Veteran's Rece tion at 7:00

PLEDGE OF ALLEGIANCE
SALINE CITY COUNCIL
REGULAR MEETING AT CITY HALL
MONDAY, NOVEMBER 4, 2013
7:30 P.M.
PRESENT: Mayor Marl_, Councilmembers: Bourgoin_, Girbach_, Peters_, Rhoads_, Roth_, TerHaar_
STAFF PRESENT: City Manager Campbell_, City Clerk Royal_, City Treasurer Bennett_, Police ChiefHrinik_,
Parks & Recreation Director Scruggs_ , City Superintendent/Engineer Roubal_
OTHERS PRESENT:
MOVED
SECONDED
to approve the agenda as submitted I amended.
MOVED
SECONDED
to excuse the absence of
PRESENTATIONS

Veteran' s Recognition and Appreciation
Green Thumb Awards
CITIZEN COMMENTS ON AGENDA ITEMS:
Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question
on items that appear on this agenda. Comments will be limited to 3 minutes per person. Anyone who would
like to speak is requested, but not required, to state his/her name and address for the record.
CONSENT AGENDA (Items preceded by the letter "C")
The following "Consent Agenda" will normally be adopted without discussion, however, at the request of any
Citizen or Councilmember, any item may be removed from the "Consent Agenda" for Council di scussion.
C-MINUTES To approve the minutes and synopsis of the October 7, 2013 Regular Meeting as submitted.
C-BILLS
c -13-170
MAYOR
C-13-171
To approve the payment of bills consisting of 103 payees in the amount of $1,037,568.42 as submitted.
To approve and adopt Mayor Marl's Proclamation of the month of November 2013 as "National Family
Caregivers Month" in the City of Saline
To approve the appointment of William J. Roach Jr. to the Saline District Library board of Trustees for a
Saline City Council Regular Meeting Monday, November4, 2013 Page 1- Agenda
MOVED
SECONDED
To approve the consent agenda as submitted/amended.
NEW BUSINESS
13-172
BENNETT
13-173
SCRUGGS
13-174
HRINIK
13-175
ROUBAL
13-176
UTILITY BILL PENAL TY & INTEREST
MOVED
SECONDED
To adopt OR not adopt the Resolution regarding water and sewer late fees and to introduce an Ordinance to
Amend Section 94-2 of the Saline City Code to Provide Clarification on Utility Billing Late Fees and
Interest Charges.
ETHAN SAVAGE-EAGLE SCOUT PROJECT
MOVED
SECONDED
To approve OR not approve the Eagle Scout Project of Ethan Savage for creation of a trail map, trail
markers, and two benches at Wilderness Park.
TRAFFIC CONTROL ORDER
MOVED
SECONDED
To adopt OR not adopt Traffic Control Order# 2287 for the 100 block of South Ann Arbor Street, West side
of the street, be designated "No Parking Commercial Loading Zone 6:00 a.m. to 11 :00 a.m. and 1 :00 p.m. to
6 p.m., 30 Minute Limit."
WWTP IMPROVEMENTS PAYMENT #1
MOVED
SECONDED
To approve OR not approve Saline Wastewater Treatment Plant Improvements Contractor's application for
Payment #1 in the amount of $280,734.30.
RAFFLE LICENSE - SALINE VARSITY BLUES
MOVED
SECONDED
To approve OR not approve the Raffle License request of the Saline Varsity Blues for two events, one in
December and one in February.
DISCUSSION:
Commission, Committee, and Task Force reports from Councilmembers
Reports and Other Announcements
Recommendation from Health Care Committee
Quarterly 2014 Strategic Plan
Saw Grant Application Resolution
PUBLIC COMMENT:
Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question to City
Council. This public comment period will be limited to 3 minutes per person. Anyone who would like to speak is
requested, but not required, to state his/her name and address for the record.
Saline City Council Regular Meeting Monday, November 4, 2013 Page 2- Agenda
ALL SUCH OTHER BUSINESS TO COME BEFORE THE SALINE CITY COUNCIL
UPCOMING MEETINGS OF CITY COUNCIL:
NOVEMBER 18, 2013 REGULAR MEETING AT 7:30 p.m.
DECEMBER 2, 2013 REGULAR MEETING AT 7:30 p.m.
CLOSED SESSION:
MOVED
SECONDED
To convene into Closed Session to consider material exempt from discussion or disclosure by state or f ederal statute, in
particular, to discuss strategy connected with the negotiation of a collective bargaining agreement. The City Council
WILL reconvene to Regular Session at the conclusion of the Closed Session.
Roll Call Vote:
Councilmember Rhoads_; Councilrnember TerHaar _; Councilmember Girbach_; Councilmember
Peters _; Councilmember Roth_; Councilmember Bourgoin _ ; Mayor Marl _
Adjourned to Closed Session at p.m.
MOVED
SECONDED
To end the Closed Session and return to the regular open meeting.
Roll Call Vote:
Councilmember Rhoads _; Councilmember TerHaar _; Councilmember Girbach_; Councilmember
Peters _ ; Councilmember Roth_; Councilmember Bourgoin _ ; Mayor Marl _
Reconvened to Regular Session at p.m.
13-177 TEAMSTERSLOCAL214AGREEMENT
MOVED
SECONDED
To ratify OR not ratify the tentative collective bargaining agreement dated August 21, 2013 between the
Teamsters and the City of Saline as ratified by the Teamsters Local 214.
MOVED
SECONDED
To adjourn at p.m.
Saline City Council Regular Meeting Monday, November4, 2013 Page 3- Agenda
PLEDGE OF ALLEGIANCE
SALINE CITY COUNCIL
REGULAR MEETING AT CITY HALL
MONDAY, OCTOBER 21, 2013
7:30 P.M.
PRESENT: Mayor Marl, Councilmembers: Bourgoin, Girbach, Peters, Rhoads, Roth, TerHaar
STAFF PRESENT: City Manager Campbell, City Clerk Royal, City Treasurer Bennett, Business Ambassador
Corfman, City Superintendent/Engineer Roubal, City Attorney Smith
OTHERS PRESENT: B. Houghton, M. Hess, M. Lirones, B. Lane, R. Harrison, J. Hankamp, C. Czubko, J. Weaver, G.
Driskell, B. Rubel, V. Cooperwasser, D. Elfring, L. Longberry, D. Greb, Sgt. Helms, A. Bell
MOVED Bourgoin SECONDED Peters
To approve the agenda as amended.
CARRIED UNANIMOUS
PRESENTATIONS
Rentschler Farm - Gretchen Driskell
Linda Longberry 's Retirement Proclamation
CITIZEN COMMENTS ON AGENDA ITEMS:
Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question
on items that appear on this agenda. Comments will be limited to 3 minutes per person. Anyone who would
like to speak is requested, but not required, to state his/her name and address for the record.
State Representative Gretchen Driskell addressed City Council regarding MDOT, work at the four corners, walkability and
non-motorized paths, unfortunately at this time monies are not available for these projects.
CONSENT AGENDA (Items preceded by the letter "C")
The following "Consent Agenda" wil l normally be adopted without discussion, however, at the request of any
Citizen or Councilmember, any item may be removed from the "Consent Agenda" for Council discussion.
C-MINUTES To approve the minutes and synopsis of the October 7, 2013 Regular Meeting as submitted.
C-BILLS To approve the payment of bills consisting of95 payees in the amount of $152,683.43 as submitted.
C-13-162 To approve the appointment of Karl Hatopp to the Saline District Library board of Trustees for two years.
C-13-169 To approve the temporary placing of luminaries along N. Ann Arbor St and Michigan Avenue on
November 9, 2013.
MOVED Roth SECONDED TerHaar
To approve the consent agenda as amended.
CARRIED UNANIMOUS
Saline City Council Regular Meeting Monday, October 21, 2013 Page 1- Minutes
NEW BUSINESS
13-163
13-164
13-165
13-166
13-167
13-168
IFT APPLICATION FORM EVALUATION
MOVED Girbach SECONDED Peters
To acknowledge the memo dated October 16, 2013 from Business Ambassador Kathy Corfman.
CARRIED UNANIMOUS
WATER/SEWER RATES STUDY
MOVED Girbach SECONDED Rhoads
To approve the proposal from Tetra Tech to complete an MDEQ Sewer use charge system and Water rate
study at a cost of $19,900 and to authorize the City Manager to sign acceptance of the October 15, 2013
written proposal.
CARRIED UNANIMOUS
CQC PROMOTE SALINE DESIGN TEAM LOGO REQUEST
MOVED Rhoads SECONDED TerHaar
To acknowledge the memo dated October 15, 2013 from Cindy Czubko and to approve the request to utilize
the SAL!NE Logo.
CARRIED UNANIMOUS
CITY ATTORNEY CONTRACT
MOVED TerHaar SECONDED Peters
To approve the General Legal Services Contract between the City of Saline and Dickinson Wright PLLC.
and to authorize the Mayor and City Clerk to sign the contract.
CARRIED UNANIMOUS
MOVED Rhoads SECONDED Bourgoin
To approve the Labor and Employment Legal Services Contract between the City of Saline and Clark Hill
PLC. and to authorize the Mayor and City Clerk to sign the contract.
CARRIED UNANIMOUS
PROPOSED AMENDMENTS - FIRE DEPARTMENT PUBLIC HEARING
MOVED Peters SECONED Rhoads
To acknowledge and approve receipt of the Amendment to the Saline Area Fire Department Agreement as
submitted by Attorney Jesse O'Jack regarding revisions to Section 6(A) Saline Area Fire Board.
CARRIED UNANIMOUS
AUDIT REPORT FROM PLANTE MORAN FOR FISCAL YEAR ENDED JUNE 30, 2013
MOVED Bourgoin SECONDED Girbach
To acknowledge the receipt of the Audit Report from Plante Moran for fi scal year ending June 30, 2013 that
was presented at the October 7, 2013 Council Meeting.
CARRIED UNANIMOUS
DISCUSSION:
Arts & Culture Committee - Council Member TerHaar
Environmental Commission - Council Member Rhoads
MML Economic & Land Use Committee - Council Member Rhoads
Small Business Luncheon Summit - Mayor Marl
CQC & SLI - Council Member Rhoads
Saline City Council Regular Meeting Monday, October 21, 2013 Page 2- Minutes
TIF A Monies for TIF A Projects
Economic Development Articles
PUBLIC COMMENT:
Under the Open Meetings Act, any Citizen may come forward at this time and make comment or question to City
Council. This public comment period will be limited to 3 minutes per person. Anyone who would like to speak is
requested, but not required, to state his/her name and address for the record.
ALL SUCH OTHER BUSINESS TO COME BEFORE THE SALINE CITY COUNCIL
UPCOMING MEETINGS OF CITY COUNCIL:
NOVEMBER 4, 2013 VETERAN'S RECEPTION AT 7:00 p.m. AND REGULAR MEETING AT 7:30 p.m.
NOVEMBER 18, 2013 REGULAR MEETING AT 7:30 p.m.
MOVED Girbach SECONDED TerHaar
To adjourn at 9:35 p.m.
Teresa Royal, City Clerk Brian D. Marl, Mayor
DA TE MINUTES APPROVED:
Saline City Counci l Regular Meeting Monday, October 2 1, 2013 Page 3- Minutes
SALINE CITY COUNCIL
OCTOBER 21, 2013
SYNOPSIS
The Regular meeting of the Saline City Council was called to order at 7:30 p.m. by Mayor Marl
at Saline City Hall. The Mayor and six members of Council were present. There were sixteen
citizens present. The Pledge of Allegiance was recited. By unanimous vote of Council, the
Agenda was approved as amended. There were two presentations. There was one citizen
comment. The following Consent Agenda items were approved by unanimous vote of Council:
Council minutes and synopsis of the October 7, 2013 regular meeting; payment of 95 payees in
the amount of $152,683.43; appointment to Saline District Library Board of Trustees; placing of
luminaries for November 9, 2013.
New Business:
Council unanimously voted to acknowledge the memo for the IFT Application Form Evaluation;
Council unanimously voted to approve the Water/Sewer Rate Study; Council unanimously
approved the CQC Promote Saline Design Team Logo Request; Council unanimously approved
the City Attorney Contract; Council unanimously approved the Proposed Amendments - Fire
Department Public Hearing; Council unanimously approved the Audit Report from Plante Moran
for Fiscal Year Ended June 30, 2013.
There were seven Discussion and/or Report items. There were no public comments.
Complete minutes may be reviewed during regular office hours at Saline City Hall, or on-line at:
www.cityofsaline.org
Synopsis prepared by Teresa Royal, Saline City Clerk
DATE APPROVED:
CITY OF SALINE
WASHTENAW COUNTY, MICIDGAN
NATIONAL FAMILY CAREGIVERS MONTH
(_-\3-\ '10
WHEREAS, Thanksgiving is the season where we pause to reflect on the many blessings
bestowed on us as a city and as individuals; and
WHEREAS, we are especially grateful for the profound love that is expressed through the
support, care and compassion that is provided by family caregivers to our loved
ones; the chronically ill, terminally ill, elderly and frail, young, or those living with
a disability; and
WHEREAS, the need for family caregivers is growing, and caregivers reflect family and
community life at its best, and should be counted as one of our most important
natural resources; and
WHEREAS, the blessings of medicine and technology have helped us live longer, and as a
result, persons with disabilities are enjoying longer lives and people over 85 are the
fastest growing segment of our population; and
WHEREAS, family caregivers can be found in every city and town in America, and it is very
likely that we all know at least one family caregiver, and these everyday heroes
among us deserve our lasting gratitude and respect; and
WHEREAS, this month, as we honor the many contributions that family caregivers make to the
quality of life, let us resolve to work through our community, religious, social,
business and other organizations to offer programs and services that will provide
caregivers the support and encouragement they need to carry out their vital
responsibilities;
NOW THEREFORE, BE IT RESOLVED, that I, Brian D. Marl, Mayor of the City of
Saline, on behalf of the Saline City Council and citizens of Saline, do hereby
proclaim the month of November 2013 as "National Family Caregivers Month"
in the City of Saline, and encourage all citizens to provide their family caregivers
the support and encouragement they need to carry out their vital responsibilities.
I hereby set my hand and seal this
fourth day of November, 2013.
Brian D. Marl, Mayor
City of Saline, Michigan
555 North Maple Road Saline, Michigan 48176
,,ww.saline.lib.mi.us 734.429.5450
The Honorable Brian Marl , Mayor
Saline City Hall
100 Harris St.
Saline, Ml 48176
Dear Mayor Marl and Members of Saline City Council:
\ 3- \ '\ \
October 8, 2013
I would like to be re-appointed to the Saline District Library Board of Trustees for
another two year term, to begin on December 1, 2013 and expire on November
30, 2015.
I was first appointed to the library board in 1989 and have found this experience
to be rewarding, because the library is of great value to the community. I have
been very fortunate to work with a good group of board members and an
excellent caring staff. I would like the opportunity to continue serving on the
library board.
Thank you for your consideration.
A

----...............
i
Todd Campbell, City Manager
16- \ . ~
CITY OF SALI NE
WASHTENAW COUNTY, MICHIGAN
RESOLUTION REGARDING WATER AND SEWER LATE FEES
WHEREAS, Sec. 94-2 of the Saline City Code provides that billing for water and sewer charges shall be
made on or before the first day of the month quarterly, bimonthly, or monthly as determined from time
to time by resolution of the city council and shall be due and payable on the first day of the following
month; and
WHEREAS, if a utility customer fails to pay a bill by its due date, Sec. 94-2 authorizes a penalty of 10% to
be added along with interest of three-fourths of one percent per month; and
WHEREAS, the City of Saline Policy states that all payments must be received at City Hall by the close of
business to be considered timely payment. The City of Saline does not accept postmarks as indicators of
timely payments. Electronic payments must be processed by 5:00 pm on the due date to be considered
timely.
WHEREAS, the City Council desires to provide additional clarification as to how the late penalty and
interest authorized by Sec. 94-2 shall be imposed.
NOW, THEREFORE, BE IT RESOLVED:
1. Water and sanitary sewer bills that are not paid by their due date (i.e., received at City Hall by
5:00 p.m. on the due date) shall be subject to the following:
A. A late payment of 10% of the billed amount up to a maximum of $1,000 per occurrence.
B. Interest on the unpaid balance shall begin to accrue one month after the due date of the
payment at the rate of 0.75% per month or portion of a month that the bill remains unpaid.
C. An administrative fee of $75.00 shall be added to any delinquent amounts transferred to this
County with delinquent property taxes.
2. Because circumstances may exist that may prevent timely payment, each utility customer wi ll be
allowed one late penalty waiver over the life of an account. The original amount of the bill must be
paid in full at the time when the waiver request is made. A waiver request should be sent by U.S.
mail or hand delivered to the City Treasurer. Additional requests for a waiver shall not be accepted
by the Treasurer or the Saline City Council
Moved by Council Member-------' seconded by Council Member _ ___ ___ that
resolution be adopted.
YEAS:
NAYS:
ABSENT:
Brian Marl, Mayor
Terri Royal, City Clerk
GRAP IDS 99998-1 788 308580v I
CITY OF SALINE
WASHTENAW COUNTY, MICHIGAN
AN ORDINANCE TO AMEND SECTION 94-2 OF THE SALINE CITY CODE
TO PROVIDE CLARIFICATION ON UTILITY BILLING LATE FEES AND INTEREST CHARGES
The City of Saline Ordains:
Section 1. Section 94-2 of the City of Saline Code of Ordinances is amended to read :
Sec. 94-2 Billing, when charges due; delinquency penalty.
(a) Billing for water and sewer charges shall be made on or befor e the first day of
the month quarterly, bimonthly, or monthly as determined from t ime to t i me by resolut ion of
the city council and shall be due and payable on the first city business day (i.e., a day on which
the City Hall is open and staffed) of the following month, except on Saturday, Sunday, or
holiday.
(b) For all bills not paid when due, a late payment fee, interest and an
administrative fee shall be added, as specified by resolution of the City Council.
Section 2. Effective Date. This ordinance shall become effective 20 days after it s adoption or upon
its publication, whichever occurs later.
MOVED by Council M e m b e r ~ SECONDED by Council Member _ _ ____ t hat
the foregoing Ordinance No. be adopted.
YEAS:
NAYS:
ABSENT:
ABSTAIN:
CERTIFICATION
Ordinance No. declared adopted at a regular meeting of the Saline City Counci l held on
_ __ __, 2013, subject to the receipt of written acceptance of the Grantee filed with the City Clerk.
Brian Marl, Mayor
Terri Royal, City Clerk
Introduced:
~
2013
Adopted:
____ _, 2013
Published:
~
2013
Effective:
____ __, 2013
GRAPfDS 99998- 1788 308432vl
Interoffice
Memorandum
TO: Saline City Council
\ 3- \ \ ~
1866 Woodland Dr. Saline, Ml 48176
Phone: 734-429-3502 Fax: 734-429-5208
www.city-saline.org/parks
FROM: Carla Scruggs, Parks and Recreation Director
DATE: October 28, 2013
SUBJECT: EAGLE SCOUT PROJECT AT WILDERNESS PARK
At their October 22, 2013 meeting, Saline Parks Commission unanimously approved
Motion 13-12 recommending to City Council to accept Ethan Savage's (Troop 446}
Eagle Scout project plan for creation of a trail map, trail markers, and two benches at
Wilderness Park. See motion 13-12 below.
The Parks Commission supports Ethan's plan because it is well thought out and would
result in a much needed improvement to Wilderness Park. If approved by City Council,
Ethan would begin the project immediately and work throughout winter (weather permitting}
to complete the project by spring. He will do fundraising and find volunteers to assist him.
13-12 MOVED Borger SECONDED Bourgoin to recommend to City Council to accept Ethan
Savage's Eagle Scout project for creation of a trail map, trail markers, and two benches at
Wilderness Park. Motion carried unanimously, absent: Harris, Hohenberger.
Ethan Savage Troop 446 Eagle Project Outline
Beneficiary: Saline Parks and Recreation
My project is on behalf of Saline Parks and Recreation. It is located at Wilderness Park, on Willis
road. There are three main portions to my project, the recreation of the trail map, the creation of 10
new trail markers, and the creation of two new benches.
The map portion of my project involves taking out the previous map, and creating a new one.
The old map is faded with age and is barely useable. I aim on creating a more resistant map, and
updating it with more of the trails and pathways that run for it. The old map has three trails, colored
blue green and red. I shall be keeping this color scheme as well as labeling them respectively A, B, C.
This map will be done via a local graphic design artist, and printed by her.
After the map, the installation of new trail markers is to be done. The new trail markers will be 6
feet long, buried 42 inches in the ground, by an auger. There will be a 42 inch long by 8 inches wide
concrete foundation around each post. While it will not be supporting any weight this is necessary to
preserve their longevity. The location of the posts is posted on the map. Each post will be cut at a 45
degree angle at the top of each post. Within each post will be the respective A, B or C, with a simple
arrow routed about X of an inch into the wood. After this I will use an oil primer to prime to wood.
After this, an outdoors acrylic paint will be painted in 4 layers in the color describing the trail, painted in
the routed lettering and arrow. Finally, an exterior varnish will be applied for more weatherproofing.
Another installation will be done, 20 trail blazers will be installed, by nailing each marker into a mature
tree. These will be purchased online at Voss Signs.
The third portion is building two benches. I have included the bench plans in the binder. The
location for the two benches is listed in the map. The bench pieces will be cut using a handheld saw, and
I will have the necessary holes drilled using my father's aid and power drill. The assembly will be
handled by me and any volunteers t am able to recruit. The benches will then be installed by drilling 2
holes per bench, 42 inches deep and again 8 inch diameter concrete foundations.
Saline Parks and Recreation will be providing little to no funding, however they have pledged
their support in donating needed tools, materials and supplies. Specifically food items have been
mentioned, as well as shovels, gloves and a vehicle for transportation. To begin the project I will need
The Park's Committee approval, as well as City Council's approval. After that I hope to begin
construction as soon as possible, and to drill the necessary 14 holes the following two weeks with
installation of the markers, and benches. The map can be completed at any time, but will beginning the
process immediately.
TO:
CC:
FROM:
DATE:
RE:
Received By: r A-===-
~ ~ ~ ~ ~ - - - - - - - = - - ~ ~ ~ - , ~
Todd Campbell, City Manager
The City of Saline
SALINE POLICE DEPARTMENT
100 N. Harris Saline, MI 48176-1642
Phone: (734) 429-7911 Fax: (734) 429-8307
Saline City Council
Todd Campbell, City Manager
Chief Larry Hrinik
Thursday, October 31, 2013
Traffic Order
13-\1'1
Tue Police Department received a complaint about the large delivery trucks parking in front of the new
Benito's Pizza store on South Ann Arbor Street. The new owners requested some action to correct this. I
had several discussions with the owners of Mac's Arcadian Seafood, Brecon Grill, Mangiamo Italian
Grill, My Favorite Cafe; Maureen' s Flowers and Waggles n Wiskers about a solution. Two of the
restaurants compiled a list of delivery days and times. The majority of deliveries occurred outside the
times I am recommending the City prohibit loading and unloading. All parties agreed that if the City
could limit the times for deliveries then the problem would be greatly minimized.
I am recommending a permanent traffic order be issued designating the loading zone in the 100 block of
S. Ann Arbor prohibiting deliveries from 11:00 am to 1:00 pm. Delivery vehicles which arrive during
these times would be able to make their deliveries by parking on the west side of Waggles n Wiskers in
parking lot #4.
Traffic Order:
100 block of South Ann Arbor Street, west side of the street, from a point starting at the northernmost
curb cut out 90 feet south, be designated "No Parking Commercial Loading Zone 6:00 am to 11 :00 am
and 1 :00 pm to 6:00 pm 30 Minute Limit"
Attachments
CITY OF SALINE
WASHTENAW COUNTY, MICHIGAN
TRAFFIC CONTROL ORDER
ORDER# 2287 DATE OF FILING: November 4, 2013
In accordance with Ordinance 619, Sec. 86-29 of the Saline City Code as amended, we have
made an investigation of traffic conditions on:
100 block of South Ann Arbor Street, west side of the street, from a point starting at the
northernmost curb cut out 90 feet south, be designated "No Parking Commercial Loading Zone
6:00 am to 11 :00 am and 1 :00 pm to 6:00 pm 30 Minute Limit"
Indent information
The following Traffic Control Order(s) is/are hereby rescinded 930,453,383,310
Date Received for Filing City Clerk
This is to certify that the City Council of the City of Saline, Michigan approved this order at a
meeting held on November 4, 2013.
cc: Department of Public Works
Fire Department
Police Department
City Clerk
L:\Police Dept. Files\TCOs\Permanent\Ann Arbor Street (N & S)\TCO #2287 100 S Ann Arbor Loading Zone.doc
t
["'ft::) TETRA TECH
October 24. 2013
Mr. Gary Roubal , P.E.
City Superintendent
City of Saline
I 00 N. Harris Street
Saline, MI 48176
Re: Saline Wastewater Treatment Plant Improvements
Applkaiiun foi Paymt:ni. i.f.1
Dear Mr. Roubal:

Please find enclosed the above referenced document. The application has been checked for
accuracy and is recommended for payment.
The project started later than planned due to issues surrounding the submittal of acceptable
insurance documents from the Contractor. It was originally anticipated that work would
begin in July and be complete by mid November. Work actually began in September and is
::.cheduled to be complete by the end of February (weather and deliveries permitting). This is
wel l within the 365 day contractual period. The project is approximately 7% complete.
The Contractor has been focusing on replacing valves and the sludge pumps. It is currently
anticipated that they wil l begin work in the digester tank next month.
There are several proposal requests currently underway hich will result in a Change Order.
These include the addition of piping in the digester tank, a change to the size of a
transformer, a request for credit due to a proposed change in the abandoning of mixer
equipment, and a few other minor changes.
We have not yet received a response from the Contractor most of these items and are
unable to provide costs at this time. Based on recent conversations we expect to have all of
these documents within the next few days.
I hope you find this complete. Please feel free to contact me with any questions.
Sincerely,
:;.-- --? "'
- -r-; /,
/ .. -2.-;:r e - /! /
/
Timothy W. Ard
Construction Manager
?
I
P.\IER\12789\200-12789-13003\ProjMgmt\Correspondcnce\ Pay Appli cation #I - I 0-24-13.docx
710 Avis On :e, Ann Arbor, Ml 48108
1 734.665.6000 . .i 734.213.3003 WV/ A'.tetratech.com
CONTRACTOR'S APPLICATION FOR PAYMENT NO.
TITLE: Secretary I Treasurer CONTRACTOR: Franklin Holwerda Company
OWNER: City of Saline CONTRACT NO. : I 200-12789-13003-S-l
Substantial Completion Date:
----
Final Completion Date:
Milestone Completion Date:
Application is made for payment for the Work shown below, accomplished through the date of
1. Original Contract Sum $ 1,276,000.00
2. Net Change by Change Order $
3. Current Contract (line 1 +line 2) $ 1,276,000.00
4. Work Complete (from summary sheet) 7.04% $ 89,775.00
5. Stored Materials (from summary sheet, if applicable) $ 222, 152.00
6. Less 10% Retainage $ 8,977.50
7. Less 1 0% Retainage - Stored Materials $ 22,215.20
8. Total Retainage ((line 6 + 7) $ 31, 192.70
9. Amount Due to Date (line 4+5-8) $ 280,734.30
10. Less Previous Payments (from summary sheet) $
11. Amount Due This Application (line9-10) $ 280,734.30
CONTRACTOR's Certification:
913012013
The undersigned CONTRACTOR certifies that: (1) all previous progress payments received from OWNER on account of
Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR
incurred in connection with Work covered by prior Applications for Payment; (2) title to all Work, materials and equipment
incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of
payment free and clear of all liens, claims, security interest and encumbrances (except such as are covered by Bond
acceptable to OWNER indemnifying OWNER against any such lien, claim, security interest or encumbrance); and (3) all
Work covered by this Application for Payment is in accordance with the Contract Documents and not defective as that term
is defined in the Contract Documents.
ATTACHMENTS TO THIS CERTIFICATION:
__L_ Summary Sheet
Other
----
Change Order Summa!)
Change Order Summary
_L_ Stored MateriaJ Summary
No. Date Additions Deductions
Subtotals . $
-
$ -
Total Change in Contract
Price $
-
WASTEWATER REHAB PROGRESS PHOTOS 1
October 30, 2013
Franklin Holwerda Company Office Trailer Project Supt. Jim Gray and new Boiler
7 new valves for septage tank Welding digester piping Jim by new Heat Exchanger
2 new sludge pumps and valves New digester control panel
Saline Varsity Blues
Non-profit ID# 55-0802523
Dear Mayor Marl and Saline City Council Members,
We, the Board of Directors of Saline Varsity Blues, are requesting approval in seeking a
temporary gaming license/permit for two specific raffles targeted towards the Varsity Blues High
School cast Tour costs.
Saline Varsity Blues is a non-profit show choir of three casts (Kids Cast, N Cast and Varsity
Cast) of students from grades 3-12. The entire cast puts on two spectacular shows for the Saline
Community, one large production in July, and a smaller show in December. The high school
cast also creates and performs a Summer Tour, and are afforded the opportunity to not only
perform in national venues, more importantly they attend workshops given by professional
performers.
To offset the costs of Summer Tour, we would like to hold two raffles for $1000 gift cards.
Raffle tickets will be sold by parents, and any proceeds made for students will go directly to their
individual Summer Tour account. This is NOT a fundraiser for the general fund, but specifically
for Summer Tour.
The first raffle sales will begin December 1, 2013 and will be drawn during intermission of the
winter show being performed in the Saline Middle School auditorium, on December 13, 2013.
The second raffie sales will begin February 1, 2014 and will be drawn February 13, 2014 during
a varsity rehearsal at Liberty School.
We appreciate the Saline City Council's time, and hope to obtain your support in our fundraising
efforts. Please contact me (734-255-2617 or ajscarlett@comcast .net) with any questions or
concerns.
1' Charitable Gaming Division
c/o Accounting
Box 30023, Lansing, Ml 48909
OVERNIGHT DELIVERY:
RAFFLE LICENSE
APPLICATION
For Bureau Use Only
_ ..... 101 E. Hillsdale, Lansing, Ml 48933
-- -- (517) 335-5780
LOTTERY www.michigan.gov/cg
Q
u
A
L
I
F
I
c
A
T
I
0
N
I
N
F
0
R
M
A
T
I
0
N
s
I
ALLOW 4 WEEKS FOR PROCESSING.
PLEASE PRINT OR TYPE IN BLUE OR BLACK INK.
1. Organization Name

2. Organization ID Number or Last
So--\\ N
License Number Issued
3. Organization Address
55-ogod5d3
City
S'- i V'-.L-
I State\\
\ { lp

4. Has your organization ever received a license such as bingo, millionaire party, raffle, charity game ticket, or numeral game?
Yes - Complete application and submit with the appropriate fee.
D No- Please follow the instructions on the qualification guideline. If a guideline was not included or you do not understand ii , contact our office at
(517) 335-1159 to inquire as to what documentation must be submitted to qualify for licensing.
5. Is your organization a candidate committee, political committee, poli tical 6. Has your organization received contributions or made expenditures of
party committee, ballot question committee, independent committee or $500 or more in the last calendar year for the purpose of influencing or
any other committee as defined by, and organized pursuant to, the attempting to influence the action of voters for or against the nomination
Michigan Campaign Finance Act 388 of the Public Acts of 1976, as or election of a candidate, or the qualification, passage, or defeat of a
amended, being sections 169.201 to 169.282 of the Michigan Compiled ballot question?
Laws?
l&f No D Yes D Yes
7. Provide name, title, home address, and telephone numbers for the PRINCIPAL OFFICER. e.g., president, grand knight, worthy matron, etc., and the vice
president or equivalent and one other officer of the organization. SIGNATURE OF PRINCIPAL OFFICER REQUIRED - OR - signatures of the vice
president or equivalent and one other officer. NOTE: Executive director signature not acceptable.
Name and Title
Street, City, State, ZIP Code
Telephone Numbers
Day
(73'-< ) 5l/ t/J - a Zvl/
Evening
Date
t 3
- OR -
G Name and Title Street, City, State, ZIP Code Telephone Numbers
N
Vice Frt, O
u
Z?-L{
So-.-\\.-w l l
Day
( ? t 3 ) q utl - Z3'9 I
Title\/ \ t). V> rl s i dt-0 -r
(S)
Evening
Date
Street, City, State, ZIP Code Telephone Numbers
Other
.5-ec.rl
Day
( 77., '-[ ) .). S S - d- (LJ I 7 743
Title Evening
Date
By s1gni above;- RTIFY that I am at least 18 years of age, the organization applying is a NONPROFIT organization, I have examined this application
and there is no misrepresentation or falsification in the information stated or attached, and the facts underlying our original qualification status remain
unchanged. I FURTHER CERTIFY that I am aware that false or misleading statements will be cause for rejection of this application or revocation of the
right to obtain any future licenses and I AM AWARE OF AND AGREE TO the conditions of Act 382 of the Public Acts of 1972, as amended, and the rules
and directives of the Michigan Bureau of State Lottery.
PLEASE COMPLETE THE BACK PAGE OF THIS APPLICATION
PLEASE MAKE A COPY OF THE COMPLETED APPLICATION FOR YOUR RECORDS
1111111111
I COMPLETION: Requi red for licensure.
PENAL TY: No license will be issued.
Authority: Act 3B2 or the Publi c Acts or 1972, as amended.
BSL-CG-1655 (R02/ 02)
R
A
F
F
l
E
l
N
F
0
R
M
A
T
I
0
N
T
I
c
K
E
T
I
N
F
0
R
M
A
T
I
0
N
8. Contkon
ri \
SrP-r\etf
/?41
9. Raffle Location (building name, if any)
'f'l_ 'dd le
5cho )
Street Adl:lress Where License Should Be
J
Street Address
12.d .
d-Oln W. 6enA.L
7110
l) _11 ./Jll.
Citys _
(N_ \ i t'1_
Stafvtl

City 5
t<.l f (\4_
.
M.1
Telephone Number (Day) Telephone Number (Evening)
ZIP I J {_p
I County
( 7 ) 3 (pg - 3 '1'1 l!
( ) Sa..,......._ ,({_ W.n sl\ fNt uJ
10. List name, home address, and telephone numbers of the person(s) in charge of raffle. Must be member for 6 months. If more than one chairperson,
attach additional li st.
Raffle Chairperson Street, Citv, State, ZIP Code Telephone Numbers
NailpH\ S co..r-lt -t+
7Lf 3 6e ri(<>hrt
i)r,
YI iN
Day
( "/ 3L/ ) cl SS- .:Ji.v /7
\3t.J-h Cu \e "'6
Evening
( )
11. If the total value of all prizes awarded in one day is $500 or LESS. complete this section.
Drawing Date(s) and Time(s) (Must be between the hours of 8 a.m.-2 a.m.):
License Fee:
s Date Time (a.m./p.m.) to
All drawing dates included on this application must be at the same location_
M
$15 for 1, 2, or 3 drawing dates plus $5 for each additional drawing date.
A Date Time (a.m./p.m.) to
(Example: 1 drawing date = $15 fee, 6 drawing dates= $30 fee.)
l
l Date Time (a.m.lp.m.) to
I
$
I
0 Check here if there are additional drawing dates and attach list.
-OR- If the total value of all prizes awarded in one day is MORE than $500, complete this section.
Drawing Date(s) and Time(s) (Must be between the hours of 8 a.m.-2 a.m.): License Fee:
L
A Date \ t>L1 3 Time 71-/ 5 to '6 prri All drawing dates included on this application must be at the same location.
R
;;. L13L14
G Date Time (a.m.tE:J ?pm

d-
I
$
loo
E $50 x =
0 Check here if there are additional drawing dates and attach list.
Number of Dates
12. Will you be conducting an in-house raffle ONLY where there is no presale of the raffle tickets before the occasion?
0 Yes No
13. Complete the boxes below in ink; ensure the ticket is printed with all of the required items. See Raffle Rule 506.
Indicate any additi onal information that will appear on the actual tickets.
RAFFLE 001 001
Ticket# Ticket#
Name of Licensee
li/13/!3 I
Drawing Date(s)
Prizes

c;.,ft ta.rd
First Prize
Second Prize (if applicable)
Third Prize (if applicable)
Minimum 50/50 Prize (if applicable)
Raffle Location
7 . l/(}f'm
Drawing Ti me(s)
/5-- oo
Ticket Price
(to be added when issued)
License Number
Purchaser's Name
Purchaser's Address
Purchaser's Phone #
For large prizes, you may want to include a disclaimer that states "If xxx (indicate number) tickets are not sold, the drawing will revert to a
50/50 raffle with the minimum prize of $xxx (indicate dollar amount) awarded."
Make checks payable to: STA TE OF MICHIGAN
Submit completed application, supporting documents, and license fee to:
Charitable Gaming Division, c/o Accounting, Box 30023, Lansing, Ml 48909
OVERNIGHT DELIVERY: 101 E. Hillsdale, Lansing, Ml 48933
I
Promote A Vibrant Downtown
On-Going
Support & Partner with SMS (Kathy Corfman, BA)
Status (Quarterly Reporting): Ongoing
Mast odon Mayhem, Summer Music Series, Naming Contest
for Leather bucket Alley
DPW actions: assist ed with garbage can painting/
provided t raffic control for arch instal lation
Increase Store Fronts (SMS & Kathy Corfman, BA)
Status (Quarterly Reporting): Benitos Uptown, Detroit Hot Dog
Increase Community Policing (Chief Hrinik)
Status (Quarterly Reporting): July 43 foot patrols downtown
Aug 45 foot patrols downtown
Sept 48 foot patrols downtown
Total 1 36 foot patrols
Key Performance Indicator - KPI: Visibility and Activity of People in Area,
#of businesses, dollar ($) value of investments
- Value of building permits (Bui lding & Engineering Dept./
Kathy Corfman,BA)
Status/ Amount (Quarternly Reporting): The Building Department issued a Certificate of
Occupancy for Detroit Dog Company, Linden
Square Assisted Living and Norgren.
Fees totaled $ 290.
Maintian Financial Stability
On-Going
Evaluate benefits of assessment vs tax increase
Status: complete
Negotiate Effective Labor Contracts (Todd Campbell, CM)
Status (Quarterly Reporting): POL(: Sergeants & Patrol/ Dispatch new CBAs - completed.
Collective Bargaining committees have reached a tentative
agreement - rati fication in process.
Create sponsorshi p and volunteer opportunities to eliminate
cuts, raise money (Todd Campbell, CM)
Status (Quarterly Reporting): Donation of $31,695 from Mullick Foundati on for in-car
cameras for police dept
Processed Energy Optimization rebate. $7,365 expected in
September
Review Fees Regularly (Gary Roubal, To be completed - annually in February.
Status (Quarterly Reporting):
Key Performance Indicator - KPI: 15%-20% at 5 years, 7%-10% year one
Over-all Revenue: l 0% @ 5 years (fees, EVIP funds, grants, etc.)
(Mickie Jo Bennett, CT /Gary Roubal, CE)
Status (Quarterly Reporting):
On-Going
FYl 3 audited General Fund Unassigned Fund Balance 15.23%
increase of 1.59% from FY l 2- Overall Decrease of $ 198,000 in
Expenses FY 14 Budget included .7 5 mill increase
Building Community Spirit & Civic Engagement
Use events and work with non-profits to recruit more volunteers
(Todd Campbell, CM/Justine Mira, AA)
Status (Quarterly Reporting):
Note: Develop a volunteer fair (SMS/ City staff)
Committee members: Terri Royal, Bob Rosenburger, Joe
J. Mira. First organizational meeting to take place in October
Continue to support Saline Leadership Institute (Todd Campbell,CM)
Status (Quarterly Report): No change
Promote and recognize the increased use of social media
(Chris Shonk, IT) Weekly E New-s Letter- Saline Scene, Request Department
Status (Quarterly Reporting): information for Status Updates
Project
Give volunteers short term meaningful tasks (City staff)
Status (Quarterly Reporting): No change
Key Performance Indicator - KPI: # of volunteers or work performed,
attendance of volunteers at events, new volunteers (Justine Mira, AA)
Note: contact Celtic Festival, Summerfest, Oktoberfest, Winterfest,
Summer Music Series, other events to determine # of volunteers
annually. Also, contact Rec Center for# of volunteers for events on a
quarterly basis.
Status (Quarterly Reporting): Winterfest - 20 volunteers
Summer Music Series - 90 volunteers
Oktoberfest - 7 6 volunteers
Summerfest - 1 50 volunteers
Rec Center - 61 volunteers
Celtic Festival - 750 volunteers
Improve Communication
On-Going
On-line reporting of complaints (Chris Shonk, IT /Depts/SeeClikFix)
Status (Quaterly Reporting}: SeeClickFix launched in October 2013/beginning of
2nd Quarter
Projects
Conduct Open Forums/Town Hall Meetings - inform, engage, sense
needs/priorities and create vision (City Council/City staff)
Status (Quarterly Reporting}: Revenue Enhancement Townhall Meetings, Common Sence
and Coffee with the Mayor
Create a survey box and process on website to solicit feedback,
engagement, priorities, needs (Chris Shonk, IT)
Status (Quarterly Reporting): N/ A for this quarter - City Hall Virtual Bulletin Boord
Initiate specific task forces of government and community leaders
(City Council/ City staff)
Status (Quarterly Reporting}: Rec Center Task Force, Residential Support Services,
TIFA/LDFA
Key Performance Indicator - KPI: Participation & Engagement: reduction in
reports/on-line complaints, knowledge of community- wide citizen
preferences (City staff)
Status (Quarterly Reporting} : On-Going
Be A Sustainable City
Projects
Modify building permit applications to track green projects
(Tillman Taylor, Bl/Gary Roubal, CE))
Status (Quarterly Reporting}: converted 1 22 streetlights to LED.
City staff to utilize boards & commissions as possible resources to
assist with various City projects/initiatives (Depts)
Status (Quarterly Reporting): City staff working with LDFA/TIFA Task Force currently/ staff
working with Planning Commission: l) sign ordinace revision
& 2) medical mari juana ordinanceSpecial Projects worked
with Assessing/Treasurers office to streamline IFT
City staff working with Environmental Commission to review
proposed 5 yr. extension to current solid waste contract with
Waste Management
Improve ease of process for green pojects (?)
Status (Quarterly Reporting}:
Key Performance Indicator - KPI: # of public and/or private projects
(Building & Engineering Dept)
Status (Quarterly Reporting): Two total projects:
add second floor bathroom/roof tear off & replace roof
$ 15,000 value $0 value
Enhance Quality of Life
On-Going
Generate money to provide more things to do and events (City staff)
Status (Quarterly Reporting): No changes
Cultivate private partnerships to help as sponsors (Carla Scruggs, PRO)
Status (Quarterly Reporting}: No changes
Continue growth of non-motorized pathways (Jeff Fordice, DPWD/
Carla Scruggs, PRD)
Status (Quarterly Reporting): Getting estimate to repave path along cemetery/mich ave
Sidewalk survey
New Salt Springs Park
Market and communicate Seline's standing/ ranking "best city"
awards/ comparisons (Promote Saline Initiative/ City staff / SMS/SACC)
Status (Quarterly Reporting): l 0-year tree city usa.
Promote Saline Initiative On-Going
Key Performance Indicator - KPI: Residential Sales - days on market/
# of sales/ new homes (Catherine Scull, CA)
Status (Quarterly Reporting):
Residential ~ a y s on Market July through September 2013
!Municipality !Avg. DOM !No. of Sales
Saline City S4 48
Pittsfield Twp SS 168
Ann Arbor City 56 498
Ypsilanti City 58 56
Milan City 68 28
I city of Saline
July 5S
August S9
September 47
On-Going Upgrade Infrastructure
Monitor/ assess street inventory to keep priority ranking
(Jeff Fordice, DPWD / Gary Roubal, CE)
Status (Quarterly Reporting): SAW grant
Annual PASER rating to be performed in September
Target areas that will help expansion (City staff)
Status (Quarterly Reporting):
Projects
Upgrade WWTP - repair buildings/remove decommissioned equipment
(Bob Scull, WWTP /WTPs)
Status (Quaterly Reporting): In Progress
Target dwindling eoncomic development funds toward essential items
(City staff /TIFA/EDC)
Status (Quarterly Reporting): LDFA/TIFA Task Force currently reviewing
Explore new funding options for infrastructure (City staff)
Status (Quarterly Reporting): On-Going/
S2 Grant and Low Cost Loan. Saw Grant, Metro Act Funds
Review of use
Identify weak points in the system to be able to pinpoint where to put
resources (City staff)
Status (Quarterly Reporting): On-Going
Key Performance Indicator - KPI: Update annual CIP Budget and City is
attractive to its citizens, visitors and businesses (Mickie Jo Bennett, CT/
Gory Roubol, CE/ Jeff Fordice,DPWD/ Bob Scull, WWTP / WTPs/Corlo
Scruggs, PRO)
Status (Quarterly Reporting): CIP Being reviewed in process with Rate Analsysis
2nd Quarter
DPW repaired 3 catch basins and two broken storm sewers
this quarter.
Saline Main Street conducted o recent survey and the results
showed folks felt the downtown was well maintained and
clean
Intensify Economic Development Opportunities
On-Going
Decrease # of vacant store fronts (Todd Campbell, CM/
Kathy Corfman, BA)
Status (Quarterly Reporting): Benites Uptown and Detroit Hot Dog
Support & partner with SMS, SACC, City Econ Dev Boards & SPARK to
implement the "Saline: Focus on Success" econ dev strategy
(Kathy Corfman, BA/Todd Campbell,CM)
Status (Quarterly Reporting):
Projects
created Business Ambassador position/conducted industrial
business summit. Special Projects is reviewing current IFT
Evaluation Guidelines; IFT Rehabi ltation Research underway
Support SMS in outreach with business owners to determine why they
come to Saline, what is holding them bock from expansion and
facilitate networking (Kathy Corfman, BA/ Todd Compbell,CM)
Status (Quoterly Reporting): Small Business Summit in 2nd quarter - staff to conduct survey
Review current sign ordinance to understand impacts on business
(Gory Roubal, CE)
Status (Quarterly Reporting): In Progress
Key Performance Indicator - KPI: Diversified economic base expansion
(Kathy Corfman, BA/ Todd Campbell, CM)
Status (Quarterly Reporting): Flatout is expanding their business; Robison-Bohnmiller
Funeral Home is adding a parking lot; engaged two realtors
for the Karpen sky property
The CITY of SALINE
Building/ Engineering / Planning
Zoning/ Code Enforcement
100 North Harris Street Saline, MI 48176-1642
www.cityofsaline.org www.besaline.com
--,7 c
7
To: Mayor Brian D. Marl and Saline City Council
From: Gary Roubal, City Supt./Engineer
Date: October 31, 2013
RE: SAW GRANT APPLICATON RESOLUTION
Rec/Rev by ____ __:::-:=---
Todd J . Campbell, Ci1y Manager
On September 30, 2013 the City Council approved the engagement of Tet ra Tech professional services
to determine the work scope and elements to assemble and submit a SAW Grant Application to the
DEQ. An approved SAW Grant would allow the city to establish an Asset Management Program (AMP) for
the WWTP, sanitary sewer system, and storm water sewer system. The grant would reimburse the city up
to 90% of the expenditures for developing the AMP.
On October 30, 2013 SAW Program Team members met with Brian Rubel and Vic Cooperwasser of Tetra
Tech to review their draft of the 64-page application and the proposed expectations of the program
development. The one-hour meeting was very productive and staff decided that a summary of the
program needed to be provided to Council prior to their meeting on November 18, 2013, and would
be put on the November 4, 2013 meeting agenda as a discussion item.
Brian Rubel provided the attached letter which outlines the five categories of the 'Scope of Work', with
sub-categories to explain the major components within each category.
ANTICIPATED COUNCIL ACTION ON NOVEMBER 18, 2013:
The action item on the agenda will request that the City Council approve a Resolution that would
establish three milestone items in the Grant process:
1 . Set the estimated dollar amount of the Grant Request
2. Designate City Manager Todd Campbell as the Authorized Project Representative for the city
3. Allow for completion and submittal of the full Grant Application to the DEQ in order to meet critical
deadlines
A representative of Tetra Tech will attend the November 18, 2013 meeting to present and explain the
integral contents of the grant application.
Please feel free to contact me by e-mail or by phone - 429-8296 ext. 2222 if you have any questions
related to the grant elements or the anticipated action.
Building Permits & Inspections
734.429.8296 ext. 2223
Engineering, Planning, Zoning
734.429.8296 ext. 2222
October 31, 2013
Mr. Todd Campbell
City Manager
City of Saline
100 N. Harris Street
Saline, Ml
RE: Stormwater, Asset Management, and Wastewater (SAW) Scope of Services
Dear Mr. Campbell;
The City of Saline is interested in preparing an asset management program for its storm sewer and
wastewater system. An asset management program for each system will allow a community to
understand the condition of its stormwater and wastewater systems and plan for maintenance, capital,
and revenue needs. The Michigan Department of Environmental Qual ity has developed a grant program
to assist communities in implementing these plans. This proposal outlines a scope of services for
completing asset management plans for Saline.
SCOPE OF WORK
We have broken our proposal into the collection systems (storm sewer and sanitary sewer) and the
wastewater treatment plant. Within each of these categories we have outlined our scope of work using
the following five categories of asset management outlined in the MDEQ's SAW application:
1. Asset Inventory and Condition Assessment
2. Level of Service
3. Criticality of Assets
4. O&M Strategy/ Revenue Structure
5. Long-Term Funding/Capital Improvement Planning
1. Asset Inventory
We understand the City of Saline has an existing geographic information system that is populated
with infrastructure elements but lacks data on materials and elevations that is needed for a
complete asset management plan.
la. Collection System (storm sewer and sanitary sewer)
Field Survey
A field survey will be conducted to determine the horizontal and vertical coordinates of each catch
basin, manhole and pump station in the system. We have estimated approximately 3,250
manholes/catch basins will be surveyed.
Manhole and Pipe Inventory
We will visit each of the City's 1,630 manholes to measure pipe sizes, inverts (measure down from
rim) and to determine the manhole construction materials. We will also identify any critical
maintenance issues we run across and report them to you.
As-Built Records
Tetra Tech will import into the GIS scanned images of as-built collection system records provided by
the City of Saline. Many communities find these records invaluable in understanding the
construction of the sewer and more precise information on its location relative to easements, rights-
of-ways and other utilities.
lb. Wastewater Treatment
For the wastewater treatment plant, we will meet with staff to compile a comprehensive list of all
assets at the facility. Our budget is based on evaluating approximately 80 major assets.
Condition Assessment
le. Collection System
Pipe and Manhole Condition
We will subcontract for the televising of approximately 90,000 feet of sewer. This will encompass
approximately 38,000 feet of storm sewer and 52,000 feet of sanitary sewer. This quantity will
inspect the older portion of the City and consists of approximately 50% of the total system footage.
Inspection results will be recorded using Pipeline Assessment Certification Protocol (PACP)
procedures. In accordance with the SAW grant rules, no sewers newer than 20 years will be
inspected..
Sewers will be rated using PACP guidelines. A condition of each manhole will also be determined
using Manhole Assessment and Certification Protocol (MACP) methodology.
Pump Station Evaluation
Each of Saline's seven pump stations will be visited and the condition visually inspected. Pump
stations will be assigned condition codes using, "Asset Management Plan Workbook for Water
Utilities," as listed on the MDEQ asset management web page.
ld. Wastewater Treatment
From the inventory list prepared above, Tetra Tech will prepare a condition evaluation of the WWTP
assets. Tetra Tech will review operation records and ages of equipment to derive our evaluation of
the remaining useful life of each asset. Wastewater assets will be assigned condition codes using,
"Asset Management Plan Workbook for Water Utilities," as listed on the MDEQ asset management
web page.
le. Software
Tetra Tech will meet with the City to review asset management plan (AMP) software compatible
with the City's GIS. These software packages allow the O&M data to be recorded and used to
generate work orders. This meeting will review the pros and cons of the various packages (such as
Cityworks, Cartegraph and Lucitity) and determine if there is value to purchase this software. We
have included an allowance of $85,000 in our proposal to purchase this software. Additionally, we
have time budgeted to populate this software and train the City in its use.
lf. Metering/Modeling
Storm Sewer System
The City of Saline has concerns regarding the capacity of older portions of its storm sewer system.
Tetra Tech will create a computer model of the central portion of the City's storm sewer system
using lnfoSWMM or alternate software that uses EPA's SWMM routine. The model will be
constructed from the gathered system data and GIS network created in the above tasks.
The model will simulate rain storms (perhaps the 10-year storm) and reveal where deficiencies exist
that may contribute to surface flooding. Alternatives to control the observed flooding will be
developed along with initial cost opinions. No water quality modeling is proposed at this stage, but
the suggested model would allow that feature to be added at a later time. As most stormwater
models are not calibrated, no flow monitoring is proposed at this time.
Sanitary Sewer System
The City of Saline is growing concerned regarding wet weather flows. Much of Saline is older and
wet weather flow increases are common with older sanitary sewer systems.
This project would be initiated with a flow monitoring program to assess wet weather flows. Our
proposal includes providing up to eight meters for a 4-month monitoring program. We will also
provide two recording rain gauges during this time. Tetra Tech will install and service the meters
twice per month during the monitoring program.
Using this data, Tetra Tech will prepare a calibrated model of the sanitary sewer system. The same
SWMM-based model used in the storm sewer system will be used for the sanitary sewer system.
The model will replicate conditions for the MDEQ's 25-year, 24-hour design storm for sanitary sewer
systems and identify any capacity deficiencies that may need to be addressed. Alternatives to
control the wet weather will also be developed.
The results of this analysis will be summarized in a report.
2. Level of Service
Level of service involves setting service goals for the utility such as design storm used to evaluate the
storm sewer system. A meeting will be held to review goals within the City staff. Additionally, input will
be sought from the public regarding their expectations and needs for both stormwater drainage and
wastewater service. For this reason, Tetra Tech will lead a public engagement program to educate
sewer users on wastewater and sewer policy and solicit comments regarding the stormwater system,
wastewater system and developing asset management plan. We propose to attend two public
meetings and prepare handouts and webpages for the City's use.
Tetra Tech will assist in enhancing the City's sewer use ordinance. In particular, we will research means
to strengthen the City's existing authority to control fats, oils, and grease contributed to the sewer
system. The City is also concerned with industrial contributions and their impact on the WWTP. The
industrial pretreatment ordinance will be updated by performing headworks loading calculations and
determining the allowable local limits.
3. Criticality of Assets
3a. Condition Rating
We will develop a condition rating for each asset based on the asset data collected, visual inspections,
and information provided by Saline staff.
3b. Probability and Consequence of Failure Ratings
The condition rating, combined with other factors such as performance, reliability and parts
availability, will be used to determine a probability of failure. Additionally, a consequence of failure
rating will be determined for each asset. The probability of failure rating will be combined with the
consequence of failure rating to determine a business risk exposure rating. Asset redundancy will also
be reviewed and applied to the criticality rating if applicable.
We will work with City staff to select a software tool to use to assist with these calculations. This may
either be public domain software such as CU PSS or commercially licensed software purchased from the
grant's software allowance.
3c. Prioritization
The business risk exposure rating will be used along with the probability/consequence of failure
ratings will be used to develop a priority list for all assets.
4. O&M Strategy/Revenue Structure
4a. O&M Strategies
Tetra Tech will provide a review and recommendation regarding Saline's operation and maintenance
strategy for the collection system, pump stations and wastewater assets. The review will entail :
o Existing practices
o Record keeping
o Revisions to the current practices (frequency or new practice) based on condition and
criticality of the assets
4b. Revenue Structure
Tetra Tech will prepare a rate analysis for the wastewater utility. Preliminary annual equipment
model to evaluate potential rate impacts. We will review the potential rate impacts and receive the
City's comments. A final rate study report and tables will be prepared and delivered to the City.
5. Long-Term Funding/Capital Improvement Planning/Project Management/Report
Sa. Capital Improvement Plan
A cost opinion and targeted completion date will be developed for each needed improvement. Present
worth calculations may be performed for improvements of differing service lives. Ratings and schedules
for improvements will be reworked based on rate impacts. We will review the Woolpert 10 tool with
City staff as one method to develop this plan.
Sb. Asset Management Plan Report
An asset management report will be compiled for the completed report. Tetra Tech will prepare ten
draft copies of these reports and present to the City for review. We will attend a meeting to review the
report and receive comments. Tetra Tech will receive all City comments and transmit the completed
plan to the MDEQ. Tetra Tech will respond to any MDEQW comment and prepare the final plan. Ten
copies of the final asset management plan will be prepared and delivered to the City. Tetra Tech will
attend one meeting with the Saline City Council to present the completed plan.
Sc. Project Management
Throughout the project, Tetra Tech will attend a monthly meeting with the City to review our progress.
Written monthly reports will be submitted.
SCHEDULE
We anticipate the work outlined in this proposal will take approximately two years to complete. A firm
schedule will be prepared and reviewed with the City upon project initiation.
ASSUMPTIONS
City staff will gather necessary utility financial data for the rate study
Excavation to locate buried manholes will not be conducted
City crews will clean the sewers ahead of televising and seek reimbursement for this cost
through the force account portion of the grant
COMPENSATION
Compensation will be based on our standard hourly rates plus reimbursable expenses multiplied by 1.1.
Our standard terms and conditions are attached and considered part of this proposal. This fee is valid if
the proposal is accepted within 120 days of the date of this proposal.
Our fee can be derived from the following tasks:
TASK STORMWATER AM FEE WASTEWATER AM FEE
Inventory $150,000 $110,000
Condition Assessment 16,000 40,000
Metering/Modeling 96,000 128,000
AM/GIS Software 30,000 55,000
Televising 52,000 70,000
Level of Service 5,000 27,000
Rate Structure Development 15,000
Other
Criticality of Assets 5,000 8,000
Long-Term Funding/CIP/ 35,000 62,000
Final Report/Proj. Mng.
TOTAL $389,000 $515,000
TOTAL FEE FOR BOTH STORMWATER AND WASTEWATER $904,000
EXECUTION
Should you agree with the terms of this proposal, please sign in the space provided to indicate your
acceptance. Tetra Tech appreciates this opportunity to provide this proposal to the City of Saline and
continue our long history of service.
Sincerely;
Brian M. Rubel, P.E.
Vice President
SEWER CLEANING
Name Classification
Grossman Maintenance 3
Hatfield Maintenance 3
Vactor Truck
TOTAL
WWTP Asset Inventory
Name Classification
CITY OF SALINE
FORCE ACCOUNT SUMMARY
Hours Rate Extended
704 23.94 8,426.88
704 23.99 8,444,48
4.4 mo 7, 700/mo
Hours Rate Extended
Bob Scull WWTP Superintendent 40 $42.49 $1,699.60
$33.99 $1,359.60 Mark Fechik Asst. Superintendent 40
TOTAL
1.4 OH
1.4
1.4
1.4 OH
1.4
1.4
Total
$23,595.26
$23,644.54
$33,880.00
$81,119.80
Total
$2,379.44
$1,903.44
$4,282.88
City of Saline
78
SALINE CITY COUNCIL
ACCOUNTS PAYABLE
REVIEW AND APPROVAL LOG
Payees dated November 4, 2013 for
Saline Recreation Complex
25 Payees dated November 4, 2013 for
Grand Total for Payment
103 Payees dated November 4, 2013 for
$ 1,012,418.56
$ 25,149.86
$1,037,568.42
CITY OF SALI NE
INVOICES DUE AND PAID
FOR PERIOD END OCTOBER 30, 2013
PRESENTED FOR APPROVAL NOVEMBER 4, 2013
CKNO VENDOR AMOUNT DESCRIPTION
50510 ALRO STEEL CORPORATION 49.57 MIG WIRE .035
50511 BENCHMARK HEALTH PC 936.00 PERSONNEL INFO
50512 DTE ENERGY 7,208.81 1120 N AA 0913-1014
50514 DTE ENERGY 20,790.59 SEPT STREET LIGHTS
50515 HARTMAN INSURANCE AGY, INC 60.00 NOTARY BD FOONDLE
50516 STATE OF MICHIGAN 10.00 NOTARY FEE FOONDLE
50517 CITY OF SALINE PAYROLL ACCOUNT PAYROLL 102513
50518 1325 ASSOCIATES, LLC 10,000.00 SITE WORK BOND
50519 ARROW UNIFORM RENTAL 105.43 CLEANING SERVI CE
50520 AT&T 690.09 SERVICE 1010 - 1109
50521 BUSINESS CARD 3,040.67 ADMIN 0924-1023
50523 TODD J. CAMPBELL 375.00 NOV AUTO STIPEND
50524 CONSTELLATION NEWENERGY GAS 640.54 100 N HARRIS GAS SEPT
50S2S DTE ENERGY 4,909.02 100 N HARRIS 0916-1015
50526 FRONTIER NORTH INC. (Ml) 392.96 SERVICE 1010 - 1109
50527 HOLBEN ENVIRONMENTAL 300.00 ESCOTI/ YOUNG CLASS
50528 LIVONIA BUILDERS 12,000.00 LOT BONDS
50530 CITY OF SALINE PAYROLL ACCOUNT FRINGES OCT
999044 FRONTIER 131.18 TRN# 22381236 PHONE
999045 FRONTIER 3, 181.36 TRN# 22383242 PHONE
SUB TOTAL 18 PAYEES $ 64,821.22
CKNO VENDOR AMOUNT DESCRIPTION
50534 ANN ARBOR WELDING SUPPLY 137.26 ARGO C02 MIX
50535 ALEXANDER CHEMICAL CORPORATION 4,973.00 DEPOSIT REFUND
50536 ALRO STEEL CORPORATION 75.72 DROPS - CARBON ST
50537 AQUIONICS INC. 5,184.34 UV CLAMPS
50538 ARROW UNIFORM RENTAL 351.72 CLEANING SERVICE
50539 BANK OF NEW YORK MELLON 168.75 BOND FEE
50540 BARRETI PAVING MATERIALS INC 467,366.65 WOODLAND/SALINE RIVER
50541 BEAVER RESEARCH CO 292.71 SUPPLIES
SOS42 BANK OF NEW YORK MELLON TRUST 32,90S.00 BOND INTEREST
SOS43 CAMPBELL TITLE AGENCY OF Ml 200.00 WASHBURN TRUST LAND
SOS44 CARLISLE/WORTMAN ASSOCIATES 1,S80.00 CHAMBER MTG/PRESEN
SOS4S CARQUEST OF SALINE 1,870.72 LUBRICANT
50548 CHEMCO PRODUCTS INC 9,618.56 PW-314
SOS49 COMCAST 84.85 SERVICE 1103-1202
SOSSO DAVEY TREE EXPERT COMPANY 2,100.00 SUBSCRIP 103113-103114
SOSSl DELTA COLLEGE S0.00 SEAM ES SEMINAR
SOS52 DETROIT SALT COMPANY 17,720.60 DE-ICING
SOSS3 JACK DOHENY COMPANIES 81.22 PRESSURE GAUGE
SOSS4 EQUALIZATION AND PROPERTY 123.00 PARCEL MAP PRINTED
sosss FASTENAL COMPANY 90.61 PARTS
SOSS6 FOSTER, SWIFT, COLLINS, SMITH 157.91 DPW ROOF
SOSS7 FRANKLIN HOLWERDA COMPANY 280,734.30 WWTP 2013 REHAB
SOSS8 GBS INC. 292.89 VOTER ID CARDS
SOSS9 GRAINGER 184.25 HYDRANT
SOS60 HACH COMPANY 670.10 ROSOLIC ACID
50S61 HAENGEL & ASSOCIATES 1,332.20 QUALITY CONTROL SVCS
SOS62 JACKIE'S TRANSPORT, INC. 2,000.00 STREET SWEEPINGS
SOS63 KONICA MINOLTA BUSINESS 592.88 BIZHUB C6SO SERVICE
SOS64 LANDSCAPE CONSTRUCTORS 500.00 ROW AT 143 E. MICH
SOS6S ARTHUR LAU 58.30 LAU FY14 SAFETY SHOES
50566 MANNIK & SMITH GROUP, INC. 1,850.00 BRIDGE SAFETY INSPECT
50567 MICHIGAN CAT 482.45 VALVE
50568 MIDWEST GRAPHICS & AWARDS 800.00 PLAQUES WITH BOXES
50569 MICHIGAN ELECTION RESOURCES 142. 74 ELECTION SUPPLIES
50570 WASTE MANAGEMENT OF MICHIGAN 50,152.29 RESIDENTI AL SERVICE
50571 NIMCO INC 43.90 PRESERVATI VE FLUID
50572 NORTH EASTERN UNIFORMS & EQUIP 7.50 BOULTER CHEVRONS
CITY OF SALINE
INVOICES DUE AND PAID
FOR PERIOD END OCTOBER 30, 2013
PRESENTED FOR APPROVAL NOVEMBER 4, 2013
CKNO VENDOR AMOUNT DESCRIPTION
50573 NORTHWEST POOLS INC 775.00 CHLORINE
50574 OAKLAND COUNTY TREASURER 6,272.98 CLEMIS FEES
50575 PARAGON LABORATORIES INC 130.00 CYANIDE
50576 PETERS BUILDING CO 5,000.00 C OF 0 1043 ARBORETUM
50577 PURCHASE POWER 2,000.00 POSTAGE REFILL
50578 QUILL CORPORATION 417.67 SUPPLIES
50579 SALINE REC COMPLEX 334.00 ROYAL MEMBERSHIP
50580 SALINE AREA CHAMBER OF COMMER( 98.00 CAMPBELL 2014 DUES
50581 SHARED SERVICES, LLC 400.38 INV 2068136 ADS
50582 SALINE REPORTER 76.80 CITY MGR RENEWAL
50583 SAM'S CLUB DIRECT 110.27 SUPPLIES
50584 SCODELLER CONSTRUCTION, INC 40,840.80 OVERBAND CRACK FILL
50585 STAPLES BUSINESS ADVANTAGE 68.98 SUPPLIES
50586 SAINT JOSEPH MERCY HEALTH SYST 126.00 DESMOND JOHNSON
50587 TRACTOR SUPPLY CREDIT PLAN 57.84 SUPPLIES
50588 TRUGREEN PROCESSING CENTER 560.00 LAWN SERVICE
50589 UNEMPLOYMENT INSURANCE AGENCY 145.36 UNEMPLOYMENT CHGS
50590 UNION TRUCK TIRE SERVICES 364.00 SPARE TIRES
50591 USA BLUE BOOK 1,015.85 DISCHARGE HOSE
50592 UTILITIES INSTRUMENTATION SERV 1,270.50 FLOURIDE PUMP SRVC
50593 G.E. WACKER, INC 2,355.90 FUEL
50594 WASHTENAW CO ROAD COMMISSION 71.63 US12 & MAPLE REPAIR
50595 ZEE MEDICAL INC. 128.96 SAFETY SUPPLIES
SUB TOTAL 60 PAYEES $ 947,597.34
GRAND TOTAL 78 PAYEES $ 1,012,418.56
CITY OF SALINE
INVOICES DUE AND PAID
FOR PERIOD END OCTOBER 30, 2013
PRESENTED FOR APPROVAL NOVEMBER 4, 2013
CKNO VENDOR AMOUNT DESCRIPTION
20121 COMCAST 269.52 SERVICE 1020-1119
20122 DTE ENERGY 943.73 1780 WOOD 0917-1015
20123 DTE ENERGY 8,003.06 1866 WOOD SEPT SVC
20124 CITY OF SALINE PAYROLL ACCOUNT PAYROLL 102513
20125 BUSINESS CARD 191.23 PARKS & REC 0924-1023
20126 CITY OF SALINE PAYROLL ACCOUNT FRINGES OCT
333022 FRONTIER 276.33 TRN 22381235 PHONE
333023 FRONTIER 52.32 TRN# 22383241 PHONE
SUB TOTAL 6 PAYEES $ 9,736.19
CKNO VENDOR AMOUNT DESCRIPTION
20127 ALLIED-EAGLE SUPPLY COMPANY 224.96 WIPES
20128 ARROW UNIFORM RENTAL 88.20 CLEANING SERVICE
20129 BANK OF NEW YORK MELLON 56.25 BOND FEE
20130 CAMPBELL, INC 10,460.41 DECTRON REPAIR
20131 CARQUEST OF SALINE 39.89 PART
20132 CONSTELLATION NEWENERGY GAS 456.48 1660 WOODLAND SEPT
20133 CRANDALL-WORTHINGTON, INC 434.00 WIPES
20134 DR PANE'S PROFESSIONAL CLEAN 252.00 WINDOW WASHING
20135 FASTENAL COMPANY 50.10 PARTS
20136 GFS MARKETPLACE 21.96 BEVERAGES
20137 GRAINGER 44.32 THERMOMETERS
20138 GYM AMERICA ON WHEELS 216.00 TUMBLING CLASS REG.
20139 JUNGA'S ACE HARDWARE 60.94 SUPPLIES
20140 KV SPORTS 428.00 SOFTBALL AWARDS
20141 NORTHWEST POOLS INC 355.35 CHLORINE AND ACID
20142 O.P. AQUATICS 96.99 CREDIT FOR GRAVEL
20143 SAM' S CLUB DIRECT 369.22 SUPPLI ES
20144 SALINE AREA SCHOOLS 1,553.20 FI ELD TRIP TRANSPORT
20145 SPEARS FIRE & SAFETY 205.40 FIRE EXTI NGUISHERS
SUB TOTAL 19 PAYEES $ 15,413.67
GRAND TOTAL 25 PAYEES $ 25,149.86