Volvo Logistics

QRG
Quick Reference Guide

Transport booking request to VLC via ATLAS

Link to ATLAS

https://vlcportal2.volvo.com

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Quick Reference Guide - QRG

QRG is a presentation that will guide you through the most common actions that you will perform in the Atlas system. Use this PowerPoint presentation (QRG) in parallel with the ATLAS application (use ALT+TAB to switch between the windows) or print the QRG to support the Transport Booking Request process .

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Table of contents
1. General information
1.1 How to log in to Atlas 1.2 How to navigate in Atlas

2. Create a Transport Booking Request (TBR)

2.1 TBR basic information 2.2 THU type lines 2.3 Send (release) the TBRs to VLC

3. Search TBRs
3.1 Search for old bookings with different search criteria 3.2 Search for not released TBRs

4. Print reports
4.1 Valid collection days 4.2 Print Proof of Collection (POC) document

5. Check the Transport booking status 6. Convert Suffix to Last Consignee

6.1 From Valid Collection Days report (CURRENT layout in ATLAS 5.5) 6.2 From Valid Collection Days report (NEW layout in ATLAS 6.1) 6.3 From dedicated menu option

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1.1 How to log in to ATLAS - https://vlcportal2.volvo.com

1. Enter username and password

2. Clicking on Log-in will take you to Volvo Logistics portal.

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3. Enter ATLAS via this link.

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1.2 How to navigate in Atlas

Each entry field will either have small buttons named f, v or l. (find, view, list) or a dropdown list button.

If you click on the f-button you will end up in a find screen. The l-button will take you to a list of available choices. The v-button will display a view screen with the data belonging to a specific object, eg: if you click v in the consignor ID field you will get all data registered for that consignor ID, such as address etc. If you click on the dropdown list your choices for that specific field will show up.

If you find these symbols in the system, you can chose the pen to edit or the recycle bin to delete something.

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2. Create a Transport Booking Request (TBR)

Click Structured Transport to create a new booking in ATLAS

Click New
Last Consignee Place of Delivery (suffix) 890 890 173 THU type L3 L3 L4B No. of THUs 3 2 5 Weight per THU [kg] 100 250 500

TBRs to two different consignees will be created in this guide

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14489VPGPENTA 14489VPGPENTA 1019PVO

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2.1 TBR basic information

IMPORTANT! 1st Consignor is NOT loaded automatically. It must be typed manually or selected from Favorites list HINT! Click f button to see the list of: -All pickup places (1st Consignor IDs) you are allowed to book for -And all valid Last Consignees

1 ) Enter Last Consignee (e.g 14489VPGPENTA in this example) 2 ) click Set Load/Unload Points 3 ) From drop-down list choose corect Place of delivery (e.g 890) 4 ) Click on the calendar symbol to choose collection date

2)

Last Consignees HINT! Date format depends on your preferences: -MM/DD/YYYY for US -YYYY-MM-DD for Europe 1st Consignors

5 ) Click THU Type Line to enter line information

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2.2 THU type lines

One THU line corresponds to a THU type/quantity /weight/volume

To add a THU type line to the TBR, click new THU Type Line

HINT! You only need to press ENTER to get to the next screen

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2.2 THU type lines

1 ) THU type Enter the THU 1) (e.g. L3 or L4B) or click l to list all allowed THUs. 2 ) Number of THUs 3 ) The weight of each THU 4 ) Click Save 4)
HINT! If loading meter is requested; Choose LOADING_METERS as Reference Number Qualifier Enter number of loading meters in Reference Number Value Click Save Note: The loading meters on this screen apply to the entered THU type.
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2)

3)

HINT! Please remember to use corect dimensions: -LBS and/or FT, IN for US, -KG and/or M, CM for Europe Length, Width and Height can ONLY be filled-in for non-Volvo emballage THU Type either General or Other. For standard Volvo emballage. e.g. L4 leave them blank.

HINT! For blue boxes use e.g. L4B L-pallet with blue boxes with 4 layers.

HINT! For non-Volvo emballage use THU Type General and add dimensions (mandatory) HINT! For non-Volvo emballage use THU Type Other and add dimensions (mandatory)

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2.2 THU type lines

The first THU type line is created for the TBR

To add another THU-line to the TBR click new THU Type Line The other THU type line for Last Consigee 14489VPGPENTA (suffix 890) : 2 L3-pallets 250 kg/THU click Save

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2.2 THU type lines

HINT! Your THU type lines connected to the same place of delivery will be summarized here

This was the last THU type line to the place of delivery 890 When all THU type lines are created on the TBR, click Finished

The TBR is only saved after Finished is clicked!

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2.2 THU type lines

Now you first TBR is created. The TBR ID is based on the 1st consignor ID + collection date + sequence number

The next step in this example is to create the TBR to Last Consgnee 1019PVO (suffix 173) To create a new TBR click Create Another Follow the steps described in chapter 2 over again
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The other TBR to 1019PVO (suffix 173) 5 L4B-pallets 500 kg/THU The same procedure as for Last Consigee 14489VPGPENTA (suffix 890)
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2.3 Send the TBR to VLC

If this was the last TBR for a specific collection day click last

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2.3 Send the TBR to VLC

Note!!! The TBR is NOT available to the carrier before the following step has been taken HINT! Tic the first
box to select all bookings

1 ) Tic the TBRs that shall be released 2 ) To release the TBRs click Actions. A new window will appear. 3 ) Click Release Shipment not past Hard Deadline to release the TBRs. This implies that the TBRs are sent to VLC for planning.
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The Status column indicates if the TBR is released or not.

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2.3 Send the TBR to VLC

This window appears when the action Release Shipment not past Hard Deadline is performed and confirms that the TBRs are sent to VLC.

Close this window by clicking at the x in the upper right corner.

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3. Search TBR
Click Structured Shipment to search for old TBRs.

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3.1 Search for old TBRs with different search criteria

This is the start search page. There are many different search criteria which are represented by the text fields to the right. One example is to search by place of delivery and/or collection date. Alternatively you can search by Customer (Last Consignee e.g. 14489VPGPENTA) and/or collection date.

When the chosen search data is entered click search.

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3.2 Search for Not released TBRs

To be able to see if there are any TBRs that have not been released i.e. Have not been sent to VLC choose Saved Query Not Released.

Click execute query and the not released TBRs will appear.
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3.2 Search for Not released TBRs

This window shows the search results. The following options can be made by tic a specific TBR;

View: to get more detailed information

about the TBR.

Edit: to edit a TBR Actions: to either perform the options:

-Copy TBR, -Release TBR or -Request Delete.

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1 ) Click on Atlas Reports and then on the report that you want to print

4. Print reports

4.1 Collection days

2 ) Enter 1st consignor ID (your VLC supplier ID)

3) Submit
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4.2 Print Proof Of Collection document

1 ) Enter 1st Consignor ID

2 ) Enter Collection Date

3 ) Choose the format either HTML or PDF

4 ) Click submit

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4.2 Print Proof Of Collection document

1 ) Print the Proof of Collection document on the day of collection so that it's ready before the collection of the shipment takes place 2 ) The collected columns must always be updated with the figures that was actually loaded on the trailer 3 ) The document needs to be signed by both the supplier (Consignor) and the carrier (Driver)

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5. Check the transport booking status

1 ) Click on the menu item Tranportation Planning and Execution -> Tranport Booking

2 ) Enter you parma id, then click search HINT! You can limit the search by entering a collection date etc HINT! In this screen you will also see which carrier that will perform the transport 3 ) Check the status on the Transport Booking: - TENDERED means that the carrier has not yet responded - ACCEPTED/DECLINED - PARTIALLY ACCEPTED means that booking was split
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6.1 From Valid Collection Days Report

6. Convert Suffix to Last Consignee

IMPORTANT! Current layout of report will be changed see next chapter 6.2

1 ) Print Collection Days report (see chapter 4.1)

2 ) Search suffix e.g. 173

3 ) suffix=173 -> Last Consignee=1019PVO

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6.2 From Valid Collection Days Report

6. Convert Suffix to Last Consignee

IMPORTANT! NEW layout of report

1 ) Print Collection Days report (see chapter 4.1) 2 ) Search suffix e.g. 173 3 ) suffix=173 -> Last Consignee=1019PVO

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6.3 From dedicated menu option

6. Convert Suffix to Last Consignee

HINT! You can convert more than one suffix at the same time. 1 ) Click on Convert Suffix to Last Consignee HINT! Type suffixes separated by comma and set parameter on the right hand side to One Of

2 ) Enter Suffix (e.g. 890)

3 ) Click submit

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