HOME & SCHOOL ASSOCIATION, DUNDAS CENTRAL PUBLIC SCHOOL

Meeting Minutes - Wednesday, June 3rd, 2009 - DRAFT COPY

TOPIC/ ISSUE/ ACTIVITY DETAILS & STATUS ACTION TO BE TAKEN

Present at Meeting: John Manzin JM, Michelle Chin MC, Jane Lindsay JL, Carolyn Shepard-Cocchio CSC, Heidi Branton HB, Jenny Pepper
JP, Helen Bartley HB, Dorothy Crowe DC, Kristen Teixeira KT, Michaela ?
Regrets: Sara Dickenson SD, Mary Gillis MG, Jen Racine JR, Barry Morlog BM
Minutes taken by: Kristen Teixeira

WELCOME: by Michelle Chin

Thanks to everyone for such a terrific
year. Your support was tremendous, your
leadership for events was great!
H&S EVENTS:

END OF YEAR PICNIC Tables needed for picnic. Board will VOTE: Decision to spend buy 6 more folding
Carolyn Sheppard-Cocchio charge more for delivery than the cost of tables, approx $350
the tables. But should H&S be spending
money on tables? Perhaps money should
go to school wish list, e.g., musical
instruments. Should rentals be built into
event budget, or just buy them?

CSC: Would like to increase numbers of
older students who attend.
It would be a great idea to invite the
students transferring from Yorkview next
year to our picnic.
BBQ – JL mentions importance of
efficiency to avoid frustrating line-ups at
the picnic.
VOTE: Decision to raise picnic operating budget
from $250 to $500 for inflatable dart board and
carnival games.
Flyer for June 12th for them to take home, plus 30
sets of free tickets. JM to deliver small invite and
tickets to their teacher.
CSC recruited volunteers to sell tickets. MC has
developed a detailed contract document for Super
Sub outlining our needs. MC will supervise
throughout. We will hope for the best and if they
do a good job they will be considered for future
events.

SPIRIT CLOTHING Kickoff! HB and Lisa Corsini will have a Spirit wear flyer to be incorporated with picnic info
Helen Bartley booth at the EOY Picnic, clothing orders
can be taken at that time.

STAFF APPRECIATION LUNCH All went smoothly.

Jane Lindsay

PLANT SALE Success, approximately $1000 raised.

Jane Lindsay & Denise Montgomery

SCHOOL HERITAGE PLAQUES The intention is to unveil in September Committee to finalize plaque, invite public figures
Michelle Chin & Jane Lindsay 2009 at the Meet the Teacher Night. and the greater Dundas community.

TREASURER’S REPORT: by Heidi Branton

see attached for details.
need to spend some money on the school $1700 towards Music Program Instruments. Next
wish list priority for next school year will be towards gym
equipment.

SCHOOL REPORT: by John Manzin

· New windows approved and awaiting
final design
· heating system improvements
· gym floor to be stripped over the summer MC offers to paint new DC Cougar logo at centre
court over the summer

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 HOME & SCHOOL ASSOCIATION, DUNDAS CENTRAL PUBLIC SCHOOL
Meeting Minutes - Wednesday, June 3rd, 2009 - DRAFT COPY

TOPIC/ ISSUE/ ACTIVITY DETAILS & STATUS ACTION TO BE TAKEN

· replacing art on gym walls - the cute cool MC to discuss with Mr. Verschoor
cougar has stripes …!
· outdoor basketball hoop replacement MC to contact parents originally on the committtee
over summer to understand the spirit of the fundraising.
· playground improvements could come
from $3,800 “Play structure” account, but
follow proper channels to be sure
spending play structure money is OK
· idea about artificial grass for the pens
outside, it (and kids) get muddy when wet!

· class & staff: Staff uncertainties due to Class lists will be posted the week before school
enrollment up until the end of September. starts.

· Parents of A schedule JK/SK split need

to know schedule ASAP to be able to plan
childcare on off days.

PRESIDENT'S REPORT: Michelle Chin

see attached agenda for details.
Patricia McCafferty sent a thank you note
for the basket.
Executive positions will be open for the Think about it over the summer.
next school year, voting in October.
Getting more parents involved: we've tried Try to bring a new person out to the meetings or
various ways over the years, the best way enlist their help for an event.
seems to be a low key friendly approach.

MC will propose dates for next year’s meetings at

first meeting in September.

NEXT MEETING – TUESDAY, SEPTEMBER 15th 2009 @ 7:00PM in staffroom. Childcare available.
(the plan is to alternate first Tuesdays and Wednesdays of each month)

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 DUNDAS CENTRAL
HOME & SCHOOL ASSOCIATION
““TThhee BBeesstt ffoorr EEaacchh SSttuuddeenntt””

Agenda for Wednesday, June 3rd, 2009 – 7:00 pm

Welcome & Thanks for a terrific year!

• Plant Sale – Denise Montgomery & Jane Lindsay

• Staff Appreciation Lunch - Jane Lindsay
• End of Year Picnic - Carolyn Sheppard-Cocchio – Thursday June 18th
- Super Sub: drinks, hamburgers hotdogs, meat and veggie, white and whole wheat, self serve condiments,
20% to school, MC to revise contract and copy CSC
- shortage of tables? purchase more folding tables in time for picnic - 6 or 12?planned to buy in Fall anyway
• School Heritage Plaques – delay unveiling until September2009 at the Meet the Teacher Night, Committee to
invite public figures and the greater Dundas community

School Report John Manzin

Treasurer’s Report Heidi Branton

2009-2010 H&S Initiatives, DRAFT Michelle Chin

Wish List:
main priorities we are considering were for music, gym and drama departments - see attachments
-
Music –request this past year was for base wind instruments (clarinet, sax) $1500-2000 new – Mrs. Waller will
look into used instruments – in past approx $1000/year donated –$2000

Physical Activity - request this past year was for $500 gym consumables and $1500 for volleyball posts this year
which Mr. Verschoor was able to get from District. Latest requests were for team sports shirts and outdoor
basketball hoops. Would be great to obtain some gross motor equipment that can be used outside year round
during recess, give students the responsibility to bring out and put away. $2000?

Drama/ Assemblies – suggestion by HRB to allocate $100 / year to school play. Additional footlights would be
$1100

See DRAFT Initiatives for 2009-2010.

President’s Report Michelle Chin

What do we need to have in place for September?
- H&S insert in school's summer mailings - MC to work through with Jane
- QSP magazine fundraiser from mid Sept to mid Oct – leader required
- Meet the Teacher BBQ 3rd week September, 24th?
- Exec positions - all open, I will post some descriptions over the summer, think about it create your own.
President, Treasurer and Communications Coordinator are absolute minimum, along with Event Leaders

Any Other Business?

Our Next Meeting: tentatively set for Tuesday Sept 15th, 7:00 - 8:30 pm Staff Room

NOTES:

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