Procurement of Worksicbjanuary 2012

STANDARD BIDDING DOCUMENT
Procurement of Works
International Com etiti!e Bi""in# $ICB%
&Sin#le Sta#e Post 'ualification roce"ure(
Public Procurement Monitoring Office Tahachal, Kathmandu

)anuar*+ ,-.,
Preface
This Standard Bidding Document (SBD) for Procurement of Works has been prepared by the o!ernment of "epal ( o"), Public Procurement Monitoring Office (PPMO) to facilitate post#$ualification bidding procedures used for the procurement of %or&s through 'nternational (ompetiti!e Bidding ('(B)) The SBD includes* a format for the 'n!itation of Bids, Bidding Procedures, +e$uirements and (onditions of (ontract and (ontract ,orms) -hile using the SBD, the follo%ing directions should be considered) .) "o change should be made to the %ording of the Section .+ Instructions to Bi""ers $ITB% and Section /+ General Con"itions of Contract ) /ll pro!isions related to a particular contract or contracts should be stated0included in other rele!ant sections of the Document) 1) The attached information forms may re$uire minor adaptation to suit the indi!idual re$uirements of particular contract) 2) The italici3ed footnotes and remar&s in the SBD are not part of the te4t) They contain guidance and instruction for the /gencies preparing the document) 'f any pro!isions of this document are inconsistent %ith Public Procurement /ct (PP/), 1562 or Public Procurement +egulations (PP+), 1567, the pro!ision of this document shall be !oid to the e4tent of such inconsistency and the pro!ision of PP/ and PP+ shall pre!ail)
A00re!iations
BD )))))))))))))))))))))))) Bidding Document BD,88888))) Bidding ,orms BDS)))))))))))))))))))))) Bid Data Sheet BO9 88888)) Bill of 9uantities (O, 88888)) (ontract ,orms DP 888888) De!elopment Partners Do:'D/+ 888) Department of :ocal 'nfrastructure De!elopment and /gricultural +oads ;:' 888888) ;ligibility ;9( ))))))))))))))))))))) ;!aluation and 9ualification (riteria ;<P 888888 ;4perience ,'" 888888) ,inancial (( ))))))))))))))))))))) o" ))))))))))))))))))))) '(B )))))))))))))))))))))) '(())))))))))))))))))))))) eneral (onditions of (ontract o!ernment of "epal 'nternational (ompetiti!e Bidding 'nternational (hamber of (ommerce
'TB ))))))))))))))))))))))) 'nstructions to Bidders => 888888)) =oint >enture :'T 888888)) :itigation "(B 88888))) "ational (ompetiti!e Bidding P/" 888888 Permanent /ccount "umber PP/ 88888)) Public Procurement /ct PPMO 88888 Public Procurement Monitoring Office PP+ 88888))) Public Procurement +egulations P: ))))))))))))))))))))))))) Profit and :oss SBD)))))))))))))))))))))) TS))))))))))))))))))))))))) Standard Bidding Document Technical Specifications S(( 88888)) Special (onditions of (ontract >/T 888888 >alue /dded Ta4 -+9 88888)) -or&s +e$uirements
BIDDING DOCUMENT
PROCUREMENT O1 WOR2S
International Com etiti!e Bi""in# $ICB%
Procurement of 33333333333333333344 333333333333333333
Issue" on5 Bi" Document issue" to5 Contract I"entification No5
Pro6ect Name 5 [insert: project name] Office Name 5 [insert: Office Name] Office A""ress5 [insert: Office Address]
,inancing /gency? o!ernment Budget or :oan0(redit0 rant
[Insert: Loan/Credit/Grant number if financed by Deve opment !artner
Ta0le of Contents
IN7ITATION O1 BIDS ########################################################### i PART I BIDDING PROCEDURES
Section . 8 Instructions to Bi""ers $ITB%88888888888888888888888888888888888 .8. Section , 8 Bi" Data S9eet $BDS% 88888888888888888888888888888888888888888888 ,8. Section : 8 E!aluation an" ;ualification Criteria $E;C% 88888888888888 :8. Section < 8 Bi""in# 1orms $BD1% 8888888888888888888888888888888888888888888 <8.
PART II
RE;UIREMENTS
Section = 8 Works Re'uirements $WR;% 8888888888888888888888888888888888 =8. Section > 8 Pream0le to t9e Bill of ;uantities $BO;% 8888888888888888888 >8.
PART III
CONDITIONS O1 CONTRACT AND CONTRACT 1ORMS

Section / 8 General Con"itions of Contract $GCC% 8888888888888888888888 /8. Section ? 8 S ecial Con"itions of Contract $SCC% 88888888888888888888888 ?8. Section @ 8 Contract 1orms $CO1%8888888888888888888888888888888888888888888 @8.
In!itation for Bi"s

o!ernment of "epal ( o") Date? @@@@@@@@@@@@@@@ "ame of ProAect? @@@@@@@@@@@@@@@@@ "ame of (ontract? @@@@@@@@@@@@@@@@ (ontract 'dentification "o? @@@@@@@@@@@@@@@@@@ "ame of the De!elopment Partner Bif applicableC? @@@@@@@@@@@@@@@@@@@@@@ :oan0(redit0 rant "o Bif applicableC? @@@@@@@@@@@@@@@@@@@@@@ Deadlines for Bids @@@@@@@@@@@@@@@@@@@@ 1.
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o!ernment of "epal has recei!ed a loan0credit0grant from Bname of De!elopment partnerC to%ards the cost of Bname of ProAectC and intends to apply part of the funds to co!er eligible payments under the (ontract for Bname and identification number of (ontractC) Bidding is open to all eligible Bidders from all countries as defined in Bthe name of the De!elopment partner uidelinesC)
2. The &Name of Em lo*er( in!ites sealed bids from eligible and $ualified bidders for the construction of &Brief "escri tion of t9e Works() 3. The -or&s, and the contract e4pected to be a%arded, are di!ided into the follo%ing lots? Bdescribe lotsC1 4. ;ligible Bidders may obtain further information and inspect the Bid Documents at the office of &Name+ location+ mailin# a""ress+ tele 9one an" facsimile num0ers an" email a""ress of ro6ect office(" 5. Bidding documents may be purchased on or before 88)Binsert dateC from the abo!e office of [insert name and address] and the office of [insert name and address] by eligible Bidders on the submission of a %ritten application, along %ith the copy of company0firm registration certificate, and upon payment of a non#refundable fee of "epali +upees B insert amount]3 in cash or in form of ban& receipt for fee deposited in o" re!enue account Binsert account "o, name and address of the of the ban&C or B insert e$ui!alent amount in DSEC in the form of ban& draft in fa!or of the [insert name and address]. 'f so re$uested, the Bidding Documents can also be sent by post0courier ser!ices upon payment of additional fee of "+s) & insert amount( or DSE & insert amount( Fo%e!er, the ;mployer %ill not be responsible for delay or non#deli!ery of the documents so sent 6. Pre#bid meeting %ill be held at the time and date Binsert time and dateC at Binsert place and addressC) 'f a pre#bid meeting is held, attendance is strongly ad!ised for all prospecti!e Bidders or their representati!es but is not mandatory) 7 7. 'n the comparison of Bids, Domestic Preference Scheme %ill be applied in accordance %ith the pro!isions stipulated in the Bidding Document)G 8. / contractor %ill be selected under a competiti!e bidding method using single#stage single en!elope post $ualification procedure Detail $uailification re$uirement of the bidder is fully
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This provision is only for donor funded so should be deleted in case of project funded by Governments resources. Delete the provision if not applicable .If applicable include the following regarding bid evaluation Insert amount as specified in the Public Procurement Regulations. Delete the provision if prebid meeting will not be held Delet the provision if Domestic preference is not applicable.
described in the Bidding Docuyments The bidder %ill be re$uired in their bid to demonstrate at the least the follo%ing $ualification re$uirement)?
/!erage annual turn#o!er o!er the past G years
-or& ;4perience in Similar (ontract
(ash ,lo%
Binsert !alue in "+s) Or DSE as applicable
Binsert no and !alue of contract in "+s) Or DSE as applicable
Binsert !alue in "+s) Or DSE as applicable
9. Pre#bid meeting %ill be held at the time and date Binsert time and dateC at Binsert place and addressC) 'f a pre#bid meeting is held, attendance is strongly ad!ised for all prospecti!e Bidders or their representati!es but is not mandatory) 10. Bids must be submitted to the abo!e office &Name an" a""ress( on or before &Time( on &Date() Documents recei!ed after this deadline %ill not be accepted) 11. Bids shall be opened in the presence of BiddersH representati!es %ho choose to attend [time and date] at the office of [address of appropriate office]. Bids must be !alid for a period of B Insert number of days] counting from the day of bid opening and must be accompanied by bid security, amounting to a [insert an amount in NRs and equivalent US in between 2 to 3 of t!e approved estimate amount], %hich shall be valid for minimum 3" days beyond the bid !alidity period $ i4e4 [Insert date]4 12. 'f the last date of purchasing, submission and opening falls on a go!ernment holiday then the ne4t %or&ing day shall be considered the last day) 13. The ;mployer reser!es the right to accept or reAect, %holly or partly any or all the bids %ithout assigning reason, %hatsoe!er)
Note5 'n case of bid in!ited for any combination of contract lots, the bidder may submit the bid for one or more lots for %hich bids are in!ited and may offer discounts0 cross discounts for different a%ard combinations) ;!aluation for each contract lot %ill be done separately but the decision on contracts a%ard %ill be based on the bid price combinations that %ill result in least cost to the ;mployer)
Section 1 - Instructions to Bidders 1-1
PART I5 BIDDING PROCEDURES

Section . 8 Instructions to Bi""ers
This section specifies the procedures to be follo%ed by Bidders in the preparation and submission of their Bids) 'nformation is also pro!ided on the submission, opening, and e!aluation of bids and on the a%ard of (ontract)
Ta0le of Clauses
General..................................................................................................................................... 3
1.Scope of Bid.......................................................................................................... 3 2.Source of Funds....................................................................................................3 3.Fraud and Corruption ...........................................................................................3 4. !i"i#!e Bidders.....................................................................................................5 5. !i"i#!e $ateria!s% &uip'ent and Ser(ices...........................................................7
Contents of Bidding Document............................................................................................. 8
6.Sections of Biddin" )ocu'ent..............................................................................8 7.C!arification of Biddin" )ocu'ent% Site *isit% +re-Bid $eetin"..............................8 8.,'end'ent of Biddin" )ocu'ent.........................................................................9
Preparation of Bids................................................................................................................. 9
9.Cost of Biddin"......................................................................................................9 10.-an"ua"e of Bid..................................................................................................9 11.)ocu'ents Co'prisin" t.e Bid...........................................................................9 12.-etter of Bid and Sc.edu!es..............................................................................10 13.,!ternati(e Bids.................................................................................................10 14.Bid +rices and )iscounts..................................................................................10 15.Currencies of Bid and +a/'ent.........................................................................11 16.)ocu'ents Co'prisin" t.e 0ec.nica! +roposa!................................................12 17.)ocu'ents sta#!is.in" t.e 1ua!ifications of t.e Bidder..................................12 18.+eriod of *a!idit/ of Bids...................................................................................12 19.Bid Securit/.......................................................................................................12 20.For'at and Si"nin" of Bid.................................................................................13
Submission and Opening of Bids........................................................................................ 14
21.Sea!in" and $ar2in" of Bids..............................................................................14 22.)ead!ine for Su#'ission of Bids........................................................................14 23.-ate Bids........................................................................................................... 14 24.3it.dra4a!% and $odification of Bids ................................................................14
+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB
Section 1 - Instructions to Bidders 1-1
25.Bid 6penin"......................................................................................................15
!aluation and Comparison of Bids....................................................................................1"
26.Confidentia!it/....................................................................................................16 27.C!arification of Bids...........................................................................................16 28.)e(iations% 7eser(ations% and 6'issions.........................................................16 29.)eter'ination of 7esponsi(eness ....................................................................16 30.8onconfor'ities% rrors% and 6'issions...........................................................17 31.Correction of ,rit.'etica! rrors.......................................................................17 32.Con(ersion to Sin"!e Currenc/ .........................................................................18 33.)o'estic +reference.........................................................................................18 34. (a!uation of Bids.............................................................................................18 35.Co'parison of Bids...........................................................................................18 36.1ua!ification of t.e Bidder.................................................................................18 37. 'p!o/er9s 7i".t to ,ccept ,n/ Bid% and to 7e:ect ,n/ or ,!! Bids...................19
#$ard of Contract................................................................................................................. 19
38.,4ard Criteria...................................................................................................19 39.-etter of Intent to ,4ard t.e Contract; 8otification of ,4ard ............................19 40.+erfor'ance Securit/........................................................................................19 41.Si"nin" of Contract............................................................................................20 42.Co'p!ain and 7e(ie4.......................................................................................20
Section 1 - Instructions to Bidders
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Section . 8 Instructions to Bi""ers

General
.4 Sco e of Bi" .). 'n connection %ith the 'n!itation for Bids indicated in the Bid Data Sheet (BDS), the ;mployer, as indicated in the BDS, issues this Bidding Document for the procurement of -or&s as specified in Section G (-or&s +e$uirements)) The name, identification, and number of (ontracts of the 'nternational (ompetiti!e Bidding ('(B) are pro!ided in the BDS) Throughout this Bidding Document? (a) the term Iin %ritingJ means communicated in %ritten form and deli!ered against receipt* (b) e4cept %here the conte4t re$uires other%ise, %ords indicating the singular also include the plural and %ords indicating the plural also include the singular* and (c) IdayJ means calendar day) ,4 Source of 1un"s 1). GoN 1un"e"5 'n accordance %ith its annual program and budget, appro!ed by the o", the implementing agency in"icate" in t9e BDS plans to apply a portion of the allocated budget to%ard the cost of the proAect named in the BDS) The o" intends to apply a portion of the allocated budget to eligible payments under the contract(s) for %hich this Bidding Document is issued) Or DP 1un"e"? The o" has applied for or recei!ed financing (hereinafter called IfundsJ) from the De!elopment Partner (hereinafter called Ithe DPJ) in"icate" in t9e BDS to%ard the cost of the proAect name" in t9e BDS) The o" intends to apply a portion of the funds to eligible payments under the contract(s) for %hich this Bidding Document is issued) 1)1 DP ,unded? Payment by the DP %ill be made only at the re$uest of the o" and upon appro!al by the DP in accordance %ith the terms and conditions of the financing agreement bet%een the o" and the DP (hereinafter called the I:oan /greementJ), and %ill be subAect in all respects to the terms and conditions of that :oan /greement) "o party other than the o" shall deri!e any rights from the :oan /greement or ha!e any claim to the funds) The o!ernment of "epal ( o") re$uires that the procuring entities as %ell as bidders, suppliers, and contractors and their sub#contractors under o"0DP#financed contracts, shall adhere to the highest standard of ethics during the procurement and e4ecution of such contracts) 'n this conte4t , the ;mployer* (a) defines, for the purposes of this pro!ision, the terms set forth belo% as follo%s? (i) Icorrupt practiceJ means the offering, gi!ing, recei!ing, or soliciting, directly or indirectly, anything of !alue to influence improperly the actions of another party*
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1rau" an" Corru tion
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(ii) Ifraudulent practiceJ means any act or omission, including a misrepresentation, that &no%ingly or rec&lessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or
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to a!oid an obligation* (iii) Icoerci!e practiceJ means impairing or harming, or threatening to impair or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party* (i!) Icollusi!e practiceJ means an arrangement bet%een t%o or more parties designed to achie!e an improper purpose, including influencing improperly the actions of another party) (!) Iobstructi!e practiceJ means? (aa) deliberately destroying, falsifying, altering or concealing of e!idence material to the in!estigation or ma&ing false statements to in!estigators in order to materially impede a o"0DP in!estigation into allegations of a corrupt, fraudulent, coerci!e or collusi!e practice* and0or threatening, harassing or intimidating any party to pre!ent it from disclosing its &no%ledge of matters rele!ant to the in!estigation or from pursuing the in!estigation* or (bb) acts intended to materially impede the e4ercise of the o"Ks0DPKs inspection and audit rights pro!ided for under sub#clause 2)G belo%) (b) %ill reAect bid(s) if it determines that the bidder has, directly or through an agent, engaged in corrupt, fraudulent, collusi!e, coerci!e, or obstructi!e practices in competing for the contract in $uestion* %ill sanction a firm or indi!idual, including declaring ineligible, for a stated period of time, to be a%arded a o"0DP#financed contract if it at any time determines that the firm has, directly or through an agent, engaged in corrupt, fraudulent, collusi!e, coerci!e, or obstructi!e practices in competing for, or in e4ecuting, a o"0DP# financed contract)
(c)
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The Bidder shall not carry out or cause to carryout the follo%ing acts %ith an intention to influence the implementation of the procurement process or the procurement agreement ? (a) (b) (c) (d) (e) gi!e or propose improper inducement directly or indirectly, distortion or misrepresentation of facts, engaging in corrupt or fraudulent practice or in!ol!ing in such act, interference in participation of other competing bidders, coercion or threatening directly or indirectly to cause harm to the person or the property of any person to be in!ol!ed in the procurement proceedings, collusi!e practice among bidders before or after submission of bids for distribution of %or&s among bidders or fi4ing artificial0uncompetiti!e bid price %ith an intention to depri!e the ;mployer the benefit of open competiti!e bid price, contacting the ;mployer %ith an intention to influence the ;mployer %ith regards to the bids or interference of any &ind in e4amination and e!aluation of the bids during the period from the time of opening of the bids until the notification of a%ard of contract)
(f)
(g)
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PPMO on the recommendation of the ;mployer may 0lacklist a Bidder for a
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period of one (.) to three (2) years for its conduct including the follo%ing grounds and seriousness of the act committed by the bidder? (a) (b) if con!icted by a court of la% in a criminal offence %hich dis$ualifies the Bidder from participating in the contract, if it is established that the contract agreement signed by the Bidder %as based on false or misrepresentation of BidderKs $ualification information,
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/ bidder declared blac&listed and ineligible by the o", Public procurement Monitoring Office (PPMO) and0or the DP in case of DP funded proAect, shall be ineligible to bid for a contract during the period of time determined by the o", PPMO and0or the DP) The (ontractor shall permit the o"0DP to inspect the (ontractorKs accounts and records relating to the performance of the (ontractor and to ha!e them audited by auditors appointed by the o"0DP, if so re$uired by the o"0DP) DP ,unded? 'n pursuance of the fraud and corruption policy, the DP) (a) %ill reAect a Bid if it determines that the bidder recommended for a%ard has directly or through an agent, engaged in corrupt, fraudulent, collusi!e, coerci!e, or obstructi!e practices in competing for the contract in $uestion* (b) %ill cancel the portion of the loan0 credit0 grant allocated to a contract if it determines at any time that representati!e(s) of the o" or of a beneficiary of the fund engaged in corrupt, fraudulent, collusi!e, or coerci!e practices during the procurement or the e4ecution of that contract, %ithout the o" ha!ing ta&en timely and appropriate action satisfactory to the DP to address such practices %hen they occur)
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Eli#i0le Bi""ers
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/ Bidder may be a natural person, pri!ate entity, or go!ernment#o%ned entity LsubAect to 'TB 7)GLor any combination of them in the form of a =oint >enture (=>) under an e4isting agreement, or %ith the intent to constitute a legally#enforceable Aoint !enture) 'n the case of a =>? (a) all partners shall be Aointly and se!erally liable for the e4ecution of the (ontract in accordance %ith the (ontract terms) The $ualification re$uirement of the parties to the => shall be as specified in the BDS, and (b) the => shall nominate a +epresentati!e %ho shall ha!e the authority to conduct all business for and on behalf of any and all the parties of the => during the bidding process and, in the e!ent the => is a%arded the (ontract, during (ontract e4ecution)
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/ Bidder, and all parties constituting the Bidder, shall ha!e the nationality of "epal or any country or eligible countries mentioned in the BDS) / Bidder shall be deemed to ha!e the nationality of a country if the Bidder is a citi3en or is constituted, or incorporated, and operates in conformity %ith the pro!isions of the la%s of that country) This criterion shall also apply to the determination of the nationality of proposed sub (ontractors or suppliers for any part of the (ontract including related ser!ices) / Bidder shall not ha!e a conflict of interest) / Bidder found to ha!e a conflict of interest shall be dis$ualified) / Bidder may be considered to be in a conflict of interest %ith one or more parties in this bidding process, if?
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(a) they ha!e controlling partners in common* or (b) they recei!e or ha!e recei!ed any direct or indirect subsidy from any of them* or (c) they ha!e the same legal representati!e for purposes of this bid* or (d) they ha!e a relationship %ith each other, directly or through common third parties, that puts them in a position to ha!e access to information about or influence on the Bid of another Bidder, or influence the decisions of the ;mployer regarding this bidding process* or (e) a Bidder participates in more than one bid in this bidding process) Participation by a Bidder in more than one Bid %ill result in the dis$ualification of all Bids in %hich the party is in!ol!ed) Fo%e!er, this does not limit the inclusion of the same sub (ontractor in more than one bid* or (f) a Bidder or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the (ontract that is the subAect of the Bid* or (g) a Bidder or any of its affiliates has been hired (or is proposed to be hired) by the ;mployer as ;ngineer for the (ontract) 7)7 / firm that is under a declaration of ineligibility by the o"0DP in accordance %ith 'TB 2, at the date of the deadline for bid submission or thereafter, shall be dis$ualified) The list of debarred firm is a!ailable at the electronic address specified in the BDS) ;nterprises o%ned by o" shall be eligible only if they can establish that they are legally and financially autonomous and operate under commercial la%, and that they are not a dependent agency of the o") Bidders shall pro!ide such e!idence of their continued eligibility satisfactory to the ;mployer, as the ;mployer shall reasonably re$uest) 'n case a pre$ualification process has been conducted prior to the bidding process, this bidding is open only to pre$ualified Bidders) ,irms shall be e4cluded in any of the cases, if (a) by an act of compliance %ith a decision of the Dnited "ations Security (ouncil ta&en under (hapter >'' of the (harter of the Dnited "ations, the ;mployerKs country prohibits any import of goods or (ontracting of %or&s or ser!ices from that country or any payments to persons or entities in that country) (b) DP ,unded? as a matter of la% or official regulation, "epal prohibits commercial relations %ith that country, pro!ided that the DP is satisfied that such e4clusion does not preclude effecti!e competition for the supply of goods or related ser!ices re$uired* (c) DP ,unded? a firm has been determined to be ineligible by the DP in relation to their guidelines or appropriate pro!isions on pre!enting and combating fraud and corruption in proAects financed by them) 7)O Domestic Bidder shall be eligible only if the bidder has obtained Permanent /ccount "umber (P/") and >alue /dded Ta4 (>/T) +egistration (ertificate(s) and Ta4 (learance (ertificate or proof of submission of income return as stated in BDS from the 'nland +e!enue Office) ,oreign bidder shall be eligible only if the bidder submits the documents indicated in the BDS at
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7)6 7)M 7)N
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the time of bid submission and a declaration to submit the document(s) indicated in the BDS at the time of contract agreement) =4 Eli#i0le Materials+ E'ui ment an" Ser!ices G). The materials, e$uipment and ser!ices to be supplied under the (ontract shall ha!e their origin in any source countries as defined in 'TB 7)1 abo!e and all e4penditures under the (ontract %ill be limited to such materials, e$uipment, and ser!ices) /t the ;mployerKs re$uest, Bidders may be re$uired to pro!ide e!idence of the origin of materials, e$uipment and ser!ices) ,or purposes of 'TB G). abo!e, IoriginJ means the place %here the materials and e$uipment are mined, gro%n, produced or manufactured, and from %hich the ser!ices are pro!ided) Materials and e$uipment are produced %hen, through manufacturing, processing, or substantial or maAor assembling of components, a commercially recogni3ed product results that differs substantially in its basic characteristics or in purpose or utility from its components)
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Contents of Bi""in# Document

>4 Sections of Bi""in# Document 6). The Bidding Document consist of Parts ', '', and ''', %hich include all the Sections indicated belo%, and should be read in conAunction %ith any /ddenda issued in accordance %ith 'TB N) PART I Bi""in# Proce"ures Section . # 'nstructions to Bidders ('TB) Section 1 # Bid Data Sheet (BDS) Section 2 # ;!aluation and 9ualification (riteria (;9() Section 7 # Bidding ,orms (BD,) PART II Re'uirements Section G P -or&s +e$uirements (-+9) Section 6 P Bill of 9uantities (BO9) PART III Con"itions of Contract an" Contract 1orms Section M # eneral (onditions of (ontract ( (() Section N # Special (onditions of (ontract (S(() Section O # (ontract ,orms ((O,) 6)1 6)2 The 'n!itation for Bids issued by the ;mployer is not part of the Bidding Document) The ;mployer is not responsible for the completeness of the Bidding Document and their /ddenda, if they %ere not obtained directly from the source stated by the ;mployer in the 'n!itation for Bids) The Bidder is e4pected to e4amine all instructions, forms, terms, and specifications in the Bidding Document) ,ailure to furnish all information or documentation re$uired by the Bidding Document may result in the reAection of the bid) / prospecti!e Bidder re$uiring any clarification of the Bidding Document shall contact the ;mployer in %riting at the ;mployerKs address indicated in the BDS or raise any $uestion or curiosity during the pre#bid meeting if pro!ided for in accordance %ith 'TB M)7) The ;mployer shall be re$uired to ma&e a!ailable as soon as possible the ans%er to such $uestion or curiosity in %riting to any re$uest for clarification, pro!ided that such re$uest is recei!ed as mentioned in BDS) The ;mployer shall for%ard copies of its response to all Bidders %ho ha!e ac$uired the Bidding Document in accordance %ith 'TB 6)2, including a description of the in$uiry but %ithout identifying its source) Should the ;mployer deem it necessary to amend the Bidding Document as a result of a re$uest for clarification, it shall do so follo%ing the procedure under 'TB N and 'TB 11)1) The Bidder is encouraged to !isit and e4amine the Site of -or&s and its surroundings and obtain for itself, on its o%n ris& and responsibility, all information that may be necessary for preparing the bid and entering into a (ontract for construction of the -or&s) The costs of !isiting the Site shall be at the BidderKs o%n e4pense) The Bidder and any of its personnel or agents %ill be granted permission by
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Clarification of Bi""in# Document+ Site 7isit+ Pre8Bi" Meetin#
M).
M)1
M)2
+rocure'ent of 3or2s
Standard Biddin" )ocu'ent 5 ICB
1-9
the ;mployer to enter upon its premises and lands for the purpose of such !isit, but only upon the e4press condition that the Bidder, its personnel, and agents %ill release and indemnify the ;mployer and its personnel and agents from and against all liability in respect thereof, and %ill be responsible for death or personal inAury, loss of or damage to property, and any other loss, damage, costs, and e4penses incurred as a result of the inspection) M)7 The BidderKs designated representati!e is in!ited to attend a pre#bid meeting, if pro!ided for in the BDS) The purpose of the meeting %ill be to clarify issues and to ans%er $uestions on any matter that may be raised at that stage) The Bidder is re$uested, as far as possible, to submit any $uestions in %riting, to reach the ;mployer as mentioned in BDS) Minutes of the pre#bid meeting, including the te4t of the $uestions raised, %ithout identifying the source, and the responses gi!en, together %ith any responses prepared after the meeting, %ill be transmitted promptly to all Bidders %ho ha!e ac$uired the Bidding Document in accordance %ith 'TB 6)2) /ny modification to the Bidding Document that may become necessary as a result of the pre#bid meeting shall be made by the ;mployer e4clusi!ely through the issue of an addendum pursuant to 'TB N and not through the minutes of the pre#bid meeting) "on attendance at the pre#bid meeting %ill not be a cause for dis$ualification of a Bidder) /t any time prior to the deadline for submission of bids, the ;mployer may amend the Bidding Document by issuing addenda) /ny addendum issued shall be part of the Bidding Document and shall be communicated in %riting to all %ho ha!e obtained the Bidding Document from the ;mployer in accordance %ith 'TB 6)2) To gi!e prospecti!e Bidders reasonable time in %hich to ta&e an addendum into account in preparing their bids, the ;mployer may, at its discretion, e4tend the deadline for the submission of bids, pursuant to 'TB 11)1
M)G M)6
M)M
?4
Amen"ment of Bi""in# Document
N). N)1
N)2
Pre aration of Bi"s

@4 Cost of Bi""in# O). The Bidder shall bear all costs associated %ith the preparation and submission of its Bid, and the ;mployer shall in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process)
.-4 Aan#ua#e of Bi"
.5). The Bid, as %ell as all correspondence and documents relating to the bid e4changed by the Bidder and the ;mployer, shall be %ritten in the language specified in the BDS) Supporting documents and printed literature that are part of the Bid may be in another language pro!ided they are accompanied by an accurate translation of the rele!ant passages in the language specified in the BDS, in %hich case, for purposes of interpretation of the Bid, such translation shall go!ern) ..). The Bid shall comprise the follo%ing? (a) :etter of Bid* (b) (ompleted Schedules, in accordance %ith 'TB .1 and .7* (c) Bid Security, in accordance %ith 'TB .O*
..4 Documents Com risin# t9e Bi"
1-10
(d) /lternati!e bids, at BidderKs option and if permissible, in accordance %ith 'TB .2* (e) -ritten confirmation authori3ing the signatory of the Bid to commit the Bidder, in accordance %ith 'TB 15)1* (f) Documentary e!idence in accordance %ith 'TB .M establishing the BidderKs $ualifications to perform the (ontract* (g) Technical Proposal in accordance %ith 'TB .6* (h) 'n the case of a bid submitted by a =>, the => agreement, or letter of intent to enter into a => including a draft agreement, indicating at least the parts of the -or&s to be e4ecuted by the respecti!e partners* and (i) /ny other document re$uired in the BDS) .,4 Aetter of Bi" an" Sc9e"ules .1). The :etter of Bid, Schedules, and all documents listed under (lause .., shall be prepared using the rele!ant forms in Section 7 (Bidding ,orms), if so pro!ided) The forms must be completed %ithout any alterations to the te4t, and no substitutes shall be accepted) /ll blan& spaces shall be filled in %ith the information re$uested) .2). Dnless other%ise indicated in the BDS, alternati!e bids shall not be considered) .2)1 -hen alternati!e times for completion are e4plicitly in!ited, a statement to that effect %ill be included in the BDS, as %ill the method of e!aluating different times for completion) .2)2 -hen specified in the BDS pursuant to 'TB .2)., and subAect to 'TB .2)7 belo%, Bidders %ishing to offer technical alternati!es to the re$uirements of the Bidding Document must first price the ;mployerKs design as described in the Bidding Document and shall further pro!ide all information necessary for a complete e!aluation of the alternati!e by the ;mployer, including dra%ings, design calculations, technical specifications, brea&do%n of prices, and proposed construction methodology and other rele!ant details) Only the technical alternati!es, if any, of the lo%est e!aluated Bidder conforming to the basic technical re$uirements shall be considered by the ;mployer) .2)7 -hen specified in the BDS, Bidders are permitted to submit alternati!e technical solutions for specified parts of the -or&s) Such parts %ill be identified in the BDS and described in Section G (;mployerKs +e$uirements)) The method for their e!aluation %ill be stipulated in Section 2 (;!aluation and 9ualification (riteria)) .<4 Bi" Prices an" Discounts .7). The prices and discounts $uoted by the Bidder in the :etter of Bid and in the Schedules shall conform to the re$uirements specified belo%) .7)1 The Bidder shall submit a bid for the %hole of the %or&s described in 'TB .). by filling in prices for all items of the -or&s, as identified in Section 7 (Bidding ,orms)) 'n case of Dnit +ate (ontracts, the Bidder shall fill in rates and prices for all items of the -or&s described in the Bill of 9uantities) 'tems against %hich no rate or price is entered by the Bidder %ill not be paid for by the ;mployer %hen e4ecuted and shall be deemed co!ered by the rates for other items and prices in the Bill of 9uantities) .7)2 The price to be $uoted in the :etter of Bid shall be the total price of the Bid, e4cluding any discounts offered)
.:4 Alternati!e Bi"s
1-11
.7)7 Dnconditional discounts, if any, and the methodology for their application shall be $uoted in the :etter of Bid, in accordance %ith 'TB .1).) .7)G 'f so indicated in 'TB .)., bids are in!ited for indi!idual (ontracts or for any combination of (ontracts (pac&ages)) Bidders %ishing to offer any price reduction for the a%ard of more than one (ontract shall specify in their bid the price reductions applicable to each pac&age, or alternati!ely, to indi!idual (ontracts %ithin the pac&age) Price reductions or discounts shall be submitted in accordance %ith 'TB .7)2, pro!ided the bids for all (ontracts are submitted and opened at the same time) .7)6 Dnless other%ise pro!ided in the BDS and the (onditions of (ontract, the prices $uoted by the Bidder shall be fi4ed) 'f the prices $uoted by the Bidder are subAect to adAustment during the performance of the (ontract in accordance %ith the pro!isions of the (onditions of (ontract, the Bidder shall furnish the indices and %eightings for the price adAustment formulae in the Table of /dAustment Data in Section 7 (Bidding ,orms) and the ;mployer may re$uire the Bidder to Austify its proposed indices and %eightings) .7)M /ll duties, ta4es, and other le!ies payable by the (ontractor under the (ontract, or for any other cause, as of the date mentioned in BDS prior to the deadline for submission of bids, shall be included in the rates and prices and the total bid price submitted by the Bidder) .=4 Currencies of Bi" an" Pa*ment .G). The unit rates and the prices shall be $uoted by the bidder entirely in "epalese currency if not other%ise specified in the BDS) .G)1 Bidders shall indicate the portion of the bid price that corresponds to e4penditures incurred in "epalese currency in the Schedule of Payment (urrencies included in Section 7 (Bidding ,orms)) .G)2 Bidders e4pecting to incur e4penditures in other currencies for inputs to the -or&s supplied from outside the ;mployerKs country and %ishing to be paid accordingly may indicate up to three con!ertible foreign currencies included in daily publication of "epal +astra Ban& foreign currency e4change rate in the Schedule of Payment (urrencies included in Section 7 (Bidding ,orms)) .G)7 The rates of e4change to be used by the bidder for currency con!ersion during bid preparation shall be the selling rates for similar transactions pre!ailing on the date 25 days prior to the deadline for submission of bids published by "epal +astra Ban&) Bidders should note that for the purpose of payments, the e4change rates confirmed by "epal +astra Ban& as the selling rates pre!ailing 25 days prior to the deadline for submission of bids shall apply for the duration of the (ontract so that no currency e4change ris& is borne by the bidder) .G)G ,oreign currency re$uirements indicated by the bidders in the Schedule of Payment (urrencies shall include but not limited to the specific re$uirements for (a) e4patriate staff and labor employed directly on the -or&s* (b) social, insurance, medical and other charges relating to such e4patriate staff and labor, and foreign tra!el e4penses* (c) imported materials, both temporary and permanent, including fuels, oil and lubricants re$uired for the -or&s* (d) depreciation and usage of imported Plant and (ontractorHs ;$uipment, including spare parts, re$uired for the -or&s* (e) foreign insurance and freight charges for imported materials, Plant and (ontractorHs ;$uipment, including spare parts* and
1-12
(f) o!erhead e4penses, fees, profit, and financial charges arising outside the ;mployerHs country in connection %ith the -or&s) .G)6 Bidders may be re$uired by the ;mployer to clarify their foreign currency re$uirements, and to substantiate that the amounts included in the unit rates and prices and sho%n in the Schedule of Payment (urrencies are reasonable and responsi!e to 'TB .G)2 abo!e, in %hich case a detailed brea&do%n of its foreign currency re$uirements shall be pro!ided by the Bidder) .G)M Bidders should note that during the progress of the -or&s, the foreign currency re$uirements of the outstanding balance of the (ontract Price may be adAusted by agreement bet%een the ;mployer and the (ontractor in order to reflect any changes in foreign currency re$uirements for the (ontract, in accordance %ith Sub#(lause .7).G of the (onditions of (ontract) /ny such adAustment shall be effected by comparing the percentages $uoted in the bid %ith the amounts already used in the -or&s and the (ontractorHs future needs for imported items) .>4 Documents Com risin# t9e Tec9nical Pro osal .6). The Bidder shall furnish a Technical Proposal including a statement of %or& methods, e$uipment, personnel, schedule and any other information as stipulated in Section 7 (Bidding ,orms), in sufficient detail to demonstrate the ade$uacy of the BiddersK proposal to meet the %or& re$uirements and the completion time) .M). To establish its $ualifications to perform the (ontract in accordance %ith Section 2 (;!aluation and 9ualification (riteria) the Bidder shall pro!ide the information re$uested in the corresponding information sheets included in Section 7 (Bidding ,orms)) .M)1 Domestic Bidders, indi!idually or in Aoint !entures, applying for eligibility for domestic preference shall supply all information re$uired to satisfy the criteria for eligibility as described in 'TB 22 if margin of preference for domestic bidders is applicable in accordance %ith 'TB 22) .?4 Perio" of 7ali"it* of Bi"s .N). Bids shall remain !alid for the period specified in the BDS after the bid submission deadline date prescribed by the ;mployer) / bid !alid for a shorter period shall be reAected by the ;mployer as non responsi!e) .N)1 'n e4ceptional circumstances, prior to the e4piration of the bid !alidity period, the ;mployer may re$uest Bidders to e4tend the period of !alidity of their Bids) The re$uest and the responses shall be made in %riting) 'f a bid security is re$uested in accordance %ith 'TB .O, it shall also be e4tended 25 days beyond the deadline of the e4tended !alidity period) / Bidder may refuse the re$uest %ithout forfeiting its bid security) / Bidder granting the re$uest shall not be re$uired or permitted to modify its Bid) .@4 Bi" Securit* .O). Dnless other%ise specified in the BDS, the Bidder shall furnish as part of its bid, in original form, a bid security as specified in the BDS) 'n the case of a bid security, the amount shall be as specified in the BDS) .O)1 'f a bid security is specified pursuant to 'TB .O)., the bid security shall be, at the BidderKs option, in any of the follo%ing forms? (a) an unconditional ban& guarantee* (b) an irre!ocable letter of credit* or (c) a cashierKs or certified chec&* /ll from a I/J class commercial Ban& from "epal) 'n the case of a ban& guarantee, the bid security shall be submitted either using the Bid Security
./4 Documents Esta0lis9in# t9e ;ualifications of t9e Bi""er
1-13
,orm included in Section 7 (Bidding ,orms) or in another substantially similar format appro!ed by the employer prior to bid submission) The form must include the complete name of the Bidder) The bid security shall be !alid for minimum thirty (25) days beyond the original !alidity period of the bid, or beyond any period of e4tension if re$uested under 'TB .N)1) .O)2 The bid security issued by any foreign Ban& outside "epal must be counter guaranteed by a I/J class commercial Ban& in "epal) .O)7 /ny bid not accompanied by an enforceable and substantially compliant bid security, if re$uired in accordance %ith 'TB .O)., shall be reAected by the ;mployer as nonresponsi!e) .O)G 'f a bid security is specified pursuant to 'TB .O)., the bid security of unsuccessful Bidders shall be returned %ithin three days, once the successful bidder has furnished the re$uired performance security and signed the (ontract /greement pursuant to 'TB 2N).) .O)6 The bid security may be forfeited? (a) if a Bidder %ithdra%s its bid during the period of bid !alidity specified by the Bidder on the :etter of Bid, e4cept as pro!ided in 'TB .N)1 or (b) if the successful Bidder fails to? (i) (ii) (iii) sign the (ontract in accordance %ith 'TB 2O).* or furnish a performance security in accordance %ith 'TB 2N).) furnish a domestic preference security if so re$uired)
.O)M The Bid Security of a => shall be in the name of the => that submits the bid) 'f the => has not been legally constituted at the time of bidding, the Bid Security shall be in the names of all future partners as named in the letter of intent mentioned in 'TB 7).) ,-4 1ormat an" Si#nin# of Bi" 15). The Bidder shall prepare one original of the documents comprising the bid as described in 'TB .. and clearly mar& it IO+' '"/:J) /lternati!e bids, if permitted in accordance %ith 'TB .2, shall be clearly mar&ed I/:T;+"/T'>;J) 'n addition, the Bidder shall submit copies of the bid in the number specified in the BDS+ and clearly mar& each of them I(OPQ)J 'n the e!ent of any discrepancy bet%een the original and the copies, the original shall pre!ail) 15)1 The original and all copies of the bid shall be typed or %ritten in indelible in& and shall be signed by a person duly authori3ed to sign on behalf of the Bidder) This authori3ation shall consist of a %ritten confirmation as specified in the BDS and shall be attached to the bid) The name and position held by each person signing the authori3ation must be typed or printed belo% the signature) /ll pages of the bid, e4cept for unamended printed literature, shall be signed or initialed by the person signing the bid) 15)2 /ny amendments such as interlineations, erasures, or o!er%riting shall be !alid only if they are signed or initialed by the person signing the bid)
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Su0mission an" O enin# of Bi"s

,.4 Sealin# an" Markin# of Bi"s 1.). Bidders may al%ays submit their bids by mail or by hand or by courier) -hen so specified in the BDS, bidders shall ha!e the option of submitting their bids electronically) Procedures for submission, sealing and mar&ing are as follo%s? (a) Bidders submitting bids by mail, by hand or by courier shall enclose the original and each copy of the Bid, including alternati!e bids, if permitted in accordance %ith 'TB .2, in separate sealed en!elopes, duly mar&ing the en!elopes as IO+' '"/:J, I/:T;+"/T'>;J and I(OPQ)J These en!elopes containing the original and the copies shall then be enclosed in one single en!elope) The rest of the procedure shall be in accordance %ith 'TB sub#(lauses 1.)1 and 1.)2) (b) Bidders submitting bids electronically shall follo% the electronic bid submission procedures specified in the BDS) 1.)1 The inner and outer en!elopes shall? (a) bear the name and address of the Bidder* (b) be addressed to the ;mployer as pro!ided in BDS 11).* (c) bear the specific identification of this bidding process indicated in BDS .).* and (d) bear a %arning not to open before the time and date for bid opening) 1.)2 'f all en!elopes are not sealed and mar&ed as re$uired, the ;mployer %ill assume no responsibility for the misplacement or premature opening of the bid) ,,4 Dea"line for Su0mission of Bi"s 11). Bids must be recei!ed by the ;mployer at the address and no later than the date and time indicated in the BDS) 11)1 The ;mployer may, at its discretion, e4tend the deadline for the submission of bids by amending the Bidding Document in accordance %ith 'TB N, in %hich case all rights and obligations of the ;mployer and Bidders pre!iously subAect to the deadline shall thereafter be subAect to the deadline as e4tended) ,:4 Aate Bi"s 12). The ;mployer shall not consider any bid that arri!es after the deadline for submission of bids, in accordance %ith 'TB 11) /ny bid recei!ed by the ;mployer after the deadline for submission of bids shall be declared late, reAected, and returned unopened to the Bidder) 17). / Bidder may %ithdra%, or modify its bid after it has been submitted by sending a %ritten notice in a sealed en!elope, duly signed by an authori3ed representati!e, and shall include a copy of the authori3ation in accordance %ith 'TB 15)1, (e4cept that %ithdra%al notices do not re$uire copies)) The corresponding modification of the bid must accompany the respecti!e %ritten notice) /ll notices must be? (a) prepared and submitted in accordance %ith 'TB 15 and 'TB 1. (e4cept that %ithdra%al notices do not re$uire copies), and in addition, the respecti!e en!elopes shall be clearly mar&ed I-'TFD+/-/:J, IMOD','(/T'O"*J and (b) recei!ed by the ;mployer prior to the deadline prescribed for submission
,<4 Wit9"raBal+ an" Mo"ification of Bi"s
1-15
of bids, in accordance %ith 'TB 11) 17)1 Bids re$uested to be %ithdra%n in accordance %ith 'TB 17). shall be returned unopened to the Bidders) 17)2 "o bid may be %ithdra%n, or modified in the inter!al bet%een the deadline for submission of bids and the e4piration of the period of bid !alidity specified by the Bidder on the :etter of Bid or any e4tension thereof) ,=4 Bi" O enin# 1G). The ;mployer shall open the bids in public at the address, date and time specified in the BDS in the presence of BiddersR designated representati!es and anyone %ho choose to attend) /ny specific electronic bid opening procedures re$uired if electronic bidding is permitted in accordance %ith 'TB 1.). shall be as specified in the BDS) 1G)1 ,irst, en!elopes mar&ed I-'TFD+/-/:J shall be opened and read out and the en!elope %ith the corresponding bid shall not be opened, but returned to the Bidder) "o bid %ithdra%al shall be permitted unless the corresponding %ithdra%al notice contains a !alid authori3ation to re$uest the %ithdra%al and is read out at bid opening) "e4t, en!elopes mar&ed IMOD','(/T'O"J shall be opened and read out %ith the corresponding bid) "o bid modification shall be permitted unless the corresponding modification notice contains a !alid authori3ation to re$uest the modification and is read out at bid opening) Only en!elopes that are opened and read out at bid opening shall be considered further) 1G)2 /ll other en!elopes shall be opened one at a time, reading out? the name of the Bidder* the Bid Price(s), including any discounts and alternati!e bids and indicating %hether there is a modification* the presence of a bid security and any other details as the ;mployer may consider appropriate) Only discounts and alternati!e offers read out at bid opening shall be considered for e!aluation) Dnless other%ise specified in the BDS, all pages of the :etter of Bid and Bill of 9uantities are to be initialed by representati!es of the ;mployer attending the bid opening) "o bid shall be reAected at bid opening e4cept for late bids, in accordance %ith 'TB 12).) 1G)7 The ;mployer shall prepare a record of the bid opening that shall include, as a minimum? the name of the Bidder and %hether there is a %ithdra%al, substitution, or modification* the Bid Price, per (ontract if applicable, including any discounts and alternati!e offers* and the presence or absence of a bid security, if one %as re$uired) The BiddersK representati!es %ho are present shall be re$uested to sign the record) The omission of a BidderKs signature on the record shall not in!alidate the contents and effect of the record) / copy of the record shall be distributed to all Bidders)
1-16
E!aluation an" Com arison of Bi"s

,>4 Confi"entialit* 16). 'nformation relating to the e4amination, e!aluation, comparison, and post$ualification of bids and recommendation of (ontract a%ard, shall not be disclosed to Bidders or any other persons not officially concerned %ith such process until information on (ontract a%ard is communicated to all Bidders) 16)1 /ny attempt by a Bidder to influence the ;mployer in the e!aluation of the bids or (ontract a%ard decisions may result in the reAection of its bid) 16)2 "ot%ithstanding 'TB 16)1, from the time of bid opening to the time of (ontract a%ard, if any Bidder %ishes to contact the ;mployer on any matter related to the bidding process, it may do so in %riting)
,/4 Clarification of Bi"s
1M). To assist in the e4amination, e!aluation, and comparison of the bids, and $ualification of the Bidders, the ;mployer may, at its discretion, as& any Bidder for a clarification of its bid) /ny clarification submitted by a Bidder that is not in response to a re$uest by the ;mployer shall not be considered) The ;mployerKs re$uest for clarification and the response shall be in %riting) "o change in the prices or substance of the bid shall be sought, offered, or permitted, e4cept to confirm the correction of arithmetic errors disco!ered by the ;mployer in the e!aluation of the bids, in accordance %ith 'TB 2.) 1M)1 'f a Bidder does not pro!ide clarifications of its bid by the date and time set in the ;mployerKs re$uest for clarification, its bid may be reAected)
,?4 De!iations+ Reser!ations+ an" Omissions
1N). During the e!aluation of bids, the follo%ing definitions apply? (a) IDe!iationJ is a departure from the re$uirements specified in the Bidding Document* (b) I+eser!ationJ is the setting of limiting conditions or %ithholding from complete acceptance of the re$uirements specified in the Bidding Document* and (c) IOmissionJ is the failure to submit part or all of the information or documentation re$uired in the Bidding Document)
,@4 Determination of Res onsi!eness
1O). The ;mployerKs determination of a bidKs responsi!eness is to be based on the contents of the bid itself, as defined in 'TB..) 1O)1 / substantially responsi!e bid is one that meets the re$uirements of the Bidding Document %ithout material de!iation, reser!ation, or omission) / material de!iation, reser!ation, or omission is one that, (a) if accepted, %ould? (i!) affect in any substantial %ay the scope, $uality, or performance of the -or&s specified in the (ontract* or (!) limit in any substantial %ay, inconsistent %ith the Bidding Document, the ;mployerKs rights or the BidderKs obligations under the proposed (ontract* or
1O)2 if rectified, %ould unfairly affect the competiti!e position of other Bidders presenting substantially responsi!e bids)
1-17
1O)7 The ;mployer shall e4amine the technical aspects of the bid submitted in accordance %ith 'TB .6, Technical Proposal, in particular, to confirm that all re$uirements of Section G (-or&s +e$uirements) ha!e been met %ithout any material de!iation, reser!ation or omission) 1O)G 'f a bid is not substantially responsi!e to the re$uirements of the Bidding Document, it shall be reAected by the ;mployer and may not subse$uently be made responsi!e by correction of the material de!iation, reser!ation, or omission)
:-4 Nonconformities+ Errors+ an" Omissions
25). Pro!ided that a bid is substantially responsi!e, the ;mployer may %ai!e any nonconformities in the bid that do not constitute a material de!iation, reser!ation or omission) 25)1 Pro!ided that a bid is substantially responsi!e, the ;mployer may re$uest that the Bidder submit the necessary information or documentation, %ithin a reasonable period of time, to rectify nonmaterial nonconformities in the bid related to documentation re$uirements) +e$uesting information or documentation on such nonconformities shall not be related to any aspect of the price of the bid) ,ailure of the Bidder to comply %ith the re$uest may result in the reAection of its bid) 25)2 Pro!ided that a bid is substantially responsi!e, the ;mployer shall rectify $uantifiable nonmaterial nonconformities related to the Bid Price) To this effect, the Bid Price may be adAusted, for comparison purposes only, to reflect the price of a missing or non#conforming item or component) The adAustment shall be made using the methods indicated in Section 2 (;!aluation and 9ualification (riteria)) 25)7 'f minor discrepancies are found such as in technical specification, description, feature %hich do not ma&e the bid to be reAected, then the cost, %hich is calculated to the e4tent possible due to such differences shall be included %hile e!aluating the bid)
:.4 Correction of Arit9metical Errors
2.). Pro!ided that the bid is substantially responsi!e, the ;mployer shall correct arithmetical errors on the follo%ing basis? (a) only for unit price (ontracts, if there is a discrepancy bet%een the unit price and the total price that is obtained by multiplying the unit price and $uantity, the unit price shall pre!ail and the total price shall be corrected, unless in the opinion of the ;mployer there is an ob!ious misplacement of the decimal point in the unit price, in %hich case the total price as $uoted shall go!ern and the unit price shall be corrected* (b) if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall pre!ail and the total shall be corrected* and (c) if there is a discrepancy bet%een %ords and figures, the amount in %ords shall pre!ail, unless the amount e4pressed in %ords is related to an arithmetic error, in %hich case the amount in figures shall pre!ail subAect to (a) and (b) abo!e) 2.)1 'f the Bidder that submitted the lo%est e!aluated bid does not accept the correction of errors, its bid shall be dis$ualified and its bid security may be forfeited)
:,4 Con!ersion to Sin#le
21). ,or e!aluation and comparison purposes, the currency(ies) of the bid shall be
1-18
Currenc* ::4 Domestic Preference
con!erted into a single currency as specified in the BDS) 22). Dnless other%ise specified in the BDS, a domestic preference shall be a factor in bid e!aluation) 27). The ;mployer shall use the criteria and methodologies listed in this (lause) "o other e!aluation criteria or methodologies shall be permitted) 27)1 To e!aluate a bid, the ;mployer shall consider the follo%ing? (a) the bid price, e4cluding Pro!isional Sums and the pro!ision, if any, for contingencies in the Summary Bill of 9uantities, and >alue /dded Ta4 for Dnit +ate (ontracts, or Schedule of Prices for lump sum (ontracts, but including Day %or& items, %here priced competiti!ely* (b) price adAustment for correction of arithmetic errors in accordance %ith 'TB 2.).* (c) price adAustment due to discounts offered in accordance %ith 'TB .7)7* (d) con!erting the amount resulting from applying (a) to (c) abo!e, if rele!ant, to a single currency in accordance %ith 'TB 21* (e) adAustment for nonconformities in accordance %ith 'TB 25)2* (f) application of all the e!aluation factors indicated in Section 2 (;!aluation and 9ualification (riteria)* 27)2 The estimated effect of the price adAustment pro!isions of the (onditions of (ontract, applied o!er the period of e4ecution of the (ontract, shall not be ta&en into account in bid e!aluation) 27)7 'f this Bidding Document allo%s Bidders to $uote separate prices for different (ontracts, and to a%ard multiple (ontracts to a single Bidder, the methodology to determine the lo%est e!aluated price of the (ontract combinations, including any discounts offered in the :etter of Bid, is specified in Section 2 (;!aluation and 9ualification (riteria)) 27)G 'f the bid for an Dnit +ate (ontract, %hich results in the lo%est ;!aluated Bid Price, is seriously unbalanced, front loaded or substantially belo% updated estimates in the opinion of the ;mployer, the ;mployer may re$uire the Bidder to produce detailed price analysis for any or all items of the Bill of 9uantities, to demonstrate the internal consistency of those prices %ith the construction methods and schedule proposed) /fter e!aluation of the price analysis, ta&ing into consideration the schedule of estimated (ontract payments, the ;mployer may re$uire that the amount of the performance security be increased at the e4pense of the Bidder to a le!el sufficient as mentioned in BDS to protect the ;mployer against financial loss in the e!ent of default of the successful Bidder under the (ontract 'f the clarification gi!en by the Bidder is found unsatisfactory then the ;mployer may reAect such bid)
:<4 E!aluation of Bi"s
:=4 Com arison of Bi"s
2G). The ;mployer shall compare all substantially responsi!e bids in accordance %ith 'TB 27)1 to determine the lo%est e!aluated bid) 26). The ;mployer shall determine to its satisfaction %hether the Bidder that is selected as ha!ing submitted the lo%est e!aluated and substantially responsi!e bid meets the $ualifying criteria specified in Section 2 (;!aluation and 9ualification (riteria)) 26)1 The determination shall be based upon an e4amination of the documentary e!idence of the BidderKs $ualifications submitted by the Bidder, pursuant to
:>4 ;ualification of t9e Bi""er
1-19
'TB .M).) 26)2 /n affirmati!e determination of $ualification shall be a prere$uisite for a%ard of the (ontract to the Bidder) / negati!e determination shall result in dis$ualification of the bid, in %hich e!ent the ;mployer shall proceed to the ne4t lo%est e!aluated bid to ma&e a similar determination of that BidderKs $ualifications to perform satisfactorily) :/4 Em lo*erCs Ri#9t to Acce t An* Bi"+ an" to Re6ect An* or All Bi"s 2M). The ;mployer reser!es the right to accept or reAect any bid, and to annul the bidding process and reAect all bids at any time prior to (ontract a%ard, %ithout thereby incurring any liability to Bidders) 'n case of annulment, all bids submitted and specifically, bid securities, shall be promptly returned to the Bidders)
ABar" of Contract
:?4 ABar" Criteria 2N). The ;mployer shall a%ard the (ontract to the Bidder %hose offer has been determined to be the lo%est e!aluated bid and is substantially responsi!e to the Bidding Document, pro!ided further that the Bidder is determined to be $ualified to perform the (ontract satisfactorily) 2O). The ;mployer shall notify the concerned Bidder %hose bid has been selected in accordance %ith 'TB 26). %ithin se!en days of the selection of the bid, in %riting that the ;mployer has intention to accept its bid and the information regarding the name, address and amount of selected bidder shall be gi!en to all other bidders %ho submitted the bid) 2O)1 'f no bidder submits an application pursuant to 'TB 75 %ithin a period of se!en days of the notice pro!ided under 'TB 2M)., the ;mployer shall, accept the bid selected in accordance %ith 'TB 26). and :etter of /cceptance shall be communicated to the selected bidder prior to the e4piration of period of Bid !alidity, to furnish the performance security and sign the contract %ithin fifteen days) 2O)2 /t the same time, the ;mployer shall affi4 a public notice on the result of the a%ard on its notice board and may ma&e arrangements to post the notice into its %ebsite, if it has* and if it does not ha!e, into the %ebsite of the Public Procurement Monitoring Office, identifying the bid and lot numbers and the follo%ing information? (i) name of each Bidder %ho submitted a Bid* (ii) bid prices as read out at Bid Opening* (iii) name and e!aluated prices of each Bid* (i!) name of bidders %hose bids %ere reAected and the reasons for their reAection* and (!) name of the %inning Bidder, and the Price it offered, as %ell as the duration and summary scope of the (ontract a%arded) <-4 Performance Securit* 75). -ithin ,ifteen (.G) days of the receipt of :etter of /cceptance from the ;mployer, the successful Bidder shall furnish the performance security in accordance %ith the conditions of (ontract using Sample ,orm for the Performance Security included in Section O ((ontract ,orms), or another form acceptable to the ;mployer) 75)1 ,ailure of the successful Bidder to submit the abo!e#mentioned Performance Security or to sign the (ontract /greement shall constitute sufficient grounds for the annulment of the a%ard and forfeiture of the bid security) 'n that e!ent the ;mployer may a%ard the (ontract to the ne4t lo%est e!aluated Bidder %hose offer is substantially responsi!e and is determined by the ;mployer to be $ualified to perform the (ontract satisfactorily) 'n such case, the a%ard
:@4 Aetter of Intent to ABar" t9e ContractD Notification of ABar"
1-20
process shall be repeated according to 'TB 2N) <.4 Si#nin# of Contract 7.). The ;mployer and the successful Bidder shall sign the (ontract /greement %ithin the period as stated 'TB 75).) -ithin thirty (25) days from the date of issuance of notification pursuant to 'TB 2O) unsuccessful bidders may re$uest in %riting to the ;mployer for a debriefing see&ing e4planations on the grounds on %hich their bids %ere not selected) The ;mployer shall promptly respond in %riting to any unsuccessful Bidder %ho, re$uests for debriefing %ithin 25 days of publication of the contract a%ard) <,4 Com lain an" Re!ieB 71). 'f a Bidder is dissatisfied %ith the Procurement proceedings or the decision made by the ;mployer in the intention to a%ard the (ontract, it may file an application to the (hief of the Public ;ntity (;mployer) %ithin Se!en (M) days of pro!iding the notice under 'TB 2O). by the Public ;ntity, for re!ie% of the proceedings stating the factual and legal grounds) 71)1 :ate application filed after the deadline pursuant to 'TB 71). shall not be processed) 71)2 The chief of Public ;ntity(;mployer) shall, %ithin fi!e (G) days after recei!ing the application, gi!e its decision %ith reasons, in %riting pursuant to 'TB 71).? (a) (b) %hether to suspend the procurement proceeding and indicate the procedure to be adopted for further proceedings* or to reAect the application)
The decision of the chief of Public ;ntity shall be final for the Bid amount up to the !alue as stated in BDS) 71)7 'f the Bidder is not satisfied %ith the decision gi!en in accordance %ith 'TB 71)2, or the decision is not gi!en %ithin fi!e (G) days of receipt of application pursuant to 'TB 71)., it can, %ithin se!en (M) days of receipt of such decision, file an application to the +e!ie% (ommittee of the o", stating the reason of its disagreement on the decision and furnishing the rele!ant supporting documents, pro!ided that its Bid amount is more than the Bid amount as sBpecified in the BDS)) The application may be sent by hand, by post, by courier, or by electronic media at the ris& of the Bidder itself) 71)G :ate application filed after the deadline pursuant to 'TB 71)7 shall not be processed 71)6 The +e!ie% (ommittee, after in$uiring from the Bidder and the Public ;ntity, if needed, shall gi!e its decision %ithin one (.) month of the receipt of the application filed by the Bidder, pursuant to 'TB 71)7) 71)M The Bidder, filing application pursuant to 'TB 71)7, shall ha!e to furnish a cash amount or Ban& guarantee e$ui!alent to 3ero point fi!e percent (5)GS) of its $uoted Bid amount %ith the !alidity period of at least ninety (O5) days from the date of the filing of application pursuant to 'TB 71)7) 71)N 'f the claim made by the Bidder pursuant to 'TB 71)7 is Austified, the +e!ie% (ommittee shall return the security deposit pursuant to 'TB 71 to the applicant, , %ithin se!en (M) days of such decision made)
Section , 8 Bi" Data S9eet

This section consists of pro!isions that are specific to each procurement and supplement the information or re$uirements included in Section ') 'nstructions to Bidders)
A4 General
ITB .4. ITB .4. ITB .4. The number of the 'n!itation for Bids is ? EEEEEEEEEEEEEEEEEEEEEEEEEEEEEE The ;mployer is? EEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEEE The name of the '(B is? ############################## The identification number of the '(B is? ################# The number and identification of lots comprising this '(B is? ####### ITB ,4. The name of the ProAect is? ######################################## The De!elopment Partner(DP) is? Binsert name if applicable or ot!erwise insert$ Not %pplicable] The implementing agency is? #######################################
ITB <4,
;ligible countries [insert if &oN funded ' all countries( )or *+ funded as per t!eir list of eli,ible country] -Specify t!e list of eli,ible countries in a separate section.
ITB <4<
/ list of debarred firms is a!ailable at http?0%%%)ppmo)go!)np Binsert other %ebsite, if anyC Ta4 (learance (ertificate or Proof of submission of income return for : [insert t#e app icab e fisca year] The foreign bidder shall declare to submit the follo%ing documents at the time of contact agreement Bindicate re$uired documentsC But, +esident foreign bidder shall submit P/"0>/T certificate and ta4 clearance certificate or proof of submission of 'ncome +eturn for Binsert the applicable fiscal yearC
ITB <4@
B4 Bi""in# Document
'TB M). ,or clarification ur oses only, the ;mployerKs address is? /ttention? ############################## Street /ddress? ######################### ,loor0+oom number? ##################### (ountry? ############################## Telephone? ? ########################## ,acsimile number? ######################
;lectronic mail address? ################## +e$uests for clarification should be recei!ed by the ;mployer no later than? ### [insert date /0 days prior to t!e deadline for submission of bids] ITB /4< / Pre#Bid meeting [insert 1s!all$ or 1s!all not$] ta&e place) 'f a Pre#Bid meeting %ill ta&e place, it %ill be at the follo%ing date, time and place? Date? @@@@@@@@@@@@ Time? @@@@@@@@@@@@ Place? @@@@@@@@@@@@
ITB /4=
Time for re$uest? three (2) days before the pre bid meeting)
C4 Pre aration of Bi"s

ITB .-4. ITB ..4. $i% The language of the bid is? @@@@@@-2n,lis!.#### The Bidder shall submit %ith its bid the follo%ing additional documents? [insert if any additional documents required] ITB .:4. ITB .:4, /lternati!e bids [insert 1s!all be$ or 1s!all not be$] permitted) /lternati!e times for completion [insert 1s!all be$ or 1s!all not be$] permitted) 'f alternati!e times for completion are permitted, the e!aluation method %ill be as specified in Section 2 (;!aluation and 9ualification (riteria)) ITB .:4< /lternati!e technical solutions shall be permitted for the follo%ing parts of the -or&s? Binsert detail if applicable other%ise insert I"ot /pplicableJC 'f alternati!e technical solutions are permitted, the e!aluation method %ill be as specified in Section 2 (;!aluation and 9ualification (riteria)) ITB .<4= The prices $uoted by the Bidder shall be? [insert 1s!all be$ or 1s!all not be$] subAect to price adAustment) The prices $uoted by the Bidder8) [insert 1s!all be$ or 1s!all not be$] subAect to adAustment during the performance of the (ontract) The date for all duties, ta4es, and other le!ies payable by the (ontractor under the contract or for any other cause, as of the date 25 days prior to the deadline for submission of bids) The unit rates and the prices shall be $uoted by the bidder entirely in? &insert currencies() The bid !alidity period shall be "inety or One Fundred T%enty (O50.15) days as appropriate) The amount and currency of the bid security shall be? [insert an amount 2 approved 2stimate %mount3 -inclusive of 4%5.]" to 3 of t!e
ITB .<4>
ITB .<4/
ITB .=4. ITB .?4.
ITB .@4.
ITB ,-4.
'n addition to the original of the bid, the number of copies is? &insert t!e number of copies]4
ITB ,-4,
The %ritten confirmation of authori3ation to sign on behalf of the Bidder shall indicate? [insert$ -a. +ower of %ttorney6 and -b. In t!e case of 7ids submitted by an e8istin, or intended 94( an underta:in, si,ned by all parties -i. statin, t!at all parties s!all be ;ointly and severally liable( and -ii. nominatin, a Representative w!o s!all !ave t!e aut!ority to conduct all business for and on be!alf of any and all t!e parties of t!e 94 durin, t!e biddin, process and( in t!e event t!e 94 is awarded t!e <ontract( durin, contract e8ecution.$
D4 Su0mission an" O enin# of Bi"s

ITB ,.4. ITB ,.4. $0% ITB ,,4. Bidders [insert 1s!all$ or 1s!all not$] ha!e the option of submitting their bids electronically) ;lectronic Bid submission procedure ,? [insert a description of t!e electronic biddin, submission procedures if applicable ot!erwise insert 1Not %pplicable$] " ,or 0i" su0mission ur oses only, the ;mployerKs address is? /ttention? @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ Street /ddress? @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ ,loor0+oom number? @@@@@@@@@@@@@@@@@@@@@@@@@@ (ity? @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ (ountry? @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ The deadline for bid submission is? @@@@@@@@@@@@@@@ Date? @@@@@@@@@@@@@@@@ Time? @@@@@@@@@@@@@@@@ ITB ,=4. The bid opening shall ta&e place at? Street /ddress? @@@@@@@@@@@@@@@@@@@@@@@@@@@ ,loor0+oom number? @@@@@@@@@@@@@@@@@@@@@@@ (ity? @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ (ountry? @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ Date? @@@@@@@@@@@@@@@@@@ Time? @@@@@@@@@@@@@@@@@@@ ITB ,=4. /ny specific electronic bid opening procedures shall be? [insert description of t!e procedures if applicable ot!erwise insert$Not %pplicable$]]
E4 E!aluation an" Com arison of Bi"s

ITB :,4. The currency that shall be used for bid e!aluation and comparison purposes to con!ert all bid prices if permitted and e4pressed in !arious currencies into a single currency is? The source of e4change rate shall be? Ne al Rastra Bank The date for the e4change rate shall be? :- "a*s rior to t9e "ea"line for su0mission of 0i"s4 ITB ::4. / margin of preference [insert percenta,e( 1s!all$ or 1s!all not$] apply for domestic bidders)
Standard Biddin" )ocu'ent 5 ICB
Margin of preference of &Insert bidders)
ercenta#e of mar#in( if applicable to the domestic
If a mar#in of reference a lies insert FT9e a lication met9o"olo#* s9all 0e as sti ulate" in Section : $E!aluation an" ;ualification Criteria%4 ITB :<4= The amount of the performance security shall be increased by ;ight (N) percent of the $uoted bid price) The bid amount up to +upees T%enty Million (+s) 15,555,555))
ITB <,4:
Section 3 - (a!uation and 1ua!ification Criteria 3-1
Section : 8 E!aluation an" ;ualification Criteria

This Section contains all the criteria that the ;mployer shall use to e!aluate bids and $ualify Bidders if the bidding %as preceded by post#$ualification e4ercise) o" re$uires bidders to be $ualified by meeting predefined, precise minimum re$uirements) The method sets pass#fail criteria, %hich, if not met by the bidder, results in dis$ualification) 'n accordance %ith 'TB 27 and 'TB 26, no other methods, criteria and factors shall be used) The Bidder shall pro!ide all the information re$uested in the forms included in Section 7 (Bidding ,orms))
Ta0le of Criteria
1. !aluation............................................................................................................................ 3 1.1 #de%uac& of 'ec(nical Proposal.....................................................................................3 1.) *ultiple Contracts............................................................................................................. 3 1.3 Completion 'ime............................................................................................................... 3 1.4 #lternati!e 'ec(nical Solutions.......................................................................................3 1.+Domestic Preference......................................................................................................... 4 ). ,ualification........................................................................................................................ " ).1 ligibilit&............................................................................................................................ " ).1.1 Conflict of -nterest......................................................................................................... " ).1.) Go!ernment.o$ned ntit&............................................................................................ " ).13 De!elopment Partner ligibilit& /if applicable ot(er mention 01ot #pplicable23....." ).1.4 41 ligibilit&................................................................................................................... " ).1.+ 5#' and P#1 6egistration............................................................................................ " ).) Pending 7itigation............................................................................................................. 8 ).).1 Pending 7itigation......................................................................................................... 8 ).3 9inancial Situation........................................................................................................... 8 ).3.1 :istorical 9inancial Performance.................................................................................8 ).3.) #!erage #nnual Construction 'urno!er......................................................................8 ).3.3 9inancial 6esources...................................................................................................... 8
Standard +rocure'ent )ocu'ent 5 ICB
).4 ;perience......................................................................................................................... 9 ).4.1 General Construction ;perience ...............................................................................9 ).4.) Specific Construction ;perience................................................................................9 <a= Contracts of Similar Si>e and 1ature...............................................................................9 <b= Construction ;perience in ?e& #cti!ities...................................................................1@ ).+ Personnel......................................................................................................................... 1@ )." %uipment....................................................................................................................... 11 Bill of ,uantities /4nit 6ate contract3...................................................................................+ Sc(edules of Prices /7ump sum contract3...........................................................................+ Part # A Contract Data............................................................................................................ )
.) ;!aluation
'n addition to the criteria listed in 'TB 27)1 (a) P (f) the follo%ing criteria shall apply? Note5 Dse the e!aluation criteria listed belo% as appropriate and re$uired for the proAect) .). /de$uacy of Technical Proposal ;!aluation of the BidderHs Technical Proposal %ill include an assessment of the BidderHs technical capacity, to mobili3e &ey e$uipment and personnel for the contract consistent %ith its proposal regarding %or& methods, scheduling, and material sourcing in sufficient detail and fully in accordance %ith the re$uirements stipulated in Section G (-or&s +e$uirements)) .)1 Multiple (ontracts Pursuant to Sub#(lause 27)7 of the 'nstructions to Bidders, if -or&s are grouped in multiple contracts, e!aluation %ill be as follo%s? -hen ,-or&s are grouped in multiple contracts and pursuant to Sub#(lause 27)7 of the 'nstructions to Bidders, the ;mployer %ill e!aluate and compare Bids on the basis of a contract, or a combination of contracts, or as a total of contracts in order to arri!e at the least cost combination for the ;mployer by ta&ing into account discounts offered by Bidders in case of a%ard of multiple contracts) 'f a bidder submits se!eral successful (lo%est e!aluated substantially responsi!e) bids, the e!aluation %ill also include an assessment of the BidderHs capacity to meet the aggregated re$uirements regarding? .)2 ;4perience ,inancial situation (urrent contract commitments, (ash flo% capacity, ;$uipment to be allocated, and Personnel to be fielded)
(ompletion Time /n alternati!e (ompletion Time, if permitted under 'TB .2)1, %ill be e!aluated as follo%s? &insert ro6ect s ecific re'uirements B9en ermitte" ot9erBise insert FNot A lica0leG(
.)7
/lternati!e Technical Solutions /lternati!e technical solutions, if permitted under 'TB .2)7, %ill be e!aluated as follo%s? &insert ro6ect s ecific re'uirements B9en ermitte" ot9erBise insert FNot A lica0leG(
.)G Domestic Preference 'f a margin of preference is pro!ided for under 'TB 22)., the follo%ing procedure shall apply? .)G). 'n comparing domestic bids %ith foreign bids, a margin of preference %ill be granted to eligible domestic contractors, as defined belo%, in accordance %ith the follo%ing pro!isions) (a) ,or application of domestic preference, all responsi!e bids %ill first be classified into the follo%ing t%o categories? (i) (ategory '? Bids offered by domestic contractors and Aoint !entures eligible for the preference in accordance %ith the criteria set forth in BDS* and (ii) (ategory ''? Bids offered by other contractors) The ;mployer %ill re!ie% each bid to confirm the appropriateness of, or to modify as necessary, the category to %hich the bid %as assigned by the bidder in preparing it) (b) The lo%est e!aluated bid of each category %ill then be determined by comparing all e!aluated bids in each category among themsel!es) (c) Such lo%est e!aluated bids %ill ne4t be compared %ith each other and if, as a result of this comparison, a bid from (ategory ' is found to be the lo%est, it %ill be selected for the a%ard of contract) (d) 'f, ho%e!er, as a result of the comparison under (c) abo!e, the lo%est bid is found to be from (ategory '', it %ill be further compared %ith the lo%est e!aluated bid from category ') ,or the purpose of this further comparison only an up%ard adAustment %ill be made to the lo%est e!aluated bid price of (ategory '' by adding an amount e$ual to 88(8))S) of the bid price) 'f, after such comparison, the (ategory ' bid is determined to be the lo%est, it %ill be selected for the a%ard of contract* if not, the lo%est e!aluated bid from (ategory '' %ill be selected) .)G)1 Domestic contractors and Aoint !entures bet%een a domestic contractor(s) and its foreign partner(s) shall meet the follo%ing minimum criteria for eligibility of the Domestic Preference Scheme? (a) Domestic contractor(s)? (i) firms are registered in B insert name of the borro%ing countryC* (ii) firms ha!e maAority o%nership by nationals of B insert name of the borro%ing country C* and (iii) firms %ill not subcontract to foreign contractors more than fifty per cent (G5S ) of the total !alue of their %or&) (b) / Aoint !enture bet%een a domestic contractor(s) and its foreign partner(s) %ill be eligible for the preference only if?
(i) the domestic partner(s) are indi!idually eligible for the preference according to the criteria stated abo!e* (ii) the domestic partner(s) %ould not $ualify for the -or&s on technical or financial grounds %ithout the foreign participation* and (iii) the domestic partner(s) %ill, under the arrangements proposed, carry out at least fifty per cent (G5S) of the -or&s measured in terms of !alue) .)G)2 Bidders applying for the preference shall pro!ide all e!idence, including details of o%nership, necessary to pro!e that they are $ualified for the preference according to the criteria set forth in paragraph .)G)1 abo!e) 'f the (ontract is a%arded to a bidder %ho has recei!ed the preference pursuant to the foregoing pro!isions, such contractor shall not subcontract to foreign contractors more than fifty per cent (G5S) of the total !alue of their %or&) (omparison of bids %ill only be bet%een bids %hich conform fully to the specifications) 'n the e!ent that the alternati!e bid not conforming to the specifications, if any, of the bidder %hose main bid %hich conforms %ith the specifications is the lo%est e!aluated, is considered more ad!antageous than its main bid, such alternati!e bid may be considered) / Aoint !enture %hich is a%arded the (ontract as a result of the application of the abo!e domestic preference pro!isions, shall furnish the ;mployer, together %ith the Performance Security, a TDomestic Preference SecurityT to guarantee that the profit and loss distribution and %or&#sharing arrangements %ith %hich the Aoint !enture satisfied the criteria of Sub#(lause .)G)1 (b) abo!e %ill not be modified throughout the e4ecution of the (ontract) The domestic performance security shall be in the form of an unconditional on#demand ban& guarantee or standby letter of credit acceptable to the ;mployer, for an amount in a con!ertible currency e$ui!alent to the difference bet%een the Aoint !entureHs bid price and the bid price of the lo%est foreign bid) The domestic preference security shall be issued either (a) by a ban& located in "epal, or (b) directly by a foreign ban& acceptable to the ;mployer) The domestic preference security shall be !alid until the (ontractor has substantially completed the -or&s and a Ta&ing#O!er (ertificate has been issued by the ;ngineer in accordance %ith the pro!isions of (( .5 and such security 0e returne" to t9e Contractor to#et9er Bit9 t9e Takin#8O!er Certificate4
.)G)7
.)G)G
.)G)6
1)
1).
9ualification
;ligibility
Criteria Com liance Re'uirements )oint 7enture Re'uirement Sin#le Entit* All Partners Com0ine" Eac9 Partner One Partner Su0mission Re'uirements Documents
,4.4.
Conflict of Interest not applicable :etter of Bid
"o conflicts of interest in must meet e4isting or must meet accordance %ith 'TB Sub#(lause re$uirement intended => re$uirement 7)2) must meet re$uirement ,4.4, Go!ernment8oBne" Entit* /pplicant re$uired to meet must meet e4isting or must meet conditions of 'TB Sub#(lause 7)G) re$uirement intended => re$uirement must meet re$uirement
not applicable
,orms ;:' #., ;:' # 1 %ith attachments
1).2 De!elopment Partner ;ligibility Bif applicable other mention I"ot /pplicableJC
"ot ha!ing been declared ineligible by De!elopment Partner, as described in 'TB Sub#(lause 7)7) must meet e4isting or must meet not applicable re$uirement intended => re$uirement must meet re$uirement /pplication Submission Sheet
,4.4<
UN Eli#i0ilit* not applicable :etter of Bid
"ot ha!ing been declared must meet e4isting or must meet ineligible based on a Dnited re$uirement intended => re$uirement "ations resolution or ;mployerKs must meet country la%, as described in 'TB re$uirement Sub#(lause 7)M) ,4.4= 7AT an" PAN Re#istration a) Domestic Bidder Bidders re$uired to meet conditions of 'TB Sub# (lause 7)O) Bidders re$uired to meet conditions of 'TB Sub# (lause 7)O) must meet re$uirement e4isting or intended => must meet re$uirement e4isting or intended => must meet re$uirement must meet re$uirement
not applicable
P/" and >/T registration certificate Declaration to submit P/" and >/T +egistration (ertificate at the time of (ontract agreement
b) ,oreign Bidder
must meet re$uirement
must meet re$uirement
not applicable
1)1
Pending :itigation
Criteria Re'uirement Sin#le Entit* Com liance Re'uirements )oint 7enture All Partners Com0ine" Eac9 Partner One Partner Documents Su0mission Re'uirements
,4,4.
Pen"in# Aiti#ation not applicable must meet re$uirement by itself or as partner to past or e4isting => not applicable ,orm :'T P .
/ll pending litigation shall be must meet treated as resol!ed against the re$uirement /pplicant and so shall in total not by itself or (.) as partner to represent more than 8)8 past or percent of the /pplicantKs net e4isting => %orth)
Note5
(.)
The percentage should normally be %ithin the range of G5S to .55S of an /pplicationHs net %orth)
1)2
,inancial Situation
,4:4.
Historical 1inancial Performance not applicable must meet re$uirement not applicable ,orm ,'" # . %ith attachments
Submission of audited balance must meet sheets and income statements, for re$uirement the last years to demonstrate the current soundness of the applicants financial position) /s a minimum, a BidderHs net %orth calculated as the difference bet%een total assets and total liabilities should be positi!e)
8)88(.)
Note5
(.)
The financial information pro!ided by an /pplicant should be re!ie%ed in its entirety to allo% a truly informed Audgment, and the pass#fail decision on the financial position of the /pplicant should be gi!en on this basis) Balance sheet of the past three to fi!e years period shall be as&ed according to the nature of the %or&)
,4:4,
A!era#e Annual Construction Turno!er must meet must meet ))))))))) )))))))) of the of the re$uirement re$uirement ,orm ,'" # 1
Minimum a!erage annual must meet must meet construction turno!er of "+S re$uirement re$uirement
8)88(1)$
calculated as total certified payments recei!ed for contracts in progress or completed, %ithin the last
8)))))))))(2) years)
Note5 (1) The amount stated should normally not be less than .)G 4 >0T, the estimated annual turno!er or cash flo% in the subAect contract based on a straight#line proAection of the ;mployerHs estimated cost (>), including contingencies, o!er the contract duration (T)) The annual a!erage turno!er of any three years out of ten years turno!er shall be ta&en as the basis) 1inancial Resources
(2) ,4:4:
Dsing ,orms ,'" P 2 and ,'" # 7 must meet must meet must meet must meet in Section 7 (Bidding ,orms) the re$uirement re$uirement ) ) ) ) ) ) ) ) ) )))))))) Bidder must demonstrate access of the of the to, or a!ailability of, financial re$uirement re$uirement resources such as li$uid assets, unencumbered real assets, lines of credit, and other financial means, other than any contractual ad!ance payments to meet? the follo%ing cash#flo% re$uirement,
(7)
,orm ,'" P 2 and ,orm ,in P 7
8)88
, and
the o!erall cash flo% re$uirements for this contract and its current %or&s commitment)
Note5
(7)
'ndicate the construction cash flo% re$uirement for a number of months (to the nearest half#month), determined as the total time needed by the ;mployer to pay a contractorHs in!oice, allo%ing for (a) the actual time consumed for construction, from the beginning of the month in!oiced, (b) the time needed by the ;ngineer to issue the monthly payment certificate, (c) the time needed by the ;mployer to pay the amount certified, and (d) a contingency period of one month to allo% for unforeseen delays) The total period should not e4ceed si4 months) The assessment of the monthly amount should be based on a straight#line proAection of the estimated cash flo% re$uirement o!er the particular contract period, neglecting the effect of any ad!ance payment and retention monies, but including contingency allo%ances in the estimated contract cost) The financial resources shall be ade$uate to co!er his bid price and current %or& commitments, for e4ample &$=% I Workin# Ca ital J Aines of Cre"it( K <-L $Current Contract Commitments% M Bi" Price(4
1)7
;4perience
,4<4.
General Construction EI erience not applicable must meet re$uirement not applicable ,orm ;<P #.
;4perience under construction must meet contracts in the role of contractor, re$uirement subcontractor, or management contractor for at least the last
8)
88
years prior to the applications submission deadline) Note5

(.6)
(.)
'nsert number of years in %ords and figures) The time period is normally G years or more, but may be reduced to not less than 2 years, according to the nature of %or&s)
,4<4, S ecific Construction EI erience $a% Contracts of Similar SiNe an" Nature Participation management
(1)
as contractor, must meet must meet contractor, or re$uirement re$uirement
not applicable
not applicable
,orm ;<P # 1(a)
subcontractor, in at least
8)
8)) ) contracts %ithin the last 88)(2) years, each %ith a

!alue of at least NRS 8)(7)8) that ha!e been successfully or are substantially completed and that are similar to the proposed %or&s) The similarity shall be based on the physical si3e, comple4ity, methods, technology or other characteristics as described in Section G, -or&s +e$uirements) Note5
(1)
'nsert number of contracts, the range should be one to three, depending on the si3e and comple4ity of the subAect contract, the e4posure of the ;mployer to ris& of contractor default, and conditions) 'nsert number of years in %ords and figures) The range is normally fi!e to ten years, and should be related to the number of similar contracts stated abo!e and to the duration of the subAect contract) 'nsert DS Dollar or "+s) amount, usually N5S of the estimated !alue of the subAect contract) (ontracts completed N5S or more shall be considered substantially completed
(2)
(7) (G)
Only the net amount %or&ed out after deducting the amount for >/T shall be computed and such amount shall be adAusted according to the updated price inde4 of the "epal +astra Ban&)
$0% Construction EI erience in 2e* Acti!ities ,or the abo!e or other contracts must meet must meet e4ecuted during the period all all stipulated in 1)7)1(a) abo!e, a re$uirements re$uirements minimum construction e4perience in the follo%ing &ey acti!ities? not applicable not applicable ,orm ;<P#1(b)
U :ist the production rate(s) for the &ey acti!ity or acti!ities in the subAect contract) The rates should be about N5S of the estimated production rates of the &ey acti!ity or acti!ities in the subAect contract as needed to meet the e4pected construction schedule %ith due allo%ance for ad!erse climatic conditions)
1)G
Personnel The Bidder must demonstrate that it has the personnel for the &ey positions that meet the follo%ing re$uirements?
No4 . 1 2 7 G
Position
Total Work EI erience &*ears(
EI erience In Similar Works &*ears(
The Bidder shall pro!ide details of the proposed personnel and their e4perience records in the rele!ant 'nformation ,orms included in Section 7 (Bidding ,orms)) Note5 The managerial and technical competence of a contractor is largely related to the &ey personnel on site) The e4tent to %hich the Bidder should demonstrate ha!ing staff %ith e4tensi!e e4perience should be limited to those re$uiring critical operational or technical s&ills) The $ualification criteria should therefore refer to a limited number of such &ey personnel, for instance, the proAect or contract manager and those superintendents %or&ing under the proAect manager %ho %ill be responsible for maAor components (e)g), superintendents speciali3ed in dredging, piling, tunneling, or earth%or&s, as re$uired for each particular proAect)) Bidders should normally be re$uired to name a principal candidate and an alternate for each &ey position) (riteria of acceptability should be based on? (a) a minimum number of years of e4perience in a similar position* and
(b) a minimum number of years of e4perience and0or number of comparable proAects carried out in a specified number of preceding years) The re$uirement of specified education and academic $ualifications is normally unnecessary for such positions, as contractors often employ competent staff %ho ha!e learned their profession Ton the AobT rather than through academic training) 't is appropriate to specify that certain positions are filled by indi!iduals %ho ha!e held posts of comparable authority for, say, three years %ith the Bidder, so that &ey staff in e4ecuti!e site positions ha!e sufficient &no%ledge of the BidderHs management, policy, procedures, and practices to act %ith confidence and authority %ithin that frame%or&) 1)6 ;$uipment The Bidder must demonstrate that it has the &ey e$uipment listed hereafter?
No4 . 1 2 7 G
E'ui ment T* e an" C9aracteristics
Min4 Num0er Re'uire"
The Bidder shall pro!ide further details of proposed items of e$uipment using the rele!ant ,orm in Section 7 (Bidding ,orms) Note5 /n in!entory of construction e$uipment represents a high capital cost o!erhead to a contractor) (onse$uently, not all competent potential bidders %ill maintain an in!entory of high#!alue items that are in suitable condition for maAor contracts) This is particularly so %ith management contractors, %ho underta&e construction proAects mainly by subcontracting) 'n most cases Bidders can readily purchase, lease, or hire e$uipment* thus, it is usually unnecessary for the assessment of a contractorHs $ualification to depend on the contractorHs o%ning readily a!ailable items of e$uipment) The pass#fail criteria adopted should therefore be limited only to those bul&y or speciali3ed items that are critical for the type of proAect to be implemented, and that may be difficult for the contractor to obtain $uic&ly) ;4amples may include items such as hea!y lift cranes and piling barges, dredgers, tunnel boring machines, asphalt mi4ing plants, etc) ;!en in +rocure'ent of 3or2s Standard +rocure'ent )ocu'ent 5 ICB
such cases, contractors may not o%n the speciali3ed items of e$uipment, and may rely on specialist subcontractors or e$uipment#hire firms) The a!ailability of such subcontractors and of the specified e$uipment should be subAect to !erification prior to contract a%ard) The terms of any lease or hire agreement for e$uipment should preferably include pro!ision that the e$uipment %ill remain on the site (or be !ested in the ;mployer) in the e!ent of default of the (ontractor, thereby ensuring more timely continuity of %or& by a replacement contractor)
Section 4 - Biddin" For's 4-1
Section < 8 Bi""in# 1orms

This Section contains the forms %hich are to be completed by the Bidder and submitted as part of his Bid)
Ta0le of 1orms
7etter of Bid............................................................................................................................. 3 Sc(edules................................................................................................................................ + Sc(edule of Pa&ment Currencies.......................................................................................... + 'ables of #dBustment Data..................................................................................................... 8 Bid Securit&............................................................................................................................. 8 'ec(nical Proposal 9ormat.................................................................................................... 9 1. Personnel........................................................................................................................... 1@ 9orm P 6 A 1C Proposed Personnel....................................................................................1@ 9orm P 6 A )C 6esume of Proposed Personnel ..............................................................11 ). %uipment.......................................................................................................................... 1) 3. Site Organi>ation............................................................................................................... 13 4. *et(od Statement............................................................................................................. 13 +. *obili>ation Sc(edule...................................................................................................... 13 ". Construction Sc(edule..................................................................................................... 13 8. Sc(edule of Subcontractors ........................................................................................13 8. Ot(ers <insert additional re%uirement if applicable3.....................................................13 BidderDs ,ualification........................................................................................................... 14 9orm 7- A 1C BidderDs -nformation S(eet...........................................................................1+ 9orm 7- . )C E5 -nformation S(eet.....................................................................................1" 9orm 7-' . 1C Pending 7itigation.......................................................................................... 18 9orm 9-1 . 1C 9inancial Situation......................................................................................... 18 9orm 9-1 . )C #!erage #nnual Construction 'urno!er......................................................19
Section 4 - Biddin" For's 4-2 9orm 9-1 A 3C 9inancial 6esources....................................................................................)@ 1oteC....................................................................................................................................... )@ 9orm 9-1. 4C Current Contract Commitments F GorHs in Progress.................................)1 9orm IP A 1C General Construction ;perience.............................................................)3 9orm IP A ) <a=C Specific Construction ;perience.......................................................)4 9orm IP A ) <b=C Specific Construction ;perience in ?e& #cti!ities ..........................)+ Scope of GorH......................................................................................................................... 3 Specifications.......................................................................................................................... 4 Dra$ings.................................................................................................................................. " Supplementar& -nformation................................................................................................... 8 7etter of -ntent......................................................................................................................... 3 7etter of #cceptance............................................................................................................... 4 Contract #greement................................................................................................................ + Performance Securit&............................................................................................................. " #d!ance Pa&ment Securit&.................................................................................................... 8 Dispute #dBudication #greement.......................................................................................... 8 Dispute #dBudication #greement.......................................................................................... 9
Aetter of Bi"
The Bidder must accomplish the Letter of Bid in its letterhead clearly showing the Bidders complete
Date? )))))))))))))))))))))))))))))) Bidding "o)? )))))))))))))))))))))))))))))) 'n!itation for Bid "o)? )))))))))))))))))))))))))))))) To?)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))
-e, the undersigned, declare that? (a) -e ha!e e4amined and ha!e no reser!ations to the Bidding Documents, including /ddenda issued in accordance %ith 'nstructions to Bidders ('TB) (lause N* -e offer to e4ecute in conformity %ith the Bidding Documents the follo%ing -or&s? )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) The total price of our Bid, e4cluding any discounts offered in item (d) belo% is? )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) The discounts offered and the methodology for their application are? ))))))))))))))))))))))))))))))) Our bid shall be !alid for a period of ) ) ) ) insert validity period as specified in I57 /=./ ) ) ) days from the date fi4ed for the bid submission deadline in accordance %ith the Bidding Documents, and it shall remain binding upon us and may be accepted at any time before the e4piration of that period* 'f our bid is accepted, %e commit to obtain a performance security in accordance %ith the Bidding Document* Our firm, including any subcontractors or suppliers for any part of the (ontract, ha!e nationalities from eligible countries or any countries &insert t9e nationalit* of t9e Bi""er+ inclu"in# t9at of all arties t9at com rise t9e Bi""er if t9e Bi""er is a consortium or association+ an" t9e nationalit* of eac9 Su0contractor an" Su lier(O -e, including any subcontractors or suppliers for any part of the contract, do not ha!e any conflict of interest in accordance %ith 'TB 7)2* -e are not participating, as a Bidder or as a subcontractor, in more than one bid in this bidding process in accordance %ith 'TB 7)2, other than alternati!e offers submitted in accordance %ith 'TB .2* Our firm, its affiliates or subsidiaries, including any Subcontractors or Suppliers for any part of the contract, has not been declared ineligible by the la% of "epal or official regulations or by De!elopment Partner (if applicable) or by an act of compliance %ith a decision of the Dnited "ations Security (ouncil*
(b)
(c)
(d) (e)
(f)
(g)
(h)
(i)
(A)
(&)
-e are not a go!ernment o%ned entity 0 -e are a go!ernment o%ned entity but meet the re$uirements of 'TB 7)G*6 -e understand that this bid, together %ith your %ritten acceptance thereof included in your notification of a%ard, shall constitute a binding contract bet%een us, until a formal contract is prepared and e4ecuted* -e understand that you are not bound to accept the lo%est e!aluated bid or any other bid that you may recei!e* and (ommissions or gratuities, if any, paid or to be paid by us to agents relating to this bid, and to contract e4ecution if %e are a%arded the contract, are listed belo%? "ame and address of agents .) 1) Bif none, state InoneJC /mount and currency Purpose of commission or gratuity
(l)
(m) (n)
(o)
'f a%arded the contract, the person named belo% shall act as (ontractorKs +epresentati!e? @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ @
(p)
-e agree to permit t9e Em lo*er or its representati!e to inspect our accounts and records and other documents relating to the bid submission and to ha!e them audited by auditors appointed by t9e Em lo*er)
"ame )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) 'n the capacity of )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) Signed ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) Duly authori3ed to sign the Bid for and on behalf of ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) Date )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))
se one of the two options as appropriate.
Sc9e"ules
Bill of 9uantities [%nit &ate contract] Schedules of Prices [Lump sum contract]
Sc9e"ule of Pa*ment Currencies ,or )))))))))))))))))))))))))))insert name of Section of t!e >or:s ))))))))))))))))))))))))))))))))))))))))))))))) Separate tables may be re$uired if the !arious sections of the -or&s (or of the Bill of 9uantities) %ill ha!e local currency re$uirements) &Insert t9e names of eac9 Section of t9e Works()
A
Name of Pa*ment Currenc* Amount of Currenc*
B
Rate of EIc9an#e to Aocal Currenc*
C
Aocal Currenc* E'ui!alent CPAIB
D
Percenta#e of Net Bi" Price $NBP% .--IC NBP
Aocal currenc*
.4-1orei#n Currenc* Q.
1orei#n Currenc* Q,
1orei#n Currenc* Q:
Net Bi" Price
.--4--
Pro!isional Sums EI resse" in Aocal Currenc*
.4--
BID PRICE
Note5
Section 4 - Biddin" For's 4-6 The rates of e4change shall be the selling rates 25 days prior to the deadline for submission of bids published by the source specified in BDS .G) Separate tables may be re$uired, if the !arious sections of the %or&s (or of the Bill of 9uantities) %ill ha!e local currency re$uirements) The ;mployer should insert the names of each section of the %or&s)
'ables of #dBustment Data
Table / # :ocal (urrency

In"eI Co"e To 0e entere" 0* t9e Em lo*er In"eI Descri tion "onadAustable labour fuel Steel (ement Bitumin # # Total .4-.4-Source of In"eI L Base 7alue an" Date L Bi""erCs Aocal Currenc* Amount L Wei#9tin# ren#e $in L% to 0e a lie" .G # # # # # Bi""erCs Pro ose" Wei#9tin# 5).G (fi4ed)
Table B # ,oreign (urrency Name of Currenc*5 )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) 'f the Bidder %ishes to $uote in more than one foreign currency, this table should be repeated for each foreign currency)
In"eI Co"e
In"eI Descri tion
Source of In"eI L
Base 7alue an" Date L
Bi""erCs Currenc* in T* eDAmount L
E'ui!alent in 1C.
Bi""erCs Pro ose" Wei#9tin# /? B? (? D? ;?
To 0e entere" 0* "onadAustable t9e Em lo*er
Total
.4--
Note5 /s per (( .).)2)., TBase DateT means the date 25 days prior to the latest date for submission and completion of the tender
Bi" Securit*
Bank Guarantee
7an:?s Name( and %ddress of Issuin, 7ranc! or @ffice [on letter !ead of t!e 1%$ class commercial 7an:]
Beneficiar*5 ...............................................................name and address of 2mployer ...................................................... Date5)))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) Bi" Securit* No45 )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) -e ha!e been informed that ) ) ) ) ) name of t!e 7idder" " " " " (hereinafter called Ithe BidderJ) has submitted to you its bid dated ) ) ) ) ) ) ) ) ) (hereinafter called Ithe BidJ) for the e4ecution of ) ) ) ) ) ) ) ) name of <ontract ) ) ) ) ) ) ) under 'n!itation for Bids "o) ) ) ) ) ) ) ) ) ) (Ithe ',BJ)) ,urthermore, %e understand that, according to your conditions, bids must be supported by a bid guarantee) /t the re$uest of the Bidder, %e ) ) ) ) ) name of 7an:" " " " " hereby irre!ocably underta&e to pay you any sum or sums not e4ceeding in total an amount of ) ) ) ) ) ) ) ) ) ) amount in fi,ures ) ) ) ) ) ) ) ) ) () ) ) ) ) ) )amount in words ) ) ) ) ) ) ) ) upon receipt by us of your first demand in %riting accompanied by a %ritten statement stating that the Bidder is in breach of its obligation(s) under the bid conditions, because the Bidder? (a) (b) (c) has %ithdra%n its Bid during the period of bid !alidity specified by the Bidder in the ,orm of Bid* or does not accept the correction of errors in accordance %ith the 'nstructions to Bidders (hereinafter Ithe 'TBJ)* or ha!ing been notified of the acceptance of its Bid by the ;mployer during the period of bid !alidity, (i) fails or refuses to e4ecute the (ontract /greement, or (ii) fails or refuses to furnish the performance security, in accordance %ith the 'TB)
This guarantee %ill e4pire? (a) if the Bidder is the successful Bidder, upon our receipt of copies of the (ontract /greement signed by the Bidder and the performance security issued to you upon the instruction of the Bidder* and (b) if the Bidder is not the successful Bidder, upon the earlier of (i) our receipt of a copy your notification to the Bidder of the name of the successful Bidder* or (ii) thirty days after the e4piration of the BidderKs bid) (onse$uently, any demand for payment under this guarantee must be recei!ed by us at the office on or before that date) This guarantee is subAect to the Dniform +ules for Demand uarantees, '(( Publication "o) 7GN) ) ) ) ) ) ) ) ) ) ) ) .7an:?s seal and aut!oriAed si,nature-s. ) ) ) ) ) ) ) ) ) ) ############################################################################ #### NoteB %ll italiciAed te8t is for use in preparin, t!is form and s!all be deleted from t!e final document 5!e bid security of CCCCCC.. !as been counter ,uaranteed by t!e 7an: CCCC on CCCCCC. -%pplicable for 7id security of )orei,n 7an:s.
Tec9nical Pro osal 1ormat

.4 ,4 :4 <4 =4 >4 /4 ?4 Personnel E'ui ment Site Or#aniNation Met9o" Statement Mo0iliNation Sc9e"ule Construction Sc9e"ule Sc9e"ule of Su0 Contractors Ot9ers
.. Personnel
1orm PER K .5 Pro ose" Personnel Bidders should pro!ide the names of suitably $ualified personnel to meet the specified re$uirements for each of the positions listed in Section 2 (;!aluation and 9ualification (riteria)) The data on their e4perience should be supplied using the ,orm belo% for each candidate)
.4
Title of osition Name
,4
Title of ositionJ Name
:4
<4
=4
RAs liste" in Section : $E!aluation an" ;ualification Criteria%4
Section 4 - Biddin" For's 4-11 1orm PER K ,5 Resume of Pro ose" Personnel The Bidder shall pro!ide all the information re$uested belo%) ,ields %ith asteris& (U) shall be used for e!aluation)
PositionR
Personnel information
Name
Date of 0irt9
Professional 'ualifications
Present em lo*ment
Name of em lo*er
A""ress of em lo*er
Tele 9one
Contact $mana#er D ersonnel officer%
1aI
E8mail
)o0 title
Sears Bit9 resent em lo*er
Summari3e professional e4perience o!er t9e last tBent* *ears in re!erse chronological order) 'ndicate particular technical and managerial e4perience rele!ant to the proAect)
,romU
ToU
(ompany, ProAect, Position and +ele!ant Technical and Management ;4perienceU
,. %uipment
The Bidder shall pro!ide ade$uate information to demonstrate clearly that it has the capability to meet the re$uirements for the &ey e$uipment listed in Section 2 (;!aluation and 9ualification (riteria)) / separate ,orm shall be prepared for each item of e$uipment listed, or for alternati!e e$uipment proposed by the Bidder) ) T* e of E'ui ment E'ui ment Information
Name of manufacturer Mo"el an" oBer ratin#
Ca acit*R
Sear of manufacture
Current Status
Current location
Details of current commitments
Source
In"icate source of t9e e'ui ment
o O$ned
o 6ented
o 7eased
o Speciall& manufactured
The follo%ing information shall be pro!ided only for e$uipment not o%ned by the Bidder) OBner
Name of oBner
A""ress of oBner
Tele 9one
Contact name an" title
1aI
TeleI
A#reements
Details of rental D lease D manufacture a#reements s ecific to t9e ro6ect
:4 Site Organi>ation
The Bidder shall sho% here in an Organogram format the organi3ation of his site personnel sho%ing clearly designated duties and responsibilities and the chain of command throughout the structure) 'ncluded in the chart shall be the names of respecti!e personnel)
<4 Met9o" Statement
The Bidder shall pro!ide here a brief description of ho% the -or&s are to be underta&en) The description shall indicate ho% each acti!ities are to be underta&en)
=4 Mo0iliNation Sc9e"ule
The Bidder shall pro!ide here a general description of the arrangements and methods %hich he proposes to adopt for the e4ecution of the -or&s %hich shall include but not be limited to?# Mobili3ation period including periods re$uired for establishing the (ontractorKs offices, %or&shops etc) and the facilities re$uired for the ;ngineer and his staff) ii< Sources of (ontractorKs e$uipment and mobili3ation periods for items of plant)
>4 Construction Sc9e"ule
i<
The Bidder shall pro!ide here his proposed programme for construction of the -or&s %ithin the Time for (ompletion) The programme shall be presented in the form of a bar chart sho%ing main construction acti!ities %ith Milestones4 /ssociated groups of construction e$uipment shall be listed)
/4 Sc9e"ule of Su0contractors
The bidder shall enter in the follo%ing table a list of the sections and appropriate !alue of the %or& for %hich he proposes to use subcontractors, together %ith the names and addresses of the proposed subcontractors) The bidder shall also enter a statement of similar %or&s pre!iously e4ecuted by the proposed subcontractors, including description, location and !alue of %or&, year completed, and name and address of the employer0engineer)
Item Nos4 Descri tion of Bork A roIimate !alue $UST or e'ui!alent% Name an" a""ress of Su0contractor Statement of similar Borks eIecute"
"ot%ithstanding such information the bidder, if a%arded the (ontract, shall remain entirely and solely responsible for the satisfactory completion of the -or&s) ?4 Ot9ers
(insert additional re$uirement if applicable(
Bi""erCs ;ualification
To establish its $ualifications to perform the contract in accordance %ith Section 2 (;!aluation and 9ualification (riteria) the Bidder shall pro!ide the information re$uested in the corresponding 'nformation Sheets included hereunder)
9orm 7- A 1C BidderDs -nformation S(eet
Bi""erCs Information
Bi""erCs le#al name
In case of )7+ le#al name of eac9 artner
Bi""erCs constitution
countr*
of
Bi""erCs *ear of constitution
Bi""erCs le#al a""ress in countr* of constitution
Bi""erCs aut9oriNe" re resentati!e (name, address, telephone numbers, fa4 numbers, e#mail address) Attac9e" are co ies of t9e folloBin# ori#inal "ocuments4
.) 'n case of single entity, articles of incorporation or constitution of the legal entity named abo!e, in accordance %ith and 7)1) 1) 2) /uthori3ation to represent the firm or => named in abo!e, in accordance %ith 'TB 15)1) 'n case of =>, letter of intent to form => or => agreement, in accordance %ith 'TB 7).)
'TB 7).
7) 'n case of a go!ernment#o%ned entity, any additional documents not co!ered under . abo!e re$uired to comply %ith 7)G)
'TB
9orm 7- . )C E5 -nformation S(eet ;ach member of a => must fill in this form )7 D S ecialist Su0contractor Information
Bi""erCs le#al name
)7 PartnerCs or Su0contractorCs le#al name
)7 PartnerCs or Su0contractorCs countr* of constitution
)7 PartnerCs or Su0contractorCs *ear of constitution
)7 PartnerCs or Su0contractorCs le#al a""ress in countr* of constitution
)7 PartnerCs or Su0contractorCs aut9oriNe" re resentati!e information (name, address, telephone numbers, fa4 numbers, e#mail address) Attac9e" are co ies of t9e folloBin# ori#inal "ocuments4
.) 1) 2)
/rticles of incorporation or constitution of the legal entity named abo!e, in accordance %ith 'TB 7). and 7)1) /uthori3ation to represent the firm named abo!e, in accordance %ith 'TB 15)1) 'n the case of go!ernment#o%ned entity, documents establishing legal and financial autonomy and compliance %ith commercial la%, in accordance %ith 'TB 7)G)
9orm 7-' . 1C Pending 7itigation ;ach Bidder or member of a => must fill in this form Pen"in# Aiti#ation
VNo en"in# liti#ation in accor"ance Bit9 Criteria ,4, of Section : $E!aluation an" ;ualification Criteria%
Sear
Pen"in# liti#ation in accor"ance Bit9 Criteria ,4, of Section : $E!aluation an" ;ualification Criteria% 7alue of Pen"in# Claim in UST E'ui!alent 7alue of Pen"in# Claim as a Percenta#e of Net Wort9
Matter in Dis ute
9orm 9-1 . 1C 9inancial Situation
;ach /pplicant or member of a => must fill in this form
1inancial Data for Pre!ious = Sears &in NRs or E'ui!alent UST( Sear . Sear, Sear: Sear<
Sear=
Information from Balance S9eet

Total Assets Total Assets Total Aia0ilities Net Wort9 Current Assets Current Aia0ilities
Information from Income Statement

Total Re!enues Profits Before TaIes Profits After TaIes
/ttached are copies of financial statements (balance sheets including all related notes, and income
statements) for the last t%o to fi!e years, as indicated abo!e, complying %ith the follo%ing conditions) Note5 /ll such documents reflect the financial situation of the /pplicant or partner to a =>, and not sister or parent companies) Fistoric financial statements must be audited by a certified accountant) Fistoric financial statements must be complete, including all notes to the financial statements) Fistoric financial statements must correspond to accounting periods already completed and audited (no statements for partial periods shall be re$uested or accepted)) Atteste" 1inancial re orts+ inclu"in# 0alance s9eets+ au"itors re orts for t9e last = *ears s9oul" 0e attac9e"4 rofit an" loss statements an"
9orm 9-1 . )C #!erage #nnual Construction 'urno!er ;ach Bidder or member of a => must fill in this form The information supplied should be the /nnual Turno!er of the Bidder or each member of a => in terms of the amounts billed to clients for each year for %or& in progress or completed in "+s or in DS Dollars in case of foreign bidders at the rate of e4change at t9e en" of t9e erio" re orte") Annual Turno!er Data for t9e Aast .- Sears $Construction onl*% Sear Amount Currenc* EIc9an#e Rate UST E'ui!alent
A!era#e Annual Construction Turno!er
9orm 9-1 A 3C 9inancial 6esources S ecif* ro ose" sources of financin#+ suc9 as li'ui" assets+ unencum0ere" real assets+ lines of cre"it+ an" ot9er financial means+ net of current commitments+ a!aila0le to meet t9e total construction cas9 floB "eman"s of t9e su06ect contract or contracts as in"icate" in Section : $E!aluation an" ;ualification Criteria% 1inancial Resources
Source of financin# No4 Amount in NRs for Domestic Bi""ers Amount $UST E'ui!alent% for 1orei#n Bi""ers
. 1 2
Note5 Supporting documents for the statements abo!e should be attached here%ith)0.e !etter fro' t.e Ban2 'ust #e unconditiona!.
9orm 9-1. 4C Current Contract Commitments F GorHs in Progress Bi""ers an" eac9 artner to a )7 s9oul" ro!i"e information on t9eir current commitments on all contracts t9at 9a!e 0een aBar"e"+ or for B9ic9 a letter of intent or acce tance 9as 0een recei!e"+ or for contracts a roac9in# com letion+ 0ut for B9ic9 an un'ualifie"+ full com letion certificate 9as *et to 0e issue"4
Current Contract Commitments
"o)
"ame of (ontract
;mployerKs Contact A""ress+ Tel+ 1aI
7alue of Outstan"in# Work &Current UST E'ui!alent(
Estimate" Com letion Date
A!era#e Mont9l* In!oicin# O!er Aast SiI Mont9s &USTDmont9%(
. 1 2 7 G
Supportin" docu'ents issued #/ t.e concerned a"encies s.ou!d #e attac.ed .ere4it..
9orm IP A 1C General Construction ;perience Eac9 Bi""er or mem0er of a )7 must fill in t9is form General Construction EI erience
Startin# Mont9 Sear En"in# Mont9 Sear Sears Contract I"entification an" Name Name an" A""ress of Em lo*er Brief Descri tion of t9e Works EIecute" 0* t9e Bi""er Role of Bi""er
9orm IP A ) <a=C Specific Construction ;perience 1ill u one $.% form er contract4 Contract of Similar SiNe an" Nature
Contract No ) ) ) ) ) ) of ) ) ) ) ) Contract I"entification
ABar" Date
Com letion Date
Role in Contract
Contractor
Mana#ement Contractor
Su0contractor
Total Contract Amount
UST 333333344
If artner in a )7 or su0contractor+ s ecif* artici ation of total contract amount
Percent of Total
Amount
Em lo*erCs Name A""ress Tele 9oneD1aI Num0er E8mail
Descri tion of t9e similarit* in accor"ance Bit9 Criteria ,4<4,$a% of Section :
NoteB 5!e 2mployer s!ould insert !ere contract siAe( comple8ity( met!ods( tec!nolo,y( or ot!er c!aracteristics as described in section 0 -2mployerDs Requirements. a,ainst w!ic! t!e bidder demonstrates similarity in t!e bo8 on t!e ri,!tE !andEside"
9orm IP A ) <b=C Specific Construction ;perience in ?e& #cti!ities 1ill u one $.% form er contract Contract Bit9 Similar 2e* Acti!ities
Contract No ) ) ) ) ) ) of ) ) ) ) ) Contract I"entification
ABar" Date
Com letion Date
Role in Contract
Contractor
Mana#ement Contractor
Su0contractor
Total Contract Amount
UST 333334
If artner in a )7 or su0contractor+ s ecif* artici ation of total contract amount
Percent of Total
Amount
Em lo*erCs Name A""ress Tele 9one Num0er 1aI Num0er E8mail
Descri tion of t9e ke* acti!ities in accor"ance Bit9 Criteria ,4<4,$0% of Section :
NoteB 5!e 2mployer s!ould insert !ere production rate-s. for t!e :ey activity -activities. sub;ect contract a,ainst w!ic! t!e bidder demonstrates in t!e bo8 on t!e ri,!tE !andEside production rates ac!ieved by !im on previous contracts.
Section 5 5 3or2 7e&uire'ents 5-1
PART II5 RE;UIREMENTS Section = 8 Works Re'uirements

This Section contains the Specification, the Dra%ings, and supplementary information that describe the -or&s to be procured)
Ta0le of Contents
7etter of Bid............................................................................................................................. 3 Sc(edules................................................................................................................................ + Sc(edule of Pa&ment Currencies.......................................................................................... + 'ables of #dBustment Data..................................................................................................... 8 Bid Securit&............................................................................................................................. 8 'ec(nical Proposal 9ormat.................................................................................................... 9 1. Personnel........................................................................................................................... 1@ 9orm P 6 A 1C Proposed Personnel....................................................................................1@ 9orm P 6 A )C 6esume of Proposed Personnel ..............................................................11 ). %uipment.......................................................................................................................... 1) 3. Site Organi>ation............................................................................................................... 13 4. *et(od Statement............................................................................................................. 13 +. *obili>ation Sc(edule...................................................................................................... 13 ". Construction Sc(edule..................................................................................................... 13 8. Sc(edule of Subcontractors ........................................................................................13 8. Ot(ers <insert additional re%uirement if applicable3.....................................................13 BidderDs ,ualification........................................................................................................... 14 9orm 7- A 1C BidderDs -nformation S(eet...........................................................................1+
Section 5 5 3or2 7e&uire'ents 5-2 9orm 7- . )C E5 -nformation S(eet.....................................................................................1" 9orm 7-' . 1C Pending 7itigation.......................................................................................... 18 9orm 9-1 . 1C 9inancial Situation......................................................................................... 18 9orm 9-1 . )C #!erage #nnual Construction 'urno!er......................................................19 9orm 9-1 A 3C 9inancial 6esources....................................................................................)@ 1oteC....................................................................................................................................... )@ 9orm 9-1. 4C Current Contract Commitments F GorHs in Progress.................................)1 9orm IP A 1C General Construction ;perience.............................................................)3 9orm IP A ) <a=C Specific Construction ;perience.......................................................)4 9orm IP A ) <b=C Specific Construction ;perience in ?e& #cti!ities ..........................)+ Scope of GorH......................................................................................................................... 3 Specifications.......................................................................................................................... 4 Dra$ings.................................................................................................................................. " Supplementar& -nformation................................................................................................... 8 7etter of -ntent......................................................................................................................... 3 7etter of #cceptance............................................................................................................... 4 Contract #greement................................................................................................................ + Performance Securit&............................................................................................................. " #d!ance Pa&ment Securit&.................................................................................................... 8 Dispute #dBudication #greement.......................................................................................... 8 Dispute #dBudication #greement.......................................................................................... 9
Sco e of Work
[insert detail scope of wor:s]
S ecifications
Notes on t9e S ecifications
/ set of precise and clear specifications is a prere$uisite for Bidders to respond realistically and competiti!ely to the re$uirements of the ;mployer %ithout $ualifying or conditioning their Bids) The specifications must be drafted to permit the %idest possible competition and, at the same time, present a clear statement of the re$uired standards of %or&manship, materials, and performance of the goods and ser!ices to be procured) Only if this is done %ill the obAecti!es of economy, efficiency and fairness in procurement be reali3ed, responsi!eness of Bids be ensured, and the subse$uent tas& of bid e!aluation facilitated) The specifications should re$uire that all goods and materials to be incorporated in the -or&s be ne%, unused, of the most recent or current models, and incorporate all recent impro!ements in design and materials unless pro!ided other%ise in the (ontract) Samples of specifications from pre!ious similar proAects are useful in this respect) The use of metric units is encouraged by the Donor /gency in case of Donor assisted proAects) Most specifications are normally %ritten specially by the ;mployer or ProAect Manager to suit the (ontract -or&s in hand) The a!ailable standard specification of %or&s of Ministry of Physical Planning and -or&s, Do:'D/+ and Other line Ministries can be adopted for respecti!e ci!il construction %or&s) There are considerable ad!antages in standardi3ing eneral Specifications for repetiti!e -or&s in
recogni3ed public sectors, such as high%ays, urban housing, irrigation, and %ater supply, in the same country or region %here similar conditions pre!ail) The eneral Specifications should co!er all classes of %or&manship, materials, and e$uipment commonly in!ol!ed in construction, although not necessarily to be used in a particular -or&s (ontract) Deletions or addenda should then adapt the eneral Specifications to the particular -or&s) (are must be ta&en in drafting specifications to ensure that they are not restricti!e) 'n the specification of standards for goods, materials, and %or&manship, recogni3ed international standards should be used as much as possible) -here other particular standards are used, %hether national standards of "epal or other standards, the specifications should state that goods, materials, and %or&manship that meet other authoritati!e standards, and %hich ensure substantially e$ual or higher $uality than the standards mentioned, %ill also be acceptable) The follo%ing clause may be inserted in the Special (onditions or Specifications) ;mployers should decide %hether technical solutions to specified parts of the -or&s are to be permitted) /lternati!es are appropriate in cases %here ob!ious (and potentially less costly) alternati!es are possible to the technical solutions indicated in the bidding documents for certain elements of the -or&s, ta&ing into consideration the comparati!e speciali3ed ad!antage of potential bidders) ,or e4ample? The ;mployer should pro!ide a description of the selected parts of the -or&s %ith appropriate references to Dra%ings, Specifications, Bill of 9uantities, and Design or Performance criteria, stating
Section 5 5 3or2 7e&uire'ents 5-5 that the alternati!e solutions shall be at least structurally and functionally e$ui!alent to the basic design parameters and specifications) Such alternati!e solutions shall be accompanied by all information necessary for a complete e!aluation by the ;mployer, including dra%ings, design calculations, technical specifications, brea&do%n of prices, proposed construction methodology, and other rele!ant details)
Sam le Clause5 E'ui!alenc* of Stan"ar"s an" Co"es

-here!er reference is made in the (ontract to specific standards and codes to be met by the goods and materials to be furnished, and %or& performed or tested, the pro!isions of the latest current edition or re!ision of the rele!ant standards and codes in effect shall apply, unless other%ise e4pressly stated in the (ontract) -here such standards and codes are national, or relate to a particular country or region, other authoritati!e standards that ensure a substantially e$ual or higher $uality than the standards and codes specified %ill be accepted subAect to the ProAect ManagerKs prior re!ie% and %ritten consent) Differences bet%een the standards specified and the proposed alternati!e standards shall be fully described in %riting by the (ontractor and submitted to the ProAect Manager at least 25 days prior to the date %hen the (ontractor desires the ProAect ManagerKs consent) 'n the e!ent the ProAect Manager determines that such proposed de!iations do not ensure substantially e$ual or higher $uality, the (ontractor shall comply %ith the standards specified in the documents) These "otes for Preparing Specifications are intended only as information for the ;mployer or the person drafting the Procurement Documents) They should not be included in the final documents)
DraBin#s
Note5
.) 't is customary to bind the dra%ings in a separate !olume, %hich is often larger than other !olumes of the contract documents) The si3e %ill be dictated by the scale of the dra%ings, %hich must not be reduced to the e4tent that details are reduced illegible) 1) / simplified map sho%ing the location of the Site in relation to the local geography, indicating maAor roads, posts, airports, and railroads, is helpful) 2) The construction dra%ings, e!en if not fully de!eloped, must sho% sufficient details to enable bidders to understand the type and comple4ity of the %or& in!ol!ed and the price the Bill of 9uantities)
Su
lementar* Information
[insert Supplementary Information if any]
Section 6 5 Bi!! of 1uantities 6-1
Section > K Pream0le to t9e Bill of ;uantities/

Notes on t9e Bill of ;uantities for Unit Rate Contracts General .) The Bill of 9uantities shall be read in conAunction %ith the 'nstructions to Bidders, and Particular (onditions of (ontract, Technical Specifications, and Dra%ings) 1) The $uantities gi!en in the Bill of 9uantities are estimated and pro!isional, and are gi!en to pro!ide a common basis for bidding) The basis of payment %ill be the actual $uantities of %or& ordered and carried out, as measured by the (ontractor and !erified by the ;ngineer and !alued at the rates and prices bid in the priced Bill of 9uantities, %here applicable, and other%ise at such rates and prices as the ;ngineer may fi4 %ithin the terms of the (ontract 2) ,or any item for %hich measurement is based on records made before or during construction the records shall be prepared and agreed bet%een the ;ngineer and the (ontractor) Should the (ontractor carry out such %or& %ithout the prior agreement of the ;ngineer, the ;ngineer may re$uest the (ontractor to carry out in!estigations to confirm the e4tent of the %or& and the $uantity of %or& certified for payment shall be solely at the ;ngineerKs discretion) The cost of any such in!estigation shall be borne by the (ontractor) 7) The rates and prices bid in the priced Bill of 9uantities shall, e4cept as other%ise pro!ided under the (ontract, include all construction e$uipment, labor, super!ision, materials, erection, maintenance, insurance, profit, ta4es, and duties, together %ith all general ris&s, liabilities, and obligations set out or implied in the (ontract) G) / rate or price shall be entered against each item in the priced Bill of 9uantities, %hether $uantities are stated or not) The cost of items against %hich the (ontractor has failed to enter a rate or price shall be deemed to be co!ered by other rates and prices entered in the Bill of 9uantities) 6) The %hole cost of complying %ith the pro!isions of the (ontract shall be included in the 'tems pro!ided in the priced Bill of 9uantities, and %here no 'tems are pro!ided, the cost shall be deemed to be distributed among the rates and prices entered for the related 'tems of -or&) M) eneral directions and descriptions of %or& and materials are not necessarily repeated nor summari3ed in the Bill of 9uantities) +eferences to the rele!ant sections of the (ontract documentation shall be made before entering prices against each item in the priced Bill of 9uantities)
7
eneral
In !u'p su' contracts% de!ete =Bi!! of 1uantities> and rep!ace 4it. =Sc.edu!e of ,cti(ities> t.rou".out t.is section.
Section 6 5 Bi!! of 1uantities 6-2 N) Pro!isional Sums included and so designated in the Bill of 9uantities shall be e4pended in %hole or in part at the direction and discretion of the ;ngineer in accordance %ith the (onditions of (ontract) O) The method of measurement of completed %or& for payment shall be in accordance %ith &Insert t9e name of a stan"ar" reference #ui"e+ or s ecification to 0e use"( ) .5) /rithmetic errors %ill be corrected by the ;mployer as follo%s? (a) if there is a discrepancy bet%een the unit price and the total price that is obtained by multiplying the unit price and $uantity, the unit price shall pre!ail and the total price shall be corrected, unless in the opinion of the ;mployer there is an ob!ious misplacement of the decimal point in the unit price, in %hich case the total price as $uoted shall go!ern and the unit price shall be corrected) (b) if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall pre!ail and the total shall be corrected* and (c) if there is a discrepancy bet%een %ords and figures, the amount in %ords shall pre!ail, unless the amount e4pressed in %ords is related to an arithmetic errors, in %hich case the amount in figures shall pre!ail subAect to (a) and (b) abo!e) General -or& shall not be e4ecuted on a day%or& basis e4cept by %ritten order of the ;ngineer) Bidders shall enter basic rates for day%or& items in the Schedules, %hich rates shall apply to any $uantity of day%or& ordered by the ;ngineer) "ominal $uantities ha!e been indicated against each item of day%or&, and the e4tended total for Day%or& shall be carried for%ard as a Pro!isional Sum to the Summary Total Bid /mount) Dnless other%ise adAusted, payments for day%or& shall be subAect to price adAustment in accordance %ith the pro!isions in the (onditions of (ontract) Da*Bork Aa0or (i) 'n calculating payments due to the (ontractor for the e4ecution of day%or&, the hours for labor %ill be rec&oned from the time of arri!al of the labor at the Aob site to e4ecute the particular item of day%or& to the time of return to the original place of departure, but e4cluding meal brea&s and rest periods) Only the time of classes of labor directly doing %or& ordered by the ;ngineer and for %hich they are competent to perform %ill be measured) The time of gangers (charge hands) actually doing %or& %ith the gangs %ill also be measured but not the time of foremen or other super!isory personnel) (ii) The (ontractor shall be entitled to payment in respect of the total time that labor is employed on day%or&, calculated at the basis rates entered by him in the Schedule of Day%or& +ates? .) :abor) The rates for labor shall be deemed to co!er all costs to the (ontractor including (but not limited to) the amount of %ages paid to such labor, transportation time, o!ertime, subsistence allo%ances, and any sums paid to or on behalf of such labor for social benefits in accordance %ith la% of "epal, as %ell as (ontractorHs profit, o!erheads,
Section 6 5 Bi!! of 1uantities 6-3 superintendence, liabilities and insurance and allo%ance to labor, time&eeping and clerical and office %or&, the use of consumable stores %ater, lighting and po%er* the use and repair of stagings, scaffolding %or&shops and stores portable po%er tools, manual plant and tools* super!ision by the (ontractorHs staff, foremen and other super!isory personnel* and charges incidental to the foregoing) The rates shall be stated in the local currency, and paid in "epalese +upees) Da*Bork Materials The (ontractor shall be entitled to payment in respect of materials used for day%or& (e4cept for materials for %hich the cost is included in the percentage addition to labor costs as detailed heretofore), at the rates entered by him in the Schedule of Day%or& +ates? 1) Materials and shall be deemed to include o!erhead charges and profit as follo%s* (a) the rates for materials shall be calculated on the basis of the in!oiced price, freight, insurance, handling e4penses, damage, losses, etc), and shall pro!ide for deli!ery to store for stoc&piling at the Site) The rates shall be stated in local currency but payment %ill be made in the follo%ing currency proportions? (i) foreign? percent ['#e bidder s#a state t#e percenta(e in a common forei(n currency e)uiva ent re)uired for payment and t#e e*c#an(e rates and officia sources used] percent ['o be stated by bidder] )
(ii)
local?
(b) the cost of hauling materials for use on %or& ordered to be carried out as day%or& from the store or stoc&pile on the Site to the place %here it is to be used %ill be paid in accordance %ith the terms for :abor and (onstructional Plant in this Schedule) Da*Bork ContractorUs E'ui ment (i) The (ontractor shall be entitled to payments in respect of (ontractorHs ;$uipment already on Site and employed on day%or& at the basic rental rates entered by him in the Schedule of Day%or& +ates? 2) (ontractorHs ;$uipment) The said rates shall be deemed to include due and complete allo%ance for depreciation, interest, indemnity and insurance, repairs, maintenance, supplies, fuel, lubricants, and other consumable, and all o!erhead profit and administrati!e costs related to the use of such e$uipment) The cost of dri!ers, operators and assistants %ill be paid for separately as described under the section on Day%or& :abor) 'n calculating the payment due to the (ontractorHs ;$uipment employed on day%or&, only the actual number of %or&ing hours %ill be eligible for payment, e4cept that %here applicable and agreed %ith the ;ngineer, the tra!eling time from the part of the Site %here the (onstruction Plant %as located %hen ordered by the ;ngineer to be employed on day%or& and the time for return Aourney thereto shall be included for payment) The basic rental rates for (ontractorHs ;$uipment employed on day%or& shall be stated in local currency but payments to the (ontractor %ill be made in currency proportions as follo%s?
(ii)
a)
Section 6 5 Bi!! of 1uantities 6-4
i) foreign? percent ['o be stated by bidder" '#e bidder s#a state t#e percenta(e in a common forei(n currency e)uiva ent re)uired for payment and t#e e*c#an(e rates and officia sources used] ii) :ocal? percent Pro!isional Sums / general pro!ision for physical contingencies ($uantity o!erruns) may be made by including a pro!isional sum in the Summary Bill of 9uantities) Similarly, a contingency allo%ance for possible price increases should be pro!ided as a pro!isional sum in the Summary Bill of 9uantities) The inclusion of such pro!isional sums often facilitates budgetary appro!al by a!oiding the need to re$uest periodic supplementary appro!als as the future need arises) -here such pro!isional sums or contingency allo%ances are used, the P(( should state the manner in %hich they %ill be used, and under %hose authority (usually the ProAect ManagerKs)) The estimated cost of speciali3ed %or& to be carried out, or of special goods to be supplied, by other contractors should be indicated in the rele!ant part of the Bill of 9uantities as a particular pro!isional sum %ith an appropriate brief description) / separate procurement procedure is normally carried out by the ;mployer to select such speciali3ed contractors) To pro!ide an element of competition among the Bidders in respect of any facilities, amenities, attendance, etc), to be pro!ided by the successful Bidder as prime (ontractor for the use and con!enience of the specialist contractors, each related pro!isional sum should be follo%ed by an item in the Bill of 9uantities in!iting the Bidder to $uote a sum for such amenities, facilities, attendance, etc) ['o be stated by bidder] )
.)
The Bill of 9uantities shall be read in conAunction %ith the 'nstructions to Bidders, Bid Data Sheet, eneral (onditions, (onditions of Particular /pplication, Standard Specification, Special Pro!isions to the Standard Specifications, /ppendices to Special Pro!isions and the Dra%ings) The $uantities gi!en in the Bill of 9uantities are estimated and pro!isional, and are gi!en to pro!ide a common basis for bidding) The basis of payment %ill be the actual $uantities of %or& ordered and carried out, as measured by the (ontractor and !erified by the ;ngineer and !alued at the rates and prices tendered in the priced Bill of 9uantities, %here applicable, and other%ise at such rates and prices as the ;ngineer may fi4 %ithin the terms of the (ontract) ,or any item for %hich measurement is based on records made before or during construction the records shall be prepared and agreed bet%een the ;ngineer and the (ontractor) Should the (ontractor carry out such %or& %ithout the prior agreement of the ;ngineer, the ;ngineer may re$uest the (ontractor to carry out in!estigations to confirm the e4tent of the %or& and the $uantity of %or& certified for payment shall be solely at the ;ngineerKs discretion) The cost of any such in!estigation shall be borne by the (ontractor)
1)
2)
Section 7. ?enera! Conditions of Contract
7-1
PART III5 CONDITIONS O1 CONTRACT AND CONTRACT 1ORMS Section / 8 General Con"itions of Contract
The (onditions of (ontract comprise t%o parts, this Section M # eneral (onditions of (ontract ( (() and the follo%ing Section N # Particular (onditions of (ontract (P(() The eneral (onditions shall be the (onditions of (ontract for (onstruction for Building and ;ngineering -or&s Designed by the ;mployer, prepared by the ,WdWration 'nternationale des 'ngWnieurs#(onseil, or ,'D'( (,'D'( MDB Farmoni3ed (onstruction (ontract) a!ailable at http?00%%%)fidic)org0 The (onditions of (ontract ha!e been prepared for an ad measurement (unit price or unit rate) type of contract and cannot be used for other types of contract) (opies of the ,'D'( (onditions of (ontract can be obtained from? ,'D'( Secretariat P) O) Bo4 N6 .555 :ausanne .1 S%it3erland -eb site? http?00%%%)fidic)org
+rocure'ent of 3or2s 8CB
Standard +rocure'ent )ocu'ent 5
Section 8 +articu!ar Conditions of Contract 8-1
Section ? K Particular Con"itions of Contract $PCC%

Notes on t!e +articular <onditions of <ontract
'#e !CC comp ement t#e GCC to specify data and contractua re)uirements in+ed to t#e specia circumstances of t#e Country$ t#e ,mp oyer$ t#e ,n(ineer and overa !roject and t#e Contract -or+s re)uirement" >!enever t!ere is a conflict( t!e provisions !erein s!all prevail over t!ose in t!e &<<. +art % E <ontract *ata of t#e !CC s#ou d inc ude datas to comp ement t#e GCC in a manner simi ar to t#e -ay in -#ic# t#e .id Data /#eet 0.D/1 comp ements t#e Instructions to .idders 0I'.1" +art 7 E Specific +rovisions of t#e !CC are samp e provisions -#ic# are used in ot#er !rojects in Nepa '#ey are inc uded #ere as reference for use by t#e ,mp oyer in preparin( t#e /pecific provisions" " '#ey are not a comp ete standard set of provisions"" !roject2specific provisions needs to be prepared in eac# case" !roject specific re)uirement may re)uire t#e samp e provisions to be retained modified or de eted and ne- provisions added -#i e preparin( t#e /pecific !rovisions for eac# specific Contract" Note B <lause numbers in t!e +<< correspond to t!ose in t!e &<<.
Part / P (ontract Data

Con"itions
Em lo*erCs name an" a""ress En#ineerCs name $if a lica0le% Bank name $if a an" a""ress
+ef) ((
.).)1)1 X.)2 .).)1)7 X .)2 .).)1).. .).)1).. .).)1).1 .).)2)2
Data
B ))) insert ;mployerKs name and address ))) C B ))) insert ;ngineerKs name and address ))) C B ))) insert the name of the De!elopment Partner financing the proAect if applicable J C B ))) insert Donor name)) if /pplicable other%ise insert I"ot /pplicableJC B ))) insert Borro%erKs name if applicable C +eplace the pro!ision by I ITime of (ompletionJ means the time for completing the %or&s or a Section under Sub (lause N)1 BTime for (ompletionC or completion of %or& in percentage of contract amount , as stated in the (ontract Data (%ith any e4tension under Sub (lause N)7 B;4tension of Time of (ompletionC,calculated from the commencement date) B 'n insert duration for time for completion of the %hole of the -or&s and also the time for completion of sections or time for completion in terms of percentage of %or&s , if applicable) 'f times (or dates) are to be specified for completion of !arious sections of the -or&s or for percentage of %or&s , the applicable information should be listed in the table belo% for ISummary of Section completion or Percentage completion of the -or&sJ C
lica0le% lica0le%
DonorCs name $if a BorroBerCs name Time for Com letion
Defects Notification Perio" Sections Electronic transmission s*stems $if a Go!ernin# AaB Rulin# lan#ua#e Aan#ua#e for communications Time for access to t9e Site En#ineerCs Duties an" Aut9orit* lica0le%
.).)2)M .).)G)6 .)2 .)7 .)7 .)7 1). 2).(b)(ii)
26G days) B'f sections or percentage completion of %or&s is used , refer to table Summary of Sections of the -or&s gi!en belo%C B ))) insert ;lectronic transmission systems if applicable))) C The la% of "epal ;nglish ;nglish days after (ommencement Date Binsert different dates if site is made a!ailable by sectionsC >ariations resulting in an increase of the /ccepted (ontract /mount in e4cess of3[insert 4 if re)uired in Donor funed !roject ot#er-ise insert not App icab e C shall re$uire appro!al of the ;mployer) The performance security %ill be in the form of an unconditional ban& guarantee in the amount e$ual to B insert S of the (ontract Price as applicable to o" 0DP funded proAect) /dd the follo%ing paragraph at the end of Sub clause 7)1 /dditional amount of NS of contract price if re$uired by the ;mployer in accordance %ith the p#ro!ision of 'TB sub clause 27)G The performance security form shall be in the format of the Bidding Document, Section O (ontract forms)
Performance Securit*
7)1
Normal Borkin# 9ours
6)G
"ormal %or&ing hours shall be 5N)55 to .N)55 e!ery day inclusi!e of t%o#hour brea&) Saturdays and Public Folidays are non %or&ing days) The li$uidated damage for %hole of the %or&s is 5)5G S of the final (ontract Price per day, in the currencies and proportions in %hich the (ontract Price is payable) 'f sectional or percentage completion mile stone s are specified then [ insert app icab e i)uidated dama(es -i be as specified in t#e 5/ummary of /ection of 6or+s 5 tab e (iven be o-] .5 S of the final (ontract Price) @@@@@@@S B'f there are Pro!isional Sums, insert a percentage for adAustment of Pro!isional SumsC
Dela* "ama#es for t9e Works
N)M X .7).G(b)
MaIimum amount of "ela* "ama#es Pro!isional Sums
N)M .2)G)(b)(ii)

A"6ustments for C9an#es in CostO Ta0le$s% of A"6ustment Data .2)N Period InJ applicable to the adAustment multiplier IPnJ? @J"ot /pplicableJ B%dd New para,rap!s wit! t!e followin, te8ts at t!e end of SubE<lause /3.=B IThe base cost indices or prices shall be those pre!ailing on the day 25 days prior to the latest date for submission of bids) (urrent indices or prices shall be those pre!ailing 25 days prior to the period to %hich a particular Payment (ertificate is related) 'f at any time the current indices are not a!ailable, pro!isional indices determined by the ;ngineer shall be used, subAect to subse$uent correction of the amounts paid to the contractor %hen the applicable indices become a!ailable) 'f the contractor fails to complete the %or&s %ithin the specified completion time pursuant to Sub clause N)1 )adAustment of prices thereafter until the date of completion of the %or&s shall be made using either the indices or prices relating to the specified time for completion, or the current indices or prices %hiche!er is more fa!orable to the ;mployer) Fo%e!er if an e4tension of time is granted pursuant to Sub clause N)7, the abo!e pro!ision shall apply to adAustments made after the e4piry of such appro!ed e4tension of time) , J Price adAustment %ill be applied only if the resulting increase or decrease is more than Binsert numberC percent of the contract price) IThe total payment for adAustment for changes in cost shall be limited to 1GS of the initial contract price)J Total a"!ance a*ment .7)1 @@@@S Percentage of the /ccepted (ontract /mount payable in the currencies and proportions in %hich the /ccepted (ontract /mount(e4cluding pro!isional sum and >/T) is payable B'nsert number and timing of installments if applicableC Re a*ment amortiNation of a"!ance a*ment .7)1(b) B insert @@@@@@@SC "ote? usually 25S of the amount of the 'nterim Payment (ertificates) Percenta#e of Retention Aimit of Retention Mone* Plant an" Materials .7)2 .7)2 .7)G (b)(i) @@@S@@@Binsert as applicable for 5" and DP funded proAectC @@@S@@@ insert as applicable for 5" and DP funded proAectC 'f Sub (lause .7 G applies ? Plants and Materials for payment %hen shipped en route to the site888888))Binsert listC .7)G (c)(i) Plants and Materials for payment %hen shipped en route to the site888888))Binsert listC
Minimum Amount Certificates
of
Interim
Pa*ment
.7)6 .M)6
S of the /ccepted (ontract /mount) [/e ect one of t#e t-o options be o- as appropriate] '#e product of [insert a mu tip ier ess or (reater t#an one] times t#e accepted Contract !rice" 7r 888""[insert amount of t#e ma*imum tota iabi ity]
MaIimum total lia0ilit* of t9e Contractor to t9e Em lo*er
Perio"s for su0mission of insurance5 a4 e!i"ence of insurance4 04 rele!ant olicies MaIimum amount of "e"ucti0les for insurance of t9e Em lo*erUs risks Minimum amount of t9ir" art* insurance Date 0* B9ic9 t9e DAB s9all 0e a ointe"
.N).
B'nsert period for submission of e!idence of insurance and policy) Period may be from .7 days to 1N days)C a) e!idence of insurance b) rele!ant policies 1. days 1. days
.N)1(d) .N)2 15)1
Binsert ma4imum amount of deductiblesC Binsert minimum amount of third party insuranceC 25 days after the (ommencement

T9e DAB s9all 0e com rise" of 15)1 insert either TOne sole MemberT for !alue of contract up to +s).55)55 million or TThree Members for contract !alue of more than +s).55)55 millionT BOnly %hen the DB is to be comprised of one sole member, list names of potential sole members* if no potential sole members are to be included, insert? InoneJC /ppointment (if not agreed) to be made by? "epal (ouncil of /rbitration (";P(/)) ,or contracts %ith foreign contractors 'nternational arbitration shall be? (i) /dministered by? B ))) insert institution ))) C (ii) (onducted in accordance %ith the rules of? B 8 insert rules ))) C) 15)6 (b) +eplace the pro!ision by I The place of /rbitration shall be Kathmandu, "epalJ
Aist of otential DB sole mem0ers
15)1
ointment $if not a#ree"% to 0e
15)2 15)6(a)
ma"e 0* Ar0itration
Summary of Section completion or Percentage completion of the -or&s

Section NameDDescri tion Or Percenta#e com letion $Su08Clause .4.4=4>% Time for Com letion $Su08Clause .4.4:4:% Dama#es for Dela* $Su08Clause ?4/%
Part B 8 S ecific Pro!isions
9'#e fo o-in( samp e provisions are inc uded #ere as reference for use by t#e ,mp oyer in preparin( t#e /pecific provisions" " '#ey are not a comp ete standard set of provisions" !roject2specific provisions needs to be prepared in eac# case" !roject specific re)uirement may re)uire t#e samp e provisions to be retained modified or de eted and ne- provisions added -#i e preparin( t#e /pecific !rovisions for eac# specific Contract]
General Con"itions Base Date
Ref4GCC
.4 .4 :
Data Delete .).)2 IBase DateJ and substitute as follo%s? IBase DateJ means the date 25 days prior to the latest date for submission and completion of the Tender
Contract A#reement
.4>
+eplace the first line of the paragraph by the follo%ing? IThe parties shall enter into a (ontract /greement %ithin .G days after the (ontractor recei!es the :etter of /cceptance)
Assi#nment
.4/
%dd t!e followin, te8t at t!e end of SubE<lause /.FB
I/ny
charge to the legal or beneficial shareholding of the (ontractor or in any Aoint !enture partnership or consortium %hich %ould ha!e the effect of changing the effecti!e control of the (ontractor shall be deemed to be an assignment re$uiring the consent of the ;mployer under this clause)J Care an" Su l* of Documents .4? %dd t!e followin, te8t at t!e end of SubE<lause /.=B 'rrespecti!e of the abo!e, the (ontractor shall be responsible for the production of detailed construction dra%ings as may be necessitated by his %or& program pursuant to Sub#(lause N)2 and as the ;ngineer may deem necessary for the proper e4ecution of the -or&s) The (ontractor shall supply t%o copies of draft prints of all such detailed construction dra%ings for the ;ngineerKs re!ie% and %hen appro!ed by the ;ngineer shall supply si4 final prints together %ith a reproducible copy on computer dis& or as may be other%ise appro!ed by the ;ngineer) Ins ection an" Au"it of t9e Bank .4.= Re lace t9e Pro!ision 0* t9e folloBin#5 FIns ection an" Au"it of t9e Bank or Em lo*er The (ontractor shall permit the Ban& or employer and 0or persons appointed by the Ban&0;mployer to inspect the Site and 0or the (ontractorKs accounts and records audited by auditors appointed by the Ban&0;mployer if re$uired by the Ban&0;mployer) I
En#ineerCs Duties an" Aut9orit*
:4.
%dd t!e followin, provisions at t!e end of Sub <lause 3./: (e) /ppro!ing subcontracting of any part of the -or&s as per Sub#(lause 7)7 (f) 'ssuing the "otice for (ommencement of the -or&s as per Sub#(lause N). (g) ,i4ing +ates or Prices as per Sub#(lause .2?
ContractorCs General O0li#ations
<4.
%dd t!e followin, para,rap! at t!e end of sub clause G./-d.B The (ontractor shall also be responsible for the preparation of I/s BuiltJ dra%ings of all completed permanent %or&s) The (ontractor shall supply t%o copies of draft prints of all such I/s BuiltJ dra%ings for the ;ngineerKs re!ie% and %hen appro!ed by the ;ngineer, shall supply si4 final prints together %ith a reproducible copy in electronic format or as may be other%ise appro!ed by the ;ngineer) The (ontractor shall, %here applicable, comply %ith the re$uirements stated in the ;n!ironmental Management Plan %hen pro!ided in the (ontract Document)
<4,
*elete and replace t!e second para,rap! wit! t!e followin, te8tB The (ontractor shall deli!er the Performance Security to the ;mployer %ithin fifteen (.G) days after recei!ing the :etter of /cceptance , and shall, send a copy to the ;ngineer) The Performance Security shall be denominated in the types and proportions of currencies in %hich the (ontract Price is payable) The (ontractor shall notify the ;ngineer %hen pro!iding the Performance Security to the ;mployer) The Performance Security shall be issued either

General Con"itions
Ref4GCC
(a) by a ban& located in "epal or
Data (b) directly by a foreign ban& through a counter guarantee by a ban& in "epal)
Su0contractors
<4<
%dd new te8t to t!is SubE<lause G.G( after item -d. as followsB $e) 'n the e!ent of appro!ed subcontracting the (ontractor shall ensure that Subcontractors do not further sub#let their contract* $f) The (ontractor shall not terminate the engagement of a subcontractor %ithout the prior %ritten consent of the ;mployer)J g) The (onreactor shall &eep a log sho%ing the follo%ing information on the Sub (ontractors, suppliers and transporters engaged in the contract %or&s? "ame and /ddress (opy of Sub (ontracting /greement -or&s and !alue contract (ommencement and completion dates (opy of payment certificatesY
Co8o eration
<4>
%dd t!e followin, te8t after t!e final para,rap!B FThe pro!isions of Sub#(lause 7)6 not%ithstanding, the (ontractor shall allo% free passage to other contractors %or&ing under contract to the ;mployer through and o!er the Site in the furtherance of their obligations under their contracts)J
Site Data
<4.-
%t t!e end of t!e SubE<lause add new para,rap! wit! t!e followin, te8tB
ISite Data made a!ailable by the ;mployer in accordance %ith Sub#(lause 7).5
BSite DataC shall be deemed to include data listed else%here in the (ontract as open for inspection at [Insert office name]$. Ri#9ts of Wa* an" 1acilities <4.: Insert t!e followin, te8t as t!e first para,rap! of SubE<lause G./3B FThe (ontractor shall ascertain the location of all e4isting public utilities and other structures %hich may be encountered during the e4ecution of the -or&s) Fe shall temporarily support or di!ert and subse$uently reinstate all such utilities and structures as necessary and to the satisfaction of the ;ngineer) /s soon as any such utilities or structure is encountered during the performance of the (ontract, the (ontractor shall ma&e a record of the location and description of such ser!ice or structure and shall send the same forth%ith to the ;ngineer) -here permanent di!ersion or support of such ser!ice or structure is rendered necessary as the una!oidable result of the e4ecution of the -or&s in accordance %ith the (ontract, the ;ngineer after consultation %ith the ;mployer %ill instruct the (ontractor regarding the %or&s to be carried out and the (ontractor shall be paid the costs thereof in accordance %ith (lause .2 hereof if the %or& is not already apart of the contract)J) Pro#ress Re ort <4,. Insert t!e followin, te8t after t!e last para,rap! of t!e Sub <luse G.2/B
IThe (ontractor shall &eep a Site Diary %herein full details of all %or& carried
out each day shall be recorded) The Site Diary may be prepared in sections relating to different parts of the %or&s being carried out in different locations if applicable) The (ontractors shall submit a copy of the Site Diary progress record e!ery %ee& to the ;ngineer) 1ossils <4,< Insert t!e followin, te8t after t!e first para,rap!B /ll materials and things of any &ind obtained from e4ca!ations or found on or under the Site, or under any additional Site %hich the (ontractor may be allo%ed to occupy, shall remain the property of the o!ernment and shall not be used in the %or&s or sold or other%ise disposed of %ithout the %ritten authority of the ;ngineer unless other%ise e4pressly pro!ided in the Specification) Site Meetin#s <4,= %dd new SubE<lause G.2F wit! t!e followin, te8tB The ;ngineer shall arrange regular site meeting and prepare the minutes of the meetings)) ThAe ;ngineer shall summon all parties concerned to the first Site Meeting %here the date, time and place of future meetings shall be decided)'t is the duty of the (ontractor or his +epresentati!e to participate in the Site Meetings) The purpose of the Site Meetings is to co#ordinate the -or&s %ith the (ontractor, to re!ie% the progress of the -or&s in relation to the Programme and to record understandings and agreed arrangements regarding the conduct and e4ecution of the -or&s)

General Con"itions
Ref4GCC
Data /greements recorded in Minutes of the Site Meetings are binding on all parties, if obAections to the minutes ha!e not been gi!en in due time) /ny obAections to the Minutes of a Site Meeting shall be raised in %riting at the ne4t Site Meeting and in any case not later than 7 %ee&s after the meeting to %hich the Minutes refer) 'f the (ontractor at this time has not recei!ed the Minutes of the Site Meeting, the obAection must be gi!en in %riting to the ;ngineer nlater than 7 %or&ing days after the subse$uent receipt of the said Minutes)The Minutes of the Site Meetings shall be numbered consecuti!ely) Minutes shall be deemed to ha!e been recei!ed by the (ontractor unless the (ontractor gi!es notice at the follo%ing meeting that the Minutes %ere not recei!ed and there is no e!idence to the contrary
Domestic Preference Securit*
<4,>
%dd new SubE<lause G.2=B 'f the (ontractor consists of a Aoint !enture %hich is a%arded the (ontract through the application of the domestic preference, the (ontractor? $i% throughout the e4ecution of the (ontract, shall not modify the %or&#sharing characteristics of the Aoint !enture %ith %hich it satisfied the criteria of eligibility for the a%ard of the (ontract under domestic preference* and $ii% concurrently %ith the abo!e Performance Security, shall pro!ide security (Tthe domestic preference securityT) to guarantee that such characteristics of the Aoint !enture %ill not be so modified) The domestic preference security shall be in the form of an Ton demandT ban& guarantee or letter of credit acceptable to the ;mployer, for an amount in a con!ertible currency e$ui!alent to the difference bet%een the Aoint !entureHs bid price and the bid price of the lo%est foreign bid) The domestic preference security shall be issued either by a ban& located in the country of the ;mployer or by a foreign ban& through a correspondent ban& in "epal or directly by a foreign ban& acceptable to the ;mployer) The domestic preference security shall be !alid until the (ontractor has substantially completed the -or&s and a Performance (ertificate has been issued by the ;ngineer in accordance %ith the pro!isions of Sub#(lauses ..)O and such security shall be returned to the (ontractor together %ith the Performance Security)
Rates of Wa#es an" Con"itions of Aa0our
>4,
Insert t!e followin, te8t after t!e first para,rap!B The (ontractorKs scales of %ages shall be such as to ensure that there is no differentiation bet%een %ages for men and %omen for %or& of e$ual !alue)
Aa0our AaBs
>4<
%dd t!e followin, te8t at t!e end of SubE<lause H.GB The (ontractor and sub contractors shall comply %ith all applicable la%s)
Commencement of Works
?4. The (ommencement date shall be Binsert numberC days after the (ontractor recei!es :etter of /cceptance) The re$uirements of Sub#(lauses N). (b) and N). (d) shall not be precedent conditions to (ommencement of the -or&s)
Time for Com letion
?4,
Insert t!e followin, additional te8t after t!e last bullet B Ic) Fanding o!er all documents that are re$uired to be deli!ered to the ;mployer prior to the Ta&ing PO!er (ertificate being issued as stated in the ;mployerKs +e$uirements)J
EItension of Time of Com letion
?4<
%dd t!e followin, te8t at t!e end of SubE<lause =.GB The granting of an e4tension of time for completion shall not entitle the (ontractor to any additional payment) -here, in the opinion of the (ontractor, additional costs ha!e been incurred as a result of the cause or the e!ent for %hich an e4tension of time for completion has been granted, such costs shall be %ell documented and may be claimed separately, in accordance %ith the pro!isions of (lause 15).)

General Con"itions Bonus
Ref4GCC
?4.: %dd new Sub <lause =./3B
Data
IThe (ontractor shall be paid a bonus calculated at the rate of [insert 8""4 C of the final contreact priceC for each day that the completion of the %or&s is earlier than the Time of (ompletion pursuant to (( N)1) The total amount of Bonus shall not e4ceed [insert 88 4 ] of the final contract price) Corru t or 1rau"ulent Practices .=4> Replace subEclauseB -a6 -b.6 -c. and -d. byB $a%
(!i) Icorrupt
practiceJ means the offering, gi!ing, recei!ing, or soliciting, directly or indirectly, anything of !alue to influence improperly the actions of another party* practiceJ means any act or omission, including a misrepresentation, that &no%ingly or rec&lessly misleads, or attempts to mislead, a party to obtain a financial or other benefit or to a!oid an obligation* or harm, directly or indirectly, any party or the property of the party to influence improperly the actions of a party*
(!ii) Ifraudulent
(!iii) Icoerci!e practiceJ means impairing or harming, or threatening to impair (i4) Icollusi!e
practiceJ means an arrangement bet%een t%o or more parties designed to achie!e an improper purpose, including influencing improperly the actions of another party)
Corru t or 1rau"ulent Practices
(4) Iobstructi!e practiceJ means?

deliberately destroying, falsifying, altering or concealing of e!idence material to the in!estigation or ma&ing false statements to in!estigators in order to materially impede a o"0DP in!estigation into allegations of a corrupt, fraudulent, coerci!e or collusi!e practice* and0or threatening, harassing or intimidating any party to pre!ent it from disclosing its &no%ledge of matters rele!ant to the in!estigation or from pursuing the in!estigation* or (4i) acts intended to materially impede the e4ercise of the o"Ks0DPKs inspection and audit rights pro!ided for under sub#clause .).G
(b)
%ill sanction a firm or indi!idual, including declaring ineligible, for a stated period of time, to be a%arded a o"0DP#financed contract if it at any time determines that the firm has, directly or through an agent, engaged in corrupt, fraudulent, collusi!e, coerci!e, or obstructi!e practices in competing for, or in e4ecuting, a o"0DP#financed contract
Insurance of t9e Works ContractorCs E'ui ment Insurance of t9e Works ContractorCs E'ui ment
an" an"
.?4, .?4,
5!e Insurin, +arty s!all be t!e <ontractor. %dd t!e followin, te8t after SubEpara,rap! /=.2 -e.-iv.B 't shall be the responsibility of the (ontractor to notify the insurance company of any change in the nature and e4tent of the -or&s and to ensure the ade$uacy of the insurance co!erage at all times during the period of the (ontract)
Conse'uence of 1orce Ma6eure
.@4<
Replace t!e provision of Sub <lause /I.G -b. as followsB 'f the e!ent or circumstances is of the &ind described in sub#paragraphs (i) to (i!) of Sub (lause .O).BDefinition of ,orce MaAeureC and, )in the case of sub paragraohs (ii) and (i!), occurs in the (ountry, payment of any such cost) 'n the case of sub paragraph (iii) occurs then cost compensation shall be applicable only if the ,orce MaAeure situation e4ists for more than three consecuti!e days and the cost compensation shall only made for the cost incurred during the period after the first 2 days ) Fo%e!er if the total ,orce MaAeure situation e4ceeds M days period in a calendar month then the cost compensation shall be applicable for the period in e4cess of se!en days e!en if the ,orce maAeure situation did not e4ist continuously for more than three days )
Customs an" TaI Pro!isions for
,.
Insert New <lauseB

Contractors of Donor 1un"e" Pro6ects if it is an re'uirement General ,.4. $a% Dnless other%ise specifically declared in the (ontract Documents, the prices bid by the (ontractor and its suppliers and Subcontractors shall include business ta4es and other ta4es that may be le!ied in accordance %ith the la%s and regulations in force or in effect in "epal as of 25 days prior to the closing date for submission of tenders in the ;mployerKs country on the ;$uipment, Plant, materials and supplies (permanent, temporary and consumables) ac$uired for the purpose of the (ontract and on the ser!ices performed under the (ontract) -hatsoe!er pro!isions made in the (ontract shall not relie!e the (ontractor, its suppliers and Subcontractors from their responsibility to pay income ta4 that may be le!ied in the ;mployerKs country on profits made by the (ontractor, its suppliers and Subcontractors in respect of the (ontract) (b) 'n the e!ent that the origin of any of the (ontractorKs or its SubcontractorsK or the nominated subcontractorsK plant, e$uipment and materials is 'ndia, the abo!e pro!isions for the e4emption of customs duties and >/T as is mentioned in this (lause shall be applied only under the follo%ing conditions) ,ailure to comply %ith these conditions %ill result in application of normal customs duties, >/T as per pre!ailing rules and regulations of the o!ernment of "epal) (i) should the (ontractor re$uest payment in 'ndian (urrency, the e$uipment and materials must ha!e been imported under the ZDuty +efundable Procedures (D+P)K (ii) should the (ontractor re$uest payment in other con!ertible currencies, the e$uipment and materials must ha!e been imported under Z'n Bond Transfer ProceduresK) Staff Income TaI ,.4, The (ontractorKs staff, personnel and labourers, and those of its Subcontractors, %ill be liable to pay personal income ta4es in the ;mployerKs country, irrespecti!e of %hether they be local or foreign nationals, on income earned including salaries and %ages as applicable under the la%s and regulations of "epal) The (ontractor shall perform such duties in regard to Ta4 Deduction at Source (TDS) thereof as may be applicable by such la%s and regulations) The (ontractor shall inform the ;mployer and the ;ngineer in %riting the details of the e$uipment and materials to be imported into "epal for use on the -or&s at least 7G days prior to arri!al of shipment at disembar&ation port, and shall submit a formal %ritten re$uest for assistance from the ;mployer for importation processing) The ;mployer %ill assist the (ontractor to obtain the necessary permits for import such e$uipment and materials into "epal) 'mport license fees or any other charges shall be at the cost of the (ontractor) The (ontractor shall be responsible for transport from the Port of Disembar&ation to the Site or location of the -or&s) The (ontractor shall be fully responsible to determine these rates and the amount at the time of preparing tender document and include such costs in its bids) 'n failing to do so, the ;mployer shall not be liable to pay such costs and the (ontractor shall pay such charges as local or any customs authorities en#route may impose, %hich %ill not be an eligible item for refund from the ;mployer) $a) "ot%ithstanding the pro!isions of this document, (ontractorKs Plant and ;$uipment, including essential tools thereof, imported for the sole purpose of e4ecuting the (ontract on condition of re#e4port upon completion of the -or&s, shall be e4empt from payment of customs duties, >/T and other applicable ta4es) Fo%e!er, the (ontractor shall deposit the amount or pro!ide a Ban& uarantee to the 0" (ustoms Office e$ual to the amount of customs duties and other ta4es as per the pre!ailing la%s, rules and regulations of "epal for those imported items of e$uipment, plant, materials and supplies at the time of import) Such deposited amount shall be refunded, or the Ban& uarantee cancelled by the ;mployer after submission to the ;mployer of the re#e4port certificate issued by the (ustoms Department) (b) /ny Plant, materials or supplies imported by the (ontractor and used in the -or&s or for the performance of the -or&s shall be ta&en out of "epal %ithin O5 (ninety) days of the completion of the -or&s) 'f the (ontractor disposes of or consumes any e$uipment, spare parts, unused materials or supplies %ithin "epal, it shall pay all customs duties, >/T, income ta4 on the sales proceeds and ta4es applicable on such items under the la%s and regulations of "epal in force)
Im ort Aicense
,.4:
Duties on E'ui ment+ Materials an" Su lies eI orta0le Items%
Plant+ $Re8
,.4<
Duties
on
E'ui ment+
Plant+
,.4=
$a% ;$uipment, plant, materials and supplies, imported by the (ontractor for

Materials an" Su lies e4ecution of the -or&s, shall be subAect to payment of customs duty at a special rate of one percent (.S) of (', or (ustoms entry point !alue) This customs duty shall be paid by the (ontractor at the time of import and %ill be reimbursed by the ;mployer to the (ontractor upon submission of the original receipt issued by the (ustoms Department) $0% (ustoms Duties at the rate of one (.S) percent shall be imposed on the spare parts of the (ontractorKs e$uipment and plant %hich are imported for the e4ecution of the %or&s, up to the amount of .5 (ten) percent of the (', or (ustoms entry point !alue of each plant and e$uipment) 'f the !alue of imported spare parts e4ceeds .5 (ten) percent !alue of each e$uipment and plant, (ontractor should pay ta4es and duties in accordance %ith the pre!ailing la%s and regulations of "epal) The ;mployer shall not reimburse such customs duties, >/T and other ta4es paid by the (ontractor) (c) The (ontractor shall maintain records satisfactory to the ;mployer documenting use of all Plant, materials and supplies imported into and0or procured for the performance of the -or&s) 'f any of such Plant, materials and0or supplies, imported into "epal or other%ise supplied to the ProAect at a special or preferential rate of (ustoms Duties or ta4es, are misused or found to be used or appropriated for any purposes other than the ProAect, the (ontractor shall be held fully responsible, and liable to pay customs duties, >/T and other ta4es and0or any penalties as may be imposed in accordance %ith the pre!ailing la%s and regulations of "epal) Duties V TaIation on Goo"s ,.4> $a% >/T shall be imposed according to pre!ailing la%s and regulations of o", on all materials and e$uipment purchased for the use in the contract -or&s) The (ontractor shall submit re$uest %ith >/T bills to the >/T office of o" for reimbursement of the paid >/T %ithin the prescribed time) $a% 'ncome ta4 assessed in accordance %ith the pre!ailing 'ncome Ta4 /ct of "epal and as per the pro!ision of specific Double Ta4ation /greement, shall be imposed on the (ontractor, its subcontractor and nominated subcontractor) /n ad!ance income ta4 as per the pre!ailing 'ncome Ta4 and ,inance /ct shall be deducted from the monthly progress payments of the (ontractor) $a% The (ontractor shall pay all duties, ta4es, fees and contributions le!ied in "epal in "epalese +upees as directed by the rele!ant go!ernmental department or office or any other local statutory agency or body in accordance %ith the rele!ant rules and regulations) (i) The pro!isions of the clause shall apply e$ually to foreign subcontractors or nominated subcontractors of the (ontractor employed for the -or&s) (ii) The (ontractor and any foreign subcontractors or nominated subcontractors employed on the -or&s, if not already registered in "epal, shall be re$uired to get registered %ith the 'nland +e!enue Department ('+D) for the purpose of the (ontract, %hich shall be underta&en %ithin 25 days after signing of the (ontract /greement) The (ontractor, subcontractor or the nominated subcontractor shall submit (ertified copies of the +egistration (ertificate(s) to the ;ngineer %ithin .7 days of registration) (iii) Other local fees and charges (toll ta4es) shall be applied in accordance %ith the pre!ailing la%s and regulations of "epal) Ro*alties for EItraction A##re#ates+ etc4 from Ri!er Be" of ,.4@ The (ontractor shall pay, and shall not be entitled to the reimbursement of the costs of, all charges and royalties le!ied in connection %ith the e4traction of aggregates such as sand, stone0boulders, gra!el, etc) from the ri!er beds or from $uarry sites or borro% pits and in connection %ith the %inning of borro% material) Such charges %ill be le!ied by the local District De!elopment (ommittee (DD() or the >illage De!elopment (ommittee (>D() or by other local committees in accordance %ith such regulations as may be in force at the time) Insert New <lauseB The (ontractor shall comply %ith all rele!ant ordinances, instructions and regulations %hich the o!ernment, or other person or persons ha!ing due authority, may issue from time to time regarding the handling, transportation, storage and use of e4plosi!es) The (ontractor shall at all times maintain full liaison %ith and inform %ell in ad!ance, and obtain such permission as is re$uired from all o!ernment authorities, public bodies and pri!ate parties %hatsoe!er concerned or affected, or li&ely to be concerned or affected by blasting operations) "o e4plosi!es of any &ind shall be used by the (ontractor %ithout the prior consent of the ;ngineer in %riting and the (ontractor shall pro!ide, supply, handle, store and transport all e4plosi!es, ancillary materials and stores and all
$Consuma0le Items%
Income TaI
,.4/
Duties+ TaIes re#ulations etc4
,.4?
Use of EI losi!es Com liance Bit9 Re#ulations for EI losi!es
,, ,,4.
Permission for Blastin#
,,4,
En#ineerCs A EI losi!es
ro!al for Use of
,,4:

other things of e!ery &ind %hatsoe!er re$uired for blasting operation, all at his o%n e4pense in a manner appro!ed in %riting by the ;ngineer and acceptable to the police and military authorities) Recor"s of EI losi!es ,,4< Throughout the e4ecution of the (ontract, the (ontractor shall account, on a continuous basis, to the satisfaction of the ;ngineer and the police and military authorities for all e4plosi!es brought on to the Site and for all e4plosi!es consumed in the -or&s) The (ontractor shall remo!e all unused e4plosi!es from the Site on completion of the -or&s or shall dispose of such e4plosi!es in a manner acceptable to the police and military authorities)
Section 9 5 Contract For's 9-1
Section @ 8 Contract 1orms

This Section contains forms %hich, once completed, %ill form part of the (ontract) The forms for Performance Security and /d!ance Payment Security, %hen re$uired, shall only be completed by the successful Bidder after contract a%ard)
Ta0le of 1orms
7etter of Bid............................................................................................................................. 3 Sc(edules................................................................................................................................ + Sc(edule of Pa&ment Currencies.......................................................................................... + 'ables of #dBustment Data..................................................................................................... 8 Bid Securit&............................................................................................................................. 8 'ec(nical Proposal 9ormat.................................................................................................... 9 1. Personnel........................................................................................................................... 1@ 9orm P 6 A 1C Proposed Personnel....................................................................................1@ 9orm P 6 A )C 6esume of Proposed Personnel ..............................................................11 ). %uipment.......................................................................................................................... 1) 3. Site Organi>ation............................................................................................................... 13 4. *et(od Statement............................................................................................................. 13 +. *obili>ation Sc(edule...................................................................................................... 13 ". Construction Sc(edule..................................................................................................... 13 8. Sc(edule of Subcontractors ........................................................................................13 8. Ot(ers <insert additional re%uirement if applicable3.....................................................13 BidderDs ,ualification........................................................................................................... 14 9orm 7- A 1C BidderDs -nformation S(eet...........................................................................1+ 9orm 7- . )C E5 -nformation S(eet.....................................................................................1" 9orm 7-' . 1C Pending 7itigation.......................................................................................... 18 9orm 9-1 . 1C 9inancial Situation......................................................................................... 18 9orm 9-1 . )C #!erage #nnual Construction 'urno!er......................................................19
Section 9 5 Contract For's 9-2 9orm 9-1 A 3C 9inancial 6esources....................................................................................)@ 1oteC....................................................................................................................................... )@ 9orm 9-1. 4C Current Contract Commitments F GorHs in Progress.................................)1 9orm IP A 1C General Construction ;perience.............................................................)3 9orm IP A ) <a=C Specific Construction ;perience.......................................................)4 9orm IP A ) <b=C Specific Construction ;perience in ?e& #cti!ities ..........................)+ Scope of GorH......................................................................................................................... 3 Specifications.......................................................................................................................... 4 Dra$ings.................................................................................................................................. " Supplementar& -nformation................................................................................................... 8 7etter of -ntent......................................................................................................................... 3 7etter of #cceptance............................................................................................................... 4 Contract #greement................................................................................................................ + Performance Securit&............................................................................................................. " #d!ance Pa&ment Securit&.................................................................................................... 8 Dispute #dBudication #greement.......................................................................................... 8 Dispute #dBudication #greement.......................................................................................... 9
Aetter of Intent
[on letter!ead paper of t!e 2mployer]
" " " " " " " date" " " " " " "
Notes on Jetter of Intent

'#e issuance of Letter of Intent is t#e information of t#e se ection of t#e bid of t#e successfu bidder by t#e ,mp oyer and for providin( information to ot#er unsuccessfu bidders -#o participated in t#e bid as re(ards to t#e outcome of t#e procurement process" '#is standard form of Letter of Intent to A-ard s#ou d be fi ed in and sent to t#e successfu .idder on y after eva uation and se ection of substantia y responsib e o-est eva uated bid"
To? ) ) ) ) ) ) ) ) ) ) SubAect?
name and address of t!e <ontractor
)))))))))) ))))))))))
))))))))))
Issuance of letter of intent to award t!e contract
This is to notify you that, it is our intention to a%ard the contract 888) dated 88)88)) for e4ecution of the " " " " " " " " "name of t!e contract and identification number( as ,iven in t!e <ontract *ata3S<< to you as your bid price " " " " " " " " " amount in fi,ures and words in Nepalese Rupees3USK CCCCCC. as corrected and modified in accordance %ith the 'nstructions to Bidders is hereby selected as substantially responsi!e lo%est e!aluated bid)
/uthori3ed Signature? )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) "ame? )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) Title? ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))
CC5 &Insert name an" a""ress of all ot9er Bi""ers+ B9o su0mitte" t9e 0i"(
Aetter of Acce tance

[on letter!ead paper of t!e 2mployer]
" " " " " " " date" " " " " " "
To? ) ) ) ) ) ) ) ) ) ) SubAect?
name and address of t!e <ontractor Notification of %ward
))))))))))
))))))))))
This is to notify that your Bid dated ) ) ) )
date ) ) ) ) for e4ecution of the " " " " " " " " " "name of t!e contract and identification number( as ,iven in t!e <ontract *ata3S<< " " " " " " " " " " for the (ontract price of the e$ui!alent of [iamount in fi,ures and words in t!e currencyCC.CCCC.], as corrected in
accordance %ith the 'nstructions to Bidders is hereby accepted by our /gency)) Qou are hereby instructed to contract this office to sign the formal contract agreement %ithin .G days) /s per the (onditions of (ontract, you are also re$uired to submit Performance Security, as specified in S((, consisting of a Ban& uarantee in the format included in Section O ((ontract ,orms) of the Bidding Document) The ;mployer shall forfeit the bid security, in case you fail to furnish the Performance Security and to sign the contract %ithin specified period)
/uthori3ed Signature? )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) "ame and Title of Signatory? ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))
Contract A#reement
TF'S / +;;M;"T made the ) ) ) ) ) )day of ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ) ), ) ) ) ) ) ) ), bet%een ) ) ) ) ) name of t!e 2mployer" " " " ") ) ) ) ) (hereinafter Ithe ;mployerJ), of the one part, and ) ) ) ) ) name of t!e <ontractor" " " " "(hereinafter Ithe (ontractorJ), of the other part? -F;+;/S the ,mp oyer desires that the -or&s &no%n as ) ) ) ) ) name of t!e <ontract" " " " "should be e4ecuted by the (ontractor, and has accepted a Bid by the (ontractor for the e4ecution and completion of these -or&s and the remedying of any defects therein, The ;mployer and the (ontractor agree as follo%s? .) 1) 'n this /greement %ords and e4pressions shall ha!e the same meanings as are respecti!ely assigned to them in the (ontract documents referred to) The follo%ing documents shall be deemed to form and be read and construed as part of this /greement) # # # # # # # # # # 2) the :etter of /cceptance* the :etter of Bid* the /ddenda "os ) ) ) ) ) insert addenda numbers if any" " " " " the Special (onditions* the eneral (onditions* Bills of 9uantities (BO9)* the Specification* the Dra%ings: the completed Schedules* and /ny other document
'n consideration of the payments to be made by the ;mployer to the (ontractor as indicated in this /greement, the (ontractor hereby co!enants %ith the ;mployer to e4ecute the -or&s and to remedy defects therein in conformity in all respects %ith the pro!isions of the (ontract) The ;mployer hereby co!enants to pay the (ontractor in consideration of the e4ecution and completion of the -or&s and the remedying of defects therein, the (ontract Price or such other sum as may become payable under the pro!isions of the (ontract at the times and in the manner prescribed by the (ontract) '" -'T";SS %hereof the parties hereto ha!e caused this /greement to be e4ecuted in accordance %ith the la%s of ) ) ) ) ) N2+%J" " " " "on the day, month and year indicated abo!e)
7)
Signed by ))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) )))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))))) for and on behalf of the ;mployer in the presence of -itness, "ame, Signature, /ddress, Date Date
Signed by))))))))))))))))))))))))))))))))))))))))))) for and on behalf the (ontractor in the presence of -itness, "ame, Signature, /ddress,
..................................................................7an:?s Name( and %ddress of Issuin, 7ranc! or @ffice........................................
Beneficiar*5 ..............................................................Name and %ddress of 2mployer ...................................................... Date5.......................................................................................................................................................................................... Performance Guarantee No45 ....................................................................................................................................... -e ha!e been informed that ) ) ) ) ) name of t!e <ontractor" " " " " (hereinafter called Tthe (ontractorT) has entered into (ontract "o) ) ) ) ) ) reference number of t!e <ontract" " " " " dated ) ) ) ) ) ) ) )%ith you, for the e4ecution of ) ) ) ) ) ) name of contract and brief description of >or:s " " " " " (hereinafter called Tthe (ontractT)) ,urthermore, %e understand that, according to the conditions of the (ontract, a performance guarantee is re$uired) /t the re$uest of the (ontractor, %e ) ) ) ) ) name of t!e 7an:" " " " " hereby irre!ocably underta&e to pay you any sum or sums not e4ceeding in total an amount of ) ) ) ) ) name of t!e currency and amount in fi,uresL" " " " " " () ) ) ) ) amount in words" " " " " ) such sum being payable in "epalese +upees, upon receipt by us of your first demand in %riting accompanied by a %ritten statement stating that the (ontractor is in breach of its obligation(s) under the (ontract, %ithout your needing to pro!e or to sho% grounds for your demand or the sum specified therein) This guarantee shall e4pire, no later than the ) ) ) ) ) Day of ) ) ) ) ) ) ) ) ) ) , ) ) ) ) ) ) UU, and any demand for payment under it must be recei!ed by us at this office on or before that date)
))))))))))))))))))))))))))))
Seal of 7an: and Si,nature-s.
NoteB %ll italiciAed te8t is for ,uidance on !ow to prepare t!is demand ,uarantee and s!all be deleted from t!e final document. L 5!e &uarantor s!all insert an amount representin, t!e percenta,e of t!e <ontract +rice specified in t!e <ontract in Nepalese Rupees. LL Insert t!e date twentyEei,!t days after t!e end of *efect Notification +eriod. 5!e 2mployer s!ould note t!at in t!e event of an e8tension of t!e time for completion of t!e <ontract( t!e 2mployer would need to request an e8tension of t!is ,uarantee from t!e &uarantor. Suc! request must be in writin, and must be made prior to t!e e8piration date establis!ed in t!e ,uarantee. In preparin, t!is ,uarantee( t!e 2mployer mi,!t consider addin, t!e followin, te8t to t!e form( at t!e end of t!e penultimate para,rap!B 15!e &uarantor a,rees to a oneEtime e8tension of t!is ,uarantee for a period not to e8ceed [si8 mont!s]( in response to t!e 2mployer?s written request for suc! e8tension( suc! request to be presented to t!e &uarantor before t!e e8piry of t!e ,uarantee$.
A"!ance Pa*ment Securit*

..................................................................7an:?s Name( and %ddress of Issuin, 7ranc! or @ffice........................................
Beneficiar*5 ..............................................................Name and %ddress of 2mployer ...................................................... Date5.......................................................................................................................................................................................... A"!ance Pa*ment Guarantee No45 ............................................................................................................................ -e ha!e been informed that ) ) ) ) ) name of t!e <ontractor" " " " " (hereinafter called Tthe (ontractorT) has entered into (ontract "o) ) ) ) ) ) reference number of t!e <ontract" " " " " dated ) ) ) ) ) ) ) )%ith you, for the e4ecution of ) ) ) ) ) ) name of contract and brief description of >or:s " " " " " (hereinafter called Tthe (ontractT)) ,urthermore, %e understand that, according to the (onditions of the (ontract, an ad!ance payment in the sum ) ) ) ) ) name of t!e currency and amount in fi,uresL" " " " " " () ) ) ) ) amount in words" " " " " ) is to be made against an ad!ance payment guarantee) /t the re$uest of the (ontractor, %e ) ) ) ) ) name of t!e 7an:" " " " " hereby irre!ocably underta&e to pay you any sum or sums not e4ceeding in total an amount of ) ) ) ) ) name of t!e currency and amount in fi,uresL" " " " " " () ) ) ) ) amount in words" " " " " ) upon receipt by us of your first demand in %riting accompanied by a %ritten statement stating that the (ontractor is in breach of its obligation under the (ontract because the (ontractor used the ad!ance payment for purposes other than the costs of mobili3ation in respect of the -or&s) 't is a condition for any claim and payment under this guarantee to be made that the ad!ance payment referred to abo!e must ha!e been recei!ed by the (ontractor on its account number ) ) ) ) ) <ontractor?s account number" " " " " at ) ) ) ) ) name and address of t!e 7an:" " " " " ) The ma4imum amount of this guarantee shall be progressi!ely reduced by the amount of the ad!ance payment repaid by the (ontractor as indicated in copies of interim statements or payment certificates %hich shall be presented to us) This guarantee shall e4pire, at the latest, upon our receipt of a copy of the interim payment certificate indicating that eighty (N5) percent of the (ontract Price has been certified for payment, or on the ) ) ) day of ) ) ) ) ) ) ) , ) ) ) ) ) LL, %hiche!er is earlier) (onse$uently, any demand for payment under this guarantee must be recei!ed by us at this office on or before that date) ))))))))))))))))))))))))))))
Seal of 7an: and Si,nature-s.
NoteB %ll italiciAed te8t is for ,uidance on !ow to prepare t!is demand ,uarantee and s!all be deleted from t!e final document. L 5!e &uarantor s!all insert an amount representin, t!e amount of t!e advance payment in Nepalese Rupees of t!e advance payment as specified in t!e <ontract. LL Insert t!e date 5!irty days after t!e e8pected completion date. 5!e 2mployer s!ould note t!at in t!e event of an e8tension of t!e time for completion of t!e <ontract( t!e 2mployer would need to request an e8tension of t!is ,uarantee from t!e &uarantor. Suc! request must be in writin, and must be made prior to t!e e8piration date establis!ed in t!e ,uarantee. In preparin, t!is ,uarantee( t!e 2mployer mi,!t consider addin, t!e followin, te8t to t!e form( at t!e end of t!e penultimate para,rap!B 15!e &uarantor a,rees to a oneE time e8tension of t!is ,uarantee for a period not to e8ceed [si8 mont!s]( in response to t!e 2mployer?s written request for suc! e8tension( suc! request to be presented to t!e &uarantor before t!e e8piry of t!e ,uarantee$.
Dis ute A"6u"ication A#reement

Bfor a one# person D/BC "ame and details of (ontract "ame and address of ;mployer "ame and address of (ontractor "ame and address of Member W9ereas the ;mployer and the (ontractor ha!e entered into the (ontract and desire Aointly to appoint the Member to act as sole adAudicator %ho is also called the TD/BT) T9e Em lo*er+ Contractor an" Mem0er 6ointl* a#ree as follo%s? .) The conditions of this Dispute /dAudication /greement comprise the T eneral (onditions of Dispute /dAudication /greementT, %hich is appended to the eneral (onditions of the T(onditions of (ontract for (onstructionT ,irst ;dition .OOO published by the ,ederation 'nt e rnat i onal des 'n ge ni eurs # ( onsei ls (, 'D ( ), and t he fol l o%i ng pro!i si ons) 'n t hese pro!isions, %hich include amendments and additions to the eneral (onditions of Dispute /dAudication /greem ent, %ords and e4pressions shall ha!e the same meanings as are assigned to them in the eneral (onditions of Dispute /dAudication /greement)
2.
BDetails of amendments to the if any) ,or e4ample?
eneral Conditions of Dispute Adjudication /greement,
In t#e procedural rules anne*ed to the eneral Conditions of Dispute /dAudication /greement, +ule P is deleted and replaced by? T ) TC
3.
'n accordance %ith (lause 6 of the eneral (onditions of Dispute / d A u d i c a t i o n /greement, the Member shall be paid as follo%s? / retainer fee of )))))))))))))))))))))))))))))))))))))))))))))))) per calendar month, plus a daily fee of ))))))))))))))))))))))))))))))))))))))))))))) per day)
2.
'n consideration of these fees and other payments to be made by the ;mployer and the (ontractor in accordance %ith (lause 6 of the eneral (onditions of Dispute /dAudication /greement, the Member underta&es to act as the D/B (as adAudicator) in accordance %ith this Dispute /dAudication /greement) The ;mployer and the (ontractor Aointly and se!erally underta&e to pay the Member, in consideration of the carrying out of these ser!ices, in accordance %ith (lause 6 of the eneral (onditions of Dispute /dAudication /greement) This Dispute /dAudication /greement shall be go!erned by the la% of )))))))))))))))))))))))))))))))))))))))))))))))) S' ";D by? for and on behalf of the (ontractor in the presence of -itness? "ame? /ddress? Date? S' ";D by? The Member in the -itness "ame? /ddress? Date?
4.
5.
S' ";D by? ,or and on behalf of the in ;mployer the presence of presence of
Dis ute A"6u"ication A#reement

Bfor each member of a three# person D/BC "ame and details of (ontract "ame and address of ;mployer "ame and address of (ontractor "ame and address of Member W9ereas the ;mployer and the (ontractor ha!e entered into the (ontract and desire Aointly to appoint the Member to act as one of the three persons %ho are Aointly called the TD/BT 0and desire the ;ember to act as c#airman of t#e DA.1" T9e Em lo*er+ Contractor an" Mem0er 6ointl* a#ree as follo%s?
1.
The conditions of this Dispute /dAudication /greement comprise the T eneral (onditions of Dispute /dAudication /greem entT, %hich is appended to the eneral (onditions of the T(onditions of (ontract for (onstructionT ,irst ;dition .OOO published by the ,ederation 'nt ernat ional des 'ngenieurs# (onsei ls (,'D'( ), and the fol lo%i ng pro!i sions) 'n these pro!isions, %hich include amendments and additions to the eneral (onditions of Dispute /dAudication /greement, %ords and e4pressions shall ha!e the same meanings as are assigned to them in the eneral (onditions of Dispute /dAudication /greement) (Details of amendments to t#e any) <or e4ample? eneral (onditions of Dispute Adjudication /greement, if
1.
In t#e procedural rules anne*ed to t#e eneral Conditions of Dispute /dAudication /greement, &u e Pis de eted and replaced by? T )) )))T )
2.
'n accordance %ith (lause 6 of the eneral (onditions of Dispute /dAudication /greement, the Member shall be paid as follo%s? / retainer fee of ))))))))))))))))))))))))))))))))))))))))))))) per calendar month, plus a daily fee of))))))))))))))))))))))))))))))))))))))))))) per day)
2.
'n consideration of t#ese fees and other payments to be made by the ;mployer and the (ontractor in accordance %ith (lause 6 of the eneral (onditions of Dispute /dAudication /greement, the Member underta&es to ser!e, as described in this Dispute /dAudication /greement, as one of the three persons %ho are Aointly to act as the D/B) The ;mployer and the (ontractor Aointly and se!erally underta&e to pay the Member, in consideration of the carrying out of these ser!ices, in accordance %ith (lause 6 of the eneral (onditions of Dispute /dAudication /greement) This Dispute /dAudication /greement shall be go!erned by the la% of 8)) S' ";D by? by? ,or and on behalf of the Member in ;mployer the presence of presence of S' ";D by? for and on behalf of the (ontractor in the presence of -itness? "ame? /ddress? Date? S' ";D The in the -itness "ame? /ddress? Date?
3.
4.

Procurement of Worksicbjanuary 2012

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Procurement of Worksicbjanuary 2012

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STANDARD BIDDING DOCUMENT

Public Procurement Monitoring Office Tahachal, Kathmandu

Procurement of 33333333333333333344 333333333333333333

Issue" on5 Bi" Document issue" to5 Contract I"entification No5

CONDITIONS O1 CONTRACT AND CONTRACT 1ORMS

In!itation for Bi"s

/!erage annual turn#o!er o!er the past G years

-or& ;4perience in Similar (ontract

Binsert !alue in "+s) Or DSE as applicable

Binsert no and !alue of contract in "+s) Or DSE as applicable

Binsert !alue in "+s) Or DSE as applicable

Section 1 - Instructions to Bidders 1-1

PART I5 BIDDING PROCEDURES

Section 1 - Instructions to Bidders 1-1

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

Section . 8 Instructions to Bi""ers

1rau" an" Corru tion

Section 1 - Instructions to Bidders

PPMO on the recommendation of the ;mployer may 0lacklist a Bidder for a

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

7)6 7)M 7)N

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

Contents of Bi""in# Document

Clarification of Bi""in# Document+ Site 7isit+ Pre8Bi" Meetin#

Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

Amen"ment of Bi""in# Document

Pre aration of Bi"s

.-4 Aan#ua#e of Bi"

..4 Documents Com risin# t9e Bi"

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

.:4 Alternati!e Bi"s

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

Section 1 - Instructions to Bidders

./4 Documents Esta0lis9in# t9e ;ualifications of t9e Bi""er

Section 1 - Instructions to Bidders

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

Su0mission an" O enin# of Bi"s

,<4 Wit9"raBal+ an" Mo"ification of Bi"s

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders

E!aluation an" Com arison of Bi"s

,/4 Clarification of Bi"s

,?4 De!iations+ Reser!ations+ an" Omissions

,@4 Determination of Res onsi!eness

Section 1 - Instructions to Bidders

:-4 Nonconformities+ Errors+ an" Omissions

:.4 Correction of Arit9metical Errors

:,4 Con!ersion to Sin#le

+rocure'ent of 3or2s Standard Biddin" )ocu'ent 5 ICB

Section 1 - Instructions to Bidders