NUMERICAL DATA KINGDOM OF SAUDI ARABIA

RECRUITMENT, COMPETENCE, EVALUATION TRAINING PROCESS &

REFERENCE: QR6.2.2
DATE ISSUE / REVISION: 1/1 OF IMPLEMENTATION: 16/03/2013

ISSUED B

VERIFIED B

APPROVED B Mohammad Al Fouzan

:Name :Title :Date :Signature

Mohammad Ali Consultant HR & Personal Affairs Manager

Executive Director

Doc. Ref. QP6.2.2 Issue Rev. no. ! !

Title:

Recruitment, Competence, Evaluation & Training

1. Purpose
1.1 This procedure aims at describing the recruitment process, competence levels, training requirements and their implementation so as to enhance competence.

2. Scope
2-1 This procedure applies to all training activities within the company and the employee needs affecting product quality. 2-2 This procedure applies to the process of identifying competence levels within the company. 2-3 This procedure applies to all recruitment activities conducted by the H department.

3. Definitions
3-1 Internal training: !ll training activities prepared for and conducted by the company personnel. 3-2 External training: !ll training activities conducted by an e"ternal entity whether within the company or within the e"ternal entity#s premises li$ewise.

4. Responsibilities
%-1 The H &anager is responsible for maintaining all training records, employee records of all pro'ects and () personnel. %-2 The H &anager is responsible for ensuring that the recruitment process conforms to (umerical )ata#s customer requirements. %-3 The H &anager is responsible for ensuring that all employee annual appraisal processes are performed and reported on and that all records are updated accordingly.

5. Operation
5.1 *.1.1 *.1.2 *.1.3 I entif!ing co"petence le#els: The H &anager shall identify the competence level for employees directly or indirectly affecting the quality of the product within the company and shall record the data in the $o"petence s%eet &'R(.2.2)1*. +hen hiring any new employees the H &anager shall abide by the competence levels described for the concerned 'ob as per the $o"petence s%eet &'R(.2.2)1*. ,f the new employee#s qualifications do not match the competence level described for his specific 'ob in the $o"petence s%eet &'R(.2.2)1*, the person in charge of the hiring process shall obtain the ED formal approval indicating other reasons for acceptance. +raining nee s &no"inations*: !ny employee may nominate himself to attend internal or e"ternal training by submitting an e"plo!ee training for" &'R(.2.2)1* to his direct superior to write his remar$s, the concerned employee#s superior may nominate any of his subordinates to attend training li$ewise. The employee#s superior shall forward the e"plo!ee training for" &'R(.2.2)2* to the H department. The -) shall add his remar$s on the same form and then submits it to the .rocurement for approval.

5.2 *.2.1

*.2.2 *.2.3

.age 2 of 3

Doc. Ref. QP6.2.2 Issue Rev. no. ! ! *.2.% *.2.*

Title:

Recruitment, Competence, Evaluation & Training

*.2.1 5.3 *.3.1 *.3.2 *.3.3 5.4 *.%.1 *.%.2 *.%.3 *.%.% 5.5 *.*.1 *.*.2 *.*.3

,f the training form is approved by the .rocurement )epartment, the H &anager shall add the training program to the annual training plan /0 1.2.2-%2 and then coordinates with the concerned department heads for conducting the training. ,f training is conducted the concerned manager shall conduct post training evaluation for the concerned employee using the e"plo!ee training for" &'R(.2.2)2* and forwards the form to the H &anager to add it to the e"plo!ee training log &'R(.2.2)3*, and update the annual training plan &'R(.2.2)4* and if training is cancelled or postponed the reasons must be identified. ,f the training program isn#t approved by the -) the H &anager shall retain the e"plo!ee training for" &'R(.2.2)2* and shall inform the concerned manager accordingly. E"plo!ee e#aluation: 3efore employee contract renewal in two months, the H &anager shall send an internal memo to the employee#s managers, pro'ect managers or pro'ect supervisors instructing them to perform evaluations for their subordinates. The superiors shall perform the employee evaluation using the perfor"ance e#aluation for" &'R(.2.2)5*. The superiors shall conduct their subordinates# evaluations and suggest necessary training /as needed2 and shall forward the forms to the H within a month of receiving the internal memo. ,nnual training plan: The H &anager set the annual training plan based upon the employee evaluations, approved training requests, newly hired personnel and other annual plans using the annual training plan /0 1.2.2-%2. The H &anager shall coordinate with the concerned manager so as to conduct the required training. !fter every training program is conducted the H &anager shall update the annual training plan &'R(.2.2)4* accordingly. The H &anager shall retain a copy of all training certificates /e"ternal 4 internal training2 in the concerned employee#s file. Recruit"ent: !fter contract award, the contract responsible shall conduct a meeting with the -) to finali5e H requirements for the pro'ect. The H department shall begin by contacting e"-employees of () of qualifications matching those required by the customer, if not feasible, recruitment agencies maybe contacted after approval as suppliers as per 0. 6.%. The -), .ro'ect &anager and the H &anager shall conduct interviews with the short listed candidates and shall record the results in the $an i ate assess"ent s%eet &'R(.2.2)(*- which shall include fields addressing the fields described in the 'ob descriptions provided by the customer /as applicable2 .

.age 3 of 3

Doc. Ref. QP6.2.2 Issue Rev. no. ! !

Title:

Recruitment, Competence, Evaluation & Training

(. .e! Perfor"ance In icator

Ob0ecti#e .PI 1or"ula +arget 1re2uenc! of "easure"ent <emi- !nnual

!chieve the planned training 4 the effectiveness of it !chieve the required <audi5ation 9 from the total staff Hire the requested adequate candidates within 3 month

789

(umber of achieved training3 number of planned training : 188 (umber of <audis =number of target <audis : 188 (umber of recruited staff= total number of required recruited staff : 188

;ngoing

;ngoing

<emi- !nnual

1* 9

;ngoing

0uarterly

789

/. Relate
/)1 /)2 /)3 /)4 /)5 /)(

ocu"ents
'R (.2.2)1 'R (.2.2)2 'R (.2.2)3 'R (.2.2)4 'R (.2.2)5 'R (.2.2)(

$o"petence s%eet E"plo!ee training for" E"plo!ee training log ,nnual training plan Perfor"ance e#aluation for" $an i ate assess"ent s%eet

.age % of 3