Council 2014

Episcopal Diocese of West Texas

November 6, 2013 Dear Prospective Exhibitor: The 110th Annual Council of the Episcopal Diocese of West Texas will be held in San Marcos, Texas at the Embassy Suites Hotel and Conference Center Thursday, February 20 through Saturday, February 22, 2014. Over 900 clergy and laypersons are expected to attend. You are invited to participate as an exhibitor for this special event themed Rekindle the Gift of God within You! The exhibitor area will be located in The Spring Lake Ballroom as well as in several corridors adjacent to the main Council meeting room and refreshment areas. We value our exhibitors and are doing everything possible to make this a successful endeavor for everyone involved. We will be having a Daily Kindle Fire Give-away during Council. Attendees will be encouraged to visit each booth and have a card stamped by exhibitors in order to be eligible to enter the drawing. Please bring a sticker, stamp or other unique way of marking cards for each person. The exhibit area will contain 66 booths, 36 of which will be premium booths at a cost of $280 each. The remaining 30 booths will be available at $200 for commercial enterprises and $140 for nonprofit and/or charitable organizations. Booths will be assigned on a first-come, first-served basis, but you will have the opportunity to select your preferred location during registration. Each booth will be a standard 10 by 8 draped exhibit booth. The background drape will measure 8 high, and the side drapery will be 3 high. Each booth will be equipped with one 6 draped table and two chairs. A 7 by 44 standard single line booth identification sign will be provided. Charges for additional tables, chairs and other equipment will be addressed in the exhibitor packet that will be provided in January by Convention and Expo Management Services, LLC (CEMS). CEMS can be contacted at: (956)702-4926 ext. 2 or cjimenez@conventionandexpo.net. Electricity will be available through PSAV. See the website for additional details. On-line registration for exhibitors will begin on Monday, November 18, 2013. Please visit the Council website at http://council-dwtx.org/exhibits/. The booth registration deadline is January 23, 2014. Our registration system has payment options including Visa, Mastercard, Discover, American Express and e-checks. Upon receipt of your registration request and credit card information, your registration will be confirmed by e-mail. When all booth spaces have been reserved, a waiting list will be maintained. A $25 late fee will be added to registrations added after the deadline.

Hosted by: St. Bartholomews Episcopal Church

622 Airline Rd

Corpus Christi

TX

78412

Vendors may set up booths from 1 pm to 6 pm on Wednesday, February 19, and from 8 am to 10 am on Thursday, February 20. The exhibitors area will open at 10 am on Thursday. Booth teardown will be permitted after 12 noon on Saturday, February 22. For your convenience, boxed lunches will be available through Embassy Suite Hotels on-site caterer. Please place your boxed lunch order at the time of registration. You are welcome to attend any of the various programs that are available during Council; kindly indicate your choices at the time of registration. Please monitor the Episcopal Diocese of West Texas Council 2014 website at http://councildwtx.org/exhibits/ for updates. We look forward to hearing from you soon. If you have any questions, contact Grayson and Jill Canada at 936.499.4221 or graysoncanada@gmail.com.

Grayson & Jill

Grayson and Jill Canada Exhibit Committee Co-Chairs St. Marks, San Marcos

Hosted by: St. Bartholomews Episcopal Church

622 Airline Rd

Corpus Christi

TX

78412

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