Slave Lake Regional Library Regular Board Meeting

August 14, 2013 Library Staff Room Present: Kendra McRee, Linda Munroe, Margaret Thunder Pat McLeod (Assistant Librarian),Darcy Acton, Mark Missal Absent: John Buck, Peggy Laing Call to order at 7:20 p.m. by Margaret thunder Adoption of the Agenda Motion 105-13 to accept the Agenda as amended Moved by Kendra McRee Carried Motion 106-13 Approval of the Minutes of the Regular Meeting of the Board July 17, 2013 as amended Moved by Kendra McRee Carried Motion 107-13 Approval of the Minutes of the Special Meeting of the Board June 17, 2013 Moved by Darcie Acton Carried Motion 108-13 Approval of the Minutes of the Special Meeting of the Board July 30, 2013 Moved by Mark Missal Carried Motion 109-13 Approval of the Minutes of the Regular Meeting of the Board June 12, 2013 as amended Moved by Linda Munroe Carried Business arising (New Business) 1. Management of the minutes Motion 110-13 : Moved that the Library Manager insure that the Approved Minutes of the Library Board will be scanned and posted on the Library Website only. Moved by Darcie Acton
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2. Olive Branch Committee to improve the lines of communication with town in respect to the payroll service. There is no formal agreement at this time. The library board would like to work towards getting a formal agreement in place. 3. Interim chair Margaret Thunder would chair our meetings until our AGM. Business Arising (Old Business) 1. Performance appraisal of the library manager - Committee of two to meet tomorrow at 7 pm. 2. Furniture at Lakeland Place. It is not done because the Mormon Elders have wrecked their truck. Linda and Kendra both offered to get their trucks for this purpose. Pat will arrange and get back to us. Some chairs and bubble wrap are still there. Discussion on saving the furniture for the High River library when it is needed. 3. Recognition of Spike McCulloughs donation and the possibility of using it to initiate an endowment. Darcie to research. 4. Axia invoice. The board directed the Library Manager to pay this invoice. There is a possibility that the town can claim it on insurance but the Library needs to create an invoice and send it to the town so they can claim it. Kendra to follow up on this. 5. Grand Opening Friday Sept 13, 2013 The Town of Slave Lake will be having a BBQ that day. Can we coordinate the activities? Library staff to work on the draws. We will have free memberships on offer at that event. People can have library tours if they request. We would like to have people sign a guest book. We would like to have gifts of The Sky was on Fire for our donors. Pat to buy two ribbons, one blue and a smaller white one to go over it. If possible with leaves embossed on the ribbon in green. Reports 1. Financial Reports the Town of Slave Lake Grant has still not been received. Mark to check. 2. Librarians Report given by Pat McLeod as Shane is on vacation.

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Motion 111-13: to move into camera at 9:35 pm Moved by Darcie Acton Carried Motion 112-13: to move out of camera at 10:25 pm Moved by Margaret Thunder Carried Our Next Meeting is September 11, 2013 in the library. Motion 113-13 to Adjourn Moved by Margaret Thunder

Carried

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