB Registration Desk (not the hotels registration desk) no later than 12:00PM on the Tuesday of the conference. Unfortunately, EXCEPTIONS CANNOT BE MADE. The FASEB SRC Advisory Committee (SRCAC) has required a Meet the Expert session to be included in the program. This time will allow the younger investigators another opportunity to network with the more established and senior PIs in your field. The SRCAC expects all of the invited speakers to attend and participate in this session. If you do not, you will not be eligible for reimbursement of any of your conference related expenses. This session will take place immediately following lunch on Tuesday or Wednesday and will last a minimum of 90 minutes. I currently have some funds from FASEB and am vigorously pursuing additional support from private and government sources. I hope to be able to help substantially with your travel and registration expenses. Please be prepared to pay for your own registration and travel expenses initially. You will be partially reimbursed for these expenses after the meeting if additional funds become available. If you intend to participate, please let me know at your earliest convenience. I look forward to your participation and to an excellent conference. Sincerely,

Conference Organizer Telephone # Email Address Encl. 1. Program

04B. Sample Letter of Invitation to Speakers