! The search is on for the next Outstanding Organizations that performed exemplary in Service, Harmony and Excellence.

RULES: 1. The contest is open to all Student Body Organizations and Recognized Student Organizations of Velez College. 2. Entries shall be written in the application forms given by the Supreme Student Council (SSC) or the Student Services and Affairs Office (SSAO). 3. The contest is composed of the Portfolio Entry, Exhibit Entry, and the Best Entry for Category A and B Presentation. 4. Only activities with permits, written invitations (for invited/ contests outside the campus) and only awards with certificates/ certification/ picture of the trophy or plaque received shall be honored. 5. All entry forms must be fastened on the left side of the paper, in a folder following the order as listed. 6. Organizations should present photocopied documents to the SSAO, the organizations should present original copy of all the documents for verification only upon the request of any members of the panel of adjudicators. 7. All entry form and soft copy of power point presentation in CD format must be submitted to the SMOCSO Committee on or before February 21, 2014, 11:00 AM at the SSAO. 8. Late documents will not be accepted. 9. The focal presentation of the Best Entries for Categories A and B shall be presented by (2) two presenters on March 7, 2014, Friday, at a venue to be announced later. Presenters must be in business casual wear. 10. Documents that do not follow the abovementioned rules will be rendered invalid and shall not be accepted by the SMOCSO Committee. 11. Corresponding points will be given to every counted activity/program and award/achievement: 12. If the points exceed the transmutation table provided, the SMOCSO Committee will grant the perfect percentage to the CSC/Organization on the specific criteria. 13. Criteria for Most Outstanding Organization: Category A (SERVICE) 30% Category B (HARMONY) 30% Category C (EXCELLENCE) 30% Tarpaulin/Exhibit 10% Total 100%

Criteria for the Best Entry for Service Category: Innovation and Creativity 20% Significance and Impact to the Community 30% Sustainability 20% Efficiency and Effectiveness of the Implementation 25% Delivery and Presentation 5% Total 100% Criteria for the Best Entry for Harmony Category: Innovation and Creativity 20% Significance and Impact to the Organization Members 30% Participation of Members 20% Efficiency and Effectiveness of the Implementation 25% Delivery and Presentation 5% Total 100% 14. The decision of the Panel of Adjudicators is final and irrevocable. 15. The awards shall be given during the turn over ceremonies of the Velez College SSC.

The Portfolio Entry Form should contain the following documents for your entry: Form A Form B Form C Form D Form E Form F Form G Form H Form I Organization Profile Organizational Chart Advisers Recommendation List of Entries Category A: Service List of Entries Category B: Harmony List of Entries Category C: Excellence Entry for Best Service Program Entry for Best Harmony Program Supporting Documents

CATEGORY A SERVICE LIST OF EXTENSION ACTIVITIES/PROGRAMS CONDUCTED FOR THE COMMUNITY (ex. Tree Planting Activity)

CATEGORY B HARMONY ACTIVITIES CONDUCT FOR THE PROMOTION OF CAMARADERIE, TEAMWORK, AND DEVELOPMENT OF MEMBERS IN THE ORGANIZATION (ex. Leadership Training Seminar)

CATEGORY C EXCELLENCE -- LIST OF AWARDS AND RECOGNITION RECEIVED BY THE ORGANIZATION AND OR MEMBERS FROM MARCH 2013 TO FEBRUARY 2014 (ex. Ten Outstanding Young Organizations of 2013)

Supporting Documents: (by activityby date, from March 2013 to February 2014) a. b. c. d. e. f. g. Approved permit to conduct an activity from the SSAO Invitation/ Communication received 2 pictures of every activity submitted as entry Souvenir program (optional) 2 accomplished evaluation sheets of the programs and activities conducted Pictures of plaques or trophies Certificates

Attachment: Point System for Each Category

LEVEL College

CATEGORY A Service 1

CATEGORY B Harmony 1

Barangay/Community

Municipal/City

Provincial

Regional

National

International

CATEGORY C Excellence 1st Place 2nd Place 3rd Place or Recognition 1st Place 2nd Place 3rd Place or Recognition 1st Place 2nd Place 3rd Place or Recognition 1st Place 2nd Place 3rd Place or Recognition 1st Place 2nd Place 3rd Place or Recognition 1st Place 2nd Place 3rd Place or Recognition 1st Place 2nd Place 3rd Place or Recognition

2 1 0.5 3 2 1 4 3 2 5 4 3 6 5 4 6 5 4 7 6 5

FORM A: ORGANIZATIONAL PROFILE NAME: ABBREVIATION MOTHER ORGANIZATION (IF ANY): NUMBER OF YEARS EXISTED: CATEGORY: ACADEMIC NON-ACADEMIC STUDENT BODY ORGANIZATION

COLLEGE: NUMBER OF MEMBERS: MISSION:

VISION:

GOALS:

EMAIL ADDRESS:

FACEBOOK ACCOUNT:

BLOGSITE:

OFFICE:

CONTACT PERSON:

CONTACTS:

NAME OF PRESENTERS:

PRESENTER 1:

CONTACT DETAIL:

PRESENTER 2:

CONTACT DETAIL:

ADVISER:

CONTACT DETAIL:

FORM B: ORGANIZATIONAL CHART

List the name of your organizations officers with their year and course and contact detail. In the position column, you may include the list of chairmanship of each officer. Include 1x1 photo of the officers of the organization. Arrange them according to hierarchy. You may use additional sheets for this entry form. Name Position Picture

FORM C: ADVISERS ENDORSEMENT Use the space below for your letter of endorsement (150 words maximum) Advisers Name: College/Department:

Endorsement Letter:

Signature:

FORM D: LIST OF ENTRIES FOR CATEGORY A (SERVICE) LIST OF EXTENSION ACTIVITIES/PROGRAMS CONDUCTED FOR THE COMMUNITY (ex. Tree Planting Activity). You may use additional sheet if necessary.
No. Activity/Program Date Category Venue Level Participants Involved Points

Ex. 1

Give-a-Book Program

August 23, 2013

Education

Zapatera Elementar y School

City

Elementary Pupils (80)

FORM E: LIST OF ENTRIES FOR CATEGORY B (HARMONY) ACTIVITIES CONDUCT FOR THE PROMOTION OF CAMARADERIE, TEAMWORK, AND DEVELOPMENT OF MEMBERS IN THE ORGANIZATION (ex. Leadership Training Seminar). You may use additional sheet if necessary.
No. Activity/Program Date Objectives Venue Level No. of Participants Points

Ex. 1.

Velezian Leadership Summit

August 19, 2013

-To promote leadership among Velezian Students

Cebu College Cultural Center

600

FORM F: LIST OF ENTRIES FOR CATEGORY C (EXCELLENCE) LIST OF AWARDS AND RECOGNITION RECEIVED BY THE ORGANIZATION AND OR MEMBERS FROM MARCH 2013 TO FEBRUARY 2014 (ex. Ten Outstanding Young Organizations of 2013). THESE AWARDS SHOULD REFLECT THE EXCELLENCE AND DEDICATION IN A PARTICULAR FIELD OF ENDEAVOR. PLEASE DO NOT INCLUDE AWARDS SUCH AS CERTIFICATE OF PARTICIPATION/ATTENDANCE TO CONFERENCES OR SEMINARS AND ALIKE. You may use separate sheet if necessary.
No. Name of Award Received Place Award Giving Body Date/Venue Received Level No. of Participants Points

Ex. 1.

Ten Outstanding Youth Organizations in the Philippines

1st Place

National Malacann National Youth Palace Commission

FORM G: BEST ENTRY FOR CATEGORY ASERVICE THE

BEST PROGRAM RENDERED OR CONDUCTED WHICH FALLS INTO IMPLEMENTETED WITHIN OR OUTSIDE VELEZ COLLEGE.

CATEGORY ASERVICE

Name of Project: Date Held: Venue:

Name of the Beneficiary Community/Barangay/School department: How many members of your organization What area of development does your activity participated in the activity? promotes? (ex. Leadership, Education, Spiritual Development, Social Welfare, Personal Less than 50 Development) 51-100 101-200 More Brief Rationale (Not more than 100 words)

Goals and Objectives (Not more than 100 words)

Measures and Strategies (Not more than 50 words)

Project Impact (Not more than 100 words)

Sustainability of Project (Not more than 100 words)

Photos, Permits, Programs, Etc.

FORM H: BEST ENTRY FOR CATEGORY BHARMONY THE

BEST PROGRAM RENDERED OR CONDUCTED WHICH FALLS INTO IMPLEMENTETED WITHIN OR OUTSIDE VELEZ COLLEGE.

CATEGORY ASERVICE

Name of Project: Date Held: Venue:

Name of the Beneficiary Community/Barangay/School department: How many members of your organization What area of development does your activity participated in the activity? promotes? (ex. Leadership, Education, Spiritual Development, Social Welfare, Personal Less than 50 Development) 51-100 101-200 More Brief Rationale (Not more than 100 words)

Goals and Objectives (Not more than 100 words)

Measures and Strategies (Not more than 50 words)

Project Impact (Not more than 100 words)

Sustainability of Project (Not more than 100 words)

Photos, Permits, Programs, Etc.

FORM I.1: SUPPORTING DOCUMENTS FOR CATEGORY A Following the list you have written in Form D, attach the following documents: a. b. c. d. e. f. g. h. The number of the activity as seen in Form D. Approved permit to conduct an activity by the SSAO. Invitation/ Communication received. 2 pictures of the activity. Souvenir Program (optional) 2 accomplished evaluation sheets of the programs and activities conducted. Pictures of plaques or trophies. Photocopy of certificates. FORM I.2: SUPPORTING DOCUMENTS FOR CATEGORY B Following the list you have written in Form E, attach the following documents: a. b. c. d. e. f. g. h. The number of the activity as seen in Form E. Approved permit to conduct an activity by the SSAO. Invitation/ Communication received. 2 pictures of the activity. Souvenir Program (optional) 2 accomplished evaluation sheets of the programs and activities conducted. Pictures of plaques or trophies. Photocopy of certificates. FORM I.2: SUPPORTING DOCUMENTS FOR CATEGORY C Following the list you have written in Form F, attach the following documents: a. b. c. d. e. The number of the activity as seen in Form E. Invitation/ Communication received. Souvenir Program (optional) Pictures of plaques or trophies. Photocopy of certificates.