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Introduction to Microsoft Program Licensing

Volume Licensing

WAYS TO BUY A LICENSE Full Packaged Product (FPP)

Purchased from retailers Typically 1 box = 1 license

With a New PC (OEM)

Preinstalled on a new computer

Volume Licensing
Purchased from resellers Different programs to suit all kinds of organizations needing more than 5 licenses

Advantages:
Instant Every box contains the media Some support included

Advantages:
Already installed Often best value OEM provides support

Advantages:
Easier license management through the VLSC (Volume Licensing Service Center) Easier SAM (Software Asset Management) Only 5 licenses needed to start a Volume Licensing agreement Downgrade rights Re-imaging rights

Disadvantages:
Expensive Can only use the version purchased To prove ownership, the owner must keep:
The receipt The original media/manuals The COA (Certificate of Authenticity)

Disadvantages:
Cannot be transferred Not all products available Limited downgrade rights To prove ownership, the owner must keep:
The receipt The original media/manuals The COA (Certificate of Authenticity)

PRODUCT USE RIGHTS

How a product may be used will vary by the product, its version AND the route through which the license was purchased: FPP usage rights are documented under the Retail License Terms and OEM usage rights are documented under the OEM License Terms. Both are available to view here: http://www.microsoft.com/about/legal/useterms/default.aspx Volume Licensing usage rights documented in the Product Use Rights document (PUR): http://www.microsoftvolumelicensing.com/userights/PUR.aspx

MICROSOFT LICENSING PROGRAMS

The following factors need to be considered when choosing a Volume Licensing program: the size of the organization, whether perpetual or non-perpetual licenses are required, whether Software Assurance is required, and whether the organization wants to standardize the software on all their PCs.

PERPETUAL vs NON-PERPETUAL LICENSES

With a perpetual license the organization owns the license and can use the software throughout the term of the Volume Licensing agreement and forever afterwards. With a non-perpetual license, like a rental agreement, the organization can only use the software throughout the term of the Volume Licensing agreement.
*Desktop Enrolment

ACQUIRING SUBSCRIPTION LICENSES TO ONLINE SERVICES

Subscription licenses to Online Services are non-perpetual. Businesses with less than 250 PCs can acquire subscription licenses through the Microsoft customer portals. Businesses with more than 250 PCs can acquire subscription licenses through an Enterprise Agreement or an Enterprise Subscription Agreement.

SOFTWARE ASSURANCE
Software Assurance (SA) is included in many Microsoft Volume Licensing programs, and is an optional extra purchase in others. SA contains a range of benefits which provide technology, services and support to manage the software lifecycle. Examples include:
24x7 Problem Resolution Support eLearning Training Vouchers Typically, for Microsoft server products, SA costs around 25% of the license price for each year of coverage, and for Microsoft desktop PClicensed products, it costs around 29% of the license price for each year of coverage. New version rights Windows 8 Enterprise Additional purchase rights Home Use Program Planning Services Technet Benefits through SA

2012 Microsoft Corporation. All rights reserved. Microsoft provides this material solely for informational purposes. Details may vary by geography. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. v13.125

Introduction to Microsoft Program Licensing - continued

VOLUME LICENSING GENERAL PRINCIPLES

The different Volume Licensing programs differ by various factors (shown below).
There are several other reference documents in this series which explain the operational details of each Volume Licensing program, but this document aims to highlight some key general principles which you will encounter in Microsoft Volume Licensing.

AGREEMENT STRUCTURE
Some Agreements include Software Assurance, and for others it is an optional extra purchase. With some Agreements organizations need to split their software requirements into the different pools and then tally the points within each pool to find their relevant price level (see below).

AGREEMENT LENGTHS
Some Agreements last 2 years, and others 3. Options available to the organization at the end of the agreement will vary depending on whether the licenses are perpetual or non-perpetual, and whether Software Assurance is included or not.
Start 2 or 3 years End Options at the end of agreement
Continue to use license for version purchased forever No option to purchase SA Start a new agreement to purchase licenses for new versions Renew Software Assurance OR Dont renew SA, continue to use license for version purchased Start a new agreement for future purchases Renew agreement OR Buy-out to convert licenses to perpetual OR Un-install software

Perpetual License Without SA

Make additional purchases at same price level

Perpetual License With SA NonPerpetual License With SA

Make additional purchases at same price level

Make additional purchases at same price level

With the Agreements marked as All PCs on the Volume Licensing Options diagram on Page 1, organizations must take Windows 8, or Office Professional Plus 2010, or a CAL Suite for every eligible desktop. These products are known as desktop platform products or enterprise products.

CAL SUITES
It can be advantageous for organizations to buy their CALs in suites. The two CAL suites are Core CAL Suite and Enterprise CAL Suite, and contain the following CALs:

Windows Server CAL Exchange Server Standard CAL SharePoint Server Standard CAL Lync Server Standard CAL Microsoft System Center Configuration Manager Client Management License (CML) System Center Endpoint Protection SL

Everything in Core CAL Suite, plus: Windows Rights Management Services CAL Exchange Server Enterprise CAL SharePoint Server Enterprise CAL Lync Server Enterprise CAL

System Center Operations Manager CML System Center Data Protection Manager CML System Center Service Manager CML Forefront Protection Suite SL Forefront Unified Access Gateway CAL

Refer to the Microsoft Product List to see which products are available through which Microsoft Volume Licensing programs: http://www.microsoftvolumelicensing.com/userights/PL.aspx Refer to the Product Use Rights (PUR) document for information about the use rights for products currently offered under Microsoft Volume Licensing programs: http://www.microsoftvolumelicensing.com/userights/PUR.aspx Further Microsoft Licensing handouts and exams: GetLicensingReady.com
2012 Microsoft Corporation. All rights reserved. Microsoft provides this material solely for informational purposes. Details may vary by geography. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS DOCUMENT. v13.125