Generator KPC Specs

KENYA PIPELINE COMPANY LIMITED
TENDER FOR THE SUPPLY, INSTALLATION AND COMMISSIONING OF A 750 KVA GENERATOR COMPLETE WITH AUTOMATIC TRANSFER SWITCHBOARD AT KISUMU DEPOT (PS 28)
SU/QT/577N/13
AUGUST 2013
MANAGING DIRECTOR KENYA PIPELINE COMPANY LIMITED P.O. BOX 73442 00200 NAIROBI
TABLE OF CONTENTS
SECTION I: INVITATION TO TENDER 4
SECTION II: INSTRUCTIONS TO TENDERERS ERROR! BOOKMARK NOT DEFINED. SECTION III: GENERAL CONDITIONS OF CONTRACT SECTION IV: SPECIAL CONDITIONS OF CONTRACT SECTION V: TECHNICAL SPECIFICATIONS SECTION VI: PRICE SCHEDULE SECTION VII: TENDER EVALUATION CRITERIA SECTION IX: STANDARD FORMS 9.1 FORM OF TENDER 9.2 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM 9.3 MANUFACTURERS AUTHORIZATION FORM 9.4 CERTIFICATE OF SITE VISIT 9.5 CONTRACT FORM 9.6 LETTER OF NOTIFICATION OF AWARD 20 26 29 59 61 63 64 65 67 68 69 70
INTRODUCTION COMPANY PROFILE Incorporation and Mandate Kenya Pipeline Company (KPC) Limited was incorporated on 6 th September 1973 under the Companies Act (CAP 486) and started commercial operations in 1978. The Company is 100 percent owned by the Government and complies with the provisions of the State Corporations Act (Cap 446) of 1986. The company operations are also governed by relevant legislations and regulations such as; the Finance Act, the Public Procurement Regulations, amongst others. Pipeline System The pipeline system currently consists of 450 km of Line-1 running from the port of Mombasa to Nairobi, 325 km of Line-2 from Nairobi to Eldoret, 121 km of Line-3 from Sinendet to Kisumu, and 324 km of Line-4 from Nairobi to Eldoret. The installed maximum flow rate for Line-1 is 880 m3 per hour while Line-2 and 3 have a combined flow rate of 220 m3 per hour, Line-4 on the other hand has a installed flow rate of 378 m3 per hour.
SU/QT/577N/13 SECTION I: INVITATION TO TENDER August, 2013. The KENYA PIPELINE COMPANY invites sealed tenders from eligible candidates for TENDER FOR THE SUPPLY, INSTALLATION AND COMMISSIONING OF A 750 KVA GENERATOR COMPLETE WITH AUTOMATIC TRANSFER SWITCHBOARD AT KISUMU DEPOT (PS 28)
Interested eligible candidates may inspect and obtain the tender documents at the office of the Procurement Manager, Kenya Pipeline Company Ltd, Nairobi Terminal, Nanyuki Road, and Industrial Area during normal working hours on payment of non-refundable fee of Ksh.1,000.00 payable in cash or in form of a Bankers Cheque drawn in favour of Kenya Pipeline Company Limited. The tender documents can also be viewed and downloaded from the website www.kpc.co.ke at no cost. Bidders who download the tender document from the website will be required to email their detailed contact information to kpc.tcs@kpc.co.ke for recording, further clarifications and addenda. Interested firms must ensure that they comply with the following requirements and submit the relevant documents; (these documents must be placed in a separate envelope marked Mandatory Requirements) a) Provide a Certificate of Incorporation/Registration b) Provide a Valid KRA Tax Compliance Certificate (Local Firms) c) Provide a Tender Security of Kshs.100,000 d) Provide a certificate of site visit- scheduled for 10th September 2013 at 10.00am e) Provide a Manufacturers Authorization letter for authorized dealers f) National Construction Authority certificate/letter Bidders must paginate all their documents and initial each page. KPC reserves the right to confirm the authenticity of all documents submitted by Tenderers. Any attempt by bidders to misrepresent themselves by submitting documents that are not genuine will amount to disqualification. Prices quoted should be net inclusive of all taxes and shall remain valid for a period of 120 days from the closing date. Tenders must be addressed to:
SUPPLY, INSTALLATION AND COMMISSIONING OF A 750 KVA GENERATOR C/W ATS AT PS28 Page 4
The Managing Director Kenya Pipeline Company Kenpipe Plaza Nanyuki Road, Industrial Area Kenpipe Plaza P.O BOX 73442 Nairobi 00200 Tel: +254-020-2606500-4 And deposited in the tender box on ground floor of Kenpipe Plaza on or before 10:00 AM 17th September 2013. Tenders shall be opened immediately thereafter and tenderers or their representatives who wish to attend are welcome. Tender documents are not transferable. Kenya Pipeline Ltd reserves the right to accept or reject any tender either in whole or in part and is not bound to give reasons thereof.
NICHOLAS GITOBU FOR: MANAGING DIRECTOR
SUPPLY, INSTALLATION AND COMMISSIONING OF A 750 KVA GENERATOR C/W ATS AT PS28
Page 5
SECTION II: INSTRUCTIONS TO TENDERERS 2.1 Eligible Tenderers
2.1.1 This Invitation for Tenders is open to all tenderers eligible as described in the Invitation to Tender. Successful tenderers shall complete the supply of goods by the intended completion date specified in the Schedule of Requirements Section VI. 2.1.2 KENYA PIPELINE COMPANY employees, committee members, board members and their relative (spouse and children) are not eligible to participate in the tender. 2.1.3 Tenderers shall provide the qualification information statement that the tenderer (including all members of a joint venture and subcontractors) is not associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by KENYA PIPELINE COMPANY to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods under this Invitation for tenders. 2.1.4 Tenderers shall not be under a declaration of ineligibility for corrupt and fraudulent practices. 2.2 Eligible Goods
2.2.1 All goods to be supplied under the contract shall have their origin in eligible source countries. 2.2.2 For purposes of this clause, origin means the place where the goods are mined, grown, or produced. Goods are produced when, through manufacturing, processing, or substantial and major assembly of components, a commercially-recognized product results that is substantially different in basic characteristics or in purpose or utility from its components 2.2.3 The origin of goods is distinct from the nationality of the tenderer.
Page 6
2.3
Cost of Tendering
2.3.1 The Tenderer shall bear all costs associated with the preparation and submission of its tender, and KENYA PIPELINE COMPANY, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process. 2.4 The Tender Document
2.4.1 The tender document comprises the documents listed below and addenda issued in accordance with clause 2.6 of these instructions to Tenderers (i) Invitation to Tender (ii) Instructions to tenderers (iii) General Conditions of Contract (iv) Special Conditions of Contract (v) Schedule of requirements (vi) Technical Specifications (vii) Tender Form and Price Schedules (viii) Contract Form (ix) Bank Guarantee for Advance Payment Form (x) Confidential Business Questionnaire 2.4.2 The Tenderer is expected to examine all instructions, forms, terms, and specifications in the tender documents. Failure to furnish all information required by the tender documents or to submit a tender not substantially responsive to the tender documents in every respect will be at the tenderers risk and may result in the rejection of its tender. 2.5 Clarification of Documents
2.5.1 A prospective tenderer requiring any clarification of the tender document may notify KENYA PIPELINE COMPANY in writing or by post at the address indicated in the Invitation to Tender. KENYA PIPELINE COMPANY will respond in writing to any request for clarification of the tender documents, which it receives not later than seven (7) days prior to the deadline for the submission of tenders, prescribed by KENYA PIPELINE COMPANY. Written copies of KENYA PIPELINE COMPANY response
(including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective tenderers that have received the tender document. 2.5.2 KENYA PIPELINE COMPANY shall reply to any clarifications sought by the tenderer within 3 days of receiving the request to enable the tenderer to make timely submission of its tender. 2.6 Amendment of Documents 2.6.1 At any time prior to the deadline for submission of tenders, KENYA PIPELINE COMPANY, for any reason, whether at its own initiative or in response to a clarification requested by a prospective tenderer, may modify the tender documents by amendment. 2.6.2 All prospective candidates that have received the tender documents will be notified of the amendment in writing or by post and will be binding on them. 2.6.3 In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders, KENYA PIPELINE COMPANY, at its discretion, may extend the deadline for the submission of tenders. 2.7 Language of Tender
2.7.1 The tender prepared by the tenderer, as well as all correspondence and documents relating to the tender exchange by the tenderer and KENYA PIPELINE COMPANY, shall be written in English language, provided that any printed literature furnished by the tenderer may be written in another language provided they are accompanied by an accurate English translation of the relevant passages in which case, for purposes of interpretation of the tender, the English translation shall govern. 2.8 Documents Comprising of Tender
2.8.1 The tender prepared by the tenderers shall comprise the following components a. a Tender Form and a Price Schedule completed in accordance with paragraph 2.9, 2.10 and 2.11 below.
b.
c.
documentary evidence established in accordance with paragraph 2.1.2 that the tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted; documentary evidence established in accordance with paragraph 2.2.1 that the goods and ancillary services to be supplied by the tenderer are eligible goods and services and conform to the tender documents; and
2.9
Tender Forms
2.9.1 The tenderer shall complete the Tender Form and the appropriate Price Schedule furnished in the tender documents, indicating the goods to be supplied, a brief description of the goods, their country of origin, quantity, and prices. 2.10 Tender Prices 2.10.1 The tenderer shall indicate on the appropriate Price Schedule the unit prices and total tender price of the goods it proposes to supply under the contract 2.10.2 Prices indicated on the Price Schedule shall include all costs including taxes, insurances and delivery to the premises of KENYA PIPELINE COMAPNY. 2.10.3 Prices quoted by the tender shall be fixed during the Tenders performance of the contract and not subject to variation on any account. A tender submitted with an adjustable price quotation will be treated as nonresponsive and will be rejected, pursuant to paragraph 2.10 2.10.4 The validity period of the tender shall be 90 days from the date of opening of the tender. 2.11 Tender Currencies 2.11.1 Prices shall be quoted in Kenya Shillings unless otherwise specified in the Appendix to Instructions to Tenderers.
Page 9
2.12 Tenderers Eligibility and Qualifications 2.12.1 Pursuant to paragraph 2.1 the tenderer shall furnish, as part of its tender, documents establishing the tenderers eligibility to tender and its qualifications to perform the contract if its tender is accepted. 2.12.2 The documentary evidence of the tenderers eligibility to tender shall establish to KENYA PIPELINE COMPANY satisfaction that the tenderer, at the time of submission of its tender, is from an eligible source country as defined under paragraph 2.1. 2.12.3 The documentary evidence of the tenderers qualifications to perform the contract if its tender is accepted shall be established to KENYA PIPELINE COMPANY satisfaction; (a) that, in the case of a tenderer offering to supply goods under the contract which the tenderer did not manufacture or otherwise produce, the tenderer has been duly authorized by the goods Manufacturer or producer to supply the goods. (b) that the tenderer has the financial, technical, and production capability necessary to perform the contract; (c) that, in the case of a tenderer not doing business within Kenya, the tenderer is or will be (if awarded the contract) represented by an Agent in Kenya equipped, and able to carry out the Tenderers maintenance, repair, and spare parts-stocking obligations prescribed in the Conditions of Contract and/or Technical Specifications. 2.13Goods Eligibility and Conformity to Tender Documents 2.13.1 Pursuant to paragraph 2.2 of this section, the tenderer shall furnish, as part of its tender documents establishing the eligibility and conformity to the tender documents of all goods which the tenderer proposes to supply under the contract. 2.13.2 The documentary evidence of the eligibility of the goods shall consist of a statement in the Price Schedule of the country of origin of the goods and services offered which shall be confirmed by a certificate of origin issued at the time of shipment.
2.13.3 The documentary evidence of conformity of the goods to the tender documents may be in the form of literature, drawings, and data, and shall consist of: (a) a detailed description of the essential technical and performance characteristic of the goods; and (b) a clause-by-clause commentary on KENYA PIPELINE COMPANYs Technical Specifications demonstrating substantial responsiveness of the goods and service to those specifications, or a statement of deviations and exceptions to the provisions of the Technical Specifications. 2.13.4 For purposes of the documentary evidence to be furnished pursuant to paragraph 2.13.3(b) above, the tenderer shall note that standards for workmanship, material, and equipment, as well as references to brand names or catalogue numbers designated by KENYA PIPELINE COMPANY in its Technical Specifications, are intended to be descriptive only and not restrictive. The tenderer may substitute alternative standards, brand names, and/or catalogue numbers in its tender, provided that it demonstrates to KENYA PIPELINE COMPANYs satisfaction that the substitutions ensure substantial equivalence to those designated in the Technical Specifications. 2.14 Validity of Tenders 2.14.1 Tenders shall remain valid for 120 days or as specified in the Invitation to Tender after the date of tender opening prescribed by KENYA PIPELINE COMPANY, pursuant to paragraph 2.18. A tender valid for a shorter period shall be rejected by KENYA PIPELINE COMPANY as non responsive. 2.14.2 In exceptional circumstances, KENYA PIPELINE COMPANY may solicit the Tenderers consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. The tender security provided under paragraph 2.14 shall also be suitably extended. A tenderer may refuse the request without forfeiting its tender security. A tenderer granting the request will not be required nor permitted to modify its tender.
Page 11
2.15 Format and Signing of Tender 2.15.1 The Tenderer shall prepare two copies of the tender, clearly marking each ORIGINAL TENDER and COPY OF TENDER, as appropriate. In the event of any discrepancy between them, the original shall govern. 2.15.2 The original and all copies of the tender shall be typed or written in indelible ink and shall be signed by the tenderer or a person or persons duly authorized to bind the tenderer to the contract. The letter of authorization shall be indicated by written power-of-attorney accompanying the tender. All pages of the tender, except for unamended printed literature, shall be initialed by the person or persons signing the tender. 2.15.3 The tender shall have no interlineations, erasures, or overwriting except as necessary to correct errors made by the tenderer, in which case such corrections shall be initialed by the person or persons signing the tender. 2.16 Sealing and Marking of Tenders
2.16.1 The Tenderer shall seal the original and each copy of the tender in separate
envelopes, duly marking the envelopes as ORIGINAL and COPY. The envelopes shall then be sealed in an outer envelope.
2.16.2 The inner and outer envelopes shall:
(a)
Be addressed to KENYA PIPELINE COMPANY at the address given in the Invitation to Tender: (b) Bear, tender number and name in the Invitation for Tenders and the words, DO NOT OPEN BEFORE, 10.00 am on 17th September 2013.
2.16.3 The inner envelopes shall also indicate the name and address of the tenderer
to enable the tender to be returned unopened in case it is declared late.

2.16.4 If the outer envelope is not sealed and marked as required by paragraph
2.17.2, KENYA PIPELINE COMPANY will assume no responsibility for the tenders misplacement or premature opening.
Page 12
2.17 Deadline for Submission of Tenders 2.17.1 Tenders must be received by KENYA PIPELINE COMPANY at the address specified under paragraph 2.17.2 no later than 10.00 am on 17th September 2013. 2.17.2 KENYA PIPELINE COMPANY may, at its discretion, extend this deadline for the submission of tenders by amending the tender documents in accordance with paragraph 2.6, in which case all rights and obligations of KENYA PIPELINE COMPANY and candidates previously subject to the deadline will therefore be subject to the deadline as extended.
2.18
Modification and Withdrawal of Tenders
2.18.1 The tenderer may modify or withdraw its tender after the tenders submission, provided that written notice of the modification, including substitution or withdrawal of the tenders, is received by KENYA PIPELINE COMPANY prior to the deadline prescribed for submission of tenders. 2.18.2 The tenderers modification or withdrawal notice shall be prepared, sealed, marked, and dispatched in accordance with the provisions of paragraph 2.17. A withdrawal notice may also be sent by cable, telex but followed by a signed confirmation copy, postmarked not later than the deadline for submission of tenders. 2.18.3 No tender may be modified after the deadline for submission of tenders. 2.18.4 No tender may be withdrawn in the interval between the deadline for submission of tenders and the expiration of the period of tender validity specified by the tenderer on the Tender Form. Withdrawal of a tender during this interval may result in the Tenderers forfeiture of its tender security, pursuant to paragraph 2.14.7 2.18.5 KENYA PIPELINE COMPANY may at any time terminate procurement proceedings before contract award and shall not be liable to any person for the termination.
Page 13
2.18.6 KENYA PIPELINE COMPANY shall give prompt notice of the termination to the tenderers and on request give its reasons for termination within 14 days of receiving the request from any tenderer. 2.19 Opening of Tenders 2.19.1 KENYA PIPELINE COMPANY will open all tenders in the presence of tenderers representatives who choose to attend, at a location specified in the Invitation to Tender. The tenderers representatives who are present shall sign a register evidencing their attendance. 2.19.2 The tenderers names, tender modifications or withdrawals, tender prices, discounts and the presence or absence of requisite tender security and such other details as KENYA PIPELINE COMPANY, at its discretion, may consider appropriate, will be announced at the opening. 2.19.3 KENYA PIPELINE COMPANY will prepare minutes of the tender opening. 2.20 Clarification of Tenders 2.20.1 To assist in the examination, evaluation and comparison of tenders KENYA PIPELINE COMPANY may, at its discretion, ask the tenderer for a clarification of its tender. The request for clarification and the response shall be in writing, and no change in the prices or substance of the tender shall be sought, offered, or permitted. 2.20.2 Any effort by the tenderer to influence KENYA PIPELINE COMPANY in the tender evaluation, tender comparison or contract award decisions may result in the rejection of the tenderers tender. 2.21 Preliminary Examination 2.21.1 KENYA PIPELINE COMPANY will examine the tenders to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed, and whether the tenders are generally in order.
Page 14
2.21.2 Arithmetical errors will be rectified on the following basis. If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantify, the unit price shall prevail, and the total price shall be corrected. If the candidate does not accept the correction of the errors, its tender will be rejected, and its tender security forfeited. If there is a discrepancy between words and figures the amount in words will prevail 2.21.3 KENYA PIPELINE COMPANY may waive any minor informality or nonconformity or irregularity in a tender which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any tenderer. 2.21.4 Prior to the detailed evaluation, pursuant to paragraph 2.23 KENYA PIPELINE COMPANY will determine the substantial responsiveness of each tender to the tender documents. For purposes of these paragraphs, a substantially responsive tender is one, which conforms to all the terms and conditions of the tender documents without material deviations. KENYA PIPELINE COMPANYs determination of a tenders responsiveness is to be based on the contents of the tender itself without recourse to extrinsic evidence. 2.21.5 If a tender is not substantially responsive, it will be rejected by KENYA PIPELINE COMPANY and may not subsequently be made responsive by the tenderer by correction of the non conformity. 2.22 Conversion to Single Currency 2.22.1 Where other currencies are used, KENYA PIPELINE COMPANY will convert these currencies to Kenya Shillings using the selling exchange rate on the date of tender closing provided by the Central Bank of Kenya. 2.23 Evaluation and Comparison of Tenders 2.23.1 KENYA PIPELINE COMPANY will evaluate and compare the tenders which have been determined to be substantially responsive, pursuant to paragraph 2.22
Page 15
2.23.2 The tender evaluation committee shall evaluate the tender within 30 days of the validity period from the date of opening the tender. 2.23.3 A tenderer who gives false information in the tender document about its qualification or who refuses to enter into a contract after notification of contract award shall be considered for debarment from participating in future public procurement. 2.24 Preference 2.24.1 Preference where allowed in the evaluation of tenders shall not exceed 15%. 2.25 Contacting KENYA PIPELINE COMPANY 2.25.1 Subject to paragraph 2.21 no tenderer shall contact the KENYA PIPELINE COMPANY on any matter related to its tender, from the time of the tender opening to the time the contract is awarded. 2.25.2 Any effort by a tenderer to influence KENYA PIPELINE COMPANY in its decisions on tender, evaluation, tender comparison, or contract award may result in the rejection of the Tenderers tender. 2.26 Award of Contract (a) Post-qualification
2.26.1 In the absence of pre-qualification, KENYA PIPELINE COMPANY will determine to its satisfaction whether the tenderer that is selected as having submitted the lowest evaluated responsive tender is qualified to perform the contract satisfactorily. 2.26.2 The determination will take into account the tenderer financial, technical, and production capabilities. It will be based upon an examination of the documentary evidence of the tenderers qualifications submitted by the tenderer, pursuant to paragraph 2.12.3 as well as such other information as KENYA PIPELINE COMPANY deems necessary and appropriate. 2.26.3 An affirmative determination will be a prerequisite for award of the contract to the tenderer. A negative determination will result in rejection of the
Tenderers tender, in which event KENYA PIPELINE COMPANY will proceed to the next lowest evaluated tender to make a similar determination of that Tenderers capabilities to perform satisfactorily. (b) Award Criteria
2.26.4 KENYA PIPELINE COMPANY will award the contract to the successful tenderer(s) whose tender has been determined to be substantially responsive and has been determined to be the lowest evaluated tender, provided further that the tenderer is determined to be qualified to perform the contract satisfactorily. (c) KENYA PIPELINE COMPANYs Right to Vary quantities
2.26.5 KENYA PIPELINE COMPANY reserves the right at the time of contract award to increase or decrease the quantity of goods originally specified in the Schedule of requirements without any change in unit price or other terms and conditions (d) KENYA PIPELINE COMPANYs Right to Accept or Reject Any or All Tenders 2.26.6 KENYA PIPELINE COMPANY reserves the right to accept or reject any tender, and to annul the tendering process and reject all tenders at any time prior to contract award, without thereby incurring any liability to the affected tenderer or tenderers or any obligation to inform the affected tenderer or tenderers of the grounds for KENYA PIPELINE COMPANYs action 2.27 Notification of Award 2.27.1 Prior to the expiration of the period of tender validity, KENYA PIPELINE COMPANY will notify the successful tenderer in writing that its tender has been accepted and simultaneously notify the unsuccessful tenderers that their tenders were not successful. 2.27.2 The notification of award will not constitute the formation of the Contract but will have to wait until the contract is finally signed by both parties.
Page 17
2.27.3 Upon the successful Tenderers furnishing of the performance security pursuant to paragraph 2.28, KENYA PIPELINE COMPANY will promptly notify each unsuccessful Tenderer and will discharge its tender security, pursuant to paragraph 2.14 2.28 Signing of Contract 2.28.1 At the same time as KENYA PIPELINE COMPANY notifies the successful tenderer that its tender has been accepted, KENYA PIPELINE COMPANY will send the tenderer the Contract Form provided in the tender documents, incorporating all agreements between the parties. 2.28.2 The parties to the contract shall have it signed within 30 days but not until at least 14 days have lapsed from the date of notification of contract award unless there is an administrative review request. 2.28.3 Within thirty (30) days of receipt of the Contract Form, the successful tenderer shall sign and date the contract and return it to KENYA PIPELINE COMPANY. 2.29 Corrupt or Fraudulent Practices 2.29.1 KENYA PIPELINE COMPANY requires that tenderers observe the highest standard of ethics during the procurement process and execution of contracts. When used in the present regulations, the following terms are defined as follows; (i) corrupt practice means the offering, giving, receiving, or soliciting of any thing of value to influence the action of a public official in the procurement process or in contract execution; and (ii) fraudulent practice means a misrepresentation of facts in order to influence a procurement process or the execution of a contract to the detriment of KENYA PIPELINE COMPANY, and includes collusive practice among tenderer (prior to or after tender submission) designed to establish tender prices at artificial non-competitive levels and to deprive KENYA PIPELINE COMPANY of the benefits of free and open competition;
Page 18
2.29.2 KENYA PIPELINE COMPANY will reject a proposal for award if it determines that the tenderer recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question. 2.29.3 Further a tenderer who is found to have indulged in corrupt or fraudulent practices risks being debarred from participating in public procurement in Kenya. 2.30 Performance Security 2.30.1 Within Thirty (30) days of the receipt of notification of award from KENYA PIPELINE COMPANY, the successful tenderer shall furnish the performance security in accordance with the Conditions of Contract, in the Performance Security Form provided in the tender documents, or in another form acceptable to KENYA PIPELINE COMPANY. 2.30.2 Failure of the successful tenderer to comply with the requirements of paragraph 2.27 or paragraph 2.28 shall constitute sufficient grounds for the annulment of the award and forfeiture of the tender security, in which event KENYA PIPELINE COMPANY may make the award to the next lowest evaluated Candidate or call for new tenders.
Page 19
SECTION III: GENERAL CONDITIONS OF CONTRACT 3.1 Definitions
3.1.1 In this Contract, the following terms shall be interpreted as indicated:(a) The Contract means the agreement entered into between KENYA PIPELINE COMPANY and the tenderer, as recorded in the Contract Form signed by the parties, including all attachments and appendices thereto and all documents incorporated by reference therein. The Contract Price means the price payable to the tenderer under the Contract for the full and proper performance of its contractual obligations The Goods means all of the equipment, machinery, and/or other materials, which the tenderer is required to supply to KENYA PIPELINE COMPANY under the Contract. KENYA PIPELINE COMPANY means the organization purchasing the Goods under this Contract. The Tenderer means the individual or firm supplying the Goods under this Contract. Application
(b)
(c)
(d)
(e)
3.2
3.2.1 These General Conditions shall apply in all Contracts made by KENYA PIPELINE COMPANY for the procurement installation and commissioning of equipment 3.3 Country of Origin
3.3.1 For purposes of this clause, Origin means the place where the Goods were mined, grown or produced. 3.3.2 The origin of Goods and Services is distinct from the nationality of the tenderer
3.4
Standards
3.4.1 The Goods supplied under this Contract shall conform to the standards mentioned in the Technical Specifications. 3.5 Use of Contract Documents and Information
3.5.1 The tenderer shall not, without KENYA PIPELINE COMPANYs prior written consent, disclose the Contract, or any provision therefore, or any specification, plan, drawing, pattern, sample, or information furnished by or on behalf of KENYA PIPELINE COMPANY in connection therewith, to any person other than a person employed by the tenderer in the performance of the Contract. 3.5.2 The tenderer shall not, without KENYA PIPELINE COMPANYs prior written consent, make use of any document or information enumerated in paragraph 3.5.1 above 3.5.3 Any document, other than the Contract itself, enumerated in paragraph 3.5.1 shall remain the property of KENYA PIPELINE COMPANY and shall be returned (all copies) to KENYA PIPELINE COMPANY on completion of the Tenderers performance under the Contract if so required by KENYA PIPELINE COMPANY 3.6 Patent Rights
3.6.1 The tenderer shall indemnify KENYA PIPELINE COMPANY against all third-party claims of infringement of patent, trademark, or industrial design rights arising from use of the Goods or any part thereof in KENYA PIPELINE COMPANYs country 3.7 Inspection and Tests
3.7.1 KENYA PIPELINE COMPANY or its representative shall have the right to inspect and/or to test the goods to confirm their conformity to the Contract specifications. KENYA PIPELINE COMPANY shall notify the tenderer in
Page 21
writing in a timely manner, of the identity of any representatives retained for these purposes. 3.7.2 The inspections and tests may be conducted in the premises of the tenderer or its subcontractor(s), at point of delivery, and/or at the Goods final destination. If conducted on the premises of the tenderer or its subcontractor(s), all reasonable facilities and assistance, including access to drawings and production data, shall be furnished to the inspectors at no charge to KENYA PIPELINE COMPANY. 3.7.3 Should any inspected or tested goods fail to conform to the Specifications, KENYA PIPELINE COMPANY may reject the equipment, and the tenderer shall either replace the rejected equipment or make alternations necessary to make specification requirements free of costs to KENYA PIPELINE COMPANY. 3.7.4 KENYA PIPELINE COMPANYs right to inspect, test and where necessary, reject the goods after the Goods arrival shall in no way be limited or waived by reason of the equipment having previously been inspected, tested and passed by KENYA PIPELINE COMPANY or its representative prior to the equipment delivery. 3.7.5 Nothing in paragraph 3.8 shall in any way release the tenderer from any warranty or other obligations under this Contract. 3.8 Packing
3.8.1 The tenderer shall provide such packing of the Goods as is required to prevent their damage or deterioration during transit to their final destination, as indicated in the Contract. 3.8.2 The packing, marking, and documentation within and outside the packages shall comply strictly with such special requirements as shall be expressly provided for in the Contract.
Page 22
3.9
Delivery and Documents
3.9.1 Delivery of the Goods shall be made by the tenderer in accordance with the terms specified by KENYA PIPELINE COMPANY in its Schedule of Requirements and the Special Conditions of Contract 3.10 Insurance 3.10.1 The Goods supplied under the Contract shall be fully insured against loss or damage incidental to manufacturer or acquisition, transportation, storage, and delivery in the manner specified in the Special conditions of contract. 3.11 Payment 3.11.1 The method and conditions of payment to be made to the tenderer under this Contract shall be specified in Special Conditions of Contract. 3.11.1 Payments shall be made promptly by KENYA PIPELINE COMPANY as specified in the contract 3.12 Prices 3.12.1 Prices charged by the tenderer for goods delivered and services performed under the Contract shall not, with the exception of any price adjustments authorized in Special Conditions of Contract, vary from the prices by the tenderer in its tender. 3.12.2 Contract price variations shall not be allowed for contracts not exceeding one year (12 months) 3.12.3 Where contract price variation is allowed, the variation shall not exceed 10% of the original contract price. 3.12.4 Price variation request shall be processed by KENYA PIPELINE COMPANY within 30 days of receiving the request. 3.13 Assignment
Page 23
3.13.1 The tenderer shall not assign, in whole or in part, its obligations to perform under this Contract, except with KENYA PIPELINE COMPANYs prior written consent.
3.14
Subcontracts
3.14.1 The tenderer shall notify KENYA PIPELINE COMPANY in writing of all subcontracts awarded under this Contract if not already specified in the tender. Such notification, in the original tender or later, shall not relieve the tenderer from any liability or obligation under the Contract 3.15 Termination for default
3.15.1 KENYA PIPELINE COMPANY may, without prejudice to any other remedy for breach of Contract, by written notice of default sent to the tenderer, terminate this Contract in whole or in part (a) if the tenderer fails to deliver any or all of the goods within the periods) specified in the Contract, or within any extension thereof granted by KENYA PIPELINE COMPANY. if the tenderer fails to perform any other obligation(s) under the Contract if the tenderer, in the judgment of KENYA PIPELINE COMPANY has engaged in corrupt or fraudulent practices in competing for or in executing the Contract
(b)
(c)
3.15.2 In the event KENYA PIPELINE COMPANY terminates the Contract in whole or in part, it may procure, upon such terms and in such manner as it deems appropriate, equipment similar to those undelivered, and the tenderer shall be liable to KENYA PIPELINE COMPANY for any excess costs for such similar goods.
Page 24
3.16
Liquidated Damages
3.16.1 If the tenderer fails to deliver any or all of the goods within the period(s) specified in the contract, KENYA PIPELINE COMPANY shall, without prejudice to its other remedies under the contract, deduct from the contract prices liquidated damages sum equivalent to 0.5% of the delivered price of the delayed items per working week up to a maximum deduction of 10% of the delayed goods. After this the tenderer may consider termination of the contract. 3.17 Resolution of Disputes
3.17.1 KENYA PIPELINE COMPANY and the tenderer shall make every effort to resolve amicably by direct informal negotiation and disagreement or dispute arising between them under or in connection with the contract 3.17.2 If, after thirty (30) days from the commencement of such informal negotiations both parties have been unable to resolve amicably a contract dispute, either party may seek resolution through the High Court of Kenya. 3.18 Language and Law
3.18.1 The language of the contract and the law governing the contract shall be English language and the Laws of Kenya respectively. 3.19 Force Majeure
3.19.1 The tenderer shall not be liable for forfeiture of its performance security or termination for default if and to the extent that its delay in performance or other failure to perform its obligations under the Contract is the result of an event of Force Majeure.
Page 25
SECTION IV: SPECIAL CONDITIONS OF CONTRACT 4.1 Special Conditions of Contact
4.1.1 Special Conditions of Contract shall supplement the General Conditions of Contract. Whenever there is a conflict, between the GCC and the SCC, the provisions of the SCC herein shall prevail over these in the GCC. 4.2 Site Visits
Site Visit- shall be held on 10th September 2013 at 10.00am i. It is mandatory for the bidders to visit and examine the Site and its surroundings and obtain for himself on his own responsibility, all information that may be necessary for preparing the tender and entering into a contract. The costs of visiting the Site shall be the tenderers own responsibility. ii. The Employer shall conduct a pre-tender site visit for the purpose of such inspection on a mutually agreed date. The tenderer, his personnel or agents, will release and indemnify the Employer from and against all liability in respect of, and will be responsible for personal injury (whether fatal or otherwise), loss of or damage to property and any other loss, damage, costs and expenses however caused. Tenderers must provide their own transport. The representative will not be available at any other time for pre-tender site inspection visits. Each tenderer shall complete the Certificate of Tenderers Visit to Site, whether he in fact visits the Site at the time of the organized pre-tender site visit or by himself at some other time.
iii.
iv.
Contact Person: Eng. Roselane Ambasi SEE (PS 27) and/or Dennis Angula STE (PS 28) PS 28 +254 57 20 24232/6, 24260, PS 27 +254 53 20 62002 v. Failure to submit a site visit certificate shall lead to automatic disqualification. Warranty
4.3
4.3.1 The supplier shall as soon as reasonably practicable repair or replace all goods which are or become defective during a period of twelve (12 months) from putting into service or 18 months from delivery, whichever shall be
shorter, where such defects occur under proper usage and are due to faulty design, suppliers erroneous instructions as to use or inadequate or faulty materials or workmanship, or any other breach of suppliers warranties, expressed or implied. Repairs and replacements shall themselves be subject to the foregoing obligations for a period of twelve (12) months from the date of delivery, reinstallation or passing of tests, if any, whichever is appropriate after repair or replacement. 4.4 Assumptions
4.4.1 The tenderer is advised to respond to this tender in full and take account of all aspects mentioned within. It is assumed that the tenderer will have catered for all the provisions of this tender in their quotation unless the tenderer specifically indicates otherwise. 4.4.2 Any requirements stated in this tender will be assumed to form part of the suppliers obligations. 4.4.3 KPC shall be free to request for any provisions mentioned in this tender document at any time during the execution of the contract and the contractor shall be obliged to provide for it at no additional cost to KPC. 4.5 Payment Schedule
4.5.1 The payment schedule shall be as follows: (a) 10% of contract value on receipt of design drawings, preliminary documentation, and Factory Acceptance Test (FAT) and training programs (b) 10% of contract value on upon confirmation of FAT and training for 6 No. KPC engineers and maintenance personnel (c) 15% of contract value upon completion of civil works and associated cabling (d) 20% of contract value upon supply of 750 kVA generator complete with automatic transfer switchboard on site (e) 20% of contract value upon completion of installation and commissioning works (f) 25% of contract value upon provision of as built drawings and final documentation 4.5.2 A Performance Bond of 10% of the contract price shall be retained by KPC for the defect liability period and shall be returned to the contractor upon
Page 27
completions of all outstanding works and expiry of the defects liability period of 1 year. It must be valid for the entire defects liability period. 4.6 Performance Security
4.6.1 Within Thirty (30) days of the receipt of notification of award from KENYA PIPELINE COMPANY, the successful tenderer shall furnish a performance security equivalent to 10 % of the project cost. 4.7 Installation Works
4.7.1 The successful tenderer shall ensure that all installation works shall be carried out with minimal interruptions to normal operations of the Depot.
Page 28
SECTION V: TECHNICAL SPECIFICATIONS GENERAL SPECIFICATIONS 1. Definitions For this and all related contracts, specification, drawings and provisions, the following definitions will apply: 1.1. Owner - refers to Kenya Pipeline Company (KPC) Limited 1.2. Engineer, Contract Administrator or Resident Engineering Inspector - refers to the project engineer appointed by KPC 1.3. Utility refers to Utility and Owners Electrical, Gas, Water and Process services of all kinds. 1.4. Contractor refers to the Specialist Contractor to be engaged by the Owner under this contract to provide, install, connect, test, commission, and repair under warranty, the equipment to be installed under this contract. 1.5. Tenderer refers to Contractor submitting tender or RFQ. 1.6. Constructor refers to Contractor. 1.7. RFQ refers to Request for Quotation; may be used interchangeably with Tender. 1.8. Contract Warranty Period is the time period starting at the formal final acceptance (i.e. Substantial Completion) of all work to be performed under this contract including commissioning of the equipment to be supplied and installed under this contract in accordance with the technical specifications provided and referenced herein, and ending on the anniversary date thereof as further defined elsewhere in these contract documents. 1.9. Contract Period - is the time period from the execution of documents awarding this contract and ending at the formal notification of the successful ending of the contract warranty period, as also defined elsewhere in these contract documents. 1.10. Concealed means hidden from normal sight in furred spaces, shafts, ceiling spaces, walls and partitions, etc. 1.11. Exposed means Work normally visible, including Work in equipment rooms, tunnels, and similar accessible spaces. 1.12. Provide means supply, install and connect complete. 1.13. Retrofit means remove existing, and provide new complete. 1.14. Install means install and connect complete. 1.15. Furnish means supply only. 1.16. Supply means supply only. 1.17. Work means the execution of all items in this contract. 1.18. Days means a required number of working days.
Page 29
1.19. Complete means installed and running to the satisfaction of the Engineer. 1.20. Restoration means repair and renewal to good condition to the satisfaction of the Engineer. 1.21. Labour means all persons with the appropriate certified skills to complete the work. 1.22. Materials means all things required the complete the work. 1.23. Commissioning means work by Specialist Sub-Contractors to test, verify and certify the proper condition, wiring connections and operation of the subject equipment. 1.24. C/W means complete with and refers to the auxiliaries or incidentals required to be supplied. 1.25. Remove means consult and coordinate with the Owner, make the subject equipment safe, disconnect and remove all subject electrical and support materials back to the source of electrical supply, and dispose offsite in a safe and approved manner, all according to Engineers instructions and applicable Regulations. 1.26. Decommissioning means take out of service in coordination with the Engineer and the Owner. 1.27. Returned means supply the subject equipment in the possession of the contractor to the designated party. 1.28. Verification means inspect, measure and test using approved specialist subcontractors as may by requested by the Engineer. 1.29. Start-up means that process after commissioning to coordinate with the Engineer and Owner, to turn on and leave running the subject equipment. 2. Scope of Work The following is a general but not necessary complete description of the electrical work and services to be provided under this contract. All the products and services mentioned or shown in the documents shall be provided, including all the incidentals necessary for a complete and working electrical system to the satisfaction of the Engineer. 2.1. 5Provide one (1) 750 kVA diesel fuelled backup generator set, including engineering, design, manufacturing, delivery, site placement and assembly, start-up and commissioning. 3. Related Sections 3.1. This section includes specifications for products, criteria and characteristics, methods and execution that are common to one or more sections and is to be read accordingly. 3.2. This section is part of the Contract Documents and is to be read accordingly.
4. References, Codes and Standards 4.1. All components and assemblies are to be designed, manufactured, tested an installed in accordance with the latest applicable EEMAC/NEMA, ANSI, and/or IEEE standards 4.2. Where any code, regulation, by-law or standard is quoted it means, unless otherwise specifically noted, the current edition including all revisions and amendments at the time of the Contract. Where references are made to printed instructions, it means the current edition of such instructions. 4.3. Where regulatory codes, standards and regulations are at variance with the Contract Documents, the more stringent requirement shall apply. 5. Equipment Manufacturer Qualifications 5.1. The Manufacturer of the assembly shall be the manufacturer, or an OEM company certified by the Manufacturer, of the components used within the assembly. 5.2. The Manufacturer shall be approved and registered with the International Standards Organization in the applicable ISO 9000, ISO14000 or ISO product manufacturing category. 5.3. The specified/acceptable Manufacturer requesting approval to substitute a new product line and Manufacture of an alternate shall have produced similar electrical equipment with a sufficient installation base for a minimum period of five (5) years. When requested by the Engineer an acceptable list of installations (installation base) with similar equipment shall be provided demonstrating compliance with this requirement. 5.3.1. The Manufacturer of the new product or alternate without the sufficient installation base for the above stipulated time period shall: (a) Provide in addition to the standard warranty, the extended warranty and technical support for minimum of five (5) years without increase in the equipment price and without additional incremental cost to the Owner. (b) Provide access to the Engineer of the standard installation, functional and operational drawings for the complete assembly, sub-assemblies and components, as well as the copies of the required regulatory certificates and test results. (c) The Manufacturer shall arrange a visit to the manufacturing and design facilities for inspection and verification. In addition, the Manufacturer shall be responsible for transportation, meals, lodging and incidental cost (i.e. out of pocket allowance equivalent to the applicable Government of Kenya rates for the country of origin) for up to six (6)
Page 31
Engineer's representatives for a period not less than 2 days excluding travelling days. 6. Specified, Acceptable and Alternative Manufacturers, Equipment and Materials 6.1. Naming a specific manufacturer, equipment or material does not imply acceptance of their standard products nor relieve them from meeting these specifications in their entirety. 6.2. Materials and equipment scheduled and/or specified in the Contract Documents have been selected to establish a performance and quality standard, and, in some instances, a maximum dimensional standard. In most cases, acceptable manufacturers are stated for any material or equipment specified by manufacturer's name and model number. The Schedule of Prices may be based on materials and equipment supplied by any of the manufacturers named as acceptable for the particular material or equipment. If acceptable manufacturers are not stated for a particular material or equipment, base the Schedule of Prices on material or equipment supplied by the specified manufacturers. 6.3. If materials or equipment supplied by a manufacturer named as acceptable are used in lieu of the manufacturer specified, be responsible for ensuring that the substituted material or equipment is equivalent in performance and operating characteristics to the specified materials or equipment, and, it is to be understood that any additional costs, and changes to associated or adjacent work resulting from provision of materials supplied by a manufacturer other than the specified manufacturer is included in the Schedule of Prices. In addition, in equipment locations where equipment named as acceptable is used in lieu of specified equipment and the dimensions of such equipment differs from the specified equipment, prepare and submit for review, accurately dimensioned layouts for the locations affected. 6.4. In addition to the manufacturers specified or named as acceptable, alternative manufacturers of materials or equipment may be proposed to the Engineer for acceptance prior to closing date, listing in each case a corresponding credit for each alternative proposed, however, the Schedule of Prices must be based on equipment or materials specified or named as acceptable. 6.4.1. At least two (2) weeks prior to closing date, the manufacturers/suppliers of alternate materials and equipment shall submit certified documentation to the Engineer showing itemized compliance to these specifications and the manufacturers specific
Page 32
experience to the proposed equipment including a list showing details of the proposed installation and application. 6.4.2. Acceptance of alternates will be solely at the discretion of the Engineer and Owner. 6.4.3. The manufacturer/supplier submitting a proposal for the substitution of the specified or acceptable product, with an alternate material or product, will be allowed to submit to the Engineer for evaluation where they are deemed an acceptable product supplier by the Owner. All associated engineering fees to review the submission of alternate material, and equipment and installation methods for compliance to the specifications is the direct responsibility of the party submitting the Alternate. 6.4.4. There will be no increase in the Schedule of Prices by reason of any changes to associated equipment, mechanical and/or electrical, required by acceptance of proposed alternatives. 6.4.5. Provide the Appendix to the Schedule of Prices with the manufacturers information required for the major materials and equipment to be supplied. Note that the names of manufacturers on the list must be one of the names stated as acceptable for the particular products, unless prior written permission has been given for use of products by alternative manufacturers. 7. Warranty 7.1. The Manufacturer shall warrant the equipment in strict accordance with the Contract Documents and free from all defects in materials and assemblies for a period of one (1) year minimum from the date of an acceptance of the commissioning report, unless otherwise stated in the specific sections. Indicate any no-charge extended warranty including the conditions of such warranty. 7.2. The Manufacturer or manufacturers certified technical representative shall repair and/or replace any defects that appear in equipment and assemblies within the warranty period, due to the ordinary wear and tear, and expected environmental agents, without additional expense or deductibles to the Owner, such as travel time, service hours, repair parts cost, etc. Where such defects occur, be responsible for all costs incurred in making the defective equipment and assemblies good, including repair or replacement of building finishes, other materials, or damage to other equipment caused by such defects, or by subsequent replacement and repairs.
Page 33
8. Shop Drawings and Product Data 8.1. The term "shop drawings" means drawings, diagrams, illustrations, schedules, performance charts, brochures and other data which are to be provided to illustrate details of a portion of Work. 8.2. Submit shop drawings as indicated in individual specification sections. 8.2.1. Indicate materials, methods of construction and attachments or anchorages, erection diagrams, connections, explanatory notes and other information necessary for completion of Work. Where articles or equipment attach or connect to other articles or equipment, indicate that such items have been coordinated, regardless of Section under which adjacent items will be supplied and installed. Indicate cross references to design drawings and specifications. 8.2.2. Accompany submissions with transmittal letter, containing: date, project title and number, Manufacturers/Contractor's name and address, identification and quantity of each shop drawing, product data and sample, and other pertinent data. 8.2.3. Endorse each shop drawing copy to be in accordance with specification and contract documents, including your company name, the submittal date, and signature. Shop drawings that are received and are not endorsed, dated and signed will be returned for re-submittal. The number of copies of shop drawings will be as later directed. (a) Provide three (3) copies of each shop drawing, two (2) for the Engineers use and one (1) to be returned to the contractor for copying and distribution. (b) Also submit non-editable electronic copy of shop drawings in AutoCAD DWF, or PDF format. (c) Also submit electronic copy in PDF format of product data sheets where shop drawings will not be prepared due to standardized manufacture of product. Supplement standard information to provide details applicable to project and delete information not applicable to project for clarity and ease of reading. 8.3. Submissions shall include details as applicable including fabrication; layout, elevation and plans, showing dimensions, including identified field dimensions and clearances; setting or erection details; capacities and operating weight; performance characteristics; standards; relationship to adjacent work and technical data sheets. 8.4. Allow fifteen (15) days for Engineers review of each submission. The Engineer will review shop drawings and will indicate his review status by stamping shop drawing copies.
Page 34
8.4.1. "Reviewed" or "Reviewed as Noted" - If the Engineer's review of a shop drawing is final, the Engineer will stamp the shop drawing "Reviewed" or "Reviewed as Noted" (appropriately marked). After which fabrication and installation of Work may proceed. 8.4.2. "Revise and Resubmit" - If the Engineer's review of a shop drawing is not final, the Engineer will stamp the shop drawing "Revise and Resubmit", mark the submission with comments, and return the submission. Revise the shop drawing in accordance with the Engineer's notations and resubmit. 8.4.3. It is understood that the following is to be read in conjunction with the wording on the Engineer's shop drawing review stamp applied: This review by the Engineer is for the sole purpose of ascertaining conformance with the general design concept. This review does not mean that the Engineer approves the detail design inherent in the shop drawings, the responsibility for which remains with the Manufacturer, and such review does not relieve the Contractor of the responsibility for errors or omissions in the shop drawings or of their responsibility for meeting all requirements. Contractor is responsible for dimensions to be confirmed and correlated by them at the job site, for information that pertains solely to fabrication processes or techniques of construction and installation, and for co-ordination of the work of all sub-trades. 8.5. Make changes in shop drawings as the Engineer may require, consistent with Contract Documents. When resubmitting, notify the Engineer in writing of any revisions other than those requested. 8.6. Adjustments made on shop drawings by the Engineer are not intended to change Contract Price. If adjustments affect value of the Work, state such in writing to the Engineer prior to proceeding with the Work. 8.7. If upon review by the Engineer, no errors or omissions are discovered or if only minor corrections are needed, 1 copy in PDF format or hard copy will be returned. The Contractor is responsible for distribution of the required numbers of hard copies, after which fabrication and installation of the Work may proceed. 8.8. No purchase, supply or delivery to be made of any product without the required shop drawing being reviewed and approved by the Engineer. 9. Materials and Equipment 9.1. Provide all materials and equipment including incidentals necessary for a complete and working system to the satisfaction of the Engineer. 9.2. Unless otherwise specified, all materials and apparatus for permanent installations are to be new. All expressly permitted used material and equipment shall be tested and certified prior to use.
10.Manufacturers Quality Control and Factory Testing 10.1. All assemblies and sub-assemblies shall be inspected and/or tested for conformance to the manufacturers engineering and quality assurance specifications. The specifications shall be available to the Engineer upon request. 10.2. All factory tests required by the latest NEMA/EEMAC, ANSI and or IEEE standards shall be performed for complete assembly, including operation of all power and control components. 10.3. A certified test report of all production tests shall be available to the Engineer upon request. 11.Installation 11.1. The generator set is to be installed by the Manufacturer or approved General Contractor, to be engaged by the Manufacturer 11.2. The Manufacturer will coordinate delivery, storage, start-up and commissioning, and installation with the Contractor. 11.3. The Manufacturer will provide the services of the factory trained technician(s) to provide start-up, commissioning, and technical assistance to the Contractor during installation. GENERATOR SPECIFICATIONS 1. General This section includes specifications for products, specific criteria and characteristics, methods and execution for diesel-engine-driven generator set. The generator sets shall be designed and configured to include; 1.1. Vandal proof enclosure with powder coated steel or aluminium surface suitable for continuous outdoor exposure, 1.2. Diesel operation with a fuel tank of sufficient capacity for at least 8 hours operation at full load, 1.3. Block Heater wired for 120 VAC, complete with thermostatic control sufficient that the Gen Set engine will start in ambient temperatures as low as 25C, 1.4. An Automatic Transfer switch which upon loss of AC utility power will automatically transfer the load to the backup gen set, and upon restoration of the utility AC power transfer the load back to the utility see transfer switch specifications below, 1.5. Run input which upon closure of a dry contact (e.g. from SCADA) will cause the gen set to start and provide AC power to the pumping system,
1.6. Dry contact Run Output which will indicate to SCADA that the backup gen set is running and supplying AC power, 1.7. Dry contacts on the Automatic transfer switch will indicate to SCADA what position the transfer switch is in one contact each for Utility and Standby, 1.8. Voltage regulation within 0.5% 1.9. External emergency Stop button 1.10. Include circuit breakers 1.11. Minimum 1 year warranty 1.12. Battery Start with integral battery charger 1.13. Operating ambient from -25C to + 40C The Contractor shall provide the generator set as specified herein and where shown on the drawings and schedules. 2. Applicable Standards 2.1. IEEE446 Recommended Practice for Emergency and Standby Power Systems for Commercial and Industrial Applications 2.2. NFPA 37 Standard for the Installation and Use of Stationary Combustion Engines and Gas Turbines 2.3. NFPA 110: Standard for Emergency and Standby Power Systems 2.4. NEMA MG1 Motors and Generators 2.5. IEC8528 part 4 Control Systems for Generator Sets 2.6. IEC801.2, 801.3, and 801.5 for susceptibility, conducted, and radiated electromagnetic emissions 2.7. ISO3046 Reciprocating Internal Combustion Engines 3. Summary of Ratings and Characteristics To be completed and submitted as part of the tender document by bidders. Failure to submit this confirmation will lead to automatic disqualification. Specification Location Enclosure Requirement Outdoor Weather-protective and sound attenuated 40 C Bidders Offer
Ambient temperature
Page 37
Specification Altitude [m] kVA rating Voltage rating Frequency Winding configuration Synchronous speed [RPM] Base Duty Cycle Fuel Fuel system
Requirement 1,131 m ASL 750 kVA 415 V L-L 240 V L-N 50 Hz WYE 1800 RPM Standby Diesel Direct injection, diesel fuel; fuel filter; automatic electric fuel shutoff < 200 Litres / Hour on Full Load Package mounted radiator IP 23 To meet current OSHA workplace codes and regulations No Yes No Three phase sensing, Less than +/- 1/2% (steady state)
Bidders Offer
Fuel consumption Cooling system Protection rating Sound Attenuation Parallel operation to utility Islanding operation to utility Load shedding operation Voltage regulator
Page 38
Specification Excitation Generator protection features
Requirement Internal Permanent Magnet Generator Overcurrent and short circuit shutdown Overcurrent warning Single and 3-phase fault regulation Over and under voltage shutdown Over and under frequency shutdown Overload warning with alarm contact Reverse power and reverse VAR shutdown Excitation fault Overspeed shutdown Low oil pressure warning and shutdown High coolant temperature warning and Shutdown High oil temperature warning (optional) Low coolant level warning or shutdown Low coolant temperature warning High and low battery voltage warning Weak battery warning Dead battery shutdown Fail to start (overcrank) shutdown Fail to crank shutdown Redundant start disconnect Cranking lockout Sensor failure indication
Bidders Offer
Engine protection features
Page 39
Specification Metering features
Logging features
Operator interface
Automatic Transfer Switchboard Warranty
Requirement Bidders Offer Line-to-line and line-toneutral AC volts 3-phase AC current Frequency Total and individual phase kW and kVA DC voltage Lube oil pressure Coolant temperature Lube oil temperature Start attempts, starts, running hours KW hours (total and since reset) Fault history Load profile OFF/MANUAL/AUTO/TEST mode switch MANUAL RUN/STOP switch Panel lamp test switch Emergency Stop switch Alpha-numeric display with pushbutton access, for viewing engine and alternator data and providing setup, controls, and adjustments LED lamps indicating generator running, not in auto, common warning, common shutdown As per specification 1 year on generator and associated assembly
3.1. Starting and continuous rating as indicated above are guidelines. The generator shall be sized as follows:
Page 40
3.1.1. The generator set shall be capable of sustaining a minimum of 90% of rated no load voltage 3.1.2. Assume all pre-load and post-load to be modelled as a constant impedance load 3.2. Voltage regulation shall be 0.5%.for any constant load between no load and rated load for both parallel and non-parallel applications; random voltage variation with any steady load from no load to full load shall not exceed 0.5%. 3.3. Frequency regulation shall be isochronous from steady state no load to steady state rated load. Random frequency variation with any steady load from no load to full load shall no exceed 0.25%. 3.4. Generator set shall be capable of single step load pick up of 100% full load, power factor, and at operating temperature. 3.5. The generator set shall be capable of sustaining a minimum of 80% of rated no load voltage with the starting capability kVA at near zero power factor applied to the generator set. 3.6. The alternator shall produce a clean AC voltage waveform, with not more than 5% total harmonic distortion, 3% in any single harmonic, without 3rd order harmonics or their multiples, measured line to neutral, at full load. Telephone influence factor shall be less than 40. 3.7. The generator set shall be certified by the engine manufacturer to be suitable for use at the installed location and rating, and shall meet all applicable exhaust emission requirements at the time of commissioning. 3.8. The generator set shall share real and reactive load proportionally within 3% with all other generator sets in the system. 3.9. The time required to automatically start, accelerate to rated speed and voltage, synchronize to the system bus on a normal power failure shall not exceed 15s. 4. Construction 4.1. The engine-generator set shall be mounted on a heavy-duty steel base to maintain alignment between components. The base shall incorporate a battery tray with hold-down clamps within the rails. 4.2. All switches, lamps, and meters in the control system shall be oil-tight and dust-tight. There shall be no exposed points in the control with the door open.
Page 41
5. Connections 5.1. The generator set load connections shall be composed of tin-plated copper bus bars, drilled to accept mechanical or compression terminations of the number and type as shown on the drawings. Sufficient lug space shall be provided for use with cables of the number and size as shown on the drawings. 5.2. Power connections to auxiliary devices shall be made at the devices, with required protection located at a wall-mounted common distribution panel. 5.3. Generator set control interfaces to other system components shall be made on a common, permanently labelled terminal block assembly. 6. Engine and Equipment 6.1. The engine shall be fan cooled 4-stroke-cycle diesel engine. The horsepower rating of the engine at its minimum tolerance level shall be sufficient to drive the alternator and all connected accessories. 6.2. An electronic governor system shall provide automatic isochronous frequency regulation. The governing system dynamic capabilities shall be controlled as a function of engine coolant temperature to provide fast, stable operation at varying engine operating temperature conditions. The control system shall actively control the fuel rate and excitation as appropriate to the state of the generator set. Fuel rate shall be regulated as a function of starting, accelerating to start disconnect speed, accelerating to rated speed, and operating in various isochronous or parallel states. 6.3. Skid-mounted radiator and cooling system rated for full load operation in 40C ambient as measured at the generator air inlet, based on 0.12kPa external static pressure. Radiator shall be sized based on a core temperature which is 10C higher than the rated operation temperature, or prototype tested to verify cooling performance of the engine/radiator/fan operation in a controlled environment. Radiator shall be provided with a duct adapter flange. The cooling system shall be filled with a 50/50 ethylene glycol/water mixture by the equipment manufacturer. Rotating parts shall be guarded against accidental contact. 6.4. Electric starter(s) capable of three complete cranking cycles without overheating. 6.5. Positive displacement, mechanical, full pressure, lubrication oil pump. 6.6. Full flow lubrication oil filters with replaceable spin-on canister elements and dipstick oil level indicator. 6.7. An engine driven, mechanical, positive displacement fuel pump. Dual fuel filters with on-line replaceable spin-on canister element. Fuel cooler, suitable
for operation of the generator set at full rated load in the ambient temperature specified shall be provided if required for operation due to the design of the engine and the installation. 6.8. Flexible supply and return fuel lines. 6.9. Replaceable dry element air cleaner with restriction indicator. 6.10. Vibration isolators, spring/pad type, quantity as recommended by the generator set manufacturer. Isolators shall include seismic restraints to Zone 1 level. 6.11. Engine mounted battery charging alternator, with solid-state voltage regulator. 7. Automatic Transfer Switchboard 7.1. A fully automatic change-over system must be provided to isolate the mains supply and connect the standby set to the outgoing feeder in case of a mains failure and reverse this procedure on return of the mains. The Automatic Transfer Switchoard shall include: 7.1.1. Circuit breakers on both the normal and transfer sides, 7.1.2. 3 Phase utility voltage sensing adjustable from 65 to 100%, with adjustable time delay 10 to 60 seconds, 7.1.3. Return to normal time adjustable 0 10 minutes, 7.1.4. Engine cool-down timer adjustable 0 10 minutes, 7.1.5. Engine start contact, 7.1.6. Utility position SCADA contacts 2 N.O. and 2 N.C, 7.1.7. Transfer position SCADA contacts 2 N.O. and 2 N.C, 7.1.8. Transfer input which upon closure of a dry contact (e.g. from SCADA) will cause the transfer switch to move to the transfer position, 7.1.9. A four position selector marked AUTO, MANUAL, TEST, and OFF. With the selector on: 7.1.9.1. AUTO, the generator shall automatically start and stop, according to the mains supply being available or not. 7.1.9.2. TEST, it shall only be possible to start and stop the set with the pushbuttons, but the running set shall not be switched to the load. 7.1.9.3. MANUAL, the generator must take the load when started with the pushbutton, but it must not be possible to switch the set on to the mains, or the mains onto the running set. 7.1.9.4. OFF, the generator shall be completely disconnected from the automatic controls, for cleaning and maintenance of the engine.
Page 43
7.2. The switchboard shall be equipped with an on-load isolator to isolate the mains and a manually operated on-load by-pass switch, which shall either connect the incoming mains to the automatic control gear or directly to the outgoing feeder. In the latter position the automatic control gear, including the main contractors, shall be isolated for maintenance purposes. It shall not be possible to start the engine except with the selector switch in the TEST position. It is required that this by-pass switch and mains isolator be mounted away from the automatic control gear, in a separate compartment either on the side or in the lower portion of the switchboard cubicle, and that the switches operated from the front of the compartment. 8. Coolant Heater 8.1. Engine mounted, thermostatically controlled, coolant heater(s) for each engine, designed to provide proper venting of the system. 8.2. The coolant heater to be installed on the engine with high temperature silicone hose connections; steel tubing wherever the length of pipe run exceeds 300mm; using quick disconnect/automatic sealing couplers allow the heater element to be replaced without draining the engine cooling system or significant coolant loss. 8.3. Provide 120Vac or 24Vdc thermostat, installed at the engine thermostat housing with an AC power connection box for a single AC power connection to the coolant heater system. 8.4. The coolant heater(s) shall be sized as recommended by the engine manufacturer to warm the engine to a minimum of 40C in a 0C ambient, in compliance with NFPA110 requirements, or the temperature required for starting and load pickup requirements. 9. Exhaust Silencer 9.1. Provide exhaust silencer(s) for each engine of size and type as recommended by the generator set manufacturer and approved by the engine manufacturer. The mufflers shall be critical grade (25-35dB attenuation). Exhaust system shall be installed according to the engine manufacturers recommendations and applicable codes and standards. 10.Battery and Charger 10.1. Provide parallel redundant battery chargers for each generator set battery bank. Generator sets incorporating two battery banks shall be provided with two charger sets separated by diodes so that a fault on one
bank cannot affect the other. Charger alarm outputs shall be connected in parallel. 10.2. Chargers shall be compliant with the requirements of EN61000-4-5 for voltage surge resistance; EN50082-2 for immunity; EN61000-4-2 for ESD; EN61000-4-3 for radiated immunity; ANSI/IEEE C62.41 category B and IN61000-4-4 for electrically fast transient; EN61000-4-6 for conducted emissions; and FCC Part 15 Class A for radiated emissions. 10.3. The charger shall be capable of charging a fully discharged battery without damage to the charger or battery. It shall be capable of returning a fully discharged battery to fully charged condition within 24 hours. The charger shall be CSA/CUL labelled with the maximum battery amp-hour rating that can be recharged within 24 hours. 10.4. The charger shall incorporate a 4-state charging algorithm, to provide trickle charge rate to restore fully discharged batteries, a bulk charge rate to provide fastest possible recharge after normal discharge, an absorption state to return the battery to 100% charge, and a float stage to maintain a fully charge battery and supply battery loads when the generator set is not operating. In addition, the charger shall include an equalization timer. Charge rates shall be temperature compensated based on the temperature directly sensed at the battery. 10.5. The DC output voltage regulation shall be within 1%. The DC output ripple current shall not exceed 1A at rated output current level. 10.6. The charger shall include the following features 10.6.1. Multiple-line alphanumeric display with programming keys to allow display of DC output ammeter and voltmeters (5% accuracy or better), display alarm messages, and perform programming; 10.6.2. LED indicating lamp(s) to indicating normal charging condition (green), equalize charge state (amber), and fault condition (red); 10.6.3. AC input over-current, over-voltage, and under-voltage protection; 10.6.4. DC output over-current protection; 10.6.5. Alarm output relay; 10.6.6. Corrosion resistant aluminium enclosure. 10.7. Starting and Control Batteries shall be calcium/lead antimony type, 12/24Vdc, sized as recommended by the engine manufacturer, complete with battery cables and connectors. 11.Fuel Tank 11.1. Provide 8 hours capacity in-skid, factory assembled fuel transfer tank for each generator set, made of corrosion resistant steel with welded construction, and pressure tested to 3 PSI. The fuel transfer day tank shall be
a standard product of the manufacturer of the engine-generator set, equipped for automatic unattended operation. 11.2. The day tank shall incorporate an integral fuel pump and motor with minimum 10m lift. Provide a hand operated pump to bypass the motor driven pump and valves, for emergency use. The fuel day tank control shall be provided with On/Off/Emergency Run switch; Test and Reset push buttons; AC circuit breaker; DC circuit breaker; and relay contacts and LED indicator lamps for ready status (supply & control power available), high/low fuel alarm, low fuel shutdown, fuel overflow alarm, and pump running. Provide an overflow/rupture basin for the day tank with a minimum capacity of 150% of the day tank volume. Include an overflow alarm to indicate fuel in the basin. 12.AC Generator 12.1. The AC generator shall be; synchronous, four pole, 2/3 pitch, revolving field, drip-proof construction, single pre-lubricated re-greasable bearing, air cooled by a direct drive centrifugal blower fan, and directly connected to the engine with flexible drive disc. All insulation system components shall meet temperature limits for Class F insulation system. Actual temperature rise measured by resistance method at full load shall not exceed rated temperature rise. 12.2. The alternator shall be capable of delivering rated kVA output at rated frequency and power factor, at any voltage within 5% of rated voltage. 12.3. A permanent magnet generator (PMG) shall be included to provide a reliable source of excitation power for optimum motor starting and short circuit performance. The PMG and controls shall be capable of sustaining and regulating current supplied to a single phase or three phase fault at approximately 300% of rated current for not more than 10s. 12.4. The sub-transient reactance of the alternator shall not exceed 0.12 per unit. 12.5. The alternator shall be capable of operation with at least 0.15 per unit reverse kVAr. 12.6. For units over 1MW stand-by rating provide two embedded RTD per phase and temperature indication equipment. The control system shall annunciate high alternator temperature as a fault condition. 13.Generator Set Controls The generator set shall be provided with a microprocessor-based control system that is designed to provide automatic starting, monitoring, and control functions. The
Page 46
control system shall also be designed to allow local and remote monitoring and control of the generator set. The control shall be mounted on the generator set, vibration isolated and prototype tested to verify the durability of all components in the system under the vibration conditions encountered. The generator set mounted control shall include the following features and functions: 13.1. .CONTROL SWITCHES 13.1.1. MODE SELECT SWITCH; initiates the following control modes: (a) When in the RUN or Manual position the generator set shall start, and accelerate to rated speed and voltage as directed by the operator. (b) In the OFF position the generator set shall immediately stop, bypassing all time delays. (c) In the AUTO position the generator set shall be ready to accept a signal from a remote device to start and accelerate to rated speed and voltage. (d) In the TEST position the generator shall be ready to start and stop with pushbuttons, but the running set shall not be switched to the load. 13.1.2. EMERGENCY STOP push-button; red, "mushroom-head", maintained, push-button. Depressing the emergency stop switch shall cause the generator set to immediately shut down, and be locked out from automatic restarting. 13.1.3. RESET push-button; clear a fault and allow restarting the generator set after it has shut down for any fault condition. 13.1.4. LAMP TEST push-button. 13.2. METERING 13.2.1. The generator set shall be provided with a digital metering set with the following features and functions: 13.2.2. Digital metering set, 1% accuracy, to indicate generator RMS voltage and current, frequency, output current, output kW, kWh, and power factor. 13.2.3. Generator output voltage shall be available in line-to-line and line-to-neutral voltages, and shall display all three phase voltages (line to neutral or line to line) simultaneously. 13.2.4. The metering equipment shall be driven by a single microprocessor, to provide consistent readings and performance. 13.3. ALARM AND STATUS DISPLAY
Page 47
13.3.1. The generator set shall be provided with alarm and status indicating lamps to indicate non-automatic generator status, and existing warning and shutdown conditions. The lamps shall be high-intensity, multi-element LED type. 13.3.2. The generator set control shall indicate the existence of the following alarm and shutdown conditions on an alphanumeric digital display panel: (a) low oil pressure (alarm & shutdown), oil pressure sender failure (alarm), (b) low/high coolant temperature (alarm) and high coolant temperature (shutdown), engine temperature sender failure (alarm); (c) low coolant level (alarm or shutdown), low fuel tanks (alarm) (d) fail to crank (shutdown), fail to start/over-crank (shutdown), overspeed (shutdown) (e) low/high DC voltage (alarm), weak battery (alarm) (f) AC over-/under-voltage (shutdown), under-/over-frequency (shutdown), overcurrent (warning and shutdown), short-circuit (shutdown), ground fault (alarm and shutdown), over-load (alarm) (g) emergency stop (shutdown) 13.3.3. In addition, the control shall display all warning and shutdown messages produced by the electronic engine control module. 13.3.4. Provisions shall be made for indication of four (4) customerspecified alarm or shutdown conditions. Labelling of the customerspecified alarm or shutdown conditions shall be of the same type and quality as the above specified conditions. The non-automatic indicating lamp shall be red, and shall flash to indicate that the generator set is not able to automatically respond to a command to start from a remote location. 13.4. ENGINE STATUS MONITORING 13.4.1. The following information shall be available from a digital status panel on the generator set control for engine oil pressure and temperature, engine coolant temperature, engine oil temperature, engine speed, number of hours of operation, number of start attempts, and battery voltage. 13.4.2. The control system shall also incorporate a data logging and display provision to allow logging of the last 10 warning or shutdown indications on the generator set, as well as total time of operation at various loads, as a percent of the standby rating of the generator set. 13.5. ENGINE CONTROL FUNCTIONS 13.5.1. The control system provided shall include a cycle cranking system, which allows for user selected crank time, rest time, and number
Page 48
of cycles. Initial settings shall be for 3 cranking periods of 15s each, with 15s rest period between cranking periods. 13.5.2. The control system shall include an idle mode control, which allows the engine to run in idle mode in the RUN position only. In this mode, the alternator excitation system shall be disabled. 13.5.3. The control system shall include an engine governor control, which functions to provide steady state frequency regulation as noted elsewhere in this specification. The governor control shall include adjustments for gain, damping, and a ramping function to control engine speed and limit exhaust smoke while the unit is starting. The governor control shall be suitable for use in paralleling applications without component changes. 13.5.4. The control system shall include time delay start, adjustable 0300s, and time delay stop function, adjustable 0-600s. 13.5.5. The control system shall include sender failure monitoring logic for speed sensing, oil pressure, and engine temperature which is capable of discriminating between failed sender or wiring components, and an actual failure conditions. 13.6. ALTERNATOR CONTROL AND PROTECTIVE FUNCTIONS 13.6.1. The generator set shall include an automatic digital voltage regulation system that is matched and prototype tested by the engine manufacturer with the governing system provided. It shall be immune from mis-operation due to a load induced voltage waveform distortion and provide a pulse width modulated output to the alternator exciter. The voltage regulator shall be full wave rectified design, be equipped with three-phase RMS sensing and shall control build-up of AC generator voltage to provide a linear rise and limit overshoot. The system shall include a torque-matching characteristic, which shall reduce output voltage in proportion to frequency below a threshold of 58-59 HZ. The voltage regulator shall include adjustments for gain, damping and frequency roll-off. Adjustments shall be broad range, and made via digital raise-lower switches, with an alphanumeric LED readout to indicate setting level. 13.6.2. Controls shall be provided to monitor the output current of the generator set and initiate an alarm (over-current warning) when load current exceeds 110% of the rated current of the generator set on any phase for more than 60s. The controls shall shut down and lock out the generator set when output current level approaches the thermal damage point of the alternator (over-current shutdown). 13.6.3. Controls shall be provided to individually monitor all three phases of the output current for short circuit conditions. The control/protection system shall monitor the current level and voltage.
The controls shall shut down and lock out the generator set when output current level approaches the thermal damage point of the alternator (short circuit shutdown). 13.6.4. Controls shall be provided to monitor the load on the generator set, and initiate an alarm condition (over-load) when total load on the generator set exceeds the generator set rating for in excess of 5s. Controls shall include a load shed control, to operate a set of dry contacts (for use in shedding customer load devices) when the generator set is overloaded. 13.6.5. A line to neutral AC over/under voltage monitoring system that responds to true RMS voltage conditions shall be provided. The system shall initiate shutdown of the generator set when alternator output voltage exceeds 110% of the operator-set voltage level for more than 10s, instantaneously when voltage exceeds 130%. Under-voltage shutdown shall occur when the output voltage of the alternator is less than 85% for more than 10s. 13.6.6. A battery monitoring system shall be provided which initiates alarms when the DC control and starting voltage is outside limits of 2532V. During engine cranking (starter engaged), the low voltage limit shall be disabled, and if DC voltage drops to less than 15V for more than 2s a "weak battery" alarm shall be initiated. 13.6.7. Control shall be provided to include a ground fault monitoring. The relay shall be adjustable from 0-1200A, and include adjustable time delay of 0-10s. 13.6.8. The voltage regulation system shall include provisions for reactive load sharing and electronic voltage matching for paralleling applications. Motorized voltage adjust pot is not acceptable for voltage matching. 13.7. CONTROL INTERFACES FOR REMOTE MONITORING AND CONTROL 13.7.1. All control and interconnection points from the generator set to remote components shall be brought to a separate connection box. No field connections shall be made in the control enclosure or in the AC power output enclosure. 13.7.2. Provide four (4) customer configurable input contacts and four (4) customer configurable relay output contacts brought to the above connection box. 13.7.3. Provide two (2) form C dry common alarm contact set rated 2A @ 30Vdc to indicate existence of any alarm or shutdown condition on the generator set. These are for future remote alarm requirements.
Page 50
13.7.4. Provide fused 20A 24Vdc power supply circuit for customer use. DC power shall be available from this circuit at all times from the engine starting/control batteries. 13.7.5. Provide a network communication module to allow TCP/IP compliant communication with the generator set control by remote devices. The control shall communicate all engine and alternator data, and allow starting and stopping of the generator set via the network in both test and emergency modes. 14.Spare Parts 14.1. The recommended supply parts to include a full complement of essential spare parts. It is the Suppliers responsibility, based on the particular design, to provide adequate spare parts. 14.2. Recommended spare parts list to be itemised with unit prices and grouped as capital spares, consumable spares, and critical spares. 14.3. The spares shall be based on a tabulation of all of the components, down to the level of the lowest replaceable module. (In other words, all components suitable for unit replacement at the first level of maintenance should be included in the tabulation, but individual devices that would not be replaced except as part of a shop or bench repair of a replaceable component should not be in this tabulation.) 14.4. The tabulation shall include the failure rate or the expected replacement rate of the component over a 10-year period. 14.5. The tabulation shall include the manufacturers name and model number, suggested source, estimated delivery cycle, and present unit cost. 15.Manufacturers Quality Control, Factory Testing, and Maintenance Training 15.1. The Manufacturer shall perform a complete operational, functional and performance tests on the generator set prior to shipping from the factory. Generator set factory tests on the equipment shall be performed at rated load and rated power factor. Generator sets that have not been factory tested at rated power factor will not be accepted. 15.2. The routine factory tests shall be performed in accordance with latest revision of ANSI/IEEE, NEMA standards: run at full load, maximum power, voltage regulation, transient and steady-state governing, single step load pickup, and function of safety shutdowns. 15.3. The Manufacturer shall provide a certified test reports. 15.4. The Manufacturer shall provide factory test witnessing for up to four (4) Owners representatives.
15.5. The Manufacturer shall arrange a visit to the manufacturing and design facilities for inspection and verification. In addition, the Manufacturer shall be responsible for transportation, meals, lodging and incidental cost (i.e. out of pocket allowance equivalent to prevailing of Government of Kenya rates for the country of origin) for the six (6) Owners representatives for a period not less than 2 days excluding travelling days. 15.6. During the above mentioned visit the Manufacturer shall train maintenance personnel on the operation, maintenance and troubleshooting of the generator. It is expected that a training programme shall be submitted prior to the visit and shall be subject to the Owners approval. 16.Installation, Field Quality Control, Start-up And Commissioning 16.1. Install the equipment and provide field quality control, start-up and commissioning 16.1.1. Assemble and install the generator set on concrete housekeeping pads. Equipment shall be permanently fastened to the pad in accordance with manufacturers instructions and seismic requirements of the site. 16.1.2. Equipment shall be initially started and operated by Manufacturers Service Representative. 16.2. The complete installation shall be tested by Manufacturers Service Representative for compliance with the specification following completion of all site work; witnessed by the Engineer. 16.2.1. On-site acceptance test shall include a "cold start" test, a 2-hour full load test, and a one-step rated load pickup test. Provide a resistive load bank and make temporary connections for full load test, if necessary. 16.2.2. Perform a power failure test on the entire system by opening the power supply from the utility service, and observing proper operation of the system for at least 2 hours. Coordinate timing and obtain approval from the Engineer in writing before proceeding with work. 16.3. The Contractor shall provide all interconnecting for the onsite power and auxiliary system. 17.Service and Support 17.1. The Manufacturer of the generator set shall maintain service parts inventory at a central location which is accessible to the service location 24 hours per day, 365 days per year for duration of the warranty period. 17.2. The Manufacturer shall provide a critical parts list for storage on site. 17.3. The Manufacturer shall maintain model and serial number records of each generator set provided for at least 20 years.
18.Sequence of Operation 18.1. Generator set shall start on receipt of a start signal from remote equipment. The start signal shall be via hardwired connection to the generator set. The generator set shall complete a time delay start period as programmed into the control. 18.2. The generator set control shall initiate the starting sequence for the generator set. The starting sequence shall include the following functions: 18.2.1. The control system shall verify that the engine is rotating when the starter is signalled to operate. If the engine does not rotate after two attempts, the control system shall shut down and lock out the generator set, and indicate fail to crank shutdown. 18.2.2. The engine shall fire and accelerate as quickly as practical to start disconnect speed. If the engine does not start, it shall complete a cycle cranking process as specified. If the engine has not started by the completion of the cycle cranking sequence, it shall be shut down and locked out, and the control system shall indicate fail to start. 18.2.3. The engine shall accelerate to rated speed and the alternator to rated voltage. Excitation shall be disabled until the engine has exceeded programmed idle speed, and regulated to prevent over-voltage conditions and oscillation as the engine accelerates and the alternator builds to rated voltage. 18.3. On reaching rated speed and voltage, the generator set shall operate as dictated by the control system in isochronous, synchronize, load share, load demand, or load govern state. 18.4. When all start signals have been removed from the generator set, it shall complete a time delay stop sequence. The duration of the time delay stop period shall be adjustable by the operator. 18.5. On completion of the time delay stop period, the generator set control shall switch off the excitation system and shall shut down. Any start signal received after the time stop sequence has begun shall immediately terminate the stopping sequence and return the generator set to isochronous operation.
Page 53
SUMMARY OF GENERATOR SPECIFICATIONS To be completed and submitted as part of the tender document by bidders. Failure to submit this summary will lead to automatic disqualification. Engine No 1. 2. 3. 4. Item Remarks Manufacturers Name Country of Origin Manufacturers model No. and year of manufacture Continuous sea level rating after allowing for ancillary equipment : a) In BHP b) In kW Percentage de-rating for site conditions, a) For altitude b) For temperature c) For humidity d) Total de-rating Net output on site in kW Nominal speed in RPM. Number of cylinders Strokes per working cycle Stroke in mm Cylinder bore in mm Swept volume in cm3 Mean piston speed in m/min Compression ratio Cyclic irregularity Fuel consumption of the complete generating set on site in l/h of alternator output at : a) Full load b) load c) load NOTE : A tolerance of 5% shall be allowed above the stated value of fuel consumption. Make of fuel injection system.
Page 54
5.
6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.
17.
No 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30.
31. 32.
33. 34. 35. 36. 37. 38. 39. 40. 41. 42.
Item Remarks Capacity of fuel tank in litres Is gauge glass fitted to tank? Is an electric pump for filling the fuel tank included? Method of starting Voltage of starting system Method of cooling Type of radiator if water-cooled Type of heater for warming cylinder heads Capacity of heater in kW Method of protection against high temperature Method of protection against low oil pressure Type of governor Speed variation in %: a) Temporary b) Permanent Minimum time required for as assumption of full load in seconds Recommended interval in running hours for : a) Lubricating oil change b) Oil filter element change c) Decarbonising Type of base Can plant be placed on solid concrete floor? Are all accessories and ducts included? Is engine naturally aspirated? Are performance curves attached? Diameter of exhaust pipe Noise level in plant room in dBA N/A Noise level at tail of exhaust pipe in dBA BMEP (4 stroke) at continuous rating (kPa) % Load acceptance to BS 5514, Part 4, with 10% transient speed drop
Page 55
Alternator No 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. Item Remarks Makers name and model no. Country of Origin and year of manufacture Type of enclosure Nominal speed in RPM Number of bearings Terminal voltage Sea level rating kVA at 0.8 power factor De-rating for site conditions Input required in kW Method of excitation Efficiency at 0,8 power factor and : a) Full load b) load c) load Maximum permanent voltage variation in % Transient voltage dip on full load Voltage recovery on full load application in milli-seconds Is alternator brushless? Class of insulation of windings Is alternator tropicalised? Symmetrical short circuit current at terminals n Ampere Type of Coupling
Automatic Transfer Switchboard No 1. 2. 3. 4. 5. 6. 7. Item Makers Name Country of Origin Is board floor mounted? Finish of board Make of volt, amp, and frequency meters Dial size of meters in mm Scale range of voltmeter Remarks
Page 56
No 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29.
30. 31.
Item Remarks Scale range of ammeters Ratio of current transformers Make of hour meter Range of cyclometer counter Smallest unit shown on counter (Item 11) Make of circuit breaker Type of circuit breaker Rating of circuit breaker in Amp and fault level in kA Setting range of overload trips Setting range of instantaneous trips Make of change-over equipment Make of voltage relay Is control and protection equipment mounted on a small removable panel? Type of control equipment Make of mains isolator Type of indicators for protective devices Make of rectifier Type of rectifier Is battery charging available Are volt and ammeters provided for charging circuit? Is the alarm hooter of the continuous duty type? Rating in Amps of : a) Change-over equipment b) Mains on load isolator c) By-pass switch d) Circuit breaker to outgoing feed Is manufacture of switchboard/control panel to be sub-let? If yes, state name and address of specialist manufacturer
Page 57
Battery No 1. 2. 3. 4. 5. 6. Item Manufacturers Name Country of Origin Type of battery Voltage of battery Number of cells Capacity in cold crank amp Remarks
Dimensions No 1. 2. Item Overall dimensions of set in mm Overall mass Remarks
Deviation from the Specification as an Alternative (State Briefly) No Description
Spare Parts and Maintenance Facilities No 1. 2. 3. 4. Item Remarks Approximate value of spares carried in stock for this particular diesel engine and alternator Where are these spares held in stock What facilities exist for the servicing of the equipment offered Where are these facilities available
Page 58
SECTION VI: PRICE SCHEDULE To be completed and submitted as part of the tender document by bidders. Failure to submit this price schedule will lead to automatic disqualification. Item Description QTY Unit Price Total Cost
1. Design Drawings, Preliminary Documentation, LS
Factory Acceptance Tests (FAT) and Training Programs All Subject to KPC Approval 2. FAT and Training for 6 No. KPC Engineers LS and Maintenance Personnel 3. Civil Works and Associated Cabling LS
4. Supply of 750 kVA Generator Complete With 1
Automatic Transfer Switchboard As Per Specifications 5. Installation and Commissioning LS

6. As Built Drawings and Final Documentation LS
All Subject to KPC Approval

7. 16 % Value Add Tax
LS
TOTAL COST INCLUSIVE OF ALL COSTS & TAXES
i) The following Schedule of Prices has been prepared for the purpose of identifying the total cost of the items as specified in the Contract. ii) The Tenderer shall complete the Schedule of Prices in ink and the Total Price shall include everything to be supplied as specified in the technical specifications. iii) The prices given shall be verified by the Tenderer as being totally inclusive of all activities required to supply the equipment in accordance with the Contract and to the approval of Kenya Pipeline Company or the company representative.
Page 59
The bidder shall allow for all applicable Statutory Taxes and Duties DELIVERY PERIOD: .. WARRANTY PERIOD: ..
Page 60
SECTION VII: TENDER EVALUATION CRITERIA In addition to clause 2.10 the instruction to tenderers, the following criteria shall apply during evaluation and comparison of tenders: CRITERION Technical Compliance Technical Specifications as in Tender 1. 750 kVA generator meeting specifications as outlined in Section V Engine - 42 points Alternator - 19 points ATS - 31 points Batteries - 6 points Spares - 4 points Total points - 102 points Points = [Points Scored / 102] x 30 Notes: 1 points shall be awarded for compliance to each specification outlined in Section V: Summary of Generator Specifications Bidders MUST complete Summary of Ratings and Characteristics outlined in Section V to be considered for technical evaluation Sub Total Score Experience of Vendor / Staff 1. Certified Equipment Manufacturer (20 points) Authorized Dealer (10 points) COMMENTS POINTS
30
30 20
Page 61
2. Competence of personnel in installation and commissioning, give CVs of at least 4 key personnel who shall be actively involved in installation and commissioning 10 years experience in generator installations and commissioning (10 points) 5 years experience in generator installations and commissioning (5 points) 3. Experience in similar works as proposed by KPC, give at least four (4) referees of installations in the last four years 4. Financial capability 50 million turnover (10 points) 25 million turnover (5 points) 5. Proposed warranty and warranty transfers procedures Sub Total Score General Competence and Suitability Of Offer 1. Proposed implementation plan and methodology 2. FAT and training proposal Sub Total Score TOTAL TECHNICAL
10
10
5 50
10 10 20 100
2.5.1 The tenderer must pass the 80% overall mark on the technical evaluation to qualify to have the financial submissions to be evaluated. 2.5.2 The financial evaluation shall consist of an examination of the price of schedule, including all other costs, as well as duties and taxes payable for the equipment. Such price will be compared with existing budgetary provisions, previous purchases of similar equipment made and current requirements by the Kenya Pipeline Company. The lowest evaluated bidder shall then be recommended for award.
Page 62
SECTION IX: STANDARD FORMS Notes on the sample Forms 1. Form of TENDER -The form of tender must be completed by the tenderer and submitted with the tender documents. It must also be duly signed by duly authorized representatives of the tenderer. Confidential Business Questionnaire Form -This form must be completed by the tenderer and submitted with the tender documents. Manufacturers Authorization Form -This form must be completed by the tenderer and submitted with the tender documents where applicable (i.e. Authorized Dealers MUST complete this form). Certificate of Site Visit - This form must be completed by the tenderer and endorsed by a KPC Representative and submitted with the tender documents. Contract Form -The Contract Form shall not be completed by the tenderer at the time of submitting the tender. The Contract Form shall be completed after contract award and should incorporate the accepted contract price. Bank Guarantee for Advance Payment Form -When Advance payment is requested for by the successful bidder and agreed by KENYA PIPELINE COMPANY, this form must be completed fully and duly signed by the authorized officials of the bank.
2.
3.
4.
5.
6.
Page 63
9.1 FORM OF TENDER Date______________________ Tender No: ________________________ To: The MANAGING DIRECTOR Kenya Pipeline Company Ltd Kenpipe Plaza P.O Box 73442-00200 NAIROBI Gentlemen and/or Ladies: 1. Having examined the tender documents including Addenda Nos... [insert numbers], the receipt of which is hereby duly acknowledged, we, the undersigned, offer to supply and deliver[description of materials and spares ] in conformity with the said tender documents for the sum of.. [total tender amount in words and figures] or such other sums as may be ascertained in accordance with the Schedule of Prices attached herewith and made part of this Tender. 2. We undertake, if our Tender is accepted, to deliver the materials and spares in accordance with the delivery schedule specified in the Schedule of Requirements. 3. If our Tender is accepted, we will obtain the guarantee of a bank in a sum equivalent to _____ percent of the Contract Price for the due performance of the Contract, in the form prescribed by KENYA PIPELINE COMPANY. 4. We agree to abide by this Tender for a period of..[number] days from the date fixed for tender opening of the Instructions to tenderers, and it shall remain binding upon us and may be accepted at any time before the expiration of that period. 5. Until a formal Contract is prepared and executed, this Tender, together with your written acceptance thereof and your notification of award, shall constitute a binding Contract between us. 6. We understand that you are not bound to accept the lowest or any tender you may receive. Dated this ________________ day of ________________ 20______. [signature][in the capacity of] Duly authorized to sign tender for and on behalf of
Page 64
9.2 CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or 2 (c) whichever applied to your type of business You are advised that it is a serious offence to give false information on this form Part 1 General: Business Name .. Location of business premises . .. Plot No Street/Road Postal Address ... Tel No. . Fax .. E mail .................................................................................................... Nature of Business .. Registration Certificate No. .. .. Maximum value of business which you can handle at any one time Kshs .. Name of your bankers .. Branch . ..
Part 2 (a) Sole Proprietor Your name in full .. Age ... Nationality Country of origin .. Citizenship details ..
Page 65
Part 2 (b) Partnership Given details of partners as follows: ..Name Nationality Citizenship Details Shares 1. 2. 3. 4. Part 2 (c ) Registered Company Private or Public .. State the nominal and issued capital of companyNominal Kshs Issued Kshs Given details of all directors as follows ..Name Nationality Citizenship Details Shares 1. 2. 3. 4.
Date .. Signature of Candidate If a Kenya Citizen, indicate under Citizenship Details whether by Birth, Naturalization or registration.
Page 66
9.3 MANUFACTURERS AUTHORIZATION FORM
To
[name of the Kenya Pipeline Company].
WHEREAS [name of the manufacturer] who are established and reputable manufacturers of .. [name and/or description of the goods] having factories at [address of factory] do hereby authorize [name and address of Agent] to submit a tender, and subsequently negotiate and sign the Contract with you against tender No. . [reference of the Tender] for the above goods manufactured by us. We hereby extend our full guarantee and warranty as per the General Conditions of Contract for the goods offered for supply by the above firm against this Invitation for Tenders.
________________________________________________________________________
[Signature for and on behalf of manufacturer]
Note: This letter of authority should be on the letterhead of the Manufacturer and should be signed by an authorized person
Page 67
9.4 CERTIFICATE OF SITE VISIT
This is to certify that I .. (Name of Tenderer or Representative) Of the firm (Name of Tendering Firm) In the presence of .. (Name if KPC Representative) Visited the site in connection with the tender SUPPLY, INSTALLATION AND COMMISSIONING OF A 750 KVA GENERATOR COMPLETE WITH AUTOMATIC TRANSFER SWITCHBOARD AT KISUMU DEPOT (PS 28) as specified in the tender document. Having previously studied the Tender Documents and carefully examined the site I have made myself familiar with all the conditions likely to influence the works and cost thereof. I further certify that I am satisfied with the description of the work on the explanations given by the said KPC Representative and that I understand the work to be done as specified and implied in the Tender Documents. Signed . (Name and Signature of Tenderer or Representative) Signed . (Name and Signature of KPC Representative) Date and Stamp .
Page 68
9.5 CONTRACT FORM THIS AGREEMENT made the _____ day of __________ 20_____ between Kenya Pipeline Company of KENYA of the one part and [name of tenderer] of. [city and country of tenderer] (hereinafter called the tenderer) of the other part: WHEREAS KENYA PIPELINE COMPANY invited tenders for TENDER FOR THE SUPPLY, INSTALLATION AND COMMISSIONING OF A 750 KVA GENERATOR COMPLETE WITH AUTOMATIC TRANSFER SWITCHBOARD AT KISUMU DEPOT (PS 28) has accepted a tender by the tenderer for the supply of those materials and spares in the sum of [Contract price in words and figures] (hereinafter called the Contract Price). NOW THIS AGREEMENT WITNESSETH AS FOLLOWS: In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to. The following documents shall be deemed to form and be read and constructed as part of this Agreement, viz.: (a) (b) (c) (d) (e) the Tender Form and the Price Schedule submitted by the tenderer; the Schedule of Requirements; the Technical Specifications; the General Conditions of Contract; the Special Conditions of Contract; and
1.
2.
3.
4.
(f) KENYA PIPELINE COMPANYs Notification of Award. In consideration of the payments to be made by KENYA PIPELINE COMPANY to the tenderer as hereinafter mentioned, the tenderer hereby covenants with KENYA PIPELINE COMPANY to provide the materials and to remedy defects therein in conformity in all respects with the provisions of the Contract. KENYA PIPELINE COMPANY hereby covenants to pay the tenderer in consideration of the provision of the materials and spares and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the contract at the times and in the manner prescribed by the contract. IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with their respective laws the day and year first above written. Signed, sealed, delivered by COMPANY) Signed, sealed, delivered by in the presence of______________ the the ________(for KENYA PIPELINE
(for the tenderer)
Page 69
9.6 LETTER OF NOTIFICATION OF AWARD Kenya Pipeline Company Ltd Kenpipe Plaza Sekondi Road P.O Box 73442-00200 Nairobi Tel: 254-722-207681
To:
RE: Tender No. Tender Name This is to notify that the contract/s stated below under the above mentioned tender have been awarded to you.
1. Please acknowledge receipt of this letter of notification signifying your acceptance. 2. The contract/contracts shall be signed by the parties within 30 days of the date of this letter but not earlier than 14 days from the date of the letter. 3. You may contact the officer(s) whose particulars appear below on the subject matter of this letter of notification of award. (FULL PARTICULARS)
MANAGING DIRECTOR KENYA PIPELINE COMPANY
Page 70

Generator KPC Specs

Uploaded by

Document Information

Original Description:

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Generator KPC Specs

Uploaded by

Copyright:

Available Formats

KENYA PIPELINE COMPANY LIMITED

NICHOLAS GITOBU FOR: MANAGING DIRECTOR

SECTION II: INSTRUCTIONS TO TENDERERS 2.1 Eligible Tenderers

to enable the tender to be returned unopened in case it is declared late.

Modification and Withdrawal of Tenders

SECTION III: GENERAL CONDITIONS OF CONTRACT 3.1 Definitions

Delivery and Documents

SECTION IV: SPECIAL CONDITIONS OF CONTRACT 4.1 Special Conditions of Contact

Specification Excitation Generator protection features

Engine protection features

Specification Metering features

Automatic Transfer Switchboard Warranty

6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.

Dimensions No 1. 2. Item Overall dimensions of set in mm Overall mass Remarks

Deviation from the Specification as an Alternative (State Briefly) No Description

1. Design Drawings, Preliminary Documentation, LS

Automatic Transfer Switchboard As Per Specifications 5. Installation and Commissioning LS

All Subject to KPC Approval

TOTAL COST INCLUSIVE OF ALL COSTS & TAXES

9.3 MANUFACTURERS AUTHORIZATION FORM

[name of the Kenya Pipeline Company].

[Signature for and on behalf of manufacturer]

9.4 CERTIFICATE OF SITE VISIT

(for the tenderer)

MANAGING DIRECTOR KENYA PIPELINE COMPANY

You might also like