VACANCY NO: CLOSING DATE:

Job Description
POST TITLE: POST NUMBER: DEPARTMENT: LOCATION: RESPONSIBLE TO: RESPONSIBLE FOR: GRADE: SALARY/RATE OF PAY: HOURS/WORK PATTERN: RESOURCELINK POST STATUS CONTRACT STATUS: DISCLOSURE STATUS: REGISTRATION REQUIREMENTS: CAR USER STATUS: POLITICAL RESTRICTIONS: DATE GRADING APPROVED & RESOURCELINK NUMBER BTS Project Manager 000000 Resources BTS (Business and Technology Solutions) Council HQ, with some travel required BTS Business Partner 9a (BS 6A) 35 hours Permanent Permanent

PURPOSE To provide project management for a wide range of ICT enabled business change projects of varying complexity, ensuring that realistic project, quality, change control and risk management processes are maintained, primarily within Business and Technology Solutions.

PRINCIPAL DUTIES & RESPONSIBILITIES 1. Responsible for the management and successful delivery of allocated projects on time and within budget. 2. Production of all project documentation in compliance with the PRINCE2 methodology. 3. Project scoping and definition. 4. Resource estimating and costing. 5. Monitoring and reporting project capital and revenue spend against project budget. 6. Preparation of financial models to track project expenditure against budget. 7. Liaise with the relevant Business Analyst in the preparation of financial models for planned change and business cases. 8. Project scheduling and planning. 9. Preparation of invitations to tender and evaluation matrices. 10. Management of project risks and issues, ensuring there are appropriate action to mitigate risk. 11. Negotiation and liaison with external suppliers. 12. Undertake project communications planning and manage the expectations of all project stakeholders. 13. Be familiar with current developments in ICT and ICT Project Management in order to maintain best practice.
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RESOURCE RESPONSIBILITIES: N/A

OTHER DETAILS This profile is indicative of the nature and level of the duties associated with this post. It is not exhaustive and the post holder may be required to undertake such other duties and responsibilities as may be required by the Director of Resources to meet the needs and responsibility of the Service and the Council.

Informal enquiries may be made to Duncan Nisbet, Business Solutions Manager at: T: 01835 826631 E: dnisbet@scotborders.gov.uk

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Person Specification
POST TITLE: POST NUMBER: DEPARTMENT: BTS Project Manager BTS (Business and Technology Solutions)

EDUCATION / QUALIFICATIONS: Essential Educated to degree level in a relevant subject or evidence of comparable experience and training Qualified in a recognised project management methodology Desirable PRINCE2 Practitioner Managing Successful Projects Practitioner

EXPERIENCE Essential Experience of successfully managing ICT projects within the public sector Change management experience Business case production Project planning and control Experience in managing project risk Experience of using MS Project or comparable project management software Desirable Experience of systems or infrastructure development, support or integration

SKILLS AND KNOWLEDGE Essential Customer service skills Well developed written and oral communication skills Ability to prioritise tasks and meet deadlines Project management skills Leadership skills, including ability to lead and motivate staff not under direct line-management Issue resolution skills, including negotiation and influencing Ability to meet agreed deadlines Skills in PRINCE2 or other formal project management methodology Skills in problem solving Desirable Experience of managing implementation projects within a complex networked environment Experience of leading multi-disciplinary cross-departmental project teams Broad knowledge and understanding of the use of technology within a local authority environment Broad knowledge and understanding of current technology trends Knowledge of quality assurance methods and techniques Experience in coaching and mentoring Awareness of legal duties, requirements and processes in differing project situations

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PERSONAL ATTRIBUTES Essential Resilient Confident and self sufficient when working alone Good team worker and collaborator, sharing knowledge and information with others Proactive Flexible and adaptable Customer focused Analytical Able to communicate effectively in written form and orally (including presentations) Able to take initiative Able to contribute to continuous service improvement Effective decision maker, underpinned by strong problem solving skills Strong attention to detail and able to work in a structured way

OTHER REQUIREMENTS Essential A full driving licence Based at HQ, but required to visit out-lying offices as and when required, in order to maintain services. On-call arrangements and some out of hours working may be required.

PRE EMPLOYMENT CHECKS Essential Satisfactory Medical Statement - see Information for Applicants for more details. Satisfactory References

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HEALTH:

POST NO: DEPARTMENT: VACANCY NO:

OCCUPATIONAL HEALTH JOB ANALYSIS FORM BTS Project Manager JOB TITLE : Resources HR ASSISTANT NAME: - BTS CAPITA PRE-EMPLOYMENT CODE:
Details: Activity / Working Environment:
Computer use Driving e.g. car/van etc Patient handling equipment Client manual handling Load manual handling Potential for exposure to blood or body fluids Food handling Use of latex gloves Exposure to dust / fumes e.g. extremes of temperature Exposure to hazardous substances Other hazardous or dirty (clinical) waste Ionising radiation Fork Lift Truck drivers Working at height Working in confined spaces Night Worker Lone Worker Greater than 80db average over 8 hours time weighted average Vibrating tools

Code:

Mark with X if applicable to this post:

X LIMITED

VDU CAR MH

Visual Display Units Car drivers Manual Handling

SK

Skins

Resp Spec

Respiratory Special please specify this

FLK H/CS

Fork Lift Truck Heights / Confined Spaces Night Worker Lone Worker Noise

NW LW N

Vibration

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