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Master Data in Materials Management

Contents:
Settings for Material Types Field Selection Control for Material Master Records Customized Material Master Records Vendor Master Records

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Master Data in Materials Management: !"ecti#es

$t t%e conclusion of t%is unit& you 'ill !e a!le to: Configure t%e material types and set t%e control attri!utes for t%em Define t%e material num!er assignment Determine and configure t%e field selection control using t%e influencing factors Configure a simple customized material master record Define t%e necessary settings for t%e #endor master

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Course #er#ie' Diagram

Course

#er#ie'

+ntroduction to t%e +mplementation )uide MM rganizational ,e#els

)lo!al Settings Master Data in Materials Management *urc%asing +n#entory Management Summary

Valuation and $ccount $ssignment

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0.Master Data in MM: .usiness Scenario

Many of t%e products t%at are !ot% produced and consumed across t%e organizational structures of your company !elong to an internal supply c%ain. For t%is reason& your implementation team %as decided to create a ne' material type t%at reflects t%is internal supply c%ain scenario.

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Your company produces many materials at one plant and then ships them to another plant where they are used to produce a different product. You want to use a separate material type when creating these materials. This new material type should combine the attributes of the standard material types ROH and HALB. Your project team has decided that the new material type should ha e its own number inter als. After analy!ing all material master fields" the project team decided to create a new field selection and se#uence for indi idual iew maintenance for materials of the new material type" instead of using those for the ROH and HALB material types. As part of the R$% &ystem implementation" you ha e been as'ed to gi e an o er iew of the endor master record and the control options.

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Settings for Material Master Records

Configuring t%e Material Master

Field Selection

.asic Settings

Settings for 0ey Fields

Tools

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(n the ()* node Configuring the Material Master" you modify the material master maintenance +screen layout" screen se#uence" and so on, to meet the specific re#uirements of your company. (n the ()* node Field Selection" you define which material master fields are ready for input as either mandatory entry or optional entry" displayed only" or suppressed. (n the ()* node Basic Settings" you can define the material types" the number assignment for material master records" and so on. (n the ()* node Settings for Key Fields" you specify the following .hich material groups and di isions you use in your company .hich material statuses you re#uire .hich storage and temperature conditions must be met for particular materials (n the ()* node Tools" you can /efine authori!ations and authori!ation profiles for material master record maintenance Organi!e the data transfer for material master records /efine the start time for bac'ground jobs )aintain search helps

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.asic Settings

Ma2e )lo!al Settings

Maintain Company Codes for MM

Define $ttri!utes of Material Types

Define 3um!er Ranges

Define

utput Format of Material 3um!ers

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(n the ()* node Make Global Settings" you define the following How the administration data is updated for technical data +table )&TA, when processing material master recordsThe R$% &ystem updates the material administration data when you create and change material master records. You can select ifThe update should ta'e place only at table le el +for e0ample" client le el" plant le el, Or also when indi idual material statuses are created or changed +for e0ample" purchasing data" )R1 data" and so on,. The standard document type for engineering$design drawings" if your company is implementing the document management system

The period closing program terminates if the permitted number of incorrect material records is e0ceeded. You can use an indicator to acti ate special indi idual processes for reference materials. To maintain company codes for )aterials )anagementYou define the current posting period and the fiscal year for the material master records +accounting data, during initiali!ation. You can also initiali!e the company code in Tools.

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Control of t%e Material Type: Material Master

Material

*rocurement type 6internal7e8ternal9 Vie's for material maintenance :8ternal alp%anumeric num!er assignment 'it%out c%ec2 Type of in#entory management 65uantity7#alue9

Material

$
Material type

$ssignment to an account category reference Field selection and screen se5uence )eneral indicators for price control& special processes and for Retail Costing control +tem category group SD $ut%orization group

Material type

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A material type is specified for each material. The material type is part of the general data on a material. The user departments defined for a material determine which iews they can maintain for a material of this particular material type. This controls which applications can use the material. You can determine the type of in entory management +#uantity2based and$or alue2based, for a material type on a aluation area2specific basis. The material type controls essential processes in indi idual applications. 3or e0ample" in 4ustomi!ing for 11" you define the specific material types that are included in or e0cluded from the creation of BO)s and routings in your company" depending on their usage. You can configure the type of price control as an optional alue or mandatory default alue. The R$% &ystem assigns the stoc' accounts and consumption accounts using the aluation classes. (t assigns the permitted aluation classes to the material type using the account category references. (n 4ustomi!ing for the material type" you can identify inconsistencies regarding the #uantity and alued based in entory management for the aluation areas. You can define which material types are assigned to the special creation transactions. (ndi idual indicators such as Material type ID and Time until deletion are only used in &A1 Retail.

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Material Master Record Maintenance: Vie's

*urc%asing .asic data Materials planning Stoc2s at plant7 storage location $ccounting Storage
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Material master record Definition

T%e material master is t%e central data o!"ect in t%e R7( System. +t is used to represent ra' materials& au8iliary materials& operating supplies& semi=finis%ed products& finis%ed products& *RTs ...

Sales and distri!ution Costing <or2 sc%eduling Forecast Classification <are%ouse management

. . .C $

>>

>>

5ach user department has its own iew of a material master record. 3or the management of BO)s and routings" you must create at least one iew at plant le el.

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3um!er $ssignment for Materials

Material

C%ec2 e8ternally assigned num!er

Material type

)roup 0@

)roup nn

+nternal inter#al 3$ :8ternal inter#al 3$

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...

+nternal inter#al 3$ :8ternal inter#al 3$

You define the material number groups independently of the company code or fiscal year. 3irst" you must maintain the groups. Then" you assign the material types to the groups. You can assign an inter al to one group only. You can change the number le el of an inter al manually. The standard system uses a buffer when assigning numbers to material master records. The amount of numbers for the buffer is 67. 8sing this buffer and ha ing the material number assigned before sa ing a new material master can lead to gaps in the number assignment. Howe er" if you reset the number le el of an inter al bac' to the initial alue" the R$% &ystem fills these gaps when you create new materials.

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Ao' t%e Material 3um!er is Displayed

Material

Data!ase Material Material num!er: num!er: @; @; c%aracters c%aracters Con#ersion +nput7output lengt% ,eading zeros Template Form of storage
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The input$output length" leading !eros" and template settings for the material number con ersion apply only to online acti ities and printouts.

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Material Status
Material status field

$ Material

$pplication $pplication *urc%asing . M %eader . M item Routing +ndependent re5uirements Forecast Materials planning *roduction order %eader *roduction order item Buality inspection *roduction resources7tools *lant maintenance +n#entory management
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Control 3o dialog 8 8 8 8 8 8 8 8 8 8 8 8 <arning :rror 8

The material status enables you to control the usability of a material for business applications. The material status is defined in the material master record and depends on the material concerned. The material status can be assigned to the material master at either the client le el ia the Basic data screen" or at the indi idual plant le el.

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Material Master Field Selection

#er#ie' of t%e +nfluencing Factors

Field Selection )roups

Field Reference = Control String

Field Reference $ssignment

,in2ing t%e Control Strings

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Material Field Selection: +nfluencing Factors

Transaction

*rocurement indicator
........ C

Material type Field selection *lant

........ ........

+ndustry sector

S$* deli#ery

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There is a separate control string for each of these influencing factors. 5ach item in a control string of this type applies to a group of material master fields.

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0.@Material Field Selection: Field Reference

Material type *lant +ndustry sector

Field reference Field reference Field reference

Control string Control string Control string

Transaction *rocurement indicator S$* deli#ery

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Field reference +n=%ouse7 e8ternal Field reference

Control string Control string Control string

As a rule" a reference 'ey defines which control string applies to the rele ant influencing factor. You can maintain the reference 'ey for the material type" the plant" and the industry sector in the configuration menu. 5ach item in a control string of this type determines the field selection for a group of material master record fields. You can use the configuration menu to establish the group to which the indi idual fields are assigned.

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Material Field Selection: *rocedure

Determine t%e field selection group& to '%ic% t%e field to !e c%anged !elongs Determine t%e influencing factor for c%anging t%e field selection Determine t%e control string to !e c%anged C%ange t%e field selection for t%is group in t%e rele#ant string

,in2 rules
For e8ample& material type R A Transaction MM0@

2 @

= = = = = =

E
=

.
=

( @

E
D

E E E

E
D D

E
D

/ @ C%ec2 t%e lin2

SAP AG 1999

The field selection in a material master record transaction is determined by se eral control strings. The entries in all the control strings that are alid for the rele ant transaction are lin'ed +item for item, at certain points. 5ach of the lin' rules listed abo e determines the result of the field selection for a group of material master fields. The lin' rules are defined by &A1 and cannot be changed. The symbols ha e the following meanings 2 9 suppress : 9 display ; 9 mandatory entry . 9 optional entry

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Material Master Configuration

Data Screen Structure for :ac% Screen Se5uence $ssign Su!screens Define Se5uence of Main Screens and Su!screens $ssign Screen Se5uence Maintenance Status Determination for Data Transfer *rogram for Fser=Specific Su!screens Fser Settings

SAP AG 1999

.hen structuring your own logical screens" you can use the e0isting standard screen modules. You need to use your own screen modules if you re#uire different field groups or new fields. To create your own screen modules" you define a new function group +such as <=>?,. You use the &creen 1ainter to copy standard program &A1L)*/6 and screen +module, abcd using the target names for program &A1L<=>? and screen number abcd. Append structures are pro ided in //(4 for integrating your own fields. You can only integrate fields from user2specific tables and user2specific container screens in program &A1L)*)) using a modification. The ()* contains e0tensi e documentation on configuring your own material master dialog.

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:8ample: Fser=Specific Material Master Dialog
,ogical screens Se5uence Ta!strips

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Screen modules *rogram Screen num!er

Logical Screens A logical screen is a screen that you can select in the iew selection dialog bo0. A screen container is assigned to each logical screen. A logical screen is made up of se eral screen modules +subscreens,.

Screen Modules +&ubscreens, As a rule" screen modules correspond to the indi idual frames of a logical screen. They represent the program screens that are processed in the material master dialog.

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Fser=Specific Material Master: Screen Se5uence
Screen se5uence 0@
,ogical screen 04 G.asic dataH

Screen se5uence 2@
,ogical screen 04 G.asic data @H ,ogical screen 0; G.asic data 2H

Control
Screen type: Main creen S!" creen *rogram Screen (Screen Painter) (Screen Painter)

...

,ogical screen 0; G*urc%asingH ,ogical screen 2G*urc%ase order te8tH

...

,ogical screen @G*urc%asingH ,ogical screen @1 G*urc%ase order te8tH

Screen modules $ddit. function assignment Maint. status (#$%$&$''''') Se5uence control Fser settings

... ...

..

,ogical screen @2 GMR* @H

,ogical screen 21 GMR* @H ,ogical screen 24 GMR* 2H

...
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The logical screen is the isible data screen. (t consists of a container screen with empty subscreen areas as a placeholder for screen modules +field groups, containing the actual fields. You differentiate between Main screens for the main data Additional screens for e0tra data Others +cannot be configured" such as initial screens, &tandard screen modules +program &A1L)*/6, ha e a ma0imum si!e of 67 lines and >% columns. They can contain a frame and a description. The maintenance status of the logical screens affected must match the maintenance status of the fields contained in the logical screen +for e0ample" 5/ means that only )R1 data and purchasing data are allowed,. You can assign function codes 1B00 to the additional screens and subscreens +corresponds to the name of the menu option in &creen 1ainter,. You control which screen se#uence is used for material master maintenance by using arious influencing factors. The user settings depend on the screen se#uence +with the e0ception of the industry sector settings,.

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Fser=Specific Material Master: +nfluencing Factors

Transaction screen reference

Fser screen reference Screen se5uence Material type screen reference

+ndustry sector screen reference

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Transaction Screen Reference You use this screen reference to put transactions into groups by assigning the same freely selectable name to the arious transactions. You use these groups as one of the influencing factors for determining the screen se#uence.

User Screen Reference You use this screen reference to put users into groups by assigning the same freely selectable name to them. This allows you to assign the same screen se#uence to all users in a group.

Material Type Screen Reference You use this screen reference to put material types into groups by assigning the same freely selectable name to them. This allows you to assign the screen se#uence depending on the material type.

Industry Sector Screen Reference You use this screen reference to put industry sectors into groups by assigning the same freely selectable name to them. This allows you to control the assignment of the screen se#uence depending on the industry sector.

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Screen Se5uence: +nfluencing Factors
Transaction Fser Material type +ndustry sector

)rouping of transactions

)rouping of users

)rouping of material types

)rouping of industry sectors

Transaction screen ref. 0@ 0@ 0@ 0@ 0@

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Fser screen ref. E M D:, M D:, E E

Material type screen ref. E R A E R A R A

+ndustry sector screen ref. E M E M E

Screen se5uence 2@ I@ I2 I( I-

You can assign a screen se#uence to a combination of the screen references for transactions" users" material types" or industry sectors. This screen se#uence then appears automatically when the users affected choose this transaction" material type" or industry sector. The first table entry on the slide means +if it is the only entry, that the R$% &ystem is to use standard screen se#uence @6 for all transactions and all users" irrespecti e of the material type and the industry sector. (f there are other entries in the table" the first entry has the lowest priority. The asteris' +:, stands for any screen reference. The assignment of the screen se#uence codes <6 to <A on the slide ta'es into account the different priorities of the table entries. 3or e0ample" the R$% &ystem calls screen se#uence <6 under the following conditions+6, The user is assigned to user screen reference )O/5L +@, And the material type that he or she uses is assigned to material type screen reference ROH +%, And the industry sector that he or she uses is assigned to industry sector screen reference ) (f only condition +6, is not met" the R$% &ystem uses screen se#uence <%. (f conditions +@, or +%, are not met" but condition +6, is met" it uses screen se#uence <@. (f none of the three conditions is met" the R$% &ystem uses screen se#uence @6.

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Settings for Vendor Master Records

Vendor $ccount )roups

Field Selection

3um!er $ssignment

,e#els for Vendor Data

*artner Roles

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$ccount )roup Control: Vendor Master

... %o' t%e master record is used 6#endor or one=time #endor9 ... t%e type of num!er assignment 6internal7e8ternal9 ... if #endor su!=ranges or plant=specific data are allo'ed

T%e account group controls ...

... t%e num!er range

... '%ic% partner roles are allo'ed& !ased on partner sc%emas

... t%e field selection

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You must specify an account group when you create a endor master record. You use the account groups to group endors according to certain criteria. You use the account group to define the following .hich fields are ready for input or must be filled when you create and change master records (f the account in #uestion is a one2time account +collecti e account for one2time endors, (f the data retention le els B&ub2RangeC and$or B1lantC are allowed for a endor master record. The account number inter al and the type of number assignment" with the help of number ranges The partner roles that are allowed for the account group

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Vendor Field Selection: +nfluencing Factors

$ccount group

Transaction

Field selection for:

.asic data $ccounting data *urc%asing data

*urc%asing data:
*urc%asing organization

$ccounting data:
Company code

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The lin' rules for the indi idual field status definitions for endors correspond to those that apply to material master records. /epending on the transaction or acti ity" you can maintain the field status definitions for endor master record maintenance 4entrally 3or 1urchasing 3or Accounting +in Customi ing for FI Master data for !ccounts "ecei#able and !ccounts $ayable,.

You can define the field selection for the purchasing" endor sub2range and plant data screens based on the purchasing organi!ation. The entry B:C in the purchasing organi!ation field represents all purchasing organi!ations that are not specifically listed in the table. You can also maintain the field status definitions for the accounting data for each company code +account management" payment transactions" and so on, in Customi ing for FI Master data for !ccounts "ecei#able and !ccounts $ayable.

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0.2*artner Roles

)oods recipient

Vendor

+n#oicing party

)oods supplier

*ayment recipient

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(n the standard system" the following partner roles are defined as e0amples Dendor Ordering address *oods supplier (n oicing party /ifferent payee (n 4ustomi!ing" you define the partner roles that are optional and those that are mandatory. (n the standard configuration" all partner roles are optional" e0cept that of B endorC. (f no other roles are maintained" the data for the endor role applies. You can use the partner schema to define your own partner role assignments.

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*artner Roles J *artner Sc%emas

*artner role
VD $ *+ )S $I Vendor rder address +n#oicing party )oods supplier Diff. payt recipient

*artner sc%ema
000@ Vendor Mandatory VD 8 $ $I 0002 *urc%ase orders VD 8 $ *+ 629 *artner sc%ema 'it% permitted partner roles for purc%ase orders $ssign partner sc%ema to order type

629 *artner sc%ema 'it% permitted partner roles for #endors

6@9 *ermitted partner roles for #endor in account groupC

$ssign partner sc%ema to account group

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You can define partner roles in any way you want. +6, You define for each partner role the account groups that the R$% &ystem can use when creating endor master records. 3or e0ample" the entry BOA L(53C means that you can create an ordering address using account group L(53. You maintain the partner roles allowed for endor master records" purchasing documents" and rebate arrangements in partner schemas. You define for each schema if a partner role is mandatory +re#uired, and if it can be changed. +@, You can assign a partner schema to each account group and possibly to allowed data retention le els +purchasing organi!ation" endor sub2range" and plant, of this account group. This allows you to define the partner roles that are allowed for endor master records. 3or e0ample" if partner schema L6 is assigned to account group L(53 +at purchasing organi!ation le el, and it contains partner role OA" you can maintain an ordering address in e ery endor master record in account group L(53 +at purchasing organi!ation le el,. (n the case of purchasing documents and rebate arrangements" you assign the partner schemas depending on the document type or arrangement type. You can find all the 4ustomi!ing acti ities for partner roles in the 1urchasing ()* in the node $artner Determination.

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Master Data in Materials Management: Summary

Kou are no' a!le to: Configure t%e material types and set t%e control attri!utes for t%em Define t%e material num!er assignment Determine and configure t%e field selection control using t%e influencing factors Configure a simple customized material master record Define t%e necessary settings for t%e #endor master

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0.24Master Data in Materials Management

:8ercises

Unit: Master ata in Materials Management Topic: Material Type

At the end of this e0ercise" you will be able to 4hec' the attributes for a material type /efine a new material type 4onfigure the number assignment for material master records (t has been reali!ed that many of the products both produced and consumed throughout the organi!ational structures of your corporation belong to an internal supply chain. 3or this reason" your implementation team has decided to create a new material type that reflects this supply chain scenario. )any of the materials are produced in one plant" and then shipped to a subse#uent plant for consumption in another product. This new material type will combine the attributes of the standard material types ROH and HALB. 626 /efine a Eew )aterial Type 62626 )a'e a few notes on the controls that you can influence using the material typeFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF 6262@ *i e possible reasons or se eral e0amples that justify the need to create a separate material type. FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

6262% /efine a new material type" *RGG. To do this" select the &A1 reference material type for raw materials as your template to copy. /efine the attributes of the new material type and note how you do this2 %&ternal and Internal procurement are allowed FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF
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The material number must be assigned internally. FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

1ermitted iews- Basic data" Accounting" &ales" 4osting" )R1" 1urchasing" .or' &cheduling" &torage" 1lant &toc's" &torage location stoc's and 3orecasting. FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

Huantity and alue updating in all plants FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF Only price control & is permitted and it is binding FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

8se the same account assignment +Baccount category referenceC, as for raw materials FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

62@

Eumber Assignment 62@26 .hat groups are there for assigning numbers to material master recordsI 4hec' if the specified inter al +677777777 - 6========, already e0ists. FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

62@2@ 3rom the listed choices" determine the se#uence in which you must proceed in order to assign a material type to an e0isting number range group. Eote that not all of the acti ities are rele ant for your tas'. FFFFF FFFFF FFFFF &elect the material type 4hange current number le el &earch for a group with this range

FFFFF Obtain an o er iew of e0isting groups and their assigned inter als FFFFF FFFFF FFFFF FFFFF Assign the material type to the group &elect the group &elect Maintain groups 4hange inter als

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62@2% (n 4ustomi!ing" use your se#uence to configure the correct number range group for your material type so that the numbers for these materials must be assigned internally from the number range 677777777 to 6========. 62@2A Test your settings by creating a new material master with material type *RGG for plant 6777. 4hec' all si0 points in the business scenario. 2 Eumber assignment- is e0ternal number assignment possible for your material typeI .hich internal numbers are assignedI FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF 2 2 2 2 1ermitted iewsFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF 1rocurement typeFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF Daluation class+es,FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF 1rice controlFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF :Eote- the settings for #uantity and alue updating are not isible from the material master transaction.

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!"ercises
Unit: Master ata in Materials Management Topic: #ield Selection

At the end of this e0ercise" you will be able to (dentify the influencing factors that are a ailable for controlling the field selection for material master records. 4onfigure the field selection for material master records (n order to ensure that users remember to maintain the field 'ld material number( it has been decided to ma'e this a required field. This field re#uirement only needs to be effecti e for your new material type. This field should remain an optional field for material type ROH.

@26

&ummari!e the procedure for customi!ing field selection. @2626 Before you ma'e the necessary 4ustomi!ing settings for field selection" write down the steps and entries that are re#uired to do this and the influencing ariables that you need to consider&tep 6- FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF &tep @- FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF &tep %- FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

&tep A- FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF &tep J- FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

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@262@ Eow use your notes to configure the appropriate required field in 4ustomi!ing. (f you re#uire a new field reference" use the 'ey <)GG. Eote that your 4ustomi!ing changes are only to apply to the new material type" *RGG. /o not change any settings that could affect the other groups. @262% Test your field selection settings for material type *RGG by creating the basic data iew for a material with this material type and for a material with material type ROH. (s the field 'ld material number ready for input +re#uired or optional field," is it only displayed" or is it suppressed for the following material typesI *RGG ROH @2@ FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

1lant2&pecific &ettings @2@26 How do you ma'e sure that the field !#ailability check +chec' group for the a ailability chec', must be maintained for all of the material master records for your new plantI 8sing the same procedure as with the pre ious e0ercise" change the field selection control for the field ( and the influencing factor plant) Are other fields affected if you change the field selectionI /O EOT assign this field to another field selection group. FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF )a'e these settings. (f you re#uire a new field reference" use the 'ey <.GG. FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF @2@2@ Test your settings- 50tend the material master from #uestion 62@2A by adding the )R1 % iew for your new plant TRGG. @2@2% How could you pre ent storage and sales data from being created unnecessarily for the materials in plant 6A77I (s it possible to ma'e this setting dependent on the procurement type or the material typeI /o EOT ma'e this change. FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

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!"ercises
Unit: Master ata in Materials Management Topic: Material Master $onfiguration

At the end of this e0ercise" you will be able to 4hec' the layout of the data screens for screen se#uences /efine the se#uence of main screens and additional screens Assign screen se#uences to a user for all material types and industry sectors or particular ones .hen analy!ing and comparing your master data and processes" you disco er that it would be ad antageous to be able to display or change the indicators %n#ironmentally rele#ant and Dangerous goods profile at the same time as the purchasing data for materials belonging to your new material type.

%26

8ser2&pecific )aterial )aster Record %2626 .hich options and ariants would you suggest to the project team for maintaining materials belonging to your new material typeI FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF %262@ /isplay the fields for the Ben ironmental rele anceC of your new material. (n the standard system" you can find these fields on the Basic Data * iew. 3ind out the number of the subscreen that contains the en ironmentally rele ant fields. How do you proceedI FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

.hat would you do if you want to include not all" but only specific fields from this subscreen on the $urchasing + iewI FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

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.hat would you do if you want to display all of the fields from this subscreen on the $urchasing + iewI FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF %262% &ince the indi idual user departments ha e different tas's to perform and different data to maintain in the material master" it is important that these special changes are only effecti e for your own material type" *RGG" and for selected users +your group,. /escribe the 4ustomi!ing settings necessary for this. FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF %262A 8se your description to carry out all necessary acti ities. /escribe your new screen se#uence as follows*roups 77...7= *roups 67...6= *roups @7 ..@= KG YG <G +K7" K6"..." K=, +Y7" Y6"..." Y=, +<7"..., L L BKC instead of B7C BYC instead of B6C

B<C instead of B@C

%262A26 4reate a new screen se#uence by copying the e0isting screen se#uence @6. Eame your 'ey as abo e. 5nter a description for your new screen se#uence. %262A2@ )odify the data screen for purchasing to include the module @767. %262A2% 4reate a screen reference group for your user name. 8se K" Y" or <G. %262A2A 4reate a screen reference group for your material type. 8se )GG. %262A2J Assign your new screen se#uence to your screen reference groups for your user and material type. The following entry should be added76 K"Y or <G )GG ) Eew screen se#uence +K"Y"<G,

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%2@

4hec' Your 4onfiguration of the )aterial )aster Record. %2@26 Test your settings for the new material type. 4all the transaction Change material master record. 4hec' if you can maintain the en ironmentally rele ant fields on the purchasing iew for your material type *RGG for your material from #uestion 62@2A. FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF %2@2@ (s the configuration of the material master record plant2specificI FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF %2@2% Test your settings for material type ROH. 4hec' if you can maintain the en ironmentally rele ant fields for material T2T6GG on the 1urchasing iew. FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

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!"ercises
Unit: Master ata in Materials Management Topic: %endor Master Record

At the end of this e0ercise" you will be able to &et up a new account group for endor master records /efine partner roles and ma'e the necessary settings

&ome of your large suppliers +4entral 1urchasing, ha e more than one sales plant. (n your company" you want to use separate endor master records for each one. All purchasing transactions are to be assigned to 4entral 1urchasing. On the other hand" you want to transmit your purchasing documents +such as purchase orders, directly to the nearest sales plants. You now ha e the tas' of further analy!ing and modeling this process. A26 Dendor )aster &ettings A2626 .hat further information do you need on this processI FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

A262@ .hich acti ities must the solution includeI .hich acti ities are necessary and how would you ma'e these settingsI FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF
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FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF A262% .hich other acti ities might you also need to chec'I FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF FFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFFF

A2@

4reate a new endor account group and utili!e an e0isting partner schema for this account group. A2@26 4reate a new endor account group <DGG. 8se endor account group 7776 as a reference when creating the account group. Dendors in account group <DGG should be assigned e0ternal" alpha2numeric endor numbers" and should not be considered one2time endors. The fields purchase order currency" terms of payment" and name +salesperson, should be mandatory entries for the account group. )a'e the appropriate settings. A2@2@ Dendors with this account group should use the parnter schema L6 for maintaining partner roles at the purchasing organi!ation le el" L@ for the endor sub2range le el" and L% for the plant le el. Assign the partner schemas to your endor account group. A2@2% /efine D/ as a permissible parnter role for account group <DGG.

A2@2A 4entrally" create a endor master record using your new account group for company code 6777" purchasing organi!ation 6777. Eame the endor T2 LJJ7GG. Assign the reconcilliation account 6M7777 and cash management group A6. 8sing the partner functions" assign endor T2LJJ7GG as the main endor +D/," T2L6JAGG as the order address endor +OA," and endor T2L@J4GG as the in oicing endor +(1,. Assign both of these endors as the default endors for their respecti e partner function. A2@2J 4reate a 1O for your new endor T2LJJ7GG. 8se purchasing org (/5& /eutschland +6777,. /etermine if the partners T2L6JAGG and T2L6J4GG ha e been copied into the document header for their partner functions.
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0.2;Master Data in Materials Management Solutions

Unit: Master ata in Materials Management Topic: Material Type

626

/efine a Eew )aterial Type 62626 You can influence the following with the material typeThe procurement type The permitted iews The alue and #uantity updates The account assignment The number assignment The field selection

6262@ 3or certain materials" you want to allow maintenance of fewer iews" ma'e postings to different accounts ia automatic account determination" or use a different field selection. 6262% 4hoose Logistics General Material Master Basic Settings Material Types Define Attributes of Material Types. 2 2 &elect ROH &elect Copy as 5nter material type *RGG" with a description /eselect %&ternal no) assignment ,-o check 5nter a * for 50t. purchase orders allowed and *for (nt. purchase orders allowed. &elect the user departmentsBasic data" &ales" Accounting" 4osting" )R1" 1urchasing" .or' &cheduling" &torage" 1lant &toc's" &torage location stoc's and 3orecasting. You will need to scroll down to see all of the departments. /eselect the departments that are not specified. 5nter Account category reference 7776 &electHuantity updating in all aluation areas Dalue updating in all aluation areas 1rice control Standard price &elect $rice ctrl mandatory &a e
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Eumber Assignment 62@26 4hoose Logistics General Material Master Basic Settings Material Types Define Number anges &elect '#er#ie, The following groups already e0ist*roup 6 *roup @ N N (nter al (nter al 6 ======== 677777777 6========

62@2@ 1roceed in the following se#uenceJ. %. 6. M. A. @. &elect the material type 4hange current number le el not used &earch for the group with this range Obtain an o er iew of e0isting groups and their assigned ranges !ssign the material type to the group &elect the group &elect Maintain groups 4hange ranges not used

62@2% &elect Maintain Groups &elect group @. &elect your material type *RGG. &elect %lement &elect !ssign element group &a e 62@2A Logistics Materials management Material master Material !reate "General# $mmediately Before continuing" select !dd to fa#orites 50ternal number assignment for your material type may not be allowed +indicator for material type %&ternal number assignment ,ithout check,. (nternal number assignment1ermitted iews- as specified 1rocurement type- 5" 3"K or blan' Daluation classes- %777" %776" %77@" %77% 1rice controlB&C" cannot be changed as specified

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Solutions
Unit: Master ata in Materials Management Topic: #ield Selection

@26

&ettings &pecific to the )aterial Type @2626 You must note the following steps for the 4ustomi!ing settings for field selection&tep6 3or which field is the change to be madeI .hich field selection group does this field belong toI &tep@ /o other fields belong to this field selection groupI &hould the change to the field selection also apply to these fields +case a, or not +case b,I (n case b" you ha e to assign a new +free, field selection group for the field to be changed. -&tep% .hich influencing factors is the field selection to be changed forI -&tepA .hich field reference is used to control the field selection for the influencing factor determinedI You may ha e to define a new field reference. &tepJ 4hange the field selection and chec' the affect for all influencing factors :Refer to ()* documentation for further information. @262@ &tep6- 3or which field do you re#uire changes to be madeI ApplicationLogistics Materials management Material master Material Display Display !urrent Before continuing" select !dd to fa#orites 5nter any material number +12677," access the Basic /ata Diew. Access the Help screen for the field Old )aterial number. Re#uest the technical info and locate the Otable and fieldO 'ey for the field. The table and field are )ARA2B(&)T. &tep6 +4ont.,- .hich field selection group does this field belong toI $MG Logistics General Material Master %ield Selection Assign %ields to %ield Selection Groups. 1osition the cursor on M!"!.BISMT. You are informed that field selection group 766 is assigned to this field.

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&tep @- /o other fields belong to this field selection groupI &hould a change to the field selection also change these fields +a, or lea e them unchanged +b,I You might ha e to assign a new field selection group. To erify if any other fields belong to this field selection group" 4hoose Sort and position2 &elect by Field selection grp 5nter field selection grp 9 766 1ress Choose The only field that belongs to field selection group 766 is the field BOld material numberC (t is not necessary to mo e this field to another field selection group. +/O EOT mo e this field, &tep %- 5stablish which influencing factor should become effecti e for the changed field selection The scenario stated that the influencing factor for this field selection change was the material type *RGG. &tep A- /etermine or create the field reference for the influencing factor and change the field selection &ince the material type *RGG inherited the field reference 'ey ROH from the original material type" it will be necessary to create a new field reference 'ey for the material type *RGG. 4reate the field reference <)GG for the material type *RGG.. 4hoose Logistics General Material Master %ield Selection Maintain %ield Selection for Data Screens. &elect the field reference 'ey ROH" and select copy. Replace the 'ey ROH with your new 'ey <)GG 4hange the setting for field selection group 766 from optional to re/uired &a e

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Assign your new field reference 'ey &M'' to your material type (R''. Logistics General Material Master Basic Settings Material Types Define Attributes of Material Types &elect *RGG and choose Details 3or material type *RGG" replace the field reference 'ey ROH with <)GG. &a e. You do not need to ta'e into account the other influencing factors" because the field is configured as optional entry in the standard system" that is" neither 0idden nor Display only. @262% &tep J4hec' the settings

Application%a&orites Material master Material !reate "general# $mmediately *RGG ROH @2@ The field should be re/uired field. The field should be an optional field.

1lant2&pecific &ettings @2@26 The procedure is the same as the pre ious e0ercise. The influencing factor is the plant. 3or the new plant" TRGG" you can control the field selection using a specific field reference" such as <.GG. &tep 6 %a&orites Material master Material Display Display !urrent 5nter any material number +12677," access the )R1 % Diew for plant 6777. Access the Help screen for the field A ailability 4hec'. Re#uest the technical info and locate the Otable and fieldO 'ey for the field. The table and field are )AR42)TD31. $MG Logistics General Material Master %ield Selection Assign %ields to %ield Selection Groups. The field !#ailability check is called )AR42)TD31 and is assigned to field selection group 7=@. &tep @ To erify if any other fields belong to this field selection group" 4hoose Sort and position2 &elect by Field selection grp 5nter field selection grp 9 7=@ 1ress Choose The only field that belongs to field selection group 7=@ is !#ailability Check.

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&tep% The influencing factor for this is the plant TRGG. &tepA A new field reference needs to be defined for plant TRGG. Logistics General Material Master %ield Selection Maintain %ield Selection for Data Screens. 4opy field reference 7776 +for plant 6777, and define a new field reference" <.GG. &tepJ 4hange item 7=@ in the new field reference <.GG from optional entry to re/uired entry. Assign field reference <.GG to your plant. 4hoose Logistics General Material Master %ield Selection Define 'lant(Specific %ield Selection and 'lant(Specific Screen Selection. @2@2@ 4reate the )R1% iew for plant TRGG. 8se the material from 62@2A %a&orites Material master Material !reate "general# $mmediately The field !#ailability check is a re/uired entry for plant TRGG. @2@2% You could pre ent maintenance of storage data and sales data for the materials in plant 6A77 by deleting these iews or statuses for plant 6A77. This setting can not depend on the procurement type or the material type.

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Solutions
Unit: Master ata in Materials Management Topic: Material Master $onfiguration

%26

8ser2&pecific )aterial )aster Record %2626 The configured material master for creating" changing" and displaying material master records or indi idual interfaces. This can be dependent on the user" material type" and industry sector. You should weigh the benefits of differentiated and indi idual material maintenance transactions against the effort re#uired in 4ustomi!ing. %262@ This information can be found on the basic data @ iew of the material master record. %a&orites Material master Material Display Display !urrent The subscreen %n#ironmentally rele#ant has module number @767 +subprogram &A1L)*/6,. You can find this information using the 36 help and then selecting technical information or by choosing System Status. (f you do not want to include all fields" but only indi idual fields on this subscreen on the iew $urchasing +" you ha e to copy the module +with subprogram &A1L)*/6, and then define a new subscreen. You can use the &creen 1ainter to modify the new subscreen +delete fields" and so on,. (f you want to display all fields on this subscreen on the iew $urchasing +" you need to add this subscreen to the purchasing 6 iew.

%262% Outline the procedure for creating and assigning a screen se#uence4opy an e0isting screen se#uence. )odify this new screen se#uence. You must assign a separate screen reference +such as )GG, to the new material type to distinguish it from the other material types. You must assign a separate screen reference +such as KG, to your user group" LOJJ72GG" to distinguish it from the other groups.
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3or your new screen se#uence" you must assign the screen reference KG for users and the new screen reference )GG for material types. %262A 4hoose Logistics General Material Master !onfiguring t)e Material Master Define Structure of Data Screens for *ac) Screen Sequence. %262A26 4reate a new screen se#uence. &elect screen se#uence *+) &elect Copy as. Replace @6 with your new 'ey" either KG" YG or <G. &elect %nter. 3rom the screen se#uence o er iew screen" enter a new description. &a e. %262A2@ )odify the data screen for purchasing to include the module @767. &elect screen se#uence KG" YG or <G &elect Data screens &elect screen 6A &elect Subscreens 3rom the details screen" we can see that the number of subscreens is M" but the last two subscreens are considered Pblan'Q +subscreen 7776 is used to represent a blan' subscreen.,. Replace subscreen J with the subscreen that includes the en ironmentally rele ant fields. This is subscreen @767 &a e. %262A2% 4reate a screen reference group for your user. Logistics General Material Master !onfiguring t)e Material Master Assign screen sequences to user+material type+Transaction+$ndustry sector. 3rom the dialog structure" select 1ser Screen "eference 4reate a new entry for your user name" and assign K"Y"or <G as the screen reference group. &a e. %262A2A 4reate a screen reference group for your material type. 3rom the dialog structure" select Material Type Screen "eference Assign your material type )GG as the screen reference group.
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&a e. %262A2J Assign your new screen se#uence to your screen reference groups for your user and material type. The following entry should be added76 K"Yor<G se#uence+K"Y"<G, )GG )

Eew screen

3rom the dialog structure" select Screen se/uence control 4reate a new entry for your screen se#uence" and the screen references attached to your user name and material type. Be sure to enter 76 for the transaction reference. &a e. %2@ 4hec' Your 4onfiguration of the )aterial )aster Record. %2@26 .hen you create" change" or display material master records with material type *RGG" the system also displays subscreen @767 N %n#ironmentally rele#ant on the $urchasing iew. %2@2@ Eo" neither the settings for the screen se#uence nor the assignment of a screen se#uence are plant2specific. %2@2% .hen you create" change" or display material master records with material type ROH" the system does not display subscreen @767 N %n#ironmentally rele#ant on the $urchasing iew.

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Solutions
Unit: Master ata in Materials Management Topic: %endor Master Record

A26

Dendor )aster &ettings A2626 Are there any specific considerations that you need to ta'e into account +field selection" number assignment" the purchasing organi!ation that the record is for" separate reconciliation account" special condition types" for e0ample" for deli ery costs,I A262@ You can define a separate account group for a specific grouping with its own number range. /epending on the business process" you may need to change the field selection N generally or depending on the purchasing organi!ation. A262% You can use a partner role in the endor master and possibly allow a separate partner schema for sending purchasing documents directly to the endorQs sales plants. This partner role can be permitted at arious le els1urchasing organi!ation Dendor sub2range 1lant

To chec' the settings for the account group" field selection" and number assignment" choose Logistics General Business 'artner ,endors !ontrol. To chec' the settings for partner roles and partner determination" choose Materials Management 'urc)asing 'artner Determination 'artner oles and 'artner Settings in ,endor Master ecord.

A2@

4reate a new endor account group. A2@26 4reate a endor account group. Logistics General Business 'artner ,endors !ontrol Define Account Groups and field selection ",endors# &elect 222+

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&elect Copy as 5nter <DGG as the new account group Derify the number is KK for e0ternallyassigned alphanumeric alues /o not select one2time To maintain the field selection" select $urchasing data &elect %&pand field status 8nder Select group( &elect $urchasing Data &et purchase order currency" payment terms and name +salesperson, to "e/uired A2@2@ Return to the account group detail screen and enter the partner schemas L6" L@ and L%. &a e. A2@2% /efine D/ as a permissible parnter role for account group <DGG. Materials Management 'urc)asing 'artner Determination 'artner oles Define 'ermissible 'artner oles per Account Group &elect 3e, %ntry 5nter partner 4D( account group <DGG &a e A2@2A 4reate a endor master using account group <DGG. Logistics Materials management 'urc)asing Master Data ,endor !entral !reate 5nter Dendor T.566277 5nter company code 6777 5nter purchasing organi!ation 6777 5nter account group <DGG A2@2J 4reate a purchase order and determine if the partner roles are defaulted to the purchasing document. %a&orites 'urc)asing 'urc)ase -rder !reate ,endor+Supplying 'lant 5nter Dendor T.566277 &elect the $artners iew

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