How to Make a Makerspace: Schedule of

Events
10 Tyler Street, Somerville MA, 02143
February 1st-3rd, 2013

Friday, February 1st:

4:30 PM: Shuttle Service Begins

o

Shuttle service from the Sheraton Commander begins, leaving the Sheraton Commander on the half-hour.

4:30 7:30 PM: Registration, Meet & Greet, Tours of Artisans Asylum
o The conference venue opens and the registration process begins. Guests are welcome to bring luggage and
stow it at the venue if they have not had a chance to check in at the hotel. Tours will be available.

7:30 PM: Dinner

8:00 PM: Keynote Presentation
o Dale Dougherty, cofounder of OReilly Media and CEO of Maker Media, Inc., is giving our keynote
presentation on what makerspaces are and why theyre so critically important.

9:30 PM: Doors Close

10:00PM: Shuttle Service Ends
o

The last shuttle departs from Artisans Asylum for the night.

Saturday, February 2nd:

7:00 AM: Morning Shuttle Service Begins

o

8:00 AM: Doors Open

o

The conference venue opens for the day, coffee is available. Registration continues for new attendees.

9:00 10:30 AM: Panel Session 1

10:00 AM: Morning Shuttle Service Ends
o

Shuttle service from the Sheraton Commander begins, leaving the Sheraton Commander on the half-hour.

The last morning shuttle departs from the Sheraton Commander.

10:45 AM 12:15 PM: Panel Session 2

12:15 1:00 PM: Lunch
1:00 2:30 PM: Panel Session 3
2:45 4:15 PM: Panel Session 4
4:30 6:00 PM: Panel Session 5
6:00 PM: Dinner
6:00 PM: Evening Shuttle Service Begins
o The first evening shuttle departs from Artisans Asylum.
7:00 PM: Informal Storytelling
7:00 PM: CEMI Interactive Multimedia Lab
o Social mixer and electronic music/digital art event held in the Artisans Asylum multipurpose room and
social area. Recommended donation of $5 for CEMI, the producers of the event.

9:30 PM: Doors Close

10:00 PM: Shuttle Service Ends
o The last evening shuttle departs from Artisans Asylum for the night.

Saturday Panel Discussions

Panel

Location

1
(Startup)

2
(Sustainability)

Title

Description

Rallying Your
Community

demographics
of the
youridea
local
doHow
you do
getthe
people
interested in
of a
makerspace? How can you rally your
community to help start and populate your
space?

Business Plan

Are you ready to jump into nitty gritty

contrast the minute-but-important details of

makerspace business models; panelists

Panelists

Identify

Gui Cavalcanti (Artisans Asylum)

Jim Newton (TechShop)
Benjamin Linder (Olin College)
Stephen Houdlette (City of Somerville)

Molly Rubenstein (Artisans Asylum) Makersp

Mike Hord (Hack Factory)
will Dale Grover (Maker Works)
W

own business plans.

(Startup)

Comparative
Makerspace

Whats the big-picture view of makerspace

business models? How do they make money
and where does the money go? How do

Business how do they stay the same across spaces?

Most makerspaces offer some adult classes,

but some take their educational program
2

Cafeteria
(All)

Alec Resnick (sprout)

Mod

Molly Rubenstein (Artisans Asylum)

Special
Topics that have
further.
this are spaces
Katie Gradowski
Education
strict Two
testingexamples
and trainingofregimen
Casey Shea (Analy
High School) (Parts and
for their tools. Learn about these special
topics and more in this panel.

Gui Cavalcanti (Artisans Asylum)

Alex Bandar (Idea Foundry)

Finding Money,
Tools, and
Space

Starting any makerspace requires a bunch of

money, the right tools, and an appropriate
space. However, these fundamental
challenges can be extremely difficult to
overcome. Learn creative solutions for these

Benjamin Linder (Olin College)

Gui Cavalcanti (Artisans Asylum)

Andrea Foertsch (Melrose Real Estate)
Stephen Houdlette (City of Somerville)
Tom Connery (Trivium Management)

problems from industry experts and hear

Jim Newton (TechShop)
about easy ways to bootstrap a space. Makerspaces can be shut down by building
4

Cafeteria
(All)

Insurance, and
Liability

inspectors,
fires,
and closed
more. These
makerspaces
hadlawsuits
their doors
in the
past year alone. Learn the ins and outs of
building codes, insurance, and liability, plus
hear about how one space successfully

Building

Gui Cavalcanti (Artisans Asylum)

Benjamin Linder (Olin College)
Gretchen Greene (Ropes & Gray, LLP)
Stephen Houdlette (City of Somerville)

overcame being nearly shut down.

Classes in makerspaces arent just a nice-to5

Education in

(Startup)

Makerspaces,
and Vice Versa

have; theyre often an essential source of

new members. On the flip side,
makerspaces are also influencing education
across the board, from local communities up
through
established
more
about bothuniversities.
sides of theCome
coin. learn

Carolyn Emberley (Artisans Asylum)

Benjamin
College)
Lindsay Linder
Levkoff(Olin
(Sparkfun)
Alec Resnick (sprout)

The Ro

Sunday, February 3rd:

7:00 AM: Morning Shuttle Service Begins

o

Shuttle service from the Sheraton Commander begins, leaving the Sheraton Commander on the half-hour.

8:00 AM: Doors Open

o

The conference venue opens for the day, and coffee is available.

9:00 AM 12:15 PM: Makerspace Teacher Workshops

10:00 AM: Morning Shuttle Service Ends
o The last morning shuttle departs from the Sheraton Commander. This is the last shuttle service provided
by the conference; we would be more than happy to store your luggage at the venue if necessary.

12:15 1:00 PM: Lunch

1:00 2:30 PM: Vendor Fair
o Meet a number of vendors of kits, tools, and more who are here to create relationships with you, the
organizers of future spaces.

2:30 6:00 PM: Breakout Sessions

o Self-organize and have informal discussions about whatever interests you! Proposed discussions include
discussing incorporation (both non-profit and for-profit), makerspaces in university settings, appropriate
information technology, the gender gap, demonstrating maker activities with kids, and more. White
boards, tables and chairs will be available for reconfiguration!

6:00 PM: Dinner

Sunday Makerspace Teacher Workshops

Location

Title

Modern
Educational Theory
and Makerspaces

Description
How do students learn best, especially in
makerspace classrooms? What separates a
good teacher from a great teacher? How
do you train teachers? Makerspaces can
provide some of the most enriching
educational experiences around how can
we take advantage of that? Join this group
in discussing modern educational theory,

Participants
Chris Rogers (Tufts)
William Church (Tufts)
Lindsay Levkoff (Sparkfun)
Benjamin Linder (Olin College)
Molly Rubenstein (Artisans Asylum)

Microcontrollers
for Educators

This class is designed to give a basic

foundation to start working with students
in a programming and engineering setting
using the Arduino, the Sparkfun
Inventors Kit, the Lilypad Development

Board, E-Textiles, the Simon Kit and the

Processing language. Join Sparkfun in
taking an abridged version of their new
teacher-training workshops, designed to
prepare teachers in the fields of
programming and electronics.

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Example Makerspace Starting and Running Expenses

NOTE: All costs are estimates, and are based on quotes Artisan's Asylum received from licensed professionals from
Somerville, Massachusetts. Your rates will definitely vary, but these should help project costs. Please do not assume that these
will be the only expenses you will face; there may be many that you encounter that are not listed here.
Type of Service:

Legal
Fixed fee for legal consultation and development of the Artisan's Asylum
1023 application

Insurance

One year of General Liability, Property and Umbrella insurance, procured

through secondary/national markets, with all equipment protected at-cashvalue, at $1,000,000 per occurrence and $2,000,000 aggregate

Insurance of a Mini-Maker Faire with expected headcount of 2,500

attendees with no major tech demonstrations or dangerous activities

Architectural

Electrical

Architectural study and development of a build plan for a wellmaintained, mostly to-code space. The costs include a code compliance
and construction review, and the development of architectural plans that
were transcribed from plans Artisan's Asylum developed internally. Costs
for an architect to develop plans for the space independently would be
much higher

$2,500

Total

$0.40

Per Square Foot

$350

Per Event

$3,500

Total

Initial building permit filing for Certificate of Occupancy process

$350

Total

Installation of a 208v, 3-phase, 30-amp outlet (i.e., the kind needed to run
most machine tools like mills, lathes, and welders) within 20 feet of a
circuit breaker panel

$400

Per Outlet

Installation of 120v, single-phase, 20-amp, 4-outlet junction box within

20 feet of a circuit breaker panel

$150

Per Junction Box

Installation of a 208v, 200-amp, 40-circuit commercial grade electrical

panel with included breakers

$1,200

Per Panel

Additional cost per foot of runs significantly longer than 20 feet from a
panel, 120v, 20-Amp

$1-2

Per Foot

Additional cost per foot of runs significantly longer than 20 feet from a
panel, 208v, 30-Amp

$3-5

Per Foot

$10-40

Per Bulb

Cost per 8-foot T8 high-efficiency fluorescent bulb typically used in

warehouses

Mechanical

Purchase and installation of a basic, non-fire-rated (i.e., internal) 36" door

with lock and handle
Materials for DIY 4-foot-tall, wood-studded dividers identical to those
dividing Artisan's Asylum rental units, constructed with volunteer labor
(IMPORTANT NOTE: As these are not attached to the building and are
free-standing, they are considered furniture and are thus allowed in
Somerville. Consult your building department before attempting any DIY
work)
Installation and materials costs for 8-foot, steel-studded, to-code walls
professionally installed, attached to the building and inspected
Demolition of walls and existing infrastructure

Ventilation

Sprinklers

Per Door

$6

Per Linear Foot

$40

Per Foot

$5-10

Per Square Foot

Purchase and professional installation of fans and ducting for OSHAgrade welding ventilation

$3,000

Per Bay

Roof penetration and sealing cost per duct, through a sheet metal and
rubber roof

$600

Per Penetration

Cost of materials for custom dust collection ventilation system, not

including design time, dust collector, or professional installation costs

$1.75

Per Square Foot

Approximate, appropriate dust collection cost

$2.00

Per Square Foot

Repositioning of individual sprinkler heads along existing sprinkler pipe

to cover new, walled-off spaces; price includes proportion of a day of
coordination with the local fire department

$250

Per Head

Installation of a new wet sprinkler system, from scratch

Rigging

$300

$10

Per Square Foot

Cost of rigging
1,000
2,500
pound
tools
betweenon
two
locations
less than
60 to
miles
apart;
costmachine
is heavily
dependent
total
travel distance and difficulty of access to the tools

$7501250

Per Tool

Monthly electricity rates, assuming fluorescent lighting that stays on 1820 hours a day, 24/7 shop tool access, and one outlet per renter

$0.15

Per Square Foot,

Per Month

Utilities
Cost of maintaining a dumpster emptied once a week

Per Dumpster, Per

Month
$100-300
Per Square Foot,

Peak natural gas costs of heating a warehouse in a Boston winter.

$0.13

Per Month

Rent for an urban, well-maintained warehouse space in a coastal city,

greater than 2,000 square feet

$8-14

Per Square Foot,

Per Year

Rent

Per Square Foot,

Per Year
Per Square Foot,
Per Year

Example Makerspace Income - Artisan's Asylum

NOTE: All income numbers are derived from 2.5 years of growth and continuous operation of Artisan's Asylum. We are a
nonprofit, 40,000 square foot urban makerspace in a very dense residential community with lots of colleges in the area, high
real estate prices and high cost of living; we feature private rental studios and storage spaces, a large (250+) membership, 20-25
classes a month, and many types of shops. We primarily focus on weeknight and weekend classes, and keep each of our
workshops occupied with classes throughout half of the available night and weekend time. Please be very careful and
conservative about using these income numbers to help define your makerspace business model.
Type of Income:

Description:

Average:

Units:

#+

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12:50 PM
08/24/11
Accrual Basis

Artisan's Asylum, Inc.

Profit & Loss

July 2010 through June 2011
O
r
d
i
n
a
r
y
I
n
c
o
m
e
/
E
x
p
e
n
s
e
I
n
c
o
m
e
Direct Public Support
Gifts in Kind - Goods
Individ, Business Contributions
Total Direct Public Support
Investments
Interest Income - Bank
Total Investments
Other Types of Income
Miscellaneous Revenue
1,015.00
Total Other Types of Income
1,015.00
Program Income
Class Income
Membership Dues
Total Program Income
Rentals
18,600.00
Total Income
166,960.00
Cost of Goods Sold
Cost of Materials used in Art
Cost of Sales - Inventory Sales
Total COGS
Gross Profit
166,891.81

E
x
p
e
n
s
e
Awa
rds
and
Gra
nts
Cash
Awards
and
Grants
684.15
Tota
l
Awa
rds
and
Gra
nts
684.
15
Con
trac
t
Ser
vice
s
Accounting
Legal Fees
Outside C
Admi
Instruc
Outsi
Total Out
Tota
l
Con
trac
t
Ser
vice
s
48,3
34.1
4

Page 2 of 5

12:50 PM
08/24/11
Accrual Basis

Artisan's Asylum, Inc.

Profit & Loss

July 2010 through June 2011

Facilities and Equipment

Equip Rental and Maintenance
Maintanence & Improvements
Rent & Parking
Trash & Recycling Services
Utilities - Oil, Gas, Electric
Facilities and Equipment - Other
Total Facilities and Equipment
Operations
Freight - IN
Office Supplies
Postage, Mailing Service
Printing and Copying
Supplies for Classes
Telephone & Internet
Vehicle Rentals
Total Operations
Other Types of Expenses
Advertising Expenses
Bank Charges & Fees
Chargebacks and Returned Checks
Interest Expense - General
Other Costs
Sales Taxes Paid
Total Other Types of Expenses
Travel and Meetings
Conference, Convention, Meeting
Food & Entertainment
Travel
Total Travel and Meetings
Total Expense
144,609.61
Net Ordinary Income
22,282.20

Net Income
22,282.20

Page 3 of 5

Artisan's Asylum Buildout: Costs and Timeline

NOTE: The following buildout costs and times were incurred during the fully licensed design, construction and permitting of
10 Tyler Street, the 25,000 square foot main building of Artisan's Asylum. These costs are extremely low and the speed is very
high for a building of our size; we designed the space ourselves, we built out our studios with volunteer labor with the building
inspector's blessing, we moved as much as we could ourselves, and we had relatively few improvements. Our improvements
consisted of wall building, a lot of electrical installation, installation of ventilation, and some amount of sprinkler modification.
Please bear all this in mind if you use this for planning purposes.
Type of Cost:
Architectural

Description:
Architectural study and development of a build plan for 10 Tyler Street. The
costs included a code compliance and construction review, and the
development of architectural plans that were copied from plans that Artisan's
Asylum developed internally
Initial building permit filing for Certificate of Occupancy process

Permitting

Final permit filing once buildout was completed

Electrical

Installation of 3 new electrical panels, 20-25 high-voltage, high-amperage

machine tool outlets, and on the order of 30 standard convenience junction
boxes around 10 Tyler Street; all new electrical installations were surfacemounted

Cost:
$3,500

$350
$1,300
$26,000

Materials for the walls of our renter units. All labor for the wall construction
was provided by volunteers. (IMPORTANT NOTE: As these are not
Mechanical

Ventilation

attached to the building and are free-standing, they are considered furniture
and are thus allowed in Somerville. Consult your local building department
before attempting any DIY work). Note that professional installation of such
walls would cost additional tens of thousands of dollars for labor.

$6,500

General contractor installation costs for large renter units, machine and
woodshop walls, compressor closet, and doors

$16,000

Installation of four welding bays worth of OSHA-grade ventilation; price

includes roof penetration and hard-wiring

$15,000

Cost of materials for custom dust collection ventilation system, not including
design time; collection system was designed in-house
Moving costs associated with move from 13 Joy Street to 10 Tyler Street (1
mile apart). Price includes professional rigging services to move 6x 1000+ lb
Rigging/Moving
machine tools with forklifts and pallet jacks, rental truck fees, and food for
large numbers of volunteers

Rent

Rent and building maintenance charges for 2 months where the building
wasn't open due to the permitting and construction process, but the rent period
had begun. Note that this rent is not our steady state rent; our first-year rent
was discounted by 45%. Also note that this period of paying rent was not
expected in our initial calculations, and we include it here as a warning to
others!

$3,000

$9,000

$22,000

Payroll

Payroll and benefits for 3 employees for the full period of moving,
construction, and permitting. Note that, like the aforementioned rent, the
magnitude of this cost due to delay was not expected in our initial
calculations.

$32,000

Sprinklers

Repositioning of individual sprinkler heads along existing sprinkler pipe to

cover new, walled-off spaces in 10 Tyler Street; price includes a day of
coordination with local fire department

$7,100

Insurance

Total first-year, prepaid cost of General Liability and Property, Umbrella,

Workers Comp, and other insurance types in order to begin operations at 10
Tyler Street.

$16,000

Raw volunteer time needed to move and bring 10 Tyler Street to an

operational state. This time includes skilled supervisor and craftsman time, in
Volunteer Labor addition to significant amounts of unskilled help.
Number of unique volunteers that contributed to the moving and building

2,500 hours
p
r
o
c
e
s
s
o
v
e
r
t
h
e
c
o
u
r
s
e
o
f
4
m
o
n

rch
th for a
s12 well
0 Final
Cost:
$157,75
0
Activity:
Description
:
Dates:

Initial discussions and presentations to the

landlord, signing a Letter of Intent
Negotiation
with preliminary rates and
timetables, gathering
Letters of Intent from
potential renters,
negotiating and signing the
final lease.

March 15 April 15

April 15 July 1

Fundraising
Organizing and putting on a 300person fundraising event and announcement
to the15
community
May
- July 1
C
lli
ng
re
al
est
at
e
ag
en
ci
es
an
d
w
or
ki
ng
w
th
th
e
C
ty
of
So
m
er
vil
le
O
fic
e
of

Searc Str
ate
gic
Pla
nni
ng

maintained 25,000 to 30,000 square foot

warehouse space

t
o
s
e
a

P
l
a
n
n
i
n
g

Development of the bulk of the architectural and

electrical plan in-house,
contacting potential renters, coordinating
May 15 August 1
the move, finding contractors and getting
quotes

Moving and rigging all equipment from 13 Joy Street

Movi The
to 10 Tyler Street.
move was
continuous,
August
1 - one
September
1 month-long process
Handing off in-house plans to a professional architect
Architectu
to do the code
analysis,
construction
review,1 and official plans
July
1 - September
Getting a basic site review and quote based on our
architectural plans from the
sprinkler company. This was far longer
Augustthan
1expected 15
September
Pe
rm
itti
ng

Submitting architectural plans to the inspectional services

department and
waiting for 15
a building
permit
September
- October
4 to be issued

Opening
November 4

Contractors and volunteers work to the architectural

plans. AllConstructi
work is
completed before final inspection,
occurs at2the
October which
4 - November
end of this period
10 Tyler Street opens for business

Trigger Safety

Blade Guard

Bevel Lock

On/Off Trigger
Tilt Lock
Slide
Blade
Slide Lock

Miter Lock

 Standard shop personal protective equipment (safety glasses, no long hair, no

flowing clothes, etc.) are required
Dust mask recommended for heavy use or cutting exotic hardwood
Activation of an attached dust collection system is required

!
Clamp workpiece to the saw or adjoining table on ONE SIDE of the saw blade. It
is strongly suggested that you do not hold workpieces by hand
If holding workpieces by hand, never put your hand underneath the blade for any
reason, and keep pressure down and back into the saw to hold pieces in place
Depress trigger safety once you are ready to cut, then the on/off trigger when you
are cutting
If the workpiece cut does not require the slide, lock the slide in place and only
use the tilt function
If the workpiece cut does require the slide, slide the head all the way out towards
you, bring the head all the way down, and slide the head into the workpiece while
cutting. DO NOT pull the head out towards the operator while cutting
If a piece is curved, bent, or warped, make sure the piece is touching the fence
where the saw will be cutting
Only cut one piece of material at a time
Do not move the workpiece until saw blade has stopped spinning
To change the bevel or miter angle, flip the bevel lock lever or squeeze the miter
angle lock lever and move the saw to its required position. Make sure the bevel
lock and miter lock are secured and in position before making any cuts

!
Store the miter saw by lowering head, locking the head into place, pushing the
head all the way into the tool, and locking the slide

Materials cut are dependent on which shop the miter saw is in; only wood is
allowable in the wood shop on the Bosch miter saw, while plastic and all metals
(except for hardened ferrous metals) are allowed in the metal shop on the
Evolution miter saw
Cutowood
must comply
with the following rules:
No moldy
or wet wood

Students Name:
Instructors Name:
Date of Test:

Point out the following tool features:

[ ] Trigger Safety
[ ] On/Off Trigger
[ ] Tilt Lock
[ ] Bevel Lock
[ ] Miter Lock
[ ] Slide Lock
Personal Protective Equipment:
1. Is dust collection for the woodcutting miter saw optional? ( Yes / No )
Safe Operation:
1. Is clamping of the workpiece required on one side, or both? ( One / Both )
2. Demonstrate safe cutting procedures with a straight cut with no slide use
3. Demonstrate safe cutting procedures with a straight cut with use of the slide
4. Demonstrate safe cutting procedures with a beveled, mitered cut with slide use
Common Maintenance:
1. Demonstrate proper storage of the miter saw after use
Allowable Materials:
1. State 3 requirements of the wood that is cut on the woodcutting miter saw
Passed: YES / NO
Instructors Signature: