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Excel 2010 Basics Manual Usa
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Excel 2010
Basi cs
Excel 2010 Basics Page 2
2010 Cheltenham Courseware Pty. Ltd.
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Excel 2010 Basics Page 3
TUTOR SETUP INFORMATION.......................................................................................................... 7
USING EXCEL 2010........................................................................................................................... 8
STARTING THE EXCEL PROGRAM .........................................................................................................8
WHAT IS THE ACTIVE CELL? ...............................................................................................................8
THE EXCEL CELL REFERENCING SYSTEM...............................................................................................9
ENTERING NUMBERS AND TEXT ......................................................................................................... 10
DEFAULT TEXT AND NUMBER ALIGNMENT............................................................................................. 11
SUMMING A COLUMN OF NUMBERS..................................................................................................... 12
ENTERING A DATE ........................................................................................................................... 13
WORKSHEETS AND WORKBOOKS....................................................................................................... 15
SAVING A WORKBOOK ...................................................................................................................... 15
CLOSING A WORKBOOK AND EXITING THE EXCEL PROGRAM.................................................................... 17
CREATING A NEW WORKBOOK ........................................................................................................... 18
OPENING A WORKBOOK.................................................................................................................... 18
SWITCHING BETWEEN WORKBOOKS.................................................................................................... 19
SAVING A WORKBOOK USING ANOTHER NAME ...................................................................................... 20
SAVING A WORKBOOK USING A DIFFERENT FILE TYPE ............................................................................ 21
GETTING HELP WITHIN EXCEL 2010................................................................................................... 24
SEARCHING FOR HELP..................................................................................................................... 26
THE HELP 'TABLE OF CONTENTS'....................................................................................................... 28
PRINTING A HELP TOPIC................................................................................................................... 28
ALT KEY HELP................................................................................................................................. 29
SELECTION TECHNIQUES.............................................................................................................. 30
WHY ARE SELECTION TECHNIQUES IMPORTANT? .................................................................................. 30
SELECTING A CELL .......................................................................................................................... 30
SELECTING A RANGE OF CONNECTING CELLS ....................................................................................... 30
SELECTING A RANGE OF NON-CONNECTING CELLS ................................................................................ 31
SELECTING THE ENTIRE WORKSHEET.................................................................................................. 31
SELECTING A ROW.......................................................................................................................... 32
SELECTING A RANGE OF CONNECTING ROWS ....................................................................................... 33
SELECTING A RANGE OF NON-CONNECTED ROWS ................................................................................. 34
SELECTING A COLUMN ..................................................................................................................... 34
SELECTING A RANGE OF CONNECTING COLUMNS .................................................................................. 35
SELECTING A RANGE OF NON-CONNECTING COLUMNS ........................................................................... 35
RECOMMENDED TECHNIQUES WHEN CREATING OR EDITING LISTS............................................................ 36
MANIPULATING ROWS AND COLUMNS......................................................................................... 37
INSERTING ROWS INTO A WORKSHEET ................................................................................................ 37
INSERTING COLUMNS INTO A WORKSHEET ........................................................................................... 38
DELETING ROWS WITHIN A WORKSHEET .............................................................................................. 41
DELETING COLUMNS WITHIN A WORKSHEET ......................................................................................... 41
MODIFYING COLUMN WIDTHS ............................................................................................................ 42
MODIFYING COLUMN WIDTHS USING 'DRAG AND DROP'........................................................................... 43
AUTOMATICALLY RESIZING THE COLUMN WIDTH TO FIT CONTENTS ........................................................... 43
MODIFYING ROW HEIGHTS ................................................................................................................ 44
MANIPULATING CELLS AND CELL CONTENT ............................................................................... 46
COPYING A CELL OR RANGE CONTENTS WITHIN A WORKBOOK ................................................................. 46
DELETING CELL CONTENTS ............................................................................................................... 47
MOVING THE CONTENTS OF A CELL OR RANGE WITHIN A WORKBOOK ........................................................ 48
EDITING CELL CONTENT ................................................................................................................... 48
UNDO AND REDO............................................................................................................................ 49
FOR USE AT THE LICENSED SITE(S) ONLY
2010 Cheltenham Courseware Pty. Ltd. www.cheltenhamcourseware.com
Excel 2010 Basics Page 4
COPYING DATA BETWEEN WORKSHEETS (WITHIN THE SAME WORKBOOK).................................................. 49
MOVING DATA BETWEEN WORKSHEETS (WITHIN THE SAME WORKBOOK) ................................................... 50
MOVING DATA WORKSHEETS (IN DIFFERENT WORKBOOKS)..................................................................... 51
COPYING DATA BETWEEN WORKSHEETS (IN DIFFERENT WORKBOOKS)...................................................... 53
AUTOFILL ...................................................................................................................................... 53
COPYING A DATA RANGE USING AUTOFILL........................................................................................... 56
SORTING A CELL RANGE ................................................................................................................... 58
SEARCHING AND REPLACING DATA..................................................................................................... 62
WORKSHEETS................................................................................................................................ 64
SWITCHING BETWEEN WORKSHEETS .................................................................................................. 64
RENAMING A WORKSHEET ................................................................................................................ 64
RECOMMENDED TECHNIQUES WITH NAMING WORKSHEETS..................................................................... 65
INSERTING A NEW WORKSHEET.......................................................................................................... 65
DELETING A WORKSHEET ................................................................................................................. 66
COPYING A WORKSHEET WITHIN A WORKBOOK ..................................................................................... 66
MOVING A WORKSHEET WITHIN A WORKBOOK ...................................................................................... 67
COPYING OR MOVING WORKSHEETS BETWEEN WORKBOOKS .................................................................. 68
FONT FORMATTING ....................................................................................................................... 71
FONT FORMATTING OPTIONS ............................................................................................................. 71
FONT TYPE .................................................................................................................................... 71
FONT SIZE ..................................................................................................................................... 72
BOLD, ITALIC, UNDERLINE F ORMATTING............................................................................................... 73
CELL BORDER FORMATTING.............................................................................................................. 73
FORMATTING THE BACKGROUND COLOR ............................................................................................. 75
FORMATTING THE FONT COLOR ......................................................................................................... 75
ALIGNMENT FORMATTING............................................................................................................. 77
HORIZONTALLY ALIGNING CONTENTS IN A CELL RANGE .......................................................................... 77
CENTERING A TITLE OVER A CELL RANGE............................................................................................. 77
CELL ORIENTATION.......................................................................................................................... 78
TEXT WRAPPING WITHIN A CELL ......................................................................................................... 79
ALIGNING CELL CONTENTS VERTICALLY............................................................................................... 80
FORMAT PAINTER ........................................................................................................................... 81
NUMBER FORMATTING.................................................................................................................. 83
NUMBER FORMATTING..................................................................................................................... 83
DECIMAL POINT DISPLAY .................................................................................................................. 84
APPLYING AND REMOVING COMMA STYLE FORMATTING (TO INDICATE THOUSANDS) .................................... 85
CURRENCY SYMBOL ........................................................................................................................ 86
DATE STYLES ................................................................................................................................. 87
PERCENTAGES ............................................................................................................................... 89
APPLYING PERCENTAGE FORMATTING TO A CELL OR RANGE................................................................... 90
FREEZING ROW AND COLUMN TI TLES.......................................................................................... 93
FREEZING ROW AND COLUMN TITLES .................................................................................................. 93
FORMULAS..................................................................................................................................... 96
CREATING FORMULAS ...................................................................................................................... 96
THE EASY WAY TO CREATE F ORMULAS................................................................................................ 96
COPYING FORMULAS ....................................................................................................................... 98
OPERATORS .................................................................................................................................. 98
USING OPERATORS IN FORMULAS ...................................................................................................... 98
FORMULA ERROR MESSAGES ............................................................................................................ 99
FOR USE AT THE LICENSED SITE(S) ONLY
2010 Cheltenham Courseware Pty. Ltd. www.cheltenhamcourseware.com
Excel 2010 Basics Page 5
RELATIVE CELL REFERENCING WITHIN FORMULAS ................................................................................100
ABSOLUTE CELL REFERENCING WITHIN FORMULAS...............................................................................100
FUNCTIONS ...................................................................................................................................103
WHAT ARE FUNCTIONS? ..................................................................................................................103
COMMON FUNCTIONS .....................................................................................................................103
SUM FUNCTION..............................................................................................................................104
AVERAGE FUNCTION.......................................................................................................................107
MAX FUNCTION..............................................................................................................................110
MIN FUNCTION...............................................................................................................................112
COUNT FUNCTION..........................................................................................................................114
THE COUNTA FUNCTION................................................................................................................118
THE COUNTBLANK FUNCTION.......................................................................................................122
WHAT ARE 'IF FUNCTIONS'? .............................................................................................................125
USING THE IF FUNCTION .................................................................................................................126
CHARTS.........................................................................................................................................130
INSERTING A COLUMN CHART ...........................................................................................................130
INSERTING A LINE CHART.................................................................................................................133
INSERTING A BAR CHART .................................................................................................................134
INSERTING A PIE CHART ..................................................................................................................135
RESIZING A CHART .........................................................................................................................136
DELETING A CHART ........................................................................................................................138
CHART TITLE OR LABELS .................................................................................................................138
CHANGING THE CHART BACKGROUND COLOR......................................................................................140
CHANGING THE COLUMN, BAR, LINE OR PIE SLICE COLORS IN A CHART.....................................................143
MODIFYING THE LEGEND FILL COLOR .................................................................................................146
CHANGING THE CHART TYPE ............................................................................................................148
MODIFYING CHARTS USING THE LAYOUT TAB ......................................................................................151
COPYING AND MOVING CHARTS WITHIN A WORKSHEET..........................................................................155
COPYING AND MOVING CHARTS BETWEEN WORKSHEETS.......................................................................156
COPYING AND MOVING CHARTS BETWEEN WORKBOOKS........................................................................156
CUSTOMIZING EXCEL...................................................................................................................157
MODIFYING BASIC EXCEL OPTIONS....................................................................................................157
MINIMIZING THE RIBBON..................................................................................................................160
AUTOCORRECT OPTIONS ................................................................................................................161
SETUP & PRINTING ISSUES..........................................................................................................163
WORKSHEET MARGINS....................................................................................................................163
WORKSHEET ORIENTATION..............................................................................................................164
WORKSHEET PAGE SIZE ..................................................................................................................165
HEADERS AND FOOTERS .................................................................................................................166
HEADER AND FOOTER FIELDS...........................................................................................................168
SCALING YOUR WORKSHEET TO FIT A PAGE(S) ....................................................................................169
VISUALLY CHECKING YOUR CALCULATIONS .........................................................................................172
DISPLAYING GRIDLINES WHEN PRINTING.............................................................................................173
PRINTING TITLES ON EVERY PAGE WHEN PRINTING...............................................................................174
PRINTING THE EXCEL ROW AND COLUMN HEADINGS .............................................................................177
SPELL CHECKING...........................................................................................................................178
PREVIEWING A WORKSHEET.............................................................................................................179
VIEWING WORKBOOKS SIDE BY SIDE ..................................................................................................179
ZOOMING THE VIEW........................................................................................................................180
PRINTING OPTIONS.........................................................................................................................180
SETTING THE NUMBER OF COPIES TO PRINT........................................................................................181
FOR USE AT THE LICENSED SITE(S) ONLY
2010 Cheltenham Courseware Pty. Ltd. www.cheltenhamcourseware.com
Excel 2010 Basics Page 6
SELECTING A PRINTER ....................................................................................................................182
SELECTING INDIVIDUAL WORKSHEETS OR THE ENTIRE WORKBOOK..........................................................183
SELECTING WHICH PAGES TO PRINT ..................................................................................................184
SINGLE OR DOUBLE SIDED PRINTING..................................................................................................184
COLLATION OPTIONS ......................................................................................................................185
PAGE ORIENTATION........................................................................................................................185
PAPER SIZE...................................................................................................................................186
MARGINS......................................................................................................................................187
SCALING.......................................................................................................................................189
PRINTING.....................................................................................................................................190