Professional Documents
Culture Documents
Meeting Notes WEB 9JUL2009
Meeting Notes WEB 9JUL2009
1. Opening
a. 6:45 PM – Roll Call
i. Present: Brent Orton, Jim Porter, Amanda Gigray, Karla Baker
ii. Apologies: Jennifer Scott, Alicia Brown
2. Neighborhood Forum
a. No non-board/officer homeowners present
3. Minutes
a. Approval of May 19th minutes
i. Motion: Mr. Porter motioned the approval of the May 19th 2009 meeting minutes
with the edits provided by Board. Second: Mr. Orton. Vote: Unanimously
approved.
4. Financial Report
a. Ms. Gigray presented the balance sheet. She is still learning what the numbers really
mean to us
b. Profit and Loss – interest expense was interest forgiven for payment in full
c. Check Detail
d. Deposit Detail
e. Customer Balance
f. Ms. Gigray reported that 5 incorrect bills were sent out and that she would contact each
home.XXXX, XXXX, XXXX, XXXX, XXXX
g. XXXX did not accept the certified mailing, and her updated interest was $420.12. Will
the Board seek a lien on the property?
h. Mr. Porter suggested that we send bills and invite someone from the recorder’s office to
explain the process.
i. XXXX did not accept certified mail
j. XXXX have responded to their certified mail, but haven’t made a payment.
k. XXXX – Mr. Orton has not been able to speak to them yet due to a death in the family.
l. XXXX is going into foreclosure
m. Mr. Orton will speak with XXXX
n. XXXX only made a partial payment
o. XXXX just sold (bank owned)
p. Mr. Porter will put a lean on XXXX
q. The Board is no longer offering auto deduction for payments. Only 2 homes signed up
and the Board can justify the cost. Mr. Porter suggested letters be sent to those who
express interest and let them know the option is no longer available. Ms. Orton will draft
the said letter.
r. Individuals can still set up their own individual auto pay.
s. XXXX mailing address in incorrect
t. XXXX did not make their May, June, and July payments. Ms. Gigray sent a letter and bill
again highlighting the PO Box address (payment sent to MGM). Payment must be made
by July 31st.
u. XXXX – Ms. Gigray received a call on this property to see how much was owed. She
was not sure if this property sold
v. Ms. Gigray asked about getting a debit card for the Subdivision
w. Ms. Gigray asked if she could bring Board members bills and newsletters to the
meetings to save postage. All present agreed.
x. Mr. Orton motioned to accept the financial report. Second: Mr. Porter. Vote:
Unanimously approved.
5. Old Business / New Business