Professional Documents
Culture Documents
Getting Organized and Planning Your Action
Getting Organized and Planning Your Action
Bonus Chapter 1
GET THE SCOOP ON...
■Separating friend from foe as you assemble
a job search support team ■ Why you need
a financial plan for your search ■ How to set
up “Job search central” ■ Making the most
of your time
T
hink back to one of the most complex pro-
jects you’ve undertaken in your working life.
Remember the preparation and planning that
went into it, the strategizing, the difficult people you
encountered, the budgets, the overtime, the other
responsibilities you had to juggle at the same time,
the details, the reports to write, and anything else
that made it challenging. Now, take all that and add
a dose of uncertainty about whether you’re succeed-
ing or failing (because you get absolutely no feed-
back), lop on a dollop or two of emotional distress
and financial pressure, and then top it all off with no
end in sight. What have you got? A job search.
Looking for, and landing, a job is not easy. It
stretches every organizational, time management, and
project management skill you have. It calls upon peo-
ple management, customer service, and teamwork
skills you never knew you had. It taxes your patience
and stamina, bruises your ego, and can send your
self-esteem down the toilet. Sounds fun, doesn’t it?
1
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Watch Out!
Don’t forget that family members who are a source of comfort for you may
need some comforting of their own. Keep the lines of communication open so
they understand what’s happening in your search to alleviate any fears they
may have about when you’ll find a job. (In the case of children, make sure
they’re old enough to understand.)
when it feels like finding a job is the most important thing in the
world, they help you keep a healthy perspective and not lose
sight of what’s really most important. If you don’t have a family
of your own, then your parents or other relatives might be the
ones to fill this role.
What about those family members who only add to your
stress during the search? I can’t even count the number of times
clients have complained to me about their spouses, or parents
in the case of younger clients who haven’t fully cut the cord.
They are tired of being asked “Have you found a job yet?” or
“How many résumés have you sent out?” or “Are you sure you’re
working hard enough at it?” Sometimes the questions are justi-
fied. Maybe the job seeker has been doing more hiding than
seeking. Maybe a bit more effort could be put into the search. It
never hurts to listen to the concerns of those around you. They
just might have a point.
If you feel, however, that their questions and suggestions
border more on nagging than constructive criticism, you can
use a few strategies. First, before gearing up to do battle, try to
view the situation from their perspective. Some of the reasons
family members might be getting on your nerves without
intending to include the following:
■ They’re very stressed about money and how long the fam-
ily can hold out without you working.
■ They’re used to having you out of the house all day, and
now here you are hanging around upsetting their
applecart.
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Bright Idea
Make a point of doing something with friends at least once a week to have
fun and rejuvenate yourself for the job search.
Watch Out!
Many job seekers who have lost their jobs are ashamed to tell friends,
acquaintances, and neighbors that they’re unemployed. Get over it! It hap-
pens to the best of us, and anyone who can’t understand that isn’t someone
you should care to impress anyway. Plus, you would be missing out on valu-
able networking.
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Moneysaver
If you haven’t yet left your current employer but do end up being laid off,
negotiate to have them pay for outplacement services as a part of your sev-
erance package if they aren’t already included. Your human resources depart-
ment will know how to arrange them for you. Never hurts to ask!
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Moneysaver
Check with your college and/or graduate school career services office to find
out about free or low-cost services for alumni. Also, many churches and other
religious institutions as well as community organizations have volunteers to
help members of their communities with job searches.
Watch Out!
Be very wary of career services firms that seem to promise the moon—tons of
contacts, leads, and the implied guarantee of a job—along with pushy sales
tactics. These companies advertise heavily in newspapers’ help-wanted sec-
tions and troll the Internet for job seekers desperate enough to pay thousands
of dollars in fees for services that end up being almost worthless.
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Image/communication consultants
If you’re concerned about the first impression you make on
people in networking or interviewing (and first impressions are
critical, as you probably know), you might find the services of a
professional image coach or communication consultant to be
helpful. Image consultants advise clients on wardrobe, hairstyle,
and makeup, and may handle other aspects of personal presen-
tation such as voice, diction, body language, and etiquette.
Communication consultants (including voice coaches and accent
coaches) overlap with some image consultants in that they help
you express yourself more effectively through your spoken and
nonverbal—maybe even written—communication. Some have a
specialty in media presentations, helping people convey the
right images on television or radio appearances, something that
could come in handy if you find that your interviews will be con-
ducted via videoconferencing.
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Professional organizers
Those of you who are organizationally challenged may find it
hard to believe that some people actually earn their livings help-
ing others get organized and manage their time well. If there
was ever a time you needed to be organized, it’s during a job
search. Your search will bring a whole new set of papers, elec-
tronic files, books, records, schedules, and contact information
into your life. You may find that it’s time to bring in a profes-
sional organizer, too.
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Watch Out!
Be wary of job hunting advice offered during job search strategy meetings.
Use sound judgment before making major decisions about your search strat-
egy if they’re based on advice from people who aren’t professional career
coaches or experienced hiring professionals. Consider using this book or
another reliable source as your reference tool.
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Strength in Numbers—Where
to Find Job Search Groups
If you prefer to join an established job search group
rather than start your own, consider these two excellent
resources. There are fees involved in joining and attend-
ing meetings, but they are reasonable and well worth it for
the value you get.
The Five O’Clock Club—(800) 538-6645 or www.five
oclock.com
Headquartered in New York with affiliates across the
United States and abroad, The Five O’Clock Club offers
coaching, networking, and job search strategy support in
small groups. Contact the home office or browse their site
to find out whether there is a Five O’Clock Club near you.
Forty Plus Clubs—(212) 947-4230 or www.fortyplus-nyc.org
For job seekers 40 years of age or older, these nationwide
clubs offer job search guidance and great networking
opportunities at no cost or for a small fee. Contact the New
York club or check the Web site for a location near you.
you don’t put so many rules in place that the group feels they
can’t function freely!
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Bright Idea
To squeeze personal and household projects into a tight job hunting sched-
ule, set specific dates and blocks of time that you will work on the projects,
rather than just saying “I’ll get to them soon.”
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the job search, but the spouse doesn’t understand why the job
seeker can’t do all the household chores. The result is hurt feel-
ings and damaged relationships at home, along with a job
search that is erratic and ineffectual. Whenever possible, clear
off the honey-do list or your own personal to-do list before start-
ing the job hunt. Or, if you’re in too much of a hurry to get a
job and have to start right away, then take care of as much as
you can at home during the early stages of your search before
appointments and interviews heat up, and make it clear to your-
self or your family that certain projects simply aren’t going to
get done because finding a job has to be the priority.
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Moneysaver
You might lose your unemployment benefits if you take a part-time job or full-
time temporary assignment to ease the financial pressure during your job
search. So, make sure that you will earn enough to offset the loss.
expenses and see how long you could go before money would
get uncomfortably tight. If you’ve already left your last job and
are receiving severance pay or unemployment benefits, factor
those in as well. Note that some expenses related to a job search
are tax-deductible, so you may be able to shave some amount off
the final cost of your search. Consult with a qualified tax pro-
fessional for advice on what is deductible.
Be sure to be realistic about how long your search might take.
No magic formulas exist for how long it will take you to find a
new job. Talk to people in your field who’ve conducted searches
recently and ask headhunters and career coaches who work with
candidates in your field or industry to get a general idea of how
long your search might take. If you’ve done the math and your
balance sheet doesn’t look too healthy, look for ways to cut your
expenses and consider taking a part-time or full-time temporary
job to ease the financial burden of your search.
Review the checklist BC1.1 and see which expenses you are
likely to incur during your job search. You may not need every-
thing on this list, either because you already have it (such as a
home office setup), or it’s an item not relevant to your search
(such as a scanner to scan documents or images), or you choose
Bright Idea
If your organization has been downsizing or there are rumors that layoffs could
happen and if you own a home, consider taking out a home equity loan while
you’re still gainfully employed. The financial cushion could come in handy down
the road if the ax falls on you.
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continued
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Miscellaneous expenses
$_____ New clothes, shoes, or accessories for networking appointments
and interviews
$_____ Fees for career coaches, image consultants, or other experts
$_____ Local travel (gas and mileage) to networking appointments and
interviews
$_____ Travel costs to explore other cities or towns if considering
relocation
$_____ Travel costs to interviews in other locations (usually reim-
bursed, but not always)
$_____ Meals for yourself or others you might entertain while
networking
$_____ Gifts for those who help you during your search (for example,
flowers or small gift items)
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Miscellaneous expenses
$_____ Child care (if you’ve been at home as a full-time parent and
now will need child care while you go to interviews or out to
other job search activities)
$_____ Other: $ subtotal (one-time purchase) $ subtotal (monthly)
$_____ Total (one-time purchases)
$_____ Total (monthly expenses)
Moneysaver
Check your local Yellow Pages or ask around for businesses that sell used
office furniture and equipment. Gently used merchandise usually works just as
well as the shiny, new stuff and is much easier on the wallet at a time when
every penny counts.
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Moneysaver
Some employers will let you buy your used computer when you leave a job,
particularly if your leaving is part of an office closing or facility shutdown
where the office equipment won’t be needed anymore. If you need a home
computer, ask whether this is possible and see whether they’ll negotiate a
good price.
Activity log
You need to keep one running list of all activity in your search.
Think of it as kind of like keeping a daily journal. You’ll make
an entry in it each time you do anything connected with your
search. If you’re the particularly organized type, you’ll want to
make entries in the log throughout each day, recording every
action individually. You might record each phone call made,
each email sent, every meeting held, and so on. This can get
burdensome, however, so consider making only general entries
at the end of each day. In that case, you’d record something
like: “10 phone calls to old networking contacts; two emails
to new (never met) contacts; applied for one position on
Monster.com; registered to attend a professional conference;
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Networking log
Connecting with other people by phone, email, or in person
will constitute a major portion of the time during your search,
so your networking activities deserve their own log. A network-
ing log is best set up electronically as a spreadsheet, with
columns as depicted in the sample Networking Log that follows.
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Electronic filing
First, you need to set up folders on your computer’s desktop so
that it’s easy to file documents that you’ll be creating or receiv-
ing. If your desktop resembles a patchwork quilt, now is the
Bright Idea
To store and easily access email sent and received during your search, set up
folders in your ISP (Internet Service Provider) that mirror the folders on your
hard drive.
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time to clean it off and make room for one primary folder
called “Job Search,” or whatever nickname you might choose to
give your search to be a bit more clever. Within the job search
folder, you need to set up the following subfolders:
■ Résumés: File all versions of your résumé in this folder.
■ Self-marketing documents: File all other self-marketing
documents here.
■ Marketing plan: File any documents related to your self-
assessment, occupational research, wish list, and target
employer lists.
■ Logs and Forms: File logs like those described in the
“Tracking your progress” section of this chapter, along
with other forms that you’ll be learning about throughout
this book.
■ Advice and Ideas: This folder will contain an assortment
of information—tidbits of advice received from other peo-
ple or read in books or online, lists of ideas you have for
your search, and more. You may want to set up numerous
subfolders to keep it all straight.
■ People and Places: Here you should establish a subfolder
anytime you have your first correspondence or research
results with a particular person or organization. Then,
store all future correspondence or information related to
that person or place in the appropriate subfolder of this
folder.
■ Expenses: File your spreadsheet or other record-keeping
system for job search expenditures, as well as various
financial information you might collect.
■ Miscellaneous: What would a filing system be without a
good old miscellaneous folder for items that don’t fit into
the other categories? Just be sure not to let this folder fill
up. Establish other folders if you start to get enough items
in a new category.
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Get organized
Assemble a support system; take care of personal projects and
finances; set up job search central; establish tracking and filing
systems.
Get focused
Develop a job search wish list; explore career options; decide on
career focus.
Marketing plan
Research and identify who needs what you offer and offers what
you need; develop a hit list of targeted employers or types of
employers (Chs. 10 and 14).
Self-marketing tools
Develop résumé(s) (Ch. 5); create additional self-marketing
tools (Bonus Chapter 3).
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Interview
Prepare for interviews; go to interviews; follow up after inter-
views (Chs. 15–17).
Watch Out!
Never forget that your job is to find a job. It’s okay to take some time off from
your job hunt every once in a while to reduce stress and enjoy life, but be
sure that you are putting in as much or nearly as much time as you would on
a “real” job.
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