SPVM 2013 Secretariat Tasking Preparations on October 22, 2013 (1:00 PM) Placing of Pencil, Stationary and Program

on the conference kit Things needed: Boxes and conference kit materials Preparations on October 23, 2013 Post room assignments for Sub-plenary sessions (Day 1), Schedules and Road Markers Preparation of Registration Area (Secretariat Table, Distribution of IDs and Conference Kit, and T -shirt Selling Place) During the SPVM Conference

SPVM Advance Party

c/o Physical Arrangement Committee Secretariat committee (SPVM and ADDU)

Day1. October 24, 2013

Facilitate smooth flow of registration

Secretariats table / Registration Table

ICAMS: Maam Edith with Japhy Sambo and Clint Ongue Mindanao: Bianca Sambo with Leah Mae L. Calang (Receipts for walk-in participants) Rhea Genesis Rizada (On-line Pre-registered participants) Visayas: Majvell Kay Odarve with Kathrina Gumahad (Receipts for walk-in participants) Kristine Ann Corong (On-line Pre-registered participants) Luzon and International Participants for SPVM Beverly Gemao with Mariel Makinano (Receipts for walk-in participants) Jessica Ven Tinio (On-line Pre-registered participants) Task: For on-line pre-registered participants, make sure that the participant sign on the printed on-line list form Give registration form for walk-in participants Make sure that all information are completely filled Let the head collect the payment (P2,750.00 for regular and P2,500 for students) Give receipt if payment has been made Things Needed: Registration Form, Receipts, Ballpens, Envelop, Calculator

Encoding of Names of Participants:

Exedy Lampara and Michael Jade Jerez and June Edgar Asok Things Needed: Completely filled registration form and laptop Task: Task: Encode names of participants according to the following (in excel): Posting of name of participants: 1:00 PM of day 1 First Middle I. Last Affiliation Region Name name

Distribution of I.Ds

Rochelle Ann Labina and Aries Mae Calam with maam Choey miscala Things needed: ID jacket, cord, card, meal ticket and pentel pens Task: - Give ID if receipt is presented - Let the participant write on their ID card or the incharge may write on it depending on the request of the participant - Make sure that Meal ticket is given or is inside the id jacket: Assigned Person to check: Maam Choey Miscala - Requirements: Receipt

Signing on the membership booklet, tour assignment ,attendance for speaker and collection of posters
Distribution of Conference kit

Emir Ian Flores, Bonilla Marjune with Melchor Potestas Things needed: Membeship booklet, list for participants that will join in the tour, list of speakers and poster presentors, number for the poster presentors, ballpens Task: Make sure that participants sign in the membership booklet, tour list, speakers sign in the attendance sheet and posters are collected

Kenneth M. Senados,Jason Bazar, James Capangpangan and Cresente Cabahug Things needed: conference kit (ballpens, program, stationary) and proceedings Task: Give the conference kit and proceeding after ID is presented. Requirements: ID or Receipts

T-Shirt Selling (Day 1 AM) T-Shirt Selling (Day 1 PM)

Attendance Sheet and Certificates per Room Parallel Sessions Day 1 (PM) October 24, 2013 3:00 Pm- 5:00 Pm

Sheila Gonzales with Tom Simborio Sheile Gonzales and Bianca Rae Sambo CJ Aban ICAMS: Jessica ven tinio ISMCS: Aries Mae Calam SPVM RMA: Rhea Genesis Rizada SPVM RMB : Mariel Makinano SPVM RMC : Kristine Ann Corong SPVM RM D: Kathrina Gumahad SPVM RM E: Jan Philipp Sambo SPVM RM F: Exedy Lampara All Collected forms/sheets/certificates must be given/returned to the secretariat room c/o maam cj

Posting of names of Participants Reception during the registration Reception during the Banquet

Secretariat committee : CJ Aban Masteral Students 4th Year BS Physics Students

Day 2: October 25, 2013

Attendance Sheet per Room Parallel Sessions Day 2 AM & PM

October 25, 2013
Day 2 AM: October 25, 2013 9:00 Am- 12:00 NN Day 2 PM: October 25, 2013 1:00 PM 5:00 PM

CJ Aban ICAMS: Jessica ven tinio ISMCS: Aries Mae Calam SPVM RMA: Rhea Genesis Rizada SPVM RMB : Mariel Makinano SPVM RMC : Kristine Ann Corong SPVM RM D: Kathrina Gumahad SPVM RM E: Jan Philipp Sambo

SPVM RM F: Exedy Lampara

-All Collected forms/sheets/certificates must be given/returned to the secretariat room c/o maam cj

T-Shirt Selling (Day 2 AM &PM) Checking Names of Participants and Posting (Day 2) Printing of Certificates (Day 2 PM-Evening) Sorting of Certificates (Attendance, Participation, Membership) Day 2 (After Printing) Timer per room Day 1: October 24, 2013 PM (1:005:00 PM)

Sheila Gonzales and Bianca Rae Sambo

Secretariat Committee

CJ Aban, Bevs Gemao, M. Odarve, BR Sambo, C. Miscala and Dennis Arogancia CJ Aban, Bevs Gemao, M. Odarve, BR Sambo, C. Miscala and Dennis Arogancia

ICAMS: June Asok, James Capangpangan ISMCS: Michael Jade Jerez, Roch Labina SPVM Room A: Exedy Lampara, Japhy Sambo SPVM Room B: Mariel Makinano, Emir Flores SPVM Room C: Jayson Bazar, Kenneth Senados SPVM Room D: Rhea Rizada, Xtin Corong SPVM Room E: Tom Simborio, Clint Ongue SPVM Room F: Marjune Bonilla and others.. ICAMS: Japhy Sambo and Exedy Lampara ISMCS: Jayson Bazar and Kenneth Senados SPVM Room A: Jessica Tinio and James C. SPVM Room B: June Asok , Roch Labina and Cresente /Melchor SPVM Room C: Kathrina Gumahad & Clint Ongue SPVM Room D: Tom Simborio and Jade Jerez SPVM Room E: Marjune Bonilla and Leah Calang SPVM Room F: Rhea, Aries and Xtin Corong ICAMS: Rhea Rizada, Xtin Corong ISMCS: K. Gumahad and James Capangpangan SPVM Room A: Exedy Lampara and Tom Simborio SPVM Room B: Clint Ongue and Aries Calam SPVM Room C: Kenneth Senados, Jayson Bazar. SPVM Room D: Japhy Sambo, Mariel Makinano SPVM Room 5: Emir Flores

Timer per room Day 2: October 25, 2013 AM (9:0012:00 NN)

Timer per room Day 2: October 25, 2013 PM (1:005:00 PM)

SPVM Room 6: Marjune and others

Day 3: October 26, 2013

During the Closing Program Conference Evaluation Giving of Certificates Eco-tour R. Candidato Jr. and 4 year students with Tour Committee To be assisted by CJ Aban and Bevs Gemao/BR Sambo/ M. Odarve Head: Sir Tano th Acts as tour-guide (All 4 year students) Give and collect evaluation form: Arrangement: Certificate of appearance will be given once the completely-filled evaluation form is returned.
th

Contact Persons: CJ Aban Clint O. Michael Jade J. Exedy L. Jayson B. Japhy S. James C. Jessica T. June A. Marjune B. Mariel M. Aries C. Kathrina G. Rhea R. Leah C. Kristine C. Tom S. Kenneth S. Rochelle L.

0915-490-6549 0905-208-9172 0909-317-9415 0905-744-3854/ 0921-632-3044 0906-274-0004 0927-539-5422 0926-798-2822 0905-968-3582 0906-235-2297 0946-934-3325 0909-313-5952 0935-260-0260 0926-191-5466 0946-934-3479 0926-895-0231 0915-712-1619 0930-937-3862

christinejoy.gravino@gmail.com drakecell@gmail.com jerezmichaeljade@gmail.com lamparaexedy@gmail.com bazarjayson84@yahoo.com japhisam@gmail.com

jeddie.asok@gmail.com marjunebonilla716@yahoo.com makinanomariel@gmail.com ariesmaecalam@gmail.com rrheagenesis@gmail.com leahmae.calang@gmail.com kristine.corong@gmail.com tomcarlosimborio@gmail.com Kenneth.senados@gmail.com